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City of Maple Ridge COMMITTEE OF THE WHOLE MEETING MINUTES February 1, 2016 1:00 p.m. Council Chamber PRESENT Elected Officials Appointed Staff Mayor N. Read E.C. Swabey, Chief Administrative
Officer Councillor C. Bell K. Swift, General Manager of Community Development, Councillor K. Duncan Parks and Recreation Services Councillor B. Masse P. Gill, General Manager Corporate
and Financial Services Councillor G. Robson F. Quinn, General Manager Public Works and Development Councillor T. Shymkiw Services Councillor C. Speirs C. Carter, Director of Planning
C. Marlo, Manager of Legislative Services Other Staff as Required C. Goddard, Manager of Development and Environmental Services A. Kopystynski, Planner 2 M. Baski, Planner 1 D. Pollock,
Municipal Engineer D. Denton, Property and Risk Manager Note: Mayor Read was not in attendance at start of meeting 1. DELEGATIONS/STAFF PRESENTATIONS – Nil 2. PUBLIC WORKS AND DEVELOPMENT
SERVICES Note: The following items have been numbered to correspond with the Council Agenda: 1101 2015 2015-069 069-RZ, 10366 240 Street, RS RS-2 to R R-3 Staff report dated February
1, 2016 recommending that Maple Ridge Zone Amending Bylaw No. 7207-2016 to rezone from RS-2 (One Family Suburban Residential) to R-3 (Special Amenity Residential District) to permit
a subdivision of approximately 13 lots be given first reading and that the applicant provide further information as described on Schedule A of the
Committee of the Whole Minutes February 1, 2016 Page 2 of 7 Development Procedures Bylaw No. 5879-1999, along with information required for an Intensive Residential Development Permit
and a Subdivision application. A. Kopystynski, Planner gave a Power Point presentation providing the following information: • Application Information • Subject Map • Official Community
Plan Context • Neighbourhood Context • Site Characteristics • Development Proposal • Proposed Site Plan • Recommendations in staff report Note: Mayor Read joined the meeting at 1:08
p.m. RECOMMENDATION That the staff report be forwarded to the Council Meeting of February 9, 2016. 1102 2015 2015-345 345-RZ, 12106 230 Street, RS RS-1 and RS RS-3 to R R-1 Staff report
dated February 1, 2016 recommending that Maple Ridge Zone Amending Bylaw No. 7205-2016 to rezone from RS-1 (One Family Urban Residential) and RS-3 (One Family Rural Residential) to
R-1 (Residential District) to permit future subdivision into two single family residential units be given first reading and that the applicant provide further information as described
on Schedule B of the Development Procedures Bylaw No. 5879-1999, along with information required for a Subdivision application. The Manager of Development and Environmental Services
gave a Power Point presentation providing the following information: • Application Information • Subject Map • Official Community Plan Context • Neighbourhood Context • Site Characteristics
• Development Proposal • Proposed Site Plan • Recommendations in staff report
Committee of the Whole Minutes February 1, 2016 Page 3 of 7 RECOMMENDATION That the staff report be forwarded to the Council Meeting of February 9, 2016. 1103 2015 2015-396 396-DVP,
12158 252 Street Staff report dated February 1, 2016 recommending that the Corporate Officer be authorized to sign and seal 2015-396-DVP to reduce the level of servicing as stated in
the Maple Ridge Subdivision and Development Servicing Bylaw No. 4800-1993 to a rural standard. The Manager of Development and Environmental Services gave a Power Point presentation
providing the following information: • Application Information • Subject Map • Official Community Plan Context • Neighbourhood Context • Site Characteristics • Variance Summary RECOMMENDATION
That the staff report be forwarded to the Council Meeting of February 9, 2016. 1104 2011 2011-114 114-DVP, 22810 113 Avenue Staff report dated February 1, 2016 recommending that the
Corporate Officer be authorized to sign and seal 2011-114-DVP to reduce the minimum front and interior side setbacks for specific blocks, to increase the maximum building height on
specific blocks and to reduce the minimum requirements in the horizontal unencumbered radius to living space for specific units. M. Baski, Planner gave a Power Point presentation providing
the following information: • Application Information • Subject Map • Official Community Plan Context • Neighbourhood Context • Site Characteristics • Variance Summary • Proposed Variances
• Recommendation in staff report
Committee of the Whole Minutes February 1, 2016 Page 4 of 7 David Laird, Aplin & M Martin artin Mr. Laird provided clarification of development of 113th Avenue RECOMMENDATION That the
staff report be forwarded to the Council Meeting of February 9, 2016. 1105 2011 2011-114 114-DP, 22810 113 Avenue Staff report dated February 1, 2016 recommending that the Corporate
Officer be authorized to sign and seal 2011-114-DP to permit a 43 unit townhouse development consisting of 8 buildings under the RM-1 (Townhouse Residential) zone. M. Baski, Planner
gave a Power Point presentation providing the following information: • Development Proposal • Site Plan • Building Elevations • Landscape Plan List • Fence and Playground Layout • Landscape
Plan • Recommendation in staff report Brian Shig Shigetomi, Architect tomi, Mr. Shigetomi provided further details on the landscape plans. RECOMMENDATION That the staff report be forwarded
to the Council Meeting of February 9, 2016. 1106 Contract Renewal Award: Electrical Contractor Services Staff report dated February 1, 2016 recommending that the Electrical Contractor
Services Contract with Boileau Electric and Pole Line Limited be renewed for an additional two years and that the Corporate Officer be authorized to sign the contract. RECOMMENDATION
That the staff report be forwarded to the Council Meeting of February 9, 2016.
Committee of the Whole Minutes February 1, 2016 Page 5 of 7 1107 Contract Renewal Award: Traffic Flagging Services Staff report dated February 1, 2016 recommending that the Traffic Flagging
Services contracts with Ansan Industries Ltd., Go Traffic Management Inc., and BCRS Road Safe Inc., be renewed for a one year period and that the Corporate Officer be authorized to
sign the contracts. RECOMMENDATION That the staff report be forwarded to the Council Meeting of February 9, 2016. 1108 Award of Contract ITT ITT-EN15 EN15-75: Rock Ridge Reservoir –
Tank 2 Staff report dated February 1, 2016 recommending that Contract ITT-EN15-75, Rock Ridge Reservoir – Tank 2, be awarded to Timbro Contracting (A Partnership), that a project contingency
be approved, that the Corporate Officer be authorized to execute the contract and further that the existing Opus DaytonKnight Consultants Ltd. contract for Engineering Services for
Silver Valley Reservoir be amended to increase the budget. The Municipal Engineer gave an overview of the staff report. RECOMMENDATION That the staff report be forwarded to the Council
Meeting of February 9 9, 201 , 2016. 3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police) 1131 Sale of City Property at 20309 Chigwell Street Staff report dated February
1, 2016 recommending that staff be authorized to complete the sale of City-owned property at 20309 Chigwell Street to Earl Hansen. RECOMMENDATI RECOMMENDATION ON That the staff report
be forwarded to the Council Meeting of February 9, 2016. 1132 Vacant/Abandoned Building Amending Bylaw No. 7186 7186-2015 Staff report dated February 1, 2016 recommending that Maple
Ridge Vacant/Abandoned Building Amending Bylaw No. 7186-2015 be given first, second and third readings. Assistant Fire Chief Van Dop reviewed the staff report.
Committee of the Whole Minutes February 1, 2016 Page 6 of 7 RECOMMENDATION That the staff report be forwarded to the Council Meeting of February 9, 2016. 1133 Audit & Finance Committee
Terms of Reference Staff report dated February 1, 2016 recommending that the Audit & Finance Committee Terms of Reference be approved. RECOMMENDATION That the staff report be forwarded
to the Council Meeting of February 9, 2016. 4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES – Nil 5. CORRESPONDENCE – Nil 6. OTHER ISSUES – Nil 7. ADJOURNMENT - 1:37 p.m. 8. COMMUNITY
FORUM Beryl Eal Eales Ms. Eales referred to an article on a joint project between the City of Maple Ridge and School District No. 42 and asked if the Thornhill area will be factored
into the process in terms of which high schools students from the Thornhill area will be attending. She requested that Mayor and Council comment on the historical significance of Thornhill
in the process. Mayor Read advised that catchment changes for Samuel Robertson Technical Secondary School were included in the consultation process for School District No. 42 facilities
review. She also advised that catchment areas are based on decisions made by School District No. 42.
Committee of the Whole Minutes February 1, 2016 Page 7 of 7 The General Manager of Community Development, Parks and Recreation Services advised that everyone in the community will be
engaged in the process. ________________________________________ K. Duncan, Presiding Member of the Committee