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City of Maple Ridge COMMITTEE OF THE WHOLE MEETING MINUTES May 16, 2016 1:00 p.m. Council Chamber PRESENT Elected Officials Appointed Staff Mayor N. Read E.C. Swabey, Chief Administrative
Officer Councillor C. Bell K. Swift, General Manager of Community Development, Councillor K. Duncan Parks and Recreation Services Councillor B. Masse P. Gill, General Manager Corporate
and Financial Services Councillor G. Robson F. Quinn, General Manager Public Works and Development Councillor T. Shymkiw Services Councillor C. Speirs C. Carter, Director of Planning
C. Marlo, Manager of Legislative Services Other Staff as Required C. Goddard, Manager of Development and Environmental Services A. Kopystynski, Planner 2 D. Hall, Planner 2 Note: Deputy
Mayor Shymkiw advised that Item 1181 will be added as an addition to the agenda under Section 6.0 Correspondence and will be dealt with following Item 1.2. Item 1151 will be dealt with
following Item 1181 1. DELEGATIONS/STAFF PRESENTATIONS 1.1 Maple Ridge Resilience Initiative aple Social Services Research Program Update • Mr. Scott Graham, SPARC BC Mr. Graham gave
a power point presentation providing the following information: • Project Goals and Methodology • Summary of Workshops • Draft directions for enhancing three social service areas •
Next steps
Committee of the Whole Minutes May 16, 2016 Page 2 of 9 1.2 2015 RCMP Community Report • Superintendent Dave Fleugel, Ridge Meadows RCMP Detachment Superintendent Fleugel distributed
and described the 2015 RCMP Community Report. Note: Items 1151 and 1181 were dealt with prior to Item 1101 2. PUBLIC WORKS AND DEVELOPMENT SERVICES Note: The following items have been
numbered to correspond with the Council Agenda: 1101 2016 2016-082 082-AL, Application to Exclude Land from the Agricultural Land Reserve, Lot 7, District Lot 409, Plan: NWP12328 Staff
report dated May 16, 2016 recommending that Application 2016-082-AL to exclude land from the Agricultural Land Reserve be forwarded to the Agricultural Land Commission. The Planner
(DH) gave a Power Point presentation providing the following information: • Application Information • Subject Map • Official Community Plan Context • Neighbourhood Context • Site Characteristics
• Development Proposal • Development Considerations • Proposed Site Plan • Recommendation in staff report Note: Mayor Read left the meeting at 2:10 p.m. Sherry Gordon, Applicant Representative
Ms. Gordon addressed comments in the staff report and sought the support of Council to forward the application to the Agricultural Land Commission. RE RECOMMENDATION COMMENDATION That
the staff report be forwarded to the Council Meeting of May 24, 2016. Councillor Robson -OPPOSED
Committee of the Whole Minutes May 16, 2016 Page 3 of 9 1102 2016 2016-034 034-RZ, 12358 216 Street, RS RS-1 to RS RS-1b Staff report dated May 16, 2016 recommending that Maple Ridge
Zone Amending Bylaw No. 7247-2016 to rezone from RS-1 (One Family Urban Residential) to RS-1b (One Family Urban (Medium Density) Residential) to permit future development into two lots
be given first reading and that the applicant provide further information as described on Schedules B and E of the Development Procedures Bylaw No. 5879–1999, along with the information
required for a Subdivision application. RECOMMENDATION That the staff report be forwarded to the Council Meeting of May 24, 2016. 1103 2016 016 016-084 084-RZ, 11929 267 Street, RS
RS-3 to RS RS-2 Staff report dated May 16, 2016 recommending that Maple Ridge Zone Amending Bylaw No. 7236-2016 to rezone from RS-3 (One Family Rural Residential) to RS-2 (One Family
Suburban Residential) to permit a future subdivision of four lots be given first reading and that the applicant provide further information as described on Schedules B and G of the
Development Procedures Bylaw No. 5879–1999, along with the information required for a Subdivision application RECOMMEN RECOMMENDATION DATION That the staff report be forwarded to the
Council Meeting of May 24, 2016. Councillor Robson -OPPOSED 1104 2016 2016-098 098-RZ, 21722 and 21734 Dewdney Trunk Road Road, RS , RS-1 to RM RM-1 Staff report dated May 16, 2016
recommending that Maple Ridge Zone Amending Bylaw No. 7248-2016 to rezone from RS-1 (One Family Urban Residential) to RM-1 (Townhouse Residential) to permit future development into
approximately 8 townhouse units be given first reading and that the applicant provide further information as described on Schedules C, D ad E of the Development Procedures Bylaw No.
5879-1999. RECOMMENDATION That the staff report be forwarded to the Council Meeting of May 24, 2016.
Committee of the Whole Minutes May 16, 2016 Page 4 of 9 1105 2014 2014-108 108-RZ, 12874 Mill Street, RS RS-3 and RS RS-2 to R-1 Staff report dated May 16, 2016 recommending that Maple
Ridge Official Community Plan Amending Bylaw No. 7222-2016 to revise conservation boundaries be given first and second reading and be forwarded to Public Hearing and that Maple Ridge
Zone Amending Bylaw No. 7138-2015 to rezone from RS-3 (One Family Rural Residential) and RS-2 (One Family Suburban Residential) to R-1 (Residential District) to permit a future subdivision
of approximately 5 lots be given second reading and be forwarded to Public Hearing. RECOMMENDATION That the staff report be forwarded to the Council Meeting of May 24, 2016. 1106 2013
2013-080 080-DVP, 2013 2013-080 080-DP, 24086 104 Avenue Staff report dated May 16, 2016 recommending that the Corporate Officer be authorized to sign and seal 2013-080-DVP to allow
a reduction in front and rear yard setbacks, an increase in the building height and a reduction in the required number of visitor parking spaces and 2013-080-DP to allow construction
of 18 townhouse units in the Albion Area Plan. REC RECOMMENDATION OMMENDATION That the staff report be forwarded to the Council Meeting of May 24, 2016. 1107 2014 2014-028 028-DVP,
22562 121 Avenue Staff report dated May 16, 2016 recommending that the Corporate Officer be authorized to sign and seal 2014-028-DVP to allow a reduction in setbacks along the front
lot line and the exterior side lot line, to increase the proportion of small car parking spaces and to reduce the width of the driveway ramp into the underground parking structure.
RECOMMENDATION That the staff report be forwarded to the Council Meeting of May 24, 2016.
Committee of the Whole Minutes May 16, 2016 Page 5 of 9 1108 2014 2014-028 028-DP, 22562 121 Avenue Staff report dated May 16, 2016 recommending that the Corporate Officer be authorized
to sign and seal 2014-028-DP to allow for development of a five (5) storey, 73-unit apartment building. RECOMMENDATION That the staff report be forwarded to the Council Meeting of May
24, 2016. 1109 2012 2012-119 119-DP, 24108 104 Avenue and 10336 240A Street Staff report dated May 16, 2016 recommending that the Corporate Officer be authorized to sign and seal 2012-119-DP
to allow construction of 97 townhouse units on the subject properties, located at 24108 104 Avenue and 10336 240A Street, in the Albion Area Plan. RECOMMENDATION That the staff report
be forwarded to the Council Meeting of May 24, 2016. 1110 Award of Contract ITT ITT-EN16 EN16-19: 203 Street Road and Drainage Improvements (Dewdney Trunk Road – Golden Ears Way) Staff
report dated May 16, 2016 recommending that Contract ITT-EN16-19, 203 Street Road and Drainage Improvements (Dewdney Trunk Road – Golden Ears Way), be awarded to Eurovia British Columbia
Inc., that a construction contingency be approved, that the ISL Engineering and Land Services Ltd. contract for Engineering Design Services for 203 Street Road and Drainage Improvements
(Dewdney Trunk Road – Golden Ears Way), be amended, that the Contract Administration and Construction Inspection Services Contract be awarded to McElhanney Consulting Services Ltd.
and that the Corporate Officer be authorized to execute the Contracts. The Municipal Engineer gave a power point presentation providing details of the proposed improvements. RECOMMENDATION
That the staff report be forwarded to the Council Meeting of May 24, 2016.
Committee of the Whole Minutes May 16, 2016 Page 6 of 9 1111 Award of Contract RFP RFP-EN16 EN16-26: Engineering Services for 270A Street Reservoir and Pump Station Staff report dated
May 16, 2016 recommending that Contract RFP-EN16-26, Engineering Services for 270A Street Reservoir and Pump Station, be awarded to Stantec Consulting Ltd., that a contingency for unanticipated
additional works be approved and that the Corporate Officer be authorized to execute the Contract. RECOMMENDATION That the staff report be forwarded to the Council Meeting of May 24,
2016. 3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police) 1131 Disbursements for the month ended April 30, 2016 Staff report dated May 16, 2016 recommending that the disbursements
for the month ended April 30, 2016 be received for information. RECOMMENDATION That the staff report be forwarded to the Council Meeting of May 24, 2016. 4. COMMUNITY DEVELOPMENT AND
RECREATION SERVICES Note: Item 1151 was dealt with following Item 1181. The recommendation in the staff report was revised. 1151 Homelessness Initiative Update ( Maple Ridge Parks and
Recreation Facilities Amending Bylaw No. 7206 7206-2016 2016) Staff report dated May 16, 2016 recommending that Maple Ridge Parks and Recreation Facilities Amending Bylaw No. 7206-2016
to regulate shelters to be consistent with recent court decisions and reflect regulations put in place by other municipalities be given first, second and third readings. The General
Manager of Community Development, Parks and Recreation provided information on the Request for Qualifications and an update on the temporary shelter. She advised that the Community
Standards Enforcement Team (“CSET”) and Outreach Workers support the bylaw amendment and outlined details on the creation of a community dialogue on homelessness. Recommendations in
the staff report were voted on separately.
Committee of the Whole Minutes May 16, 2016 Page 7 of 9 1. That staff be directed to submit a Request for Qualifications to the Homelessness Partnering Strategy to host a Regional Summit
on Homelessness; RECOMMENDATION That Recommendation No. 1 in the ecommendation staff report be forwarded to the Council Meeting of May 24, 2016; and 2. That Maple Ridge Parks and Recreation
Facilities Amending Bylaw No. 7206-2016 be given first, second and third readings. RECOMMENDATION That Recommendation No. 2 in the ecommendation staff report be forwarded to the Council
Meeting of May 24, 2016; and Note: Councillor Masse excused himself from the vote on recommendation No. 3 at 2:05 p.m. as he owns property adjacent to the shelter 3. That Council approve
funding of up to $30,000 for remediation of the temporary shelter facility following the June 30, 2016 closure per the terms of the lease. RECOMMENDATION That Recommendation No. 3 in
the ecommendation staff report be forwarded to the Council Meeting of May 24, 2016; and Note: Councillor Masse returned at 2:07 p.m. 4. That the Social Policy Advisory Committee be
directed to prepare a draft terms of reference and budget for a sub-committee to develop a platform for community dialogue on homelessness that includes a speaker’s series for Council’s
consideration. RECOMMENDATION That Recommenda ecommenda ecommendation No. 4 in the tion staff report be forwarded to the Council Meeting of May 24, 2016; and further That the staff
report be forwarded to the Council Meeting of May 24, 2016.
Committee of the Whole Minutes May 16, 2016 Page 8 of 9 1152 Assignment and Assumption Agreement ssignment – Joint Leisure Services Staff report dated May 16, 2016 recommending that
the Corporate Officer be authorized to sign the Assignment and Assumption Agreement dated June 1, 2016 between the City of Maple Ridge and the City of Pitt Meadows. RECOMMENDATION That
the staff report be forwarded to the Council Meeting of May 24, 2016. 1153 Library Renovations – Centralized Customer Service Desk Staff report dated May 16, 2016 recommending that
the Fraser Valley Regional Library be authorized to withdraw up to $90,000 from the Capital Reserve to fund the renovations and purchases required to create a Customer Service Centre
at the Maple Ridge Library. RECOMMENDATION That the staff report be forwarded to the Council Meeting of May 24, 2016. 5. ADMINISTRATION 1171 2016 Council Expenses Staff report dated
May 16, 2016 providing on update on Council expenses to the end of April 2016. RECOMMENDATION That the staff report be forwarded to the Council Meeting of May 24, 2016. 6. CORRESPONDENCE
Note: Item 1181 was dealt with following Item 1.2 1181 Pivot Legal Society – Municipal Bylaw Compliance Letter dated May 5, 2016 from DJ Larkin, Barrister & Solicitor regarding municipal
bylaw compliance with the Canadian Charter of Rights and Freedoms and requesting information from the City on the amendment of relevant municipal bylaws.
Committee of the Whole Minutes May 16, 2016 Page 9 of 9 RECOMMENDATION That the letter dated May 5, 2106 from the Pivot Legal Society be forwarded to the Council Meeting of May 24, 2016.
7. OTHER ISSUES – Nil 8. ADJOURNMENT – 2:38 p.m. 9. COMMUNITY FORUM OMMUNITY Jim Isherwood Mr. Isherwood spoke to Item 1103. He identified that the project is an in-fill proposal which
will benefit the community and maximize the infrastructure investment already in place. He circulated an information package to Council. Michael Warner Mr. Warner identified himself
as a small business owner and spoke in support of Item 1103. He identified the benefit such a development would bring to the community. ___________________________________ T. Shymkiw,
Deputy Mayor Presiding Member of the Committee