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City of Maple Ridge COMMITTEE OF THE WHOLE MEETING MINUTES July 25, 2016 1:30 p.m. Council Chamber PRESENT Elected Officials Appointed Staff Mayor N. Read E.C. Swabey, Chief Administrative
Officer Councillor C. Bell K. Swift, General Manager of Community Development, Councillor K. Duncan Parks and Recreation Services Councillor B. Masse P. Gill, General Manager Corporate
and Financial Services Councillor G. Robson F. Quinn, General Manager Public Works and Development Councillor T. Shymkiw Services Councillor C. Speirs C. Goddard, Acting Director of
Planning C. Marlo, Manager of Legislative Services Other Staff as Required W. Oleschak, Superintendent of Roads and Fleet D. Hall, Planner 2 A. Bowden, Planning Technician Note: Councillor
Robson was absent at the beginning of the meeting. 1. DELEGATIONS/STAFF PRESENTATIONS 1.1 Fire Department Update • Howard Exner, Fire Chief • Michael Van Dop, Deputy Fire Chief The
Fire Chief gave a Power Point presentation providing an overview of department operations and 2016 workplan highlights. 1.2 Public Art Steering Committee Update • Susan Hayes, Chair
Ms. Hayes gave a Power Point presentation providing an update on the activities of the Public Art Steering Committee. Note: Councillor Robson joined the meeting at 2:00 p.m.
Committee of the Whole Minutes July 25, 2016 Page 2 of 11 1.3 Open Government Task Force Update • Christina Crabtree, Director of Information Technology The Director of Information Technology
provided an overview of the staff report dated July 25, 2016 and demonstrated how land development could be better tracked by the public using enhanced technology. 2. PUBLIC WORKS AND
DEVELOPMENT SERVICES Note: The following items have been numbered to correspond with the Council Agenda: 1101 2016 2016-175 175-RZ, 23711 132 Avenue, RS RS-3 and RS RS-2 to RS RS-1b
Staff report dated July 25, 2016 recommending that Maple Ridge Zone Amending Bylaw No. 7258-2016 to rezone from RS-3 (One Family Rural Residential) and RS-2 (One Family Suburban Residential)
to RS-1b (One Family Urban (Medium Density) Residential) be given first reading and that the applicant provide further information as described on Schedules A, B, F, G and J of the
Development Procedures Bylaw No. 5879-1999, along with the information required for a Subdivision application. The Acting Director of Planning gave a Power Point presentation providing
the following information: • Application Information • Subject Map • Official Community Plan Context • Neighbourhood Context • Site Characteristics • Development Proposal • Proposed
Site Plan • Recommendation in staff report RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 26, 2016. Councillor Robson – OPPOSED
Committee of the Whole Minutes July 25, 2016 Page 3 of 11 1102 2016 2016-176 176-RZ, 23711 132 Avenue, RS RS-3 and RS RS-2 to RM RM-1 Staff report dated July 25, 2016 recommending that
Maple Ridge Zone Amending Bylaw No. 7259-2016 to rezone from RS-3 (One Family Rural Residential) and RS-2 (One Family Suburban Residential) to RM-1 (Townhouse Residential) be given
first reading and that the applicant provide further information as described on Schedules A, C, D, F, G and J of the Development Procedures Bylaw No. 5879-1999. The Acting Director
of Planning gave a Power Point presentation providing the following information: • Application Information • Subject Map • Official Community Plan Context • Neighbourhood Context •
Proposed Site Plans • Recommendation in staff report RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 26, 2016. Councillor Robson – OPPOSED 1103 2016
2016-219 219-RZ, 12258 228 Street, RS RS-1 to R R-3 Staff report dated July 25, 2016 recommending that Maple Ridge Zone Amending Bylaw No. 7261-2016 to rezone from RS-1 (One Family
Urban Residential) to R-3 (Special Amenity Residential District) to permit future subdivision into 3 single family residential lots, a lane and a remnant lot be given first reading
and that the applicant provide further information as described on Schedule B of the Development Procedures Bylaw No. 5879-1999, along with the information required for an Intensive
Residential Development Permit application and a Subdivision application. RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 26, 2016.
Committee of the Whole Minutes July 25, 2016 Page 4 of 11 1104 2016 2016-240 240-RZ, 22626, 22634, 22640 and 22648 119 Avenue; 22615, 22625, 22633, 22639 and 22647 Selkirk Avenue, RS
RS-1 to C C-3 Staff report dated July 25, 2016 recommending that Maple Ridge Amending Bylaw No. 7262-2016 to rezone from RS-1 (One Family Urban Residential) to C-3 (Town Centre Commercial)
to permit future construction of three six storey buildings including ground floor commercial and apartments units above be given first reading and that the applicant provide further
information as described on Schedules A, C, and D of the Development Procedures Bylaw No. 5879-1999. A. Bowden, Planner gave a Power Point presentation providing the following information:
• Application Information • Subject Map • Official Community Plan Context • Neighbourhood Context • Site Characteristics • Proposed Site Plan • Proposed Landscape Plan and Features
• Recommendation in staff report RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 26, 2016. Note: Councillor Shymkiw excused himself from discussion
of Item 1105 as his family owns property in the area. 1105 2012 2012-031 031-RZ, 11055 Hazelwood Street, First One Year Extension Staff report dated July 25, 2016 recommending that
at first one year extension be granted for rezoning application 2012-031-RZ to rezone from RS-3 (One Family Urban Residential) to M-3 (Business Park) in support of industrial development
in a business park format. RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 26, 2016. Note: Councillor Shymkiw returned to the meeting at 2:33 p.m.
Committee of the Whole Minutes July 25, 2016 Page 5 of 11 1106 2014 2014-091 091-RZ, 12420 Ansell Street, First One Y Year Extension ear Staff report dated July 25, 2016 recommending
that at first one year extension be granted for rezoning application 2014-091-RZ to permit a two lot subdivision under the RS-2 (One Family Suburban Residential) zone. RECOMMENDATION
That the staff report be forwarded to the Council Meeting of July 26, 2016. 1107 2015 2015-346 346-CP, Wildfire Development Permit Update Staff report dated July 25, 2016 recommending
that Maple Ridge Official Community Plan Amending Bylaw No. 7187-2015 to amend the Wildfire Development Permit Guidelines to reference FireSmart guidelines rather than National Fire
Protection Association (“NFPA”) standards be given first reading and that Maple Ridge Development Procedures Amending Bylaw No. 7233-2016 to amend Schedule J to provide consistency
with other schedules within the bylaw be given first and second reading. RECOMMENDATION That the st staff report be forwarded to the Council Meeting of aff July 26, 2016. 1108 2013
2013-011 011-DVP, 2011 2011-130 130-DP, 12240 228 Street Staff report dated July 25, 2016 recommending that the Corporate Officer be authorized to sign and seal 2013-011-DVP to reduce
required right-of-way widths for a standard lane and that the Corporate Officer be authorized to sign and seal 2011-130-DP to permit future subdivision into 4 single family homes and
a lane in compliance of with the Intensive Residential Development Permit Guidelines. RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 26 26, 2016. ,
1109 2014 2014-110 110-DVP, 11716 Burnett Street Staff report dated July 25, 2016 recommending that the Corporate Officer be authorized to sign and seal 2014-110-DVP to reduce the Urban
Collector road right-of-way to permit future subdivision into 3 single family lots.
Committee of the Whole Minutes July 25, 2016 Page 6 of 11 RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 26, 2016. 1110 2016 2016-174 174-DVP, 10480
248 Street Staff report dated July 25, 2016 recommending that the Corporate Officer be authorized to sign and seal 2016-174-DVP to increase retaining wall heights on the southern portion
of the development site greater than permitted in the Zoning Bylaw. RECOMMENDATION That the staf staff report be forwarded to the Council Meeting of f July 26, 2016. 1111 2016 2016-142
142-DP, 20468 Lougheed Highway Staff report dated July 25, 2016 recommending that the Corporate Officer be authorized to sign and seal 2016-142-DP to permit exterior renovations and
landscape upgrades for the new Carl Jr. restaurant, replacing the existing A&W. D. Hall, Planner gave a Power Point presentation providing the following information: • Application Information
• Subject Map • Official Community Plan Context • Neighbourhood Context • Site Characteristics • Development Proposal • Site Plan • Elevations • Landscape Plan • Recommendation in staff
report RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 26, 2016.
Committee of the Whole Minutes July 25, 2016 Page 7 of 11 1112 2016 2016-222 222-DP, 22709 Lougheed Highway Staff report dated July 25, 2016 recommending that the Corporate Officer be
authorized to sign and seal 2016-222-DP to permit façade changes and pedestrian realm upgrades to the existing Valley Fair Mall. RECOMMENDATION That the staff report be forwarded to
the Council Meeting of July 26, 2016. 1113 2016 2016-114 114-SD, 5% Money in Lieu of Parkland Dedication, 12366 Laity Street Staff report dated July 25, 2016 recommending that the owner
of land proposed for subdivision at 12366 Laity Street, under application 2016-114-SD, shall pay to the City of Maple Ridge an amount that is not less than $67,500. RECOMMENDATION That
the staff report be forwarded to the Council Meeting of July 26, 2016. 1114 Maple Ridge Business Licen Licensing and Regulation ing Amending Bylaw No. 7250 7250-2016 Staff report dated
July 25, 2016 recommending that Maple Ridge Licensing and Regulation Amending Bylaw No. 7250-2016 to allow food truck vending on City Property, including streets be given first reading.
RECOMMENDATION Tha That the staff report be forwarded to the Council Meeting of t July 26, 2016. 1115 Municipal Equipment Purchase, One Single Axle Street Sweeper Staff report dated
July 25, 2016 recommending that the contract for the purchase of one street sweeper truck be awarded to Vimar Equipment Ltd., that a contingency be allocated and that the Corporate
Officer be authorized to execute the contract. RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 26, 2016.
Committee of the Whole Minutes July 25, 2016 Page 8 of 11 1116 Award of Contract IT ITT-EN EN-16 16-41: 108 Avenue Watermain and PRV Chamber (Morrisette Place to Carmichael Street) Staff
report dated July 25, 2016 recommending Contract ITT-EN-16-41: 108 Avenue Watermain and PRV Chamber (Morrisette Place to Carmichael Street) be awarded to Triahn Enterprises Ltd,, that
a contact contingency be approved and further that the Corporate Officer be authorized to execute the contract. RECOMMENDATION That the staff report be forwarded to the Council Meeting
of July 26, 2016. 1117 Award of Con Contract RFP tract RFP-EN16 EN16-22: Integrated Stormwater Management Planning and Stream Monitoring (Blaney, North Alouette and Fraser River) Staff
report dated July 25, 2016 recommending that Contract RFP-EN16-22: Integrated Stormwater Management Planning and Stream Monitoring (Blaney, North Alouette and Fraser River) be awarded
to Kerr Wood Leidal Associates Ltd, that a 5% contingency be established and further that the Corporate Officer be authorized to execute the contract. RECOMMENDATION That the staff
report be forwarded to the Council Meeting of July 26 26, 201 , 2016. 3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police) 1131 Disbursements for the month ended June 30,
2016 Staff report dated July 25, 2016 recommending that the disbursements for the month ended June 30, 2016 be received for information. RECOMMENDATION That the staff report be forwarded
to the Council Meeting of July 26, 2016. 1132 Data Storage Array Staff report dated July 25, 2015 recommending that the contract for the purchase of a data storage array be awarded
to Open Storage Solutions, that a 10% contingency be allowed and further that the Corporate Officer be authorized to execute the contract.
Committee of the Whole Minutes July 25, 2016 Page 9 of 11 RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 26, 2016. 1133 Council Procedure Amending Bylaw
Staff report dated July 25, 2016 recommending that Bylaw No. 7263-2016 to amend the Council Procedure Bylaw to include a consent agenda in the Council agenda, to revert to a rotating
acting mayor schedule, and four housekeeping amendments be given first, second and third readings. RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 26,
2016. 4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES 1151 License to Occupy Agreement – St. Anne Avenue Staff report dated July 25, 2016 recommending that the Corporate Officer be
authorized to sign the St. Anne License to Occupy Agreement with the BC Transportation Finance Authority for the purpose of developing a neighbourhood park. RECOMMENDATION That the
staff report be forwar forwarded to the Council Meeting o ded of July f 26, 2016. 1152 Maple Ridge Public Art Steering Committee – Public Art Locations Staff report dated July 25, 2016
recommending that proposed locations for public art for 2017, which include gateway monuments on Lougheed and Dewdney Trunk Road, an appropriate neighbourhood intersection for a pilot
street mural and the public sidewalk and window spaces of City Hall facing Dewdney Trunk Road, be approved. RECOMMENDATION That the staff report be forwarded to the Council Meeting
of July 26, 2016. Note: Mayor Read and CAO Ted Swabey left the meeting at 3:00 p.m.
Committee of the Whole Minutes July 25, 2016 Page 10 of 11 1153 Joint Leisure Services Agreement – Registered Program Marketing Service Staff report dated July 25, 2016 recommending
that the City of Maple Ridge provide the City of Pitt Meadows with a registered program marketing service for the Winter 2017 Arts & Recreation Guide on a full cost recovery basis,
including a 15% administration fee. RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 26, 2016. 1154 Parks, Recreation and Cultural Facilities – Concept
Plans and Public Engagement Staff report dated July 25, 2016 recommending that stakeholder consultation and development of concept drawings for a Multi-Use Wellness Facility, Synthetic
Sport Fields and Stadium, ice rink expansion and neighbourhood amenities be undertaken and that a request for proposals to conduct a community consultation on parks, recreation and
cultural facilities be issued. RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 26, 2016. Councillor Robson – OPPOSED 5. ADMINISTRATION 1171 2016 Council
Expenses Staff report dated July 25, 2016 providing on update on Council expenses to the end of June 2016. RECOMMENDATION That the staff report be forwarded to the Council Meeting of
July 26, 2016. 1172 Open Government Staff report dated July 25, 2016 providing information on the Open Government project scope prior to developing a work schedule. RECOMMENDATION That
the staff report be forwarded to the Council Meeting of July 26, 2016.
Committee of the Whole Minutes July 25, 2016 Page 11 of 11 6. CORRESPONDENCE -Nil 7. OTHER ISSUES -Nil 8 ADJOURNMENT – 3:04 p.m. 9 COMMUNITY FORUM - Nil ___________________________________
C. Speirs, Chair Presiding Member of the Committee