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City of Maple Ridge COMMITTEE OF THE WHOLE MEETING MINUTES September 12, 2016 1:20 p.m. Council Chamber PRESENT Elected Officials Appointed Staff Mayor N. Read E.C. Swabey, Chief Administrative
Officer Councillor C. Bell K. Swift, General Manager of Community Development, Councillor K. Duncan Parks and Recreation Services Councillor B. Masse C. Nolan, Manager of Accounting
Councillor G. Robson F. Quinn, General Manager Public Works and Development Councillor T. Shymkiw Services Councillor C. Speirs C. Carter, Director of Planning L. Darcus, Manager of
Legislative Services Other Staff as Required C. Goddard, Manager of Development and Environmental Services L. Zosiak, Planner 2 A. Kopystynski, Planner 2 B. Elliott, Manager of Community
Planning D. Pollock, Municipal Engineer R. MacNair, Manager of Bylaws and Licences 1. DELEGATIONS/STAFF PRESENTATIONS 1.1 Update from the Economic Development Committee, Technology
Taskforce Presentation by Lino Siracusa, Manager of Economic Development, Christina Crabtree, Chief Information Officer and Josef Hans Lara, Chair, Economic Development Committee The
Manager of Economic Development introduced the Economic Development Committee and its members. The Chief Information Officer gave a PowerPoint presentation providing an explanation
of a fiber network, advising on why the City should consider involvement in the provision of a fiber optic network and outlining the work which has been done to date.
Committee of the Whole Minutes September 12, 2016 Page 2 of 7 The Chair, Economic Development Committee, provided an overview of the economic value of fiber networks in attracting businesses
and higher education. 1.2 Hammond Development Permit Area Guidelines Presentation by Anne-Marie Whittaker, Modus Planning & Design L. Zosiak, Planner introduced the topic and outlined
the content of the Development Permit Area Guidelines. Ms. Whittaker gave a PowerPoint presentation providing the following information: • Development permit guidelines as per Section
488 of the Local Government Act • Hammond development permit guidelines • Hammond precincts 1, 2, 3, and 4 • General guidelines applicable to all land use designations • Multi-family
residential development guidelines • Hammond village commercial guidelines • Hammond general employment guidelines • Next steps in the process 2. PUBLIC WORKS AND DEVELOPMENT SERVICES
Note: The following items have been numbered to correspond with the Council Agenda: 1101 2016 2016-320 320-RZ, 11307 and 11295 Maple Crescent, C C-3 to M M-3 Staff report dated September
12, 2016 recommending that Maple Ridge Zone Amending Bylaw No. 7274-2016 to rezone from C-3 (Town Centre Commercial) to M-3 (Business Park) allowing industrial development over the
entire site and permitting future construction of a mini-warehouse facility be given first reading and that the applicant provide further information as described on Schedules A, C,
D and E of the Development Procedures Bylaw No. 5879-1999. RECOMMENDATION That the staff report be forwarded to the Council Meeting of September 20, 2016.
Committee of the Whole Minutes September 12, 2016 Page 3 of 7 1102 2016 2016-325 325-RZ, 22606 Dewdney Road, Temporary Taxi Dispatch Use Staff report dated September 12, 2016 recommending
that Maple Ridge Official Community Plan Amending Bylaw No. 7283-2016 to designate 22606 Dewdney Trunk Road to permit a temporary taxi dispatch use be given first reading and that the
applicant provide further information as described on Schedule H of the Development Procedures Bylaw No. 5879-1999. RECOMMENDATION That the staff report be forwarded to the Council
M Meeting of eeting September 20, 2016. 1103 2016 2016-238 238-RZ, 24212 112 Avenue, RS RS-3 to RS RS-1b Staff report dated September 12, 2016 recommending that Maple Ridge Zone Amending
Bylaw No. 7266-2016 to rezone from RS-3 (One Family Rural Residential) to RS-1b (One Family Urban [Medium Density] Residential) to allow future subdivision into approximately 10 lots
be given first reading and that the applicant provide further information as described on Schedules A, B, F and G of the Development Procedures Bylaw No. 5879-1999, along with information
required for a Subdivision application. RECOMMENDATION That the staff report be forwarded to the Council Meeting of September 20, 2016. 1104 2016 2016-246 246-RZ, 12111 and 12119 203
Street, RS RS-1 to RM RM-1 Staff report dated September 12, 2016 recommending that Maple Ridge Zone Amending Bylaw No. 7267-2016 to rezone from RS-1 (One Family Urban Residential) to
RM-1 (Townhouse Residential) for the development of approximately 10 townhouse units be given first reading and that the applicant provide further information as described on Schedules
C, D and E of the Development Procedures Bylaw No. 5879-1999, along with the information required for a Subdivision application. RECOMMENDATION That the staff report b be forwarded
to the Council Meeting of e September 20, 2016.
Committee of the Whole Minutes September 12, 2016 Page 4 of 7 1105 2016 2016-251 251-RZ, 11641 227 Street, RS RS-1 to CD CD-1-16 Staff report dated September 12, 2016 recommending the
Maple Ridge Zone Amending Bylaw No. 7282-2016 to rezone from RS-1 (One Family Urban Residential) to CD-1-16 (Affordable Multi-Residential) to permit a housing complex with approximately
650 affordable housing units including 300 independent and assisted housing units be given first reading and that the applicant provide further information as described on Schedules
A, C, D, E, F and G of the Development Procedures Bylaw No. 5879-1999, along with the additional information described in this report. A. Kopystynski, Planner gave a Power Point presentation
providing the following information: • Application Information • Subject Map • Official Community Plan Context • Neighbourhood Plan Context • Site Characteristics • Development Proposal
• Proposed Zone • Proposed Site Plan • Conceptual Views • Recommendation in staff report RECOMMENDATION That the staff report be forwarded to the Council Meeting of September 20, 2016.
Mania Hormozi, Developer Representative In response to questions from Council, Ms. Hormozi provided information on the developer’s plans in terms of SaferHomes standards, adaptable
housing standards, and the percentage of units to be provided at an affordable rate. She advised that as the application is in its preliminary design stage, the possibility of guest
rental suites had not yet been contemplated. She confirmed that the proposed units will be rentals and addressed concerns over the topography of the site and the related size restrictions.
Note: Mayor Read left the meeting at 2:07p.m. She did not return to the meeting.
Committee of the Whole Minutes September 12, 2016 Page 5 of 7 1106 2015 2015-309 309-RZ, 21795, 21787 and 21773 Lougheed Highway, RS RS-1 to C C-2 Staff report dated September 12, 2016
recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7281-2016 to redesignate one of the three subject lots from Urban Residential to Commercial be given first and
second reading and be forwarded to Public Hearing and that Maple Ridge Zone Amending Bylaw No. 7180-2015 to rezone the three properties from RS-1 (One Family Urban Residential) to C-2
(Community Commercial) to permit the construction of a Pediatric and Family Care Clinic with seven units be given second reading and be forwarded to Public Hearing. RECOMMENDATION That
the staff report be forwarded to the Council Meeting of September 20, 2016. Note: Councillor Shymkiw excused himself from discussion of Item 1107 at 2:07 p.m. 1107 2013 2013-107 -RZ,
24009, 24005 and 24075 Fern Crescent, Final One Year Extension Staff report dated September 12, 2016 recommending that Application 2013-107-RZ to allow for future subdivision into 34
lots be granted a final one year extension. RECOMMENDATION That the staff report be forwarded to the Council Meeting of September 20, 2016. Note: Councillor Shymkiw returned to the
meeting at 2:11 p.m. 1108 2015 2015-096 096-DP, 13316 235 Street Staff report dated September 12, 2016 recommending that the Corporate Officer be authorized to sign and seal 2016-096-DP
for 5 single family lots and 8 bare land strata lots within the Wildfire Development Permit Area plan. Note: Councilor Shymkiw left the meeting at 2:12 p.m. as the property is in the
vicinity of his residence. RECOMMENDATION That the staff report be forwarded to th the Council Meeting of e September 20, 2016.
Committee of the Whole Minutes September 12, 2016 Page 6 of 7 Note: Councillor Shymkiw returned to the meeting at 2:13 p.m. 1109 Award of Contract RFP RFP-EN16 EN16-42: Engineering Design
Services for 263 Street Pump Station Replacement Staff report dated September 12, 2016 recommending that Contract RFPEN16-42, Engineering Design Services for 263 Street Pump Station
Replacement be awarded to Stantec Consulting Ltd., that a contingency for unanticipated additional works be approved and that the Corporate Officer be authorized to execute the contract.
RECOMMENDATION That the staff report be forwarded to the Council Meeting of September 20 20, 201 2016. 3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police) 1131 Disbursements
for t the month ended August 31, 2016 he Staff report dated September 12, 2016 recommending that the disbursements for the month ended August 31, 2016 be received for information. RECOMMENDATION
That the staff report be forwarded to the Council Meeting of September 20, 2016. 4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES – Nil 5. CORRESPONDENCE – Nil 6. OTHER ISSUES – Nil
7. ADJOURNMENT – 2:12 p.m.
Committee of the Whole Minutes September 12, 2016 Page 7 of 7 8. COMMUNITY FORUM Dawn Bickle Ms. Bickle asked whether MLA Dalton’s office was notified of the September 12 Council Workshop
meeting. The General Manager of Community Development, Parks and Recreation Services advised on the invitation issued to the MLA’s at a meeting held earlier in the month. Ms. Bickle
explained that both MLA’s had stated that their offices were not aware of the September 12 Council Workshop meeting and asked for proof that notification had been issued. The Chief
Administrative Officer confirmed that the agenda of the September 12 meeting was spoken about at a meeting with both MLA’s. Ms. Bickle asked whether minutes of the meeting with the
MLA’s were available. Councillor Robson suggested that she file a Freedom of Information request. Ms. Bickle referred to the creek flowing through the property on Lougheed Highway and
asked how Council can ensure that all guidelines to protect the creek are followed. Councillor Robson suggested that Ms. Bickle connect with the Environmental Planner to discuss concerns.
Ms. Bickle compared the size of 3030 Gordon and access to that site to the proposed property at Lougheed. She asked how access to build and house will be possible considering the limited
space and access to the proposed Lougheed Highway site. Councillor Robson clarified that such details will have to be provided by the developer, which in this case is BC Housing. Ms.
Bickle asked when Terms of Reference for the Citizen Advisory Committee will be provided. The General Manager of Community Development, Parks and Recreation Services spoke to a timeline
on the provision of Terms of Reference. ___________________________________ G. Robson, Chair Presiding Member of the Committee