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DRAFT 10/28/16, 10:19 AM City of Maple Ridge COMMITTEE OF THE WHOLE MEETING MINUTES October 17, 2016 1:00 p.m. Council Chamber PRESENT Elected Officials Appointed Staff Mayor N. Read
E.C. Swabey, Chief Administrative Officer Councillor C. Bell K. Swift, General Manager of Community Development, Councillor K. Duncan Parks and Recreation Services Councillor B. Masse
P. Gill, General Manager Corporate and Financial Services Councillor G. Robson F. Quinn, General Manager Public Works and Development Councillor T. Shymkiw Services Councillor C. Speirs
C. Carter, Director of Planning L. Darcus, Manager of Legislative Services Other Staff as Required C. Goddard, Manager of Development and Environmental Services B. Elliot, Manager of
Community Planning D. Pollock, Municipal Engineer R. MacNair, Manager of Bylaws and Licences S. Cote-Rolvink, Manager of Inspection Services D. Boag, Director of Parks and Facilities
1. DELEGATIONS/STAFF PRESENTATIONS 1.1 RCMP Downtown Policing Update • Superintendent Dave Fleugel, Ridge-Meadows RCMP Detachment Superintendent Fleugel introduced the topic and Inspector
Bal Brach. Inspector Brach gave a PowerPoint presentation outlining safety strategies for the downtown core. He provided statistics for police investigations in the downtown core for
2013 to 2016 including property crime and reported crime. Inspector Brach provided information on current public safety resources, enhanced downtown enforcement and a new enforcement
initiative termed “Red Zone”. He explained how the proposed “Red Zone” will function. Ongoing strategies were also highlighted.
Committee of the Whole Minutes October 17, 2016 Page 2 of 8 1.2 Licences, Permits & Bylaws • Manager of Bylaws and Licences • Manager of Inspection Services The General Manager of Public
Works and Development introduced the topic. He provided a PowerPoint presentation outlining the successes in work done by the Licences, Permits & Bylaws departments. The Manager of
Inspection Services continued the PowerPoint presentation and highlighted work done by the Permits Department. He addressed customer expectations, the numbers of permits issued as of
August 31, 2016, legislative changes to the BC Building Code and the use of technology to enhance services provided by the department. The Manager of Bylaws and Licences continued the
PowerPoint presentation and outlined services provided by the department. She advised on common community standards, provided statistics on the number of complaints received by the
department from 2013 up to August 31, 2016 and highlighted found milestones. She also advised on the various types of licences distributed by the Bylaws and Licences department and
provided examples of customer feedback. Note: Items 1151 and 1152 were dealt with prior to Section 2 Public Works and Development Services 2. PUBLIC WORKS AND DEVELOPMENT SERVICES Note:
The following items have been numbered to correspond with the Council Agenda: 1101 2016 2016-229 229-RZ, 25590 Bosonworth Avenue, RS RS-3 to RS RS-2 Staff report dated October 17, 2016
recommending that Maple Ridge Zone Amending Bylaw No. 7272-2016 to rezone from RS-3 (One Family Rural Residential) to RS-2 (One Family Suburban Residential) to permit one RS-3 lot and
three RS-2 lots be given first reading and that the applicant provide further information as described on Schedules A, B, E, F, G and J of the Development Procedures Bylaw No. 5879-1999.
RECOMMENDATION That the staff report be forwarded to the Council Meeting of October 25, 2016.
Committee of the Whole Minutes October 17, 2016 Page 3 of 8 1102 2016 2016-336 336-RZ, 11300 and 11250 240 Street, RS RS-3 to RM RM-1 and R-2 Staff report dated October 17, 2016 recommending
that Maple Ridge Zone Amending Bylaw No. 7287-2016 to rezone from RS-3 (One Family Rural Residential) to RM-1 (Townhouse Residential) and R-2 (Urban Residential District) to permit
five single family lots and fifty-five townhouse units be given first reading and that the applicant provide further information as described on Schedules A, C, D and F of the Development
Procedures Bylaw No. 5879-1999. RECOMMENDATION That the staff report be forwarded to the Council Meeting of October 25, 2016. 1103 2016 2016-352 352-RZ, 23004 Dewdney Trunk Road, RS
RS-1 to C C-2 Staff report dated October 17, 2016 recommending that Maple Ridge Zone Amending Bylaw No. 7289-2016 to rezone from RS-1 (One Family Urban Residential) to C-2 (Community
Commercial) for development of a medical office and a pharmacy with two rental dwelling units above be given first reading and that the applicant provide further information as described
on Schedules A, C and D of the Development Procedures Bylaw No. 5879-1999. RECOMMENDATION That the staff report be forwarded to the Council Meeting of October 25, 2016. 1104 2014 2014-019
019-RZ, 24815, 24837 Dewdney Trunk Road and 12040 248 Street, First One Year Extension Staff report dated October 17, 2016 recommending that Application 2014-019-RZ to allow for construction
of two commercial buildings under the C-2 (Community Commercial) zone be granted a one year extension. RECOMMENDATION That the staff report be forwarded to the Council Meeting of October
25, 2016.
Committee of the Whole Minutes October 17, 2016 Page 4 of 8 1105 2013 2013-103 103-RZ, 12366 Laity Street, Final One Year Extension Staff report dated October 17, 2016 recommending that
Application 2013-103-RZ to rezone from RS-1 (One Family Urban Residential) to R-1 (Residential District) to allow for future subdivision into four lots be granted a final one year extension.
RECOMMENDATION That the staff report be forwarded to the Council Meeting of October 25, 2016. 1106 RZ/050/06, Development Procedures – Extension Applications Review Staff report dated
October 17, 2016 recommending that Maple Ridge Development Procedures Amending Bylaw No. 7290-2016 to establish a new 18 month plus single 6 month process for the rezoning application
extension process be given first, second and third readings. RECOMMENDATION That the staff report be forwarded to the Council Meeting of October 25, 2016. 1107 Employment Land Use Suitability
Assessment (West and East of the Kwantlen First Nation) Staff report dated October 17, 2016 recommending a bylaw amendment to the Official Community Plan to redesignate lands located
to the west and east of the Kwantlen First Nation, along the Lougheed Highway east of 240 Street, from Suburban Residential to Industrial. RECOMMENDATION That the staff report be forw
forwarded to the Council Meeting of arded October 25, 2016.
Committee of the Whole Minutes October 17, 2016 Page 5 of 8 1108 Agricultural Plan Facilitated Search – Next Steps Staff report dated October 17, 2016 recommending that Option 2 in the
report be selected as the basis for the Agricultural Advisory Committee actions in 2017. RECOMMENDATION That the staff report be forwarded to the Council Meeting of October 25, 2016.
1109 Award of Contract ITT ITT-EN16 EN16-50: McNutt Road Reservoir Staff report dated October 17, 2016 recommending that Contract ITT-EN16-50: McNutt Road Reservoir be awarded to Industra
Construction Corp., that a project contingency be approved, that the Corporate Officer be authorized to execute the contract and further that the existing Opus DaytonKnight Consultants
Ltd. contract for Engineering Services for Silver Valley Water Reservoir be increased. RECOMMENDATION That the staff report be forwarded to the Council Meeting of October 25 25, 201
2016. OTHER MATTERS DEEME DEEMED EXPEDIENT D Note: The Chief Administrative Officer advised on the need for representatives from Maple Ridge to participate in an audience with Federal
Ministers in Ottawa on the topic of proposed civic facilities. He requested a motion from Council to authorize travel to Ottawa. It was moved and seconded That the Mayor and staff be
authorized to travel to Ottawa to meet with Federal Ministers about funding opportunities related to the civic facility. CARRIED
Committee of the Whole Minutes October 17, 2016 Page 6 of 8 3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police) 1131 Disbursements for the month ended September 30, 2016
Staff report dated October 17, 2016 recommending that the disbursements for the month ended September 30, 2016 be received for information. RECOMMENDATION That the staff report be forwarded
to the Council Meeting of October 25, 2016. 1132 Council Procedure Amending Bylaw – Release of Voting Pattern from Closed Meetings Staff report dated October 17, 2016 recommending that
a Council Procedure Amending Bylaw to include the matter of release of voting patterns from Closed Council status. RECOMMENDATION That the staff report be forwarded to the Council Meeting
of October 25, 2016. 4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES Note: Items 1151 and 1152 were dealt with prior to Section 2 1151 Facility Concept Plans Presentation by Paul Fast,
HCMA Architects Mr. Fast gave a PowerPoint presentation highlighting proposed community and recreational facilities which included the following renderings: • Identified projects •
Proposed multi-use Wellness Facility • Proposed synthetic sports fields and a covered stadium including an Albion sports complex, a facility at Maple Ridge Secondary School and a 5000
seat stadium • Ice facilities expansion • Neighbourhood amenities in Silver Valley, Hammond and Whonnock Lake • Albion Neighbourhood Learning Centre • Maple Ridge Civic and Cultural
Centre
Committee of the Whole Minutes October 17, 2016 Page 7 of 8 1152 Proposed Community Consultation Process Presentation by Jennifer Wilson, Jennifer Wilson Consultants Ms. Wilson gave
a PowerPoint presentation providing information on the process for the public consultation to be carried out for the proposed Parks, Recreation and Cultural Facilities. 1153 Sport Field
Allocation Policy Update Staff report dated October 17, 2016 recommending the incorporation of changes endorsed by the Maple Ridge-Pitt Meadows Sport Field Users into Sport Field Allocation
Policy P125 and that all outdoor sport clubs who request time on sports fields be required to complete a Statutory Declaration. The Director of Parks and Facilities reviewed the staff
report. RECOMMENDATION That the staff report be forwarded to the Council Meeting of October 25, 2016. 1154 Synthetic Fields Update Presentation by Valoree Richmond, Manager, Parks Planning
and Operations RECOMMENDATION That the presentation be forwarded to the Council Meeting of October 25, 2016. 5. ADMINISTRATION 1171 Council Expenses Staff report dated October 17, 2016
providing on update on Council expenses to the end of September 2016. RECOMMENDATION That the staff report be forwarded to the Council Meeting of October 25, 2016.
Committee of the Whole Minutes October 17, 2016 Page 8 of 8 6. CORRESPONDENCE – Nil 7. OTHER ISSUES – Nil 8. ADJOURNMENT – 3:41 p.m. 9. COMMUNITY FORUM John McKenzie Mr. McKenzie commented
on possible funds available from Ottawa for a proposed civic centre. He requested that Council lobby for a satellite SFU campus in Maple Ridge. ___________________________________ C.
Bell, Acting Mayor Presiding Member of the Committee