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Home My WebLink About2017-01-23 Committee of the Whole Minutes.pdfCity of Maple Ridge COMMITTEE OF THE WHOLE MEET/NG MINUTES January 23, 2017 1:00 p.m. Council Chamber PRESENT Elected Officials Mayor N. Read Councillor K. Duncan Councillor B. Masse Councillor G. Robson Councillor C. Speirs ABSENT Councillor C. Bell Councillor T. Shymkiw Appointed Staff E.C. Swabey, Chief Administrative Officer K. Swift, General Manager of Community Development, Parks and Recreation Services P. Gill, General Manager Corporate and Financial Services F. Quinn, General Manager Public Works and Development Services C. Carter, Director of Planning L. Darcus, Manager of Legislative Services Other Staff as Required C. Goddard, Manager of Development and Environmental Services D. Hall, Planner 2 H. Exner, Fire Chief D. Pollock, Municipal Engineer J. Storey, Director of Engineering Operations CK Lee, Financial Analyst Note: Councillor Robson was not in attendance at the start of the meeting 1. DELEGA T/ONS/STAFFPRESENTATIONS - N i l 2. PUBLIC WORKS AND DEVELOPMENT SERVICES Note: The following items have been numbered to correspond with the Council Agenda: 1101 2016-411-RZ, 21188 Wicklund Avenue, RS -1 to R-1 Staff report dated January 23, 2017 recommending that Application 2016- 411-RZ to rezone from RS -1 (One Family Urban Residential) to R-1 (Residential District) to permit subdivision into two single family residential lots not be given first reading. Committee of the Whole Minutes January 23, 2017 Page 2 of 6 Note: Councillor Robson joined the meeting at 1:03 p.m. Rajinder Chhina - Applicant Representative Mr. Chhina outlined the features of the properties and provided further information on the applicant's proposal to split the property into two single family lots. The Manager of Development and Environmental Services reviewed the staff report and provided clarification on staff's recommendation. RECOMMENDATION That the staff report be forwarded to the Council Meeting of January 24, 2017. CARRIED 1102 2016-052-RZ, 22260 and 22292 122 Avenue, 12159 and 12167 223 Street, Addendum Report Staff report dated January 23, 2017 recommending that staff be directed to provide a tenant relocation assistance policy, that Maple Ridge Official Community Plan Amending Bylaw No. 7243-2016 to designate subject properties from Single Family to Low Rise Apartment be given first and second reading and be forwarded to Public Hearing and that Maple Ridge Zone Amending Bylaw No. 7244-2016 to rezone from LUC (Land Use Contracts) and RS -1 (One Family Urban Residential) to RM -2 (Medium Density Apartment Residential) to permit construction of a 291 unit multi -family rental housing development within the Town Centre be given second reading and be forwarded to Public Hearing. Simon Taylor - Amacon Mr. Taylor provided additional information on questions pertaining to the proposed development. RECOMMENDATION That the staff report be forwarded to the Council Meeting of January 24, 2017. CARRIED Committee of the Whole Minutes January 23, 2017 Page 3 of 6 1103 2016-039-RZ, 11951 240 Street, CS -1 to C-2 Staff report dated January 23, 2017 recommending that Maple Ridge Zone Amending Bylaw No. 7229-2016 to rezone from CS -1 (Service Commercial) to C-2 (Community Commercial) to permit construction of a Tim Hortons restaurant and drive-through be given second reading and be forwarded to Public Hearing. The Manager of Development and Environmental Services provided additional details on the application. Council expressed concern about sound attenuation from the outside speakers. RECOMMENDATION That the staff report be forwarded to the Council Meeting of January 24, 2017. CARRIED 1104 2014-019-DVP, 24815 Dewdney Trunk Road Staff report dated January 23, 2017 recommending that the Corporate Officer be authorized to sign and seal 2014-019-DVP to reduce minimum rear and exterior lot line setbacks and to increase maximum building heights of Buildings 1 and 2. RECOMMENDATION That the staff report be forwarded to the Council Meeting of January 24, 2017. CARRIED 1105 2014 -019 -DP, 24815 and 24837 Dewdney Trunk Road Staff report dated January 23, 2017 recommending that the Corporate Officer be authorized to sign and seal 2014 -019 -DP to permit construction of two commercial buildings consisting of six ground level commercial units and two residential units in the C-2 (Community Commercial) zone. The Municipal Engineer advised on road frontage improvements Rudy Di Giovanni - Applicant and owner of site Mr. Di Giovanni spoke to road and intersection work to be carried out on his part as part of the development. Committee of the Whole Minutes January 23, 2017 Page 4 of 6 RECOMMENDATION That the staff report be forwarded to the Council Meeting of January 24, 2017. CARRIED 1106 2016-095-DVP, 2016 -095 -DP, 22335 McIntosh Avenue Staff report dated January 23, 2017 recommending that the Corporate Officer be authorized to sign and seal 2016-095-DVP to vary setbacks, that the Corporate Officer be authorized to sign and seal 2016 -095 -DP to permit a mixed use commercial and residential building and that receipt of funds for a one off street parking space for residential use be acknowledged. RECOMMENDATION That the staff report be forwarded to the Council Meeting of January 24, 2017. CARRIED 1107 Award of Contract ITT-EN16-58: Sanitary Sewer Replacement by Pipe Bursting on River Road (Kanaka Creek - McKay Avenue) Staff report dated January 23, 2017 recommending that Contract ITT-EN16- 58: Sanitary Sewer Replacement by Pipe Bursting on River Road (Kanaka Creek - McKay Avenue) be awarded to PW Trenchless Ltd., that the Financial Plan be amended to increase project funding from the Sewer Utility, that a contract contingency be approved and further that the Corporate Officer be authorized to execute the contract. RECOMMENDATION That the staff report be forwarded to the Council Meeting of January 24, 2017. CARRIED Committee of the Whole Minutes January 23, 2017 Page 5 of 6 1108 Contract Renewal Award: Traffic Flagging Services Staff report dated January 23, 2017 recommending that the "Traffic Flagging Services" contracts be renewed with Go Traffic Management Inc., Ansan Industries Ltd., and BCRS Road Safe Inc., for an additional one year period and that the Corporate Officer be authorized to execute the contracts. The Director of Engineering Operations provided further information on the traffic flagging services contract renewal. RECOMMENDATION That the staff report be forwarded to the Council Meeting of January 24, 2017. CARRIED 3. FINANCIAL AND CORPORATE SERV/CES (including Fire and Police) 1131 Disbursements for the month ended December 31, 2016 Staff report dated January 23, 2017 recommending that the disbursements for the month ended December 31, 2016 be received for information. RECOMMENDATION That the staff report be forwarded to the Council Meeting of January 24, 2017. CARRIED 1132 2016-2020 Financial Plan Amending Bylaw No. 7307-2017 Staff report dated January 23, 2017 recommending that Maple Ridge 2016- 2020 Financial Plan Amending Bylaw No. 7307-2017 be given first, second and third readings. The Financial Analyst reviewed the staff report and advised on the amendments to the bylaw. RECOMMENDATION That the staff report be forwarded to the Council Meeting of January 24, 2017. CARRIED Committee of the Whole Minutes January 23, 2017 Page 6 of 6 4. PARKS, RECREATION & CULTURE 1151 Parks, Recreation and Culture Governance Model Staff report dated January 23, 2017 recommending that staff continue to utilize a stakeholder engagement model for guiding Parks, Recreation and Culture planning and that report on an advisory committee for Parks, Recreation and Culture be provided after eighteen months. The General Manager of Parks, Recreation and Cultural Services reviewed the staff report and outlined the process followed prior to the recommendation to Council. Note: Mayor Read left the meeting at 2:09 p.m. RECOMMENDATION That the staff report be forwarded to the Council Meeting of January 24, 2017. 5. ADMINISTRATION - N i l 6. CORRESPONDENCE - N i I 7. OTHER ISSUES - Nil 8. ADJOURNMENT - 2:10 p.m. 9. COMMUNITYFORUM - Nil R. Masse, Acting Mayor Presiding Member of the Committee