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Home My WebLink About2017-02-06 Committee of the Whole Minutes.pdfCity of Maple Ridge COMMITTEE OF THE WHOLE MEET/NG MINUTES February 6, 2017 1:00 p.m. Council Chamber PRESENT Elected Officials Councillor K. Duncan Councillor B. Masse Councillor G. Robson Councillor T. Shymkiw Councillor C. Speirs ABSENT Mayor N. Read Councillor C. Bell Appointed Staff E.C. Swabey, Chief Administrative Officer K. Swift, General Manager of Community Development, Parks and Recreation Services P. Gill, General Manager Corporate and Financial Services F. Quinn, General Manager Public Works and Development Services C. Carter, Director of Planning L. Darcus, Manager of Legislative Services A. Gaunt, Confidential Secretary Other Staff as Required C. Goddard, Manager of Development and Environmental Services B. Elliott, Manager of Community Planning D. Hall, Planner 2 M Baski, Planner 1 D. Boag, Director of Parks and Facilities 1. DELEGA T/ONS/STAFFPRESENTATIONS 1.1 Alouette River Management Society ("ARMS") Annual Report • Greta Borick-Cunningham, Executive Director • Ken Stewart, President Mr. Stewart introduced the Alouette River Management Society. He invited all to attend a fundraising event for ARMS in April. Ms. Borick-Cunningham gave a PowerPoint presentation highlighting volunteer activities hosted or attended by ARMS, environmental education programs offered in 2016, Adopt -a -Block activities, monies received through grant applications for the Alouette Sockeye Hatchery as well as meetings, tours and presentations attended and provided by ARMS. She showcased the River's Day 2016 events and provided a summary of supports and partners of the Alouette River Management Society. Committee of the Whole Minutes February 6, 2017 Page 2 of 6 2. PUBL/C WORKS AND DEVELOPMENT SERV/CES Note: The following items have been numbered to correspond with the Council Agenda: 1101 2016 -456 -AL, 9881 280 Street, Application to Exclude Land from the Agricultural Land Reserve Staff report dated February 6, 2017 providing options for consideration pertaining to Application 2016 -456 -AL to exclude approximately 3.9 hectares (9.7 acres) of land from the Agricultural Land Reserve in order to legitimize current property uses described as a home based repair business and truck parking. D. Hall, Planner gave a Power Point presentation providing the following information: • Application Information • Subject Map • Official Community Plan Context • Neighbourhood Plan Context • Site Characteristics • Groundwater Wells • Site Context Map 1 • Truck Storage • Development Proposal • Recommendation in staff report RECOMMENDATION That the staff report be forwarded to the Council Meeting of February 14, 2017. CARRIED Committee of the Whole Minutes February 6, 2017 Page 3 of 6 1102 2016-464-RZ, 20185 and 20199 Mclvor Avenue, RS -1 to RS -1b Staff report dated February 6, 2017 recommending that Maple Ridge Zone Amending Bylaw No. 7308-2017 to rezone from RS -1 (One Family Urban Residential) to RS -1b (One Family Urban [Medium Density] Residential) to permit subdivision into approximately nine RS -1b lots be given first reading and that the applicant provide further information as described on Schedules A and B of the Development Procedures Bylaw No. 5879-1999, along with the information required for a Subdivision application. RECOMMENDATION That the staff report be forwarded to the Council Meeting of February 14, 2017. CARRIED 1103 2016-034-RZ, 12358 216 Street, RS -1 to RS -1b Staff report dated February 6, 2017 recommending the Maple Ridge Zone Amending Bylaw No. 7247-2016 to rezone from RS -1 (One Family Urban Residential) to RS -1b (One Family Urban [Medium Density] Residential) to permit a future subdivision of approximately two lots be given second reading and be forwarded to Public Hearing. RECOMMENDATION That the staff report be forwarded to the Council Meeting of February 14, 2017. CARRIED 1104 2015-253-DVP, 23539 Gilker Hill Road Staff report dated February 6, 2017 recommending that the Corporate Officer be authorized to sign and seal 2015-253-DVP to reduce asphalt width requirements, reduce minimum front and rear yard setbacks, increase maximum building heights for some blocks, reduce the minimum required Usable Open Space per three bedroom unit and increase maximum retaining wall height. Committee of the Whole Minutes February 6, 2017 Page 4 of 6 M. Baski provided a Power Point presentation providing the following information: • Application Information • Subject Map • Official Community Plan Context • Neighbourhood Plan Context • Proposed Variances RECOMMENDATION That the staff report be forwarded to the Council Meeting of February 14, 2017. CARRIED 1105 2015 -253 -DP, 23539 Gilker Hill Road Staff report dated February 6, 2017 recommending that the Corporate Officer be authorized to sign and seal 2015 -253 -DP to permit a 43 unit townhouse development consisting of ten buildings, under the RM -1 (Townhouse Residential) zone. RECOMMENDATION That the staff report be forwarded to the Council Meeting of February 14, 2017. CARRIED 1106 2016 -115 -DP, 2016-115-DVP, 11909 and 11889 227 Street: PID 009-280- 642 Staff report dated February 6, 2017 recommending that the Corporate Officer be authorized to sign and seal 2016-115-DVP to reduce front yard, rear yard, interior side yard and exterior side yard setbacks for specific floors and that the Corporate Officer be authorized to sign and seal 2016 -115 -DP to permit construction of a six storey mixed-use building with ground floor commercial and 44 residential units under the existing C-3 (Town Centre Commercial) zone. RECOMMENDATION That the staff report be forwarded to the Council Meeting of February 14, 2017. CARRIED Committee of the Whole Minutes February 6, 2017 Page 5 of 6 1107 Award of Contract RFP17-03: Engineering Design Services for 232 Street, Preliminary and Detailed Design (132 Avenue to Silver Valley Road) Staff report dated February 6, 2017 recommending that Contract RFP-EN17- 03: Engineering Design Services for 232 Street Preliminary and Detailed Design (132 Avenue to Silver Valley Road) be awarded to McElhanney Consulting Services Ltd.; that a task -specific project contingency be established and that the Corporate Officer be authorized to execute the contract. The Municipal Engineer reviewed the staff report. A PowerPoint presentation was provided outlining the cycling and the multi -use pathways proposed. RECOMMENDATION That the staff report be forwarded to the Council Meeting of February 14, 2017. CARRIED 3. FINANCIAL AND CORPORATE SERV/CES (including Fire and Police) - Nil 4. COMMUNITY DEVELOPMENT AND RECREATION SERV/CES 1151 Festival Grant Program Recommendations - Intake One Staff report dated February 6, 2017 recommending that festival support allocations for May 1, 2017 to October 31, 2017 towards community festivals and civic signature events be approved. RECOMMENDATION That the staff report be forwarded to the Council Meeting of February 14, 2017. CARRIED Committee of the Whole Minutes February 6, 2017 Page 6 of 6 1152 Maple Ridge Cemetery Amending Bylaw Staff report dated February 6, 2017 recommending that Maple Ridge Cemetery Bylaw No. 7260-2016 to update definitions, reflect changes in the Cremation, Interment and Funeral Services Act and changes to the governance model for cemeteries as well as inclusion of expanded services such as double columbaria be given first, second and third readings, and that Maple Ridge Cemetery Bylaw No. 5784-1999 be repealed in its entirety upon adoption of Bylaw No. 7260-2016. The Director of Parks and Facilities reviewed the staff report. RECOMMENDATION That the staff report be forwarded to the Council Meeting of February 14, 2017. CARRIED 5. CORRESPONDENCE - N i I 6. OTHER ISSUES - Nil 7. ADJOURNMENT- 2:20 p.m. 8. COMMUNITYFORUM - Nil K. Duncan, Acting Mayor Presiding Member of the Committee