HomeMy WebLinkAbout2017-03-06 Committee of the Whole Minutes.pdfCity of Maple Ridge
COMMITTEE OF THE WHOLE MEET/NG
MINUTES
March 6, 2017
1:15 p.m.
Council Chamber
PRESENT
Elected Officials
Mayor N. Read
Councillor K. Duncan
Councillor B. Masse
Councillor G. Robson
Councillor T. Shymkiw
Councillor C. Speirs
ABSENT
Councillor C. Bell
Appointed Staff
E.C. Swabey, Chief Administrative Officer
D. Cramb, Acting General Manager of Parks, Recreation &
Culture
C. Nolan, General Manager Corporate and Financial
Services
D. Pollock, Acting General Manager Public Works and
Development Services
C. Carter, Director of Planning
L. Darcus, Manager of Legislative Services
A. Gaunt, Confidential Secretary
Other Staff as Required
C. Goddard, Manager of Development and Environmental
Services
R. MacNair, Manager of Bylaws and Licences
M. Van Dop, Deputy Fire Chief
H. Exner, Fire Chief
V. Richmond, Manager of Parks Planning and Operations
Note: Councillor Robson was not in attendance at the start of the meeting.
1. DELEGA T/ONS/STAFFPRESENTATIONS
1.1 Proposed Civic Facilities
• Linda Meyer, A.A.B.A.P.B.D
Ms. Meyer read from a prepared script and outlined her concerns with the
financial component of the proposed recreational and cultural projects to be
built by the City of Maple Ridge. She advised on which projects she felt the
City should move forward with and which should not be built and outlined her
reasons behind those choices.
Committee of the Whole Minutes
March 6, 2017
Page 2 of 5
Note: Councillor Robson joined the meeting at 1:36 p.m.
1.2 Ripe Rides
• Nitesh Mistry, Director of Business Operations
• Tiffany Rennick, Marketing Coordinator
Mr. Mistry gave a Power Point presentation providing background information
on Ripe Rides and outlining how the company intends to conduct business in
the Maple Ridge Area. He responded to questions from Council.
2. PUBL/C WORKS AND DEVELOPMENT SERV/CES
Note: The following items have been numbered to correspond with the Council
Agenda:
1101 2013 -085 -SD, 23154 136 Avenue, Local Area Service
Staff report dated March 6, 2017 recommending that a Local Area Service
Bylaw be authorized for enhanced landscape maintenance costs for property
located at 23154 136 Avenue referred to as "Robinson Eco Cluster"and that
Robinson Eco Cluster Local Area Service Bylaw No. 7277-2016 be given first,
second and third readings.
The Manager of Development and Environmental Services gave a Power Point
presentation providing the following information:
• Application Information
• Subject Map
• Official Community Plan Context
• Neighbourhood Context
• Development Proposal
• Subdivision Plan
• Local Area Service Agreement
• Areas for Local Area Service
Note: Councillor Shymkiw left the meeting at 2:00 p.m.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of March 14, 2017.
Committee of the Whole Minutes
March 6, 2017
Page 3 of 5
1102 2012-004-DVP, 23791 112 Avenue
Staff report dated March 6, 2017 recommending that the Corporate Officer be
authorized to sign and seal 2012-004-DVP to vary a requirement to construct
an urban road on 112 Avenue and to vary the front yard setback.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of March 14, 2017.
Note: Councillor Shymkiw returned to the meeting at 2:09 p.m.
1103 2017-018-DVP, 2013 -029 -DP, 22305 and 22315 122 Avenue
Staff report dated March 6, 2017 recommending that the Corporate Officer be
authorized to sign and seal 2017-018-DVP for variances to increase
maximum building height from 4 to 5 storeys, to increase the height of the
underground parking structure, to reduce the underground parking structure
setback and to reduce the number of short term bicycle parking stalls and
that the Corporate Officer be authorized to sign and seal 2013 -029 -DP to
permit a five storey apartment building with underground parking under the
RM -2 (Medium Density Apartment Residential) zone.
The Manager of Development and Environmental Services gave a Power Point
presentation providing the following information:
• Application Information
• Subject Map
• Official Community Plan Context
• Neighbourhood Plan Context
• Site Characteristics
• Development Proposal
• Site Plan
• Underground Parking Setback and Height Variance
• Building Elevations Showing Height Variance
• Proposed Setback Variance
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of March 14, 2017.
Committee of the Whole Minutes
March 6, 2017
Page 4 of 5
1104 2014-091-DVP, 12420 AnseII Street
Staff report dated March 6, 2017 recommending that the Corporate Officer be
authorized to sign and seal 2014-091-DVP for variances to reduce the
carriageway widths on AnseII Street and 124 Avenue and to reduce the road
right-of-way on 124 Avenue.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of March 14, 2017.
3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police)
1131 Strategic Wildfire Prevention Initiative - UBCM Grant Funding
Staff report dated March 6, 2017 recommending that staff make application
for grant funding to the Union of British Columbia Municipalities (UBCM)
Strategic Wildfire Prevention Initiative for FireSmart Planning and that the City
provide overall grant management for the FireSmart funding.
The Deputy Fire Chief reviewed the staff report.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of March 14, 2017.
4. PARKS, RECREATION & CULTURE
1151 Award of Contract RFP-PL17-13: Consulting Services for Synthetic Sports Field
Design (Albion Sports Complex and Merkley Park)
Staff report dated March 6, 2017 recommending that Contract RFP-PL17-13:
Consulting Services for Synthetic Sports Field Design (Albion Sports Complex
and Merkley Park) be awarded to R.F. Binnie and Associates, that a
contingency be established for the project and further that the Corporate
Officer be authorized to execute the contract.
The Manager of Parks Planning and Operations reviewed the staff report.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of March 14, 2017.
Committee of the Whole Minutes
March 6, 2017
Page 5 of 5
5. CORRESPONDENCE- N i I
6. OTHER ISSUES - Nil
7. ADJOURNMENT- 2:35 p.m.
8. COMMUNITYFORUM - Nil
K. Duncan, Acting Mayor
Presiding Member of the Committee