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HomeMy WebLinkAbout2007-01-23 Council Meeting Minutes.pdfCorporation of the District of Maple Ridge COUNCIL MEETING January 23, 2007 The Minutes of the Municipal Council Meeting held on January 23, 2007 at 7:00 p.m. in the Council Chamber of the Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Appointed Staff Mayor G. Robson J. Rule, Chief Administrative Officer Councillor E. Daykin C. Marlo, Manager of Legislative Services Councillor J. Dueck M. Murray, General Manager of Community Development, Councillor A. Hogarth Parks and Recreation Services Councillor L. King P. Gill, General Manager Corporate and Financial Services Councillor C. Speirs F. Quinn, General Manager Public Works and Development Councillor K. Stewart Services J. Pickering, Director of Planning A. Gaunt, Confidential Secretary Other Staff as Required R. Carmichael, Director of Engineering Operations B. McDonald, Director of Licenses, Permits & Bylaws Note: These Minutes are also posted on the Municipal Web Site at www.mapleridge.org The meeting was filmed by Shaw Communications Inc.. 100 CALL TO ORDER 200 OPENING PRAYERS Pastor Rod Shearer, High Way Church, conducted the Opening Prayers. 300 INTRODUCTION OF ADDITIONAL AGENDA ITEMS The Manager of Legislative Services announced the addition of the following items: 1401 Pitt Meadows Airport Society Appointments Council Minutes January 23, 2007 Page 2 of 12 400 APPROVAL OF THE AGENDA The agenda was approved as amended 500 ADOPTION AND RECEIPT OF MINUTES R/07-031 501 Minutes Regular Council It was moved and seconded January 9, 2007 That the minutes of the Regular Council Meeting of January 9, 2007 be adopted as circulated. CARRIED R/07-032 502 Minutes Public Hearing It was moved and seconded January 16, 2007 That the minutes of the Public Hearing of January 16, 2007 be received. CARRIED R/07-033 503 Dev. Agr. Com. It was moved and seconded January 4, 2007 That the minutes of the Development Agreements Committee Meetings of January 4, 2007 be received. CARRIED 600 PRESENTATIONS AT THE REQUEST OF COUNCIL 601 Snow Removal Update, Director of Engineering Operations The General Manager, Public Works and Development Services summarized municipal snow removal procedure and protocol. The Director of Engineering Operations provided a PowerPoint update on snow removal. The Director of Licenses, Permits & Bylaws provided information on the municipality’s Highway and Traffic Bylaw regarding snow removal by property owners and businesses and the Bylaw Department’s response to the last snow event. Council Minutes January 23, 2007 Page 3 of 12 700 DELEGATIONS 701 City/School Board Walkway, 218th & Mount Crescent to Maple Ridge Secondary, Sue Keenan Ms. Keenan expressed concerns regarding communication and the public consultation process. She expressed that she had now been working with staff and feels progress has been made on this issue. ACTION REQUIRED The General Manager, Public Works and Development Services is speak further with Ms. Keenan on the matter of property owner notification. 702 Variety Club Telethon, Eric Phillips and Mike Lelland Sierra and Jeanesse, Variety Club children, spoke to what Variety Club has done for them in terms of providing equipment, computers and support and shared why they fundraise and speak for Variety. Mr. Phillips encouraged the community, Council and municipal staff to support the Variety Club Telethon. 800 UNFINISHED BUSINESS 801 DVP/081/05, 13511 240 Street To postpone the urban street upgrading of the 136th Avenue and 240th Street frontages to a future phase of development. The Manager of Legislative Services advised that letters opposing the application were received from Brenda Winpenny and Sharlene Syer, Dominic Duchesneau and Darrel Guerrier. R/07-034 DVP/081/05 sign and seal It was moved and seconded That the Corporate Officer be authorized to sign and seal DVP/081/05 respecting property located at 13511 240 Street. CARRIED Council Minutes January 23, 2007 Page 4 of 12 The Director of Planning advised that this application is a variance to delay the construction on the road to the north on lands that are designated for conservation use. It is not in relation to the subdivision in any way. 802 DVP/025/06, 24190 125 Street To vary the pavement width for 125th Avenue from 7.0 meters (22.96 feet to 6.2 meters (20.34 feet) The Manager of Legislative Services advised that no correspondence was received on this item. R/07-035 DVP/025/06 It was moved and seconded sign and seal That the Corporate Officer be authorized to sign and seal DVP/025/06 respecting property located at 24190 125 Avenue. CARRIED 803 DVP/017/05, 23379 Kanaka Way (To vary the parcel depth from 30 meters to 29 meters on the lots abutting Kanaka Way; To reduce the required minimum lane width from 7.5 meters to 6 meters; To relax the rear yard setback from 11 meters to 10 meters for proposed lots 6- 11; To vary the minimum height requirements of 9.0 meters to 9.5 meters; To relax the requirement of no less than 7.5 meters from the North property line to 5 meters for Unit 1; 6 meters for Unit 11; and 1.5 meters for Unit 21; and To relax the requirements of no less than 7.5 meters from the South property line to 6.9 meters for Unit 10 and 3 meters for Unit 28). The Manager of Legislative Services advised that no correspondence was received on this item. R/07-036 DVP/017/05 It was moved and seconded Sign and seal That the Corporate Officer be authorized to sign and seal DVP/017/05 respecting property located at 23379 Kanaka Way. CARRIED Council Minutes January 23, 2007 Page 5 of 12 900 CORRESPONDENCE - Nil 1000 BYLAWS Note: Items 1001 to 1003 are from the Public Hearing of January 16, 2007 1001 RZ/100/06, 24308 102 Avenue Maple Ridge Zone Amending Bylaw No. 6452-2006 To permit subdivision into four residential lots Second and third reading R/07-037 RZ/100/06 BL 6452-2006 It was moved and seconded Second, third That Maple Ridge Zone Amending Bylaw No. 6452-2006 be read a second and third time. CARRIED 1002 RZ/073/05, 20713 Golf Lane Maple Ridge Zone Amending Bylaw No. 6448-2006 To permit subdivision into two residential lots. Second and third reading R/07-038 RZ/073/06 BL 6448-2006 It was moved and seconded Second, third That Maple Ridge Zone Amending Bylaw No. 6448-2006 be read a second and third time. CARRIED 1003 RZ/092/06, 20110 Lougheed Highway Maple Ridge Zone Amending Bylaw No. 6450-2006 To permit a broader range of professional services and retail uses. Second and third reading R/07-039 RZ/092/06 BL 6450-2006 It was moved and seconded Second, third That Maple Ridge Zone Amending Bylaw No. 6450-2006 be read a second and third time. CARRIED Council Minutes January 23, 2007 Page 6 of 12 Bylaws for Final Reading 1004 Maple Ridge Social Planning Advisory Committee Amending Bylaw No. 6455-2006 To increase the membership of the Committee Final reading R/07-040 BL 6450-2006 It was moved and seconded Final reading That Maple Ridge Social Planning Advisory Committee Amending Bylaw No. 6455-2006 be reconsidered and adopted. CARRIED COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE Minutes R/07-041 Minutes – COW It was moved and seconded January 15, 2007 That the minutes to the Committee of the Whole Meeting of January 15, 2007 be received. CARRIED Public Works and Development Services 1101 RZ/028/05, 10583 and 10587 245B Street, First Extension Staff report dated December 20, 2006 recommending that a one year extension be granted for rezoning application RZ/028/05 to permit subdivision into approximately 11 lots. R/07-042 RZ/028/05 It was moved and seconded Final reading That a one year extension be granted for rezoning application RZ/028/05 and that the following conditions be addressed prior to consideration of final reading: Council Minutes January 23, 2007 Page 7 of 12 i. Registration of a Rezoning Development Agreement including the deposit of security as outlined in the Agreement; ii. Park dedication as required. CARRIED 1102 VP/103/05, 23004 Dewdney Trunk Road, Variance Permit Staff report dated January 2, 2007 recommending that the Manager of Legislative Services be authorized to notify qualifying property owners that approval of VP/103/05 respecting property located at 23004 Dewdney Trunk Road will be considered by Council at the February 13, 2007 meeting. R/07-043 VP/103/05 It was moved and seconded Notification That the Manager of Legislative Services be authorized to notify qualifying property owners that approval of VP/103/05 respecting property located at 23004 Dewdney Trunk Road will be considered by Council at the February 13, 2007 meeting. CARRIED 1103 VP/125/06, 11143 Hynes Street Staff report dated January 8, 2007 recommending that the Manager of Legislative Services be authorized to notify qualifying property owners that approval of VP/125/06 respecting property located at 11143 Hynes Street will be considered by Council at the February 13, 2007 meeting. R/07-044 VP/125/06 It was moved and seconded Notification That the Manager of Legislative Services be authorized to notify qualifying property owners that approval of VP/125/06 respecting property located at 11143 Hynes Street will be considered by Council at the February 13, 2007 meeting. CARRIED Council Minutes January 23, 2007 Page 8 of 12 1104 DP/017/05 and DP/064/06, 23379 Kanaka Way Staff report dated January 5, 2007 recommending that the Corporate Officer be authorized to sign and seal DP/064/06 respecting property located at 23379 Kanaka Way. R/07-045 DP/064/06 It was moved and seconded sign and seal That the Corporate Officer be authorized to sign and seal DP/064/06 respecting property located at 23379 Kanaka Way. CARRIED 1105 Mobile Home Park Redevelopment Tenant Assistance Policy Staff report dated January 4, 2007 recommending that the proposed Mobile Home Park Redevelopment Tenant Assistance Policy Assistance Policy be adopted. This item has been referred to a future Council Workshop. 1106 Maple Ridge Dog Pound and Dog Control Amending Bylaw No. 6463-2007 Staff report dated January 8, 2007 recommending that Maple Ridge Dog Pound and Dog Control Amending Bylaw No. 6463-2007 be given first, second and third reading. R/07-046 Dog Pound It was moved and seconded BL 6463-2007 Three readings That Maple Ridge Dog Pound and Dog Control Amending Bylaw No. 6463-2007 be read a first, second and third time. CARRIED Council Minutes January 23, 2007 Page 9 of 12 Financial and Corporate Services (including Fire and Police) 1131 Disbursements for the month ended November 30, 2006 Staff report dated December 19, 2006 recommending that the disbursements for November 2006 be approved. R/07-047 Disbursements It was moved and seconded November 2006 That the disbursements as listed below for the month ended November 30, 2006 be approved: General $18,704,243. Payroll $1,065,252. Purchase Card $90,000. $19,859,495. CARRIED The General Manager, Corporate and Financial Services reviewed the expenditures. 1132 Adjustments to the 2006 Collector’s Roll Staff report dated December 27, 2006 submitting information on changes to the 2006 Collector’s Roll through the issuance of Supplementary Roll 09/2006. 1133 Adjustments to the 2005 Collector’s Roll Staff report dated December 28, 2006 submitting information on changes to the 2005 Collector’s Roll through the issuance of Supplementary Roll 13/2005. 1134 Adjustments to the 2002 and 2003 Collector’s Roll Staff report dated December 28, 2006 submitting information on changes to the 2002 and 2003 Collector’s Roll through the issuance of Supplementary Roll 29/2002 and 28/2003 Council Minutes January 23, 2007 Page 10 of 12 Community Development and Recreation Service 1151 UBCM Emergency Planning Grant Application 2007 Staff report dated January 8, 2007 recommending that the 2007 UBCM Emergency Planning Grant application attached to the January 8, 2007 report for submission to the UBCM, be approved and supported. R/07-048 UBCM Grant It was moved and seconded Application 2007 That the 2007 UBCM Emergency Planning Grant application attached to the staff report dated January 8, 2007 be approved and supported. CARRIED Correspondence - Nil Other Committee Issues - Nil 1200 STAFF REPORTS - Nil 1300 INFORMATION UPDATES (including items of Community interest) Mayor Robson gave notice that he is seeking Council’s reconsideration of Maple Ridge Zone Amending Bylaw 6459-2006 pertaining to RZ/087/05. Reconsideration is to take place at the next Council meeting. 1400 RELEASE OF ITEMS FROM CLOSED COUNCIL 1401 Pitt Meadows Airport Society Appointment of Directors (from the January 22, 2007 Closed Council) The Manager of Legislative Services announced the appointments of Peter Boyle and Michael McDowell as Directors of the Society. Council Minutes January 23, 2007 Page 11 of 12 1500 COUNCILLORS’ REPORTS Councillor King Councillor King is involved in the initial discussion of the formation of the Maple Ridge Agricultural Committee. She attended the Bicycle Advisory Committee meeting and commented on the new Walk Maple Ridge Pitt Meadows brochures. She advised that the Arts Council has produced a brochure for upcoming events. Councillor King attended a Chamber of Commerce meeting. Councillor Speirs Councillor Speirs complimented the Walk Maple Ridge/Pitt Meadows brochure and advised that this had been done in conjunction with a company called Ultimate Outdoor Adventures. He reminded all of the TransLink open house regarding the partnership with BCIT at Hammond Elementary School as well as the Historical Society’s Annual General Meeting. Councillor Stewart Councillor Stewart also participated in the initial discussion of the Agricultural Committee. Councillor Stewart represented Maple Ridge at a conference on Public Performance Reporting. Councillor Hogarth Councillor Hogarth attended the first meeting of the Maple Ridge Committee on Accessibility Issues and reported on their activities. He will be attending a meeting of the Economic Advisory Committee on January 24th. Councillor Dueck Councillor Dueck attended the opening of the Wellness Clinic at Willow Manor. She reported that the Ridge Meadows Youth Justice Advocacy would be holding their Annual General Meeting in the near future. Councillor Dueck complimented municipal staff on their outstanding job during the last snow storm. Councillor Daykin Councillor Daykin stated that he felt that staff had done the best they could during the snow storm with the resources that they had. He advised that the Economic Advisory Commission had produced a marketing brochure about the Maple Ridge downtown area. Council Minutes January 23, 2007 Page 12 of 12 1600 MAYOR’S REPORT . Mayor Robson reported that he had been appointed as a Director of TransLink. 1700 OTHER MATTERS DEEMED EXPEDIENT - Nil 1800 NOTICES OF MOTION - Nil 1900 QUESTIONS FROM THE PUBLIC - Nil 2000 ADJOURNMENT - 8:25 pm _______________________________ G. Robson, Mayor Certified Correct ___________________________________ C. Marlo, Manager of Legislative Services