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Home My WebLink About2008-07-08 Council Meeting Minutes.pdfDistrict of Maple Ridge COUNCIL MEETING July 8, 2008 The Minutes of the Municipal Council Meeting held on July 8, 2008 at 7:00 p.m. in the Council Chamber of the Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Appointed Staff Mayor G. Robson P. Gill, Acting Chief Administrative Officer Councillor E. Daykin M. Murray, General Manager of Community Development, Councillor J. Dueck Parks and Recreation Services Councillor A. Hogarth P. Gill, General Manager Corporate and Financial Services Councillor L. King F. Quinn, General Manager Public Works and Development Councillor C. Speirs Services Councillor K. Stewart J. Pickering, Director of Planning C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Note: These Minutes are also posted on the Municipal Web Site at www.mapleridge.ca The meeting was filmed by Shaw Communications Inc. 100 CALL TO ORDER 200 OPENING PRAYERS 300 INTRODUCTION OFADDITIONAL AGENDA ITEMS 602 Parks Master Plan Update 1004 RZ/118/07, 12048 227 Street, 12041, 12049, 12031 Fletcher Street and 22703 Dewdney Trunk Road Council Minutes July 8, 2008 Page 2 of 14 400 APPROVAL OF THE AGENDA The agenda was approved as amended: 602 Parks Master Plan Update 1004 RZ/118/07, 12048 227 Street, 12041, 12049, 12031 Fletcher Street and 22703 Dewdney Trunk Road 500 ADOPTION AND RECEIPT OF MINUTES 501 Minutes of the Regular Council Meeting of June 24, 2008 R/08-305 501 Minutes Regular Council It was moved and seconded June 24, 2008 That the minutes of the Regular Council Meeting of June 24, 2008 be adopted as circulated CARRIED 502 Minutes of the Development Agreements Committee Meetings of June 13, 16, 19(2), 20, 23, 24(2), 2008 R/08-306 503 Minutes Development Agmt It was moved and seconded Committee That the minutes of the Development Agreements Committee Meetings of June 13, 16, 19(2), 20, 23, 24(2), 2008 be received. CARRIED 600 PRESENTATIONS AT THE REQUEST OF COUNCIL 601 Renovations and Expansion of Firehall #1 - Fire Chief D. Spence The Fire Chief provided gave a Power Point presentation which provided an update on the planned renovations and expansion of Firehall #1. He addressed the environmentally sustainable features of the new building which included a geothermal heating system and advised on the timeline for construction. Council Minutes July 8, 2008 Page 3 of 14 602 Parks Master Plan Update - The General Manager of Community Development, Parks and Recreation Services The General Manager of Community Development, Parks and Recreation Services provided an update on the timing of the review of the Parks Master Plan. He also provided an update on Spirit Square project. 700 DELEGATIONS - Nil 800 UNFINISHED BUSINESS - Nil 900 CORRESPONDENCE - Nil 1000 BY-LAWS Bylaws for Final Reading 1001 Loan Authorization Bylaws Staff report dated June 30, 2008 recommending final reading of Maple Ridge Fire Hall #4 Loan Authorization Bylaw No. 6558-2008, Maple Ridge Cemetery Expansion Loan Authorization Bylaw No. 6559-2008, Maple Ridge Animal Shelter Loan Authorization Bylaw No. 6560-2008, Maple Ridge Joint School and Park Site Loan Authorization Bylaw No. 6561-2008, and Maple Ridge River Road Drainage Improvements Loan Authorization Bylaw No. 6562-2008. Final reading Council Minutes July 8, 2008 Page 4 of 14 R/08-307 BL No.s 6558-2008, 6559-2008, 6560-2008, 6561-2008, 6562-2008 Final reading It was moved and seconded That Maple Ridge Fire Hall #4 Loan Authorization Bylaw No. 6558-2008, Maple Ridge Cemetery Expansion Loan Authorization Bylaw No. 6559-2008, Maple Ridge Animal Shelter Loan Authorization Bylaw No. 6560-2008, Maple Ridge Joint School and Park Site Loan Authorization Bylaw No. 6561-2008, and Maple Ridge River Road Drainage Improvements Loan Authorization Bylaw No. 6562-2008 be adopted. CARRIED 1002 Maple Ridge Parks Regulation Amending Bylaw No. 6555-2008 To ban smoking from within 10 meters (33 feet) of any sport field, athletic surface, children's playground or water play -park located in a municipal park. Final reading R/08-308 BL No. 6555-2008 Final reading It was moved and seconded That Bylaw No. 6555-2008 be adopted. CARRIED 1003 General Local Election Bylaw No. 6586-2008 To provide for procedures for the conduct of local government elections and other voting Final reading R/08-309 BL No. 6586-2008 Final reading It was moved and seconded That Bylaw No. 6586-2008 be adopted. CARRIED Council Minutes July 8, 2008 Page 5 of 14 1004 RZ/118/07, 12048 227 Street, 12041, 12049, 12031 Fletcher Street and 22703 Dewdney Trunk Road 1004.1 Maple Ridge Official Community Plan Amending Bylaw No. 6572-2008 To designate from Urban Residential to Institutional Final reading R/08-310 RZ/118/07 BL No. 6572-2008 It was moved and seconded Final reading That Bylaw No. 6572-2008 be adopted. CARRIED 1004.2 Maple Ridge Zone Amending Bylaw No. 6573-2008 To rezone from RS-1 (One Family Urban Residential) to P-6 (Civic Institutional) to permit the expansion of Maple Ridge Fire Hall No. 1 Final reading R/08-311 RZ/118/07 BL No. 6573-2008 It was moved and seconded Final reading That Bylaw No. 6573.2008 be adopted. CARRIED COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE Minutes - Nil Public Works and Development Services 1101 RZ/057/07, 10951 Hazelwood Street, RS-3 to M-3 Staff report dated June 24, 2008 recommending that Zone Amending Bylaw No. 6566-2008, to permit construction of a combined bus fleet overhaul facility and heavy equipment training facility, be given first reading and be forwarded to Public Hearing. Council Minutes July 8, 2008 Page 6 of 14 R/08-312 RZ/057/07 BL No. 6566-2008 It was moved and seconded First reading 1. That Zone Amending Bylaw No. 6566-2008 be given first reading and be forwarded to Public Hearing; and 2. That the following terms and conditions be met prior to final reading: i) Registration of a Rezoning Servicing Agreement including the deposit of security as outlined in the Agreement; ii) Road dedicated as required; iii) Removal of the existing buildings/structures; iv) A Statutory right of way plan and agreement must be registered at the Land Title Office for drainage facilities on the north end of the site and to accommodate a potential future pump station; v) Registration of a 219 Restrictive Covenant must be registered at the Land Title Office for Habitat Conservation purposes; vi) Registration of a 219 Restrictive Covenant for geotechnical issues to address the suitability of the site for the proposed development must be registered; vii) Registration of a 219 Restrictive Covenant for LEEDs; viii) A landscape plan prepared by a Landscape Architect must be submitted; ix) Completion and submission of the Storm Water Management and Drainage Study by the District and TransLink for the entire area including subject site; x) Submission of an Industrial Development Permit application including all requirements such as all architectural and landscape drawings of proposed buildings including bonding; and A) Submission of a Watercourse Protection Development Permit application including all requirements such as proposed enhancement works and re -vegetation plan including bonding and agreement for maintenance. CARRIED ACTION REQUIRED Staff is to provide documentation pertaining to bike routes included in the application to the Bicycle Advisory Committee members. Council Minutes July 8, 2008 Page 7 of 14 1102 RZ/045/08, 22692 Lougheed Highway, C-3 and RS-1 to C-6 Staff report dated June 26, 2008 recommending that Maple Ridge Official Community Plan Bylaw No. 6584-2008 and Maple Ridge Zone Amending Bylaw No. 6585-2008 to permit the development of a mixed use gaming and entertainment complex to replace the existing Bingo facility on 224 Street be given first reading and be forwarded to Public Hearing. R/08-313 RZ/045/08 BL 6584-2008 It was moved and seconded BL 6585-2008 First reading 1. That Bylaw No. 6584-2008 be given first reading and forwarded to Public Hearing; 2. That in accordance with Section 879 of the Local Government Act opportunity for early and on -going consultation has been provided by way of posting bylaw No. 6584-2008 on the municipal website and requiring that the applicant host a Development Information Meeting, and Council considers it unnecessary to provide any further consultation opportunities, except by way of holding a public hearing on the bylaw; 3. That Bylaw No. 6584-2008 be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; 4. That it be confirmed that Bylaw No. 6584-2008 is consistent with the Capital Expenditure Plan and Waste Management Plan; 5. That Bylaw No. 6585-2008 be given first reading and be forwarded to Public Hearing; 6. That Bylaw No. 6590-2008 be given first, second and third reading; 7. That Bylaw No. 6589-2008 be given first, second and third reading; 8. That the following terms and conditions be met prior to final reading of Bylaw No. 6585-2008: i) Approval from the Ministry of Transportation ii) Registration of a Rezoning Servicing Agreement including the deposit of security as outlined in the Agreement; Council Minutes July 8, 2008 Page 8 of 14 iii) Amendment to Schedule "B" & "C" of the Official Community Plan; iv) A geotechnical report which addresses the suitability of the site for the proposed development and a Section 219 covenant registered on the site addressing conditions of soil suitability; v) The registration of a LEED Section 219 Restrictive Covenant; vi) Road dedication as required; and v) Park dedication as required. CARRIED Councillor King - OPPOSED 1103 DP/013/08, 11476 & 11442 Kingston Street Staff report dated June 27, 2008 recommending that the Corporate Officer be authorized to sign and seal DP/013/08 to facilitate construction of an industrial building and that the use restriction and servicing covenant registered against title of the subject property be discharged. R/08-314 DP/013/08 Sign and seal It was moved and seconded 1. That the Corporate Officer be authorized to sign and seal DP/013/08 respecting property located at 11476 Kingston Street and 11442 Kingston Street; and further 2. That the use restriction and design review and servicing covenant (commonly registered under numbers U8672 and AD207375 modified by BM252389 and BM034673) registered against title on the subject property at the request of and at the cost of the applicant be discharged. CARRIED 1104 Excess Capacity/Extended Services Agreement LC 125/08, 248 Street and 108 Avenue Staff report dated June 16, 2008 recommending that Latecomer Charges be imposed and the Corporate Officer be authorized to sign and seal Latecomer Agreement LC 125/07. Council Minutes July 8, 2008 Page 9 of 14 R/08-315 LC 125/08 Sign and seal It was moved and seconded That with respect to the rezoning and subdivision of lands involved in rezoning RZ/15/06 and subdivision SD 87/06 located at 248 Street and 108 Avenue, be it resolved: 1. That the cost to provide the excess or extended services are, in whole or in part, excessive to the municipality and that the cost to provide these services shall be paid by the owners of the land being subdivided; and 2. That Latecomer Charges be imposed for such excess or extended services on the parcels and in the amounts as set out in the staff report dated June 16, 2008; and further 3. That the Corporate Officer be authorized to sign and seal Excess Capacity Latecomer Agreement LC 125/08 with the owner of the said lands. CARRIED 1105 Excess Capacity/Extended Services Agreement LC 126/08, 227 Street and Holyrood Avenue Staff report dated June 2, 2008 recommending that Latecomer Charges be imposed and that the Corporate Officer be authorized to sign and seal Latecomer Agreement LC 128/08. R/08-316 LC 126/08 It was moved and seconded That with respect to the subdivision of lands involved in subdivision SD 120/02 located at 227 Street and Holyrood Avenue, be it resolved: 1. That the cost to provide the excess or extended services are, in whole or in part, excessive to the municipality and that the cost to provide these services shall be paid by the owners of the land being subdivided; and Council Minutes July 8, 2008 Page 10 of 14 2. That Latecomer Charges be imposed for such excess or extended services on the parcels and in the amounts as set out in the staff report dated June 2, 2008; and further 3. That the Corporate Officer be authorized to sign and seal Excess Capacity Latecomer Agreement LC 126/08 with the subdivider of the said lands. CARRIED 1106 Heritage Day Parade, Use of Streets Staff report dated June 23, 2008 recommending that the use of municipal streets be authorized for the Heritage Day Parade on August 2, 2008. R/08-317 Use Of Streets Heritage Day It was moved and seconded Parade That use of municipal streets be authorized for the Heritage Day Parade on Saturday, August 2, 2008, provided the conditions outlined in Schedule `A' attached to the staff report dated June 23, 2008 are met. CARRIED Financial and Corporate Services (including Fire and Police] 1131 Adjustments to the 2008 Collector's Roll Staff report dated June 16, 2008 submitting information on changes to the 2008 Collector's Roll through the issuance of Supplementary Roll 3/2008. 1132 Purchase of Two Fire Engines Staff report dated June 23, 2008 recommending that the Corporate Officer be authorized to execute a contract with Hub Manufacturing for the construction of two fire engines. Council Minutes July 8, 2008 Page 11 of 14 R/08-318 Fire Engine Purchase Contract It was moved and seconded That the Corporate Officer be authorized to execute the contract with Hub Fire Manufacturing of Abbotsford, BC for the construction of two fire engines at the cost of $573,722.00 for each truck. CARRIED 1133 Special Occasion Licence Staff report dated June 24, 2008 recommending that Maple Ridge/Pitt Meadows Agricultural Association application for a Special Occasion License to host a Beer Garden on July 19 and 20, 2008, as part of the 2008 Maple Ridge Country Fest, be approved and that the use of the Albion Fairgrounds be authorized. R/08-319 Special Occasion Licence It was moved and seconded That the application from the Maple Ridge -Pitt Meadows Agricultural Association by way of a letter dated June 19, 2008 for a Special Occasion Licence to host a Beer Garden at the Albion Fairgrounds as part of the 2008 Maple Ridge Country Fest be approved as follows: Saturday July 19, 2008 12:00 noon-12:00 Midnight Sunday July 20, 2008 12:00 noon-6:00 p.m. And further, that the use of the Albion Fairgrounds (Municipal property) for this Special Occasion Licence be authorized. CARRIED Community Development and Recreation Service 1151 Parks & Leisure Services Fees and Charges Staff report dated July 3, 2008 recommending that Maple Ridge Recreation Facility Fees Amending Bylaw No. 6588-2008 to increase all admission and facility rental fees not increased in the previous bylaw be read a first, second and third time. Council Minutes July 8, 2008 Page 12 of 14 R/08-320 P&LS BL No. 6588-2008 It was moved and seconded Three readings That Bylaw No. 6588-2008 be read a first, second and third time. CARRIED Correspondence - Nil Other Committee Issues - N i I 1200 STAFF REPORTS - N i I 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL - N i I 1400 MAYOR'S REPORT At the request of the Mayor, Councillor Stewart spoke to the passing of Mr. Ian Murray, a long time resident of Maple Ridge who has done much for the community and offered condolences to the family on behalf of Council. Councillor Daykin put forward condolences on behalf of Council to the family of Mr. Wes Durksen, a resident of Maple Ridge who had been a school principal and had been involved in the community in a variety of ways. Mayor Robson acknowledged the passing of Mr. Bob Ackles, President of the BC Lions. He spoke to Mr. Ackles' overwhelming support of the Rotary Sports Banquet and minor sports in Maple Ridge and expressed condolences to his family. The Mayor advised of a TransLink meeting to provide information on the 30 year plan for transportation for the Maple Ridge area to be held on July 14 at 6:30 p.m. in Council Chambers. He urged residents who wish to see improvements in the transit system in Maple Ridge to attend. Council Minutes July 8, 2008 Page 13 of 14 1500 COUNCILLORS' REPORTS Councillor Hogarth Councillor Hogarth attended the Trejan Lodge Annual Open House BBQ, threw the opening pitch for the Squirt Softball Championships and took part in Canada Day celebrations in Memorial Park. He also attended the graduating ceremony of the first Community Safety Officers in Canada held at the Chilliwack RCMP training facility. Councillor Dueck Councillor Dueck attended the Canada Day celebration at which she, along with Councillor King, presented Spirit of the Community Awards. She also attended the Farmers' Market and a Social Planning Advisory Committee meeting. Councillor Dueck passed on personal condolences to the family of Mr. Wes Durksen. Councillor Daykin Councillor Daykin attended the Canada Day celebrations. He reported that he will be attending the Metro Vancouver Waste Committee meeting. Councillor Daykin reminded all of Webster's Corners Day and the Caribbean Street Festival. Councillor Kind Councillor King attended a Social Planning Advisory Committee meeting and an Agricultural Advisory Committee meeting. She also attended the Canada Day events, the Farmer's Market and Art in the Park. Councillor King passed on her condolences to the family of Mr. Wes Durksen. Councillor Speirs Councillor Speirs acknowledged the passing of Mr. Wes Durksen. He attended a dinner with the Rick Hansen Wheels in Motion organizers and the Canada Day celebrations. He reminded all of the Caribbean Street Festival and advised that the Farmers' Market will be held at Brookfield Farm on August 9 this year. Councillor Stewart Councillor Stewart attended the graduation ceremony for the Community Safety Officers at the Chilliwack RCMP training facility and a meeting with the Directors of the Women's and Men's Corrections facilities. He also attended the CP Spirit of 150 Rail Tour event. Councillor Stewart expressed his condolences on the passing of Mr. Wes Durksen. Mayor Robson added a reminder of Webster's Corners Day on July 12 at Webster's Corners Elementary School. Council Minutes July 8, 2008 Page 14 of 14 1600 OTHER MATTERS DEEMED EXPEDIENT - N i I 1700 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS - N i I 1800 QUESTIONS FROM THE PUBLIC - N i I 1900 ADJOURNMENT - 8:00 p.m. G. Robson, Mayor Certified Correct C. Marlo, Corporate Officer