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HomeMy WebLinkAbout2008-08-26 Council Meeting Minutes.pdfDistrict of Maple Ridge COUNCIL MEETING August 26, 2008 The Minutes of the Municipal Council Meeting held on August 26, 2008 at 7:00 p.m. in the Council Chamber of the Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Appointed Staff Mayor G. Robson J. Rule, Chief Administrative Officer Councillor E. Daykin P. Gill, General Manager Corporate and Financial Services Councillor J. Dueck B. McDonald, Acting General Manager Public Works and Councillor A. Hogarth Development Services Councillor L. King C. Goddard, Acting Director of Planning Councillor C. Speirs C. Marlo, Manager of Legislative Services Councillor K. Stewart A. Gaunt, Confidential Secretary Note: These Minutes are also posted on the Municipal Web Site at www.mapleridge.ca The meeting was filmed by Shaw Communications Inc. 100 CALL TO ORDER 200 OPENING PRAYERS Pastor Brad Warner - Burnett Fellowship Church 300 INTRODUCTION OFADDITIONAL AGENDA ITEMS Item 503 - July 23, 2008 Public Hearing Minutes 400 APPROVAL OF THE AGENDA The agenda was approved with the addition of the July 23 Public Hearing Minutes. Council Minutes August 26, 2008 Page 2 of 15 500 ADOPTION AND RECEIPT OF MINUTES 501 Minutes of the Regular Council Meeting of July 22, 2008 R/08-354 501 Minutes Regular Council It was moved and seconded July 22, 2008 That the minutes of the Regular Council Meeting of July 22, 2008 be adopted as circulated CARRIED 502 Minutes of the Special Council Meeting of July 24, 2008 R/08-355 502 Minutes Special Council It was moved and seconded July 24, 2008 That the minutes of the Special Council Meeting of July 24, 2008 be adopted as circulated. CARRIED 503 Minutes of the Public Hearing of July 23 and August 19, 2008 R/08-356 503 Minutes Public Hearing It was moved and seconded July 23, 2008 August 19, 2008 That the minutes of the Public Hearing of July 23 and August 19, 2008 be received. CARRIED 504 Minutes of the Development Agreements Committee Meetings of July 18, 28, 29, 31, 2008 and August 7, 18, 19, 2008 R/08-357 504 Minutes Development Agmt It was moved and seconded Committee That the minutes of the Development Agreements Committee Meetings of July 18, 28, 29, 31, 2008 and August 7, 18, 19, 2008 be received. CARRIED Council Minutes August 26, 2008 Page 3 of 15 600 PRESENTATIONS AT THE REQUEST OF COUNCIL - N i I 700 DELEGATIONS - Nil 800 UNFINISHED BUSINESS - Nil 900 CORRESPONDENCE - Ni I 1000 BYLAWS Note: Items 1001 to 1001.2 are from the Public Hearing of August 19, 2008 Bylaws for Second and Third Reading 1001 RZ/093/06, 23000, 23024 and 23050 136 Avenue 1001.1 Maple Ridge Official Community Plan Amending Bylaw No. 6580-2008 To designate Eco Cluster, Conservation and Low Density Urban areas and amend the conservation and trail area. Second and third readings R/08-358 RZ/093/06 BL No. 6580-2008 It was moved and seconded That Bylaw No. 6580-2008 be given second and third readings. CARRIED 1001.2 Maple Ridge Zone Amending Bylaw No. 6581-2008 To rezone from RS-3 (One Family Rural Residential) to R-1 (Residential District), R-3 (Special Amenity Residential District), RS-1b (One Family Urban [Medium Density] Residential) and RST (Street Townhouse Residential) to permit the development of 84 single family lots and 6 street townhouse units. Second and third readings Council Minutes August 26, 2008 Page 4 of 15 R/08-359 RZ/093/06 BL No. 6581-2008 It was moved and seconded That Bylaw No. 6581-2008 be given second and third readings. CARRIED Bylaws for Final Reading 1002 Maple Ridge Development Application Fee Amending Bylaw No. 6592- 2008 To update fees related to development applications. Final reading R/08-360 BL No. 6592-2008 Final reading It was moved and seconded That Bylaw No. 6592-2008 be adopted. CARRIED COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE Minutes - August 18, 2008 R/08-361 Minutes - COW It was moved and seconded August 18, 2008 That the minutes of the Committee of the Whole Meetings of August 18, 2008 be received. CARRIED Council Minutes August 26, 2008 Page 5 of 15 Public Works and Development Services 1101 RZ/096/06, 11774 and 11756 236 Street, RS-3 to R-3, R-1 and RT-1 Staff report dated August 5, 2008 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 6600-2008 and Maple Ridge Zone Amending Bylaw No. 6601-2008 to permit a 12 lot subdivision be given first reading and forwarded to Public Hearing. R/08-362 RZ/096/06 BL No. 6600-2008 It was moved and seconded BL No. 6601-2008 First reading 1. That Bylaw No. 6600-2008 be given first reading and be forwarded to Public Hearing; 2. That in accordance with Section 879 of the Local Government Act opportunity for early and on -going consultation has been provided by way of posting Bylaw No. 6600-2008 on the municipal website, and Council considers it unnecessary to provide any further consultation opportunities, except by way of holding a public hearing on the bylaw; 3. That Bylaw No. 6600-2008 be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; 4. That it be confirmed that Bylaw No. 6600-2008 is consistent with the Capital Expenditure Plan and Waste Management Plan; 5. That Bylaw No. 6601-2008 be given first reading and be forwarded to Public Hearing; and 6. That the following terms and conditions be met prior to final reading: a. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of security as outlined in the Agreement; b. Amendment to Section "B" and "C" of the Official Community Plan; c. Registration of a geotechnical report as a Restrictive Covenant which addresses the suitability of the site for the proposed development; d. Road dedication as required; e. Removal of the existing buildings; f. A Restrictive Covenant for the duplex design must be registered as the Land Title Office; g. Park dedication as required. CARRIED Council Minutes August 26, 2008 Page 6 of 15 1102 RZ/087/07, 23940 118 Avenue, RS-3 to R-1 Staff report dated August 6, 2008 recommending that Maple Ridge Zone Amending Bylaw No. 6602-2008 to permit a 5 lot subdivision be given first reading and forwarded to Public Hearing. R/08-363 RZ/087/07 BL No. 6602-2008 It was moved and seconded 1. That Bylaw No. 6602-2008 be given first reading and be forwarded to Public Hearing; and 2. That the following terms and conditions be met prior to final reading: a. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of security as outlined in the Agreement: b. Registration of a geotechnical report as a Restrictive Covenant which addresses the suitability of the site for the proposed development; c. Park dedication as required. CARRIED 1103 RZ/104/07, 11224 236 Street, RS-3 to R-3 Staff report dated August 7, 2008 recommending that Maple Ridge Zone Amending Bylaw No. 6599-2008 to permit a 29 lot subdivision be given first reading and forwarded to Public Hearing. R/08-364 RZ/104/07 BL No. 6599-2008 It was moved and seconded 1. That Bylaw No. 6599-2008 be given first reading and be forwarded to Public Hearing; and 2. That the following terms and conditions be met prior to first reading: a. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of security as outlined in the Agreement; b. Registration of the final geotechnical report as a Restrictive Covenant which addresses the suitability of the site for the proposed development; Council Minutes August 26, 2008 Page 7 of 15 c. Finalization of a purchasing agreement with the District of Maple Ridge for a portion of 112 Avenue; d. Road dedication as required; e. Removal of the existing buildings; f. Park dedication as required. CARRIED 1104 RZ/037/07, 12110 206 Street, RS-1 to RM-1 Staff report dated August 8, 2008 recommending that Maple Ridge Zone Amending Bylaw No. 6507-2007 to permit the development of a 13 unit townhouse complex be given first reading and forwarded to Public Hearing. The Manager of Development and Environmental Services provided clarification on the distribution of minutes taken at an information meeting held by the developer. R/08-365 RZ/037/07 BL No. 6507-2007 It was moved and seconded 1. That Bylaw No. 6507-2007 be given first reading and be forwarded to Public Hearing; and 2. That the following terms and conditions be met prior to final reading: i) Approval from the Ministry of Transportation; ii) Registration of a Rezoning Servicing Agreement including the deposit of security as outlined in the Agreement; iii) Road dedication as required; iv) Removal of the existing building; v) Registration of a Restrictive Covenant protecting the Visitor Parking. CARRIED Mayor Robson - OPPOSED Council Minutes August 26, 2008 Page 8 of 15 1105 DP/070/08, 22229 Brown Avenue Staff report dated August 1, 2008 recommending that the Corporate Officer be authorized to sign and seal DP/070/08 to permit construction of a three -phased seniors' apartment development consisting of three, 4-storey apartment buildings. R/08-366 DP/070/08 Sign and seal It was moved and seconded That the Corporate Officer be authorized to sign and seal DP/070/08 respecting property located at 22229 Brown Avenue. CARRIED 1106 DP/055/07, 11919 Maple Meadows Way Staff report dated August 7, 2008 recommending that the Corporate Officer be authorized to sign and seal DP/055/07 to permit a car dealership. The Manager of Development and Environmental Services provided clarification on the landscaping proposed for the site. R/08-367 DP/055/07 Sign and seal It was moved and seconded That the Corporate Officer be authorized to sign and seal DP/055/07 respecting property located at 11919 Maple Meadows Way. CARRIED 1107 DP/075/08, 21755 Lougheed Highway Staff report dated August 8, 2008 recommending that the Corporate Officer be authorized to sign and seal DP/075/08 to regulate the form and character of a proposed service commercial development. Council Minutes August 26, 2008 Page 9 of 15 R/08-368 DP/075/08 Sign and seal It was moved and seconded That the Corporate Officer be authorized to sign and seal DP/075/08 respecting property located at 21755 Lougheed Highway. Mayor Robson - OPPOSED ACTION REQUIRED CARRIED Staff is to provide further information on the municipal storm sewer connection and the lane right of way abutting this property. 1108 DVP/003/08, 11580 Fir Street Staff report dated August 6, 2008 recommending that the Corporate Officer be authorized to sign and seal DVP/003/08 to reduce required carriageway widths and to not require concrete curb and sidewalk. R/08-369 DVP/003/08 Sign and seal It was moved and seconded That the Corporate Officer be authorized to sign and seal DVP/003/08 respecting property located at 11580 Fir Street. CARRIED 1109 DVP/118/07, 22703 Dewdney Trunk Road Staff report dated August 6, 2008 recommending that the Corporate Officer be authorized to sign and seal DVP/118/07 to vary the P-6 zone setback requirement for the addition to Fire Hall No. 1. Council Minutes August 26, 2008 Page 10 of 15 R/08-370 DVP/118/07 Sign and seal It was moved and seconded That the Corporate Officer be authorized to sign and seal DVP/118/07 respecting property located at 22703 Dewdney Trunk Road. CARRIED 1110 Excess Capacity/Extended Services Agreement LC 127/08, 245B Street and 104 Avenue Staff report dated July 15, 2008 recommending that Latecomer Charges be imposed and that the Corporate Officer be authorized to sign and seal Latecomer Agreement LC 127/08. R/08-371 SD 34/07 LC 127/08 It was moved and seconded Sign and seal That with respect to the subdivision of lands involved in subdivision SD 34/07 located at 245B Street and 104 Avenue, be it resolved: 1. That the cost to provide the excess or extended services are, in whole or in part, excessive to the municipality and that the cost to provide these services shall be paid by the owners of the land being subdivided, and 2. That Latecomer Charges be imposed for such excess or extended services on the parcels and in the amounts set out in the staff report dated July 15, 2008; and further 3. That the Corporate Officer be authorized to sign and seal Excess Capacity Latecomer Agreement LC 127/08 with the subdivider of the said lands. CARRIED Council Minutes August 26, 2008 Page 11 of 15 1111 Excess Capacity/Extended Services Agreement LC 128/08, 240 Street and Hawkins Avenue Staff report dated July 15, 2008 recommending that Latecomer Charges be imposed and that the Corporate Officer be authorized to sign and seal Latecomer Agreement LC 128/08. R/08-372 SD 83/03 LC 128/08 It was moved and seconded Sign and seal That with respect to the subdivision of lands involved in subdivision SD 83/03 located at 240 Street and Hawkins Avenue, be it resolved: 1. That the cost to provide the excess or extended services are, in whole or in part, excessive to the municipality and that the cost to provide these services shall be paid by the owners of the land being subdivided, and 2. That Latecomer Charges be imposed for such excess or extended services on the parcels and in the amounts set out in the staff report dated July 15, 2008; and further 3. That the Corporate Officer be authorized to sign and seal Excess Capacity Latecomer Agreement LC 128/08 with the subdivider of the said lands. 1112 Terry Fox Run, Use of Streets Staff report dated August 7, 2008 recommending that the use of municipal streets be authorized for the Terry Fox Run on Sunday, September 14, 2008. R/08-373 Terry Fox Run Use of Streets It was moved and seconded That use of municipal streets be authorized for the Maple Ridge/Pitt Meadows Terry Fox Run on Sunday, September 14, 2008, provided the conditions outlined in Schedule `A' attached to the staff report dated August 7, 2008 are met. CARRIED Council Minutes August 26, 2008 Page 12 of 15 Financial and Corporate Services (including Fire and Police 1131 Disbursements for the month ended July 31, 2008 Staff report dated August 11, 2008 recommending that disbursements for July 2008 be approved. R/08-374 Disbursements July 2008 It was moved and seconded That the "disbursements as listed below for the month ended July 31, 2008 now be approved" General Payroll Purchase Card $25,594,465 $ 1,289,860 $ 121,242 $27,005,567 CARRIED Community Development and Recreation Service - N i I Correspondence - Nil Other Committee Issues - N i I 1200 STAFF REPORTS - Ni I 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL - Nil 1400 MAYOR'S REPORT Mayor Robson reported on the availability of provincial funding for persons needing drug treatment. He advised that he has asked Mr. Greg Fortnum, Area Director, Fraser Valley Community Corrections, Maple Ridge Parole Office, to provide Council with information on services available to inmates upon release. Council Minutes August 26, 2008 Page 13 of 15 The Mayor attended the Heritage Day events and spoke to the success of the events. He also attended a session of Music on the Wharf. Mayor Robson announced that the grand opening of the new transit loop will be taking place on Thursday, August 28 and encouraged residents to attend. 1500 COUNCILLORS' REPORTS Councillor Hogarth Councillor Hogarth attended the Jazz and Blues Festival and the opening of the Lapidary Club. Councillor Dueck Councillor Dueck attended the Firefighters Annual Car Wash to raise funds for the burn unit. Councillor Dueck reminded all that kids will be returning to school and encouraged residents to respect school zones Councillor Daykin Councillor Daykin attended the Firefighters Annual Car Wash. He reported on the new conservation office located in the Maple Ridge Business Centre. Councillor Kind No report. Councillor Speirs Councillor Speirs attended the Firefighters Annual Car Wash, the Farmer's Market, the Jazz and Blues Festival and the Seattle to Vancouver Bike Tour nutrition stop in Memorial Peace Park. He also attended the clean up of Northumberland Court. Councillor Stewart Councillor Stewart attended the clean up of Northumberland Court. He reported that an Open House for the Fraser Regional Corrections facilities will be held on September 18. 1600 OTHER MATTERS DEEMED EXPEDIENT - N i I 1700 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS - Nil Council Minutes August 26, 2008 Page 14 of 15 1800 QUESTIONS FROM THE PUBLIC Hans Wilhelmson Mr. Wilhelmson referred to Item 1104 RZ/037/07 and asked whether it was known if minutes from a developer's information meeting were fair, unbiased and truthful. The Manager of Development and Environmental Services explained that District staff do not attend these meetings and rely on the developer to provide accurate minutes and comments. Mr. Wilhelmson asked how members of Council would know if they are being provided the right information via minutes taken and asked how the input from minutes of a developer's information meeting is used. The Chief Administrative Officer provided an explanation of the objectives of a developer's information meeting and advised that Public Hearings provide a forum for the public to bring forward any discrepancies. Darryl Gunn Mr. Gunn referred to petitions and letters forwarded to Mayor and Council pertaining to RZ/037/07 and asked why these had not been factored into a staff report dated August 8, 2008. He inquired whether Council has copies of the petitions and letters. The Manager of Development and Environmental Services advised that petitions and letters are all distributed to Mayor and Council by the Clerk's Department. He also advised that staff reports are technical reports and do not include letters and petitions. Mr. Gunn asked for an appropriate time to hand deliver copies of letters and/or updated petitions He was advised that any correspondence received on this item between this date and the public hearing date will be given to Council. Murray Greisel Mr. Greisel asked if a permit to remove trees had been obtained for this site. The Manager of Development and Environmental Services advised that the District of Maple Ridge does allow for clearing of trees, however he was unsure whether such a permit was issued for the site in question. He advised that a landscaping plan must be submitted with the application. Council Minutes August 26, 2008 Page 15 of 15 1900 ADJOURNMENT - 8:04 p.m. G. Robson, Mayor Certified Correct C. Marlo, Corporate Officer