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District of Maple Ridge COUNCIL MEETING September 30, 2008 The Minutes of the Municipal Council Meeting held on September 30, 2008 at 7:00 p.m. in the Council Chamber of the Municipal
Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Appointed Staff Mayor G. Robson J. Rule,
Chief Administrative Officer Councillor E. Daykin M. Murray, General Manager of Community Development, Councillor J. Dueck Parks and Recreation Services Councillor L. King F. Quinn,
General Manager Public Works and Development Councillor C. Speirs Services Councillor K. Stewart J. Pickering, Director of Planning C. Marlo, Manager of Legislative Services ABSENT
A. Gaunt, Confidential Secretary Councillor A. Hogarth Note: These Minutes are also posted on the Municipal Web Site at www.mapleridge.ca The meeting was filmed by Shaw Communications
Inc. 100 CALL TO ORDE ORDER 200 OPENING PRAYERS 300 INTRODUCTION OF ADDITIONAL AGENDA ITEMS Item 601 -Presentation to the Crew of Shaw Cablevision
Council Minutes September 30, 2008 Page 2 of 16 400 APPROVAL OF THE AGENDA The agenda was approved with the addition of Item 601. 500 ADOPTION AND RECEIPT OF MINUTES 501 Minutes of the
Regular Council Meeting of September 9, 2008 R/08-345 501 Minutes Regular Council It was moved and seconded September 9, 2008 That the m minutes of the Regular Council Meeting of inutes
September 9, 200 , 2008 be adopted as circulated circulated. CARRIED 502 Minutes of the Public Hearing of September 16, 2008 R/08-346 502 Minutes Public Hearing It was moved and seconded
September 16, 2008 That the minutes of the Public Hearing of September 16 16, 200 2008 be received. CARRIED 503 Minutes of the Development Agreements Committee Meetings of September
5, 9, 15(2), 19(2), 2008 R/08-347 503 Minutes Development Agmt It was moved and seconded Committee That the minutes of the Development Agreements Committee hat Meetings of September
5, 9, 15(2), 19(2) 2), 200 2008 be received. CARRIED
Council Minutes September 30, 2008 Page 3 of 16 600 PRESENTATIONS AT THE REQUEST OF COUNCIL 601 Presentation to the Crew of Shaw Cablevision A plaque expressing appreciation was presented
to George LeMarquand for his work done on behalf of Shaw Cablevision in broadcasting local Council meetings. Certificates of appreciation were presented to the young people who have
been involved with the program as volunteers. 700 DELEGATIONS 701 Mainstage 2009, TheatreBC’s Annual Provincial Drama Festival nnual Kathleen Hatley and Sharon Malone provided a PowerPoint
presentation featuring details of the Mainstage 2009 production to be held from July 3 to July 11, 2009. 800 UNFINISHED BUSINESS – Nil 900 CORRESPONDENCE – Nil 1000 BY BY-LAWS Note:
Items 1001 to 1004 are from the Public Hearing of September 16, 2008 Bylaws for Second and Third Reading 1001 RZ/096/06 06, 11756 & 11774 236 Street 1001.1 Maple Ridge Official Community
Plan Amending Bylaw No. 6600 6600-2008 To amend conservation areas Second and third readings R/08-348 RZ/096/06 BL 6600-2008 It was moved and seconded Second and third That Bylaw No.
6600 6600-2008 be given second and third readings. CARRIED
Council Minutes September 30, 2008 Page 4 of 16 1001.2 Maple Ridge Zone Amending Bylaw No.6601 6601-2008 To rezone from RS-3 (One Family Rural Residential) to R-1 (Residential District),
RT-1 (Two Family Urban Residential) & R-3 (Special Amenity Residential District) to permit a 12 lot subdivision. Second and third readings R/08-349 RZ/096/06 BL 6601-2008 It was moved
and seconded Second and third That By Bylaw No. 6601 law 6601-2008 be given second and third readings. CARRIED 1002 RZ/087/07, 23940 118 Avenue Maple Ridge Zone Amending Bylaw No. 6602
6602-2008 To rezone from RS-3 (One Family Rural Residential) to R-1 (Residential District) to permit a 5 lot subdivision. Second and third readings R/08-350 RZ/087/07 BL No. 6602-2008
It was moved and seconded Second and third That Bylaw No. 6602 6602-2008 be given second and third readings. CARRIED 1003 RZ/104/07 07, 11224 236 Street Maple Ridge Zone Amending Bylaw
No. 6599 6599-2008 Staff report dated September 16, 2008 recommending that Bylaw No. 6599-2008 be amended to replace the map and that the amended bylaw to rezone from RS-3 (One Family
Rural Residential) to R-3 (Special Amenity Residential District) to permit a 29 lot subdivision be given second and third readings. Second and third readings
Council Minutes September 30, 2008 Page 5 of 16 R/08-351 RZ/104/07 BL No. 6599-2008 It was moved and seconded Second and third That the map attached to Maple Ridge Zone Amending Bylaw
No. 6599 6599-2008 be replaced with the map attached to the staff report dated September 16, 2008; and further That Bylaw No. 6599 6599-2008 be given second and third readings as amended.
CARRIED 1004 RZ/037/07 07, 12110 206 Street Maple Ridge Zone Amending Bylaw No. 6507 6507-2007 To rezone from RS-1 (One Family Urban Residential) to RM-1 (Townhouse Residential) to
permit the development of a 13 unit townhouse complex. Second and third readings The Director of Planning provided legislative options for deferral of the item. R/08-RZ/037/07 It was
moved and seconded BL No. 6507-2007 Second and third That Bylaw No. 6507 6507-200 2007 be given second and third readings. R/08-RZ/037/07 BL No. 6507-2007 It was moved and seconded
DEFERRED That consideration of Bylaw No. 6507 6507-200 2007 be deferr deferred ed ed. CARRIED Mayor Robson -OPPOSED
Council Minutes September 30, 2008 Page 6 of 16 COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE Minutes – September 8, 2008 R/08-340 Minutes COW It was moved and seconded
September 8, 2008 That the minutes of the Committee of the Wh Whole Meetings of ole September 8, 2008 be received. CARRIED Public Works and Development Services 1101 RZ/010/08, 13778
Silver Valley Road, RS RS-3 to RS RS-1 and RS RS-1b Staff report dated September 10, 2008 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 6611-2008 and Maple
Ridge Zone Amending Bylaw No. 6612-2008 to permit a 15 lot subdivision be given first reading and forwarded to Public Hearing. R/08-341 RZ/010/08 BL No. 6611-2008 It was moved and seconded
BL No. 6612-2008 First reading 1. That Bylaw No. 6611 6611-2008 be given first reading and be forwarded to Public Hearing; 2. That in accordance with Section 879 of the Local Government
Act opportunity for early and on on-going consultation has been provided by way of posting Bylaw No. 6611 6611-2008 on the municipal website and requiring that the applicant host a
Development Information Meeting, and Council considers it unnecessary to provide any further consultation opportunities, except by way of holding a public hearing on the b bylaw; ylaw;
3. That Bylaw No. 6611 6611-2008 be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan;
Council Minutes September 30, 2008 Page 7 of 16 4. That it be confirmed that Bylaw No. 6611 6611-2008 is consistent with the Capital Expenditure Plan and Waste Management Plan; 5. That
Bylaw No. 6612 6612-2008 be given first reading and be forwarded to Public Hearing; and 6. That the following terms and conditions be met prior to final reading: i. Registration of
a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the dep deposit of osit security as outlined in the Agreement including the construction of pathways and trails;
ii. Amendment to Schedule “A” (figures 2, 3A and 4) of the Silver Valley Area Plan and “C” of the Official Community Plan; iii. Registration of a geotechnical report as a Restrictive
Covenant which addresses the suitability of the site for the proposed development; iv iv. A Statutory right right-of of-way plan and temporary access agreement must be registered at
the Land Title Office; v. Road dedication as required; vi. Par Park dedication as required. k CARRIED 1102 RZ/002/08, 11580 223 Street, M M-2, RS RS-1 to CRM Staff report dated September
18, 2008 recommending that Maple Ridge Zone Amending Bylaw No. 6617-2008 to permit an apartment building be given first reading and forwarded to Public Hearing. R/08-342 RZ/002/08 BL
No. 6617-2008 It was moved and seconded First reading 1. That Bylaw No. 6617 6617-2008 be given first reading and be forwarded to Public Hearing; and 2. That the following terms and
conditions be met prio prior to r final reading; i. Approval from the Ministry of Transportation; ii. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt
of the deposit of security as outlined in the Agreement;
Council Minutes September 30, 2008 Page 8 of 16 iii. Registration of a geotechnical rep report as a Restrictive ort Covenant which addresses the suitability of the site for the proposed
development; iv. Road dedication as required; v. Registration of a Restrictive Covenant protecting the Visitor Parking; and vi. Registration of a LEED covenant. CARRIED 1103 RZ/102/03,
25183 108 Avenue and 25274 Bosonworth Avenue, First Extension Staff report dated September 22, 2008 recommending that a one year extension be granted for rezoning application RZ/102/03
to permit a single family strata subdivision under the RG-2 (Suburban Residential Strata) zone. R/08-343 RZ/102/03 First Extension It was moved and seconded That a one year extension
be granted for rezoning application RZ/102/03 and that the following conditions be addressed prior to con consideration of final reading: sideration i. Approval from the Ministry of
Environment, Environmental Protection Division, for the on on-site sewage treatment system; ii. Approval from the Ministry of Water, Land and Air Protection, Fish and Wildlife Branch,
for relaxati relaxation to the on stream setback requirements; iii. Approval from the Ministry of Health for the on on-site sewage treatment system; iv. Confirmation that the applicant
has contracted with a company who has expertise in maintaining privately owned advanced treatment septic systems (Type 3) as proposed in this application; v. Registration of a Rezoning
Servicing Agreement including the deposit of security as outlined in the Agreement; vi. Completion of a Preliminary Letter of Approval for the proposed subdivision of th the subject
lands; e vii. All relevant geotechnical reports and hydrology reports which address the suitability of the site for the proposed development and sewage system, are to be registered
through a Restrictive Covenant;
Council Minutes September 30, 2008 Page 9 of 16 viii. A Statutory right of way plan and agreement must be registered at the Land Title Office; ix. Road dedication as required; x. An
Amenity Restrictive Covenant for tree retention area above 25% slope demarcation line, as identified on the attached site plan, must be registered at the Lan Land Title d Office; xi.
A Restrictive Covenant for stormwater management design that will maintain predevelopment flow regimes must be registered at the Land Title Office; xii. Park dedication into public
ownership as required; xiii. Conservation area dedicati dedication into public ownership as on required; xiv. Forest Reserve area dedication into public ownership as required; xv. Lot
consolidation as required; xvi. That, the Rezoning Servicing Agreement include the requirement that, in addition to the water line required to service the development, the water line
be extended from Bosonworth Avenue north along 252 252nd nd Street, east along 112 112th th Avenue, to 256 256th th Street and also that the water line be extended to ensure a water
connection to 25630 Bosonworth Avenue. CARRIED Councillor King, Councillor Speirs – OPPOSED 1104 VP/069/08, 25176 112 Avenue, 25183 108 Avenue, 25274 Bosonworth Avenue Staff report
dated September 15, 2008 recommending that the Corporate Officer be authorized to sign and seal VP/069/08 to reduce setbacks for the existing house at 25183 108 Avenue and to vary road
standards. R/08-344 VP/069/08 Sign and seal It was moved and seconded That the Corporate Officer be authorized to sign and seal VP/069/08 respecting property located at 25176 112 Avenue,
25183 108 Avenue and 25274 Bosonworth Avenue. CARRIED Councillor King -OPPOSED
Council Minutes September 30, 2008 Page 10 of 16 1105 CP/036/07, Town Centre Area Plan Staff report dated September 22, 2008 recommending that Maple Ridge Official Community Plan Amending
Bylaw No. 6610-2008 and Maple Ridge Zone Amending Bylaw No. 6616-2008 to allow the implementation of the Town Centre Area Plan be given first reading and forwarded to Public Hearing
and that Off-Street Parking and Loading Amending Bylaw No. 6609-2008 be given first, second and third readings. R/08-345 CP/036/07 BL No. 6610-2008 It was moved and seconded BL No.
6616-2008 First Reading BL 6609-2008 Three readings 1. That Bylaw No. 6610 6610-2008 be given first reading and be forwarded to Public Hearing; 2. That in ac accordance with Section
879 of the Local cordance Government Act opportunity for early and ongoing consultation has been provided by way of holding advertised public meetings, posting Bylaw No. 6610 6610-2008
and related material on the municipal website, and it is consid considered unnecessary to provide any further ered consultation opportunities, except by way of holding a public hearing
on the bylaw; 3. That Bylaw No. 6610 6610-2008 be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; 4. That Bylaw No. 6616 6616-2008 be given first
reading and be forwarded to Public Hearing; 5. That Maple Ridge Off Off-Street Parking and Loading Amending Bylaw No. 6609 6609-2008 be given first, second and third readings. CARRIED
1106 CP/046/07, Maple Ridge Zone Amending Bylaw No. 6591 6591-2008 and Accompanying Bylaw Amendments, Detached Garden Suites Staff report dated September 22, 2008 recommending that
Maple Ridge Zone Amending Bylaw No. 6591-2008 to regulate detached garden suites be given first reading and forwarded to Public Hearing, that Off-Street Parking and Loading Amending
Bylaw No. 6593-2008, Sewer Rate Amending Bylaw No. 6594-2008, Water Rate Amending Bylaw No. 6595-2008, Ticket Information System Utilization Amending Bylaw No. 6596-2008 and Recycling
Charges Amending Bylaw No. 6598-2008 be given
Council Minutes September 30, 2008 Page 11 of 16 first, second and third readings and further, that the Detached Garden Suite Policy be adopted subject to final reading of all the bylaw
amendments. R/08-346 CP/046/07 BL No. 6591-2008 It was moved and seconded First reading Accompanying BL Amendments Three readings 1. That Maple Ridge Zone Amending Bylaw No. 6591 6591-2008
be given first reading and be forwarded to Public Hearing. 2. That Maple Ridge Off Off-Street Parking and Loading Amending Bylaw No. 6593 6593-2008 be give given first, second n and
third reading; 3. Maple Ridge Sewer Rate Amending Bylaw No. 6594 6594-2008 be given first, second and third reading; 4. Maple Ridge Water Rate Amending Bylaw No. 6595 6595-2008 be given
first, second and third reading; 5. Maple Ridge Ticket Info Information System Utilization rmation Amending Bylaw No. 6596 6596-2008 be given first, second and third reading; 6. Maple
Ridge Recycling Charges Amending Bylaw No. 6598 6598-2008 be given first, second and third reading; 7. The Detached Garden Suite Policy attached to the st staff aff report dated September
22, 2008 be adopted subject to final reading of all the bylaw amendments mentioned above. CARRIED 1107 Award of Contract, Academy Park Sanitary Sewer System Local Area Service Staff
report dated September 16, 2008 recommending that Contract E04-010-058 be awarded to Directional Mining and Drilling and that the Corporate Officer be authorized to execute the contract.
The General Manager, Public Works and Development Services advised that once this project if built, the funding will come from the individual property owners in Academy Park. He also
advised that this project was designed and tendered publically.
Council Minutes September 30, 2008 Page 12 of 16 R/08-347 Award of Contract Academy Park It was moved and seconded Sewer System That Contract E04 E04-010 010-058 058: Academy Park Sanitary
Sewer : System Local Area Service be awarded to Directional Mining and Drilling in the amount of $1,619,808.75; and further That the Corporate Officer be authorized to execute the contract.
CARRIED 1108 2007 TransLink MRN Minor C Capital Program Agreements apital Staff report dated September 15, 2008 recommending that the Corporate Officer be authorized to sign and execute
the attached Major Road Network Minor Capital Program Agreements No. 0717-1101 and No. 0717-1102. R/08-348 2007 TransLink Major Road It was moved and seconded Network Agmts Sign and
execute That the Corporate Officer be authorized to sign and execute MRN Minor Capital Program Agreement No. 0717 0717-1101 and Agreement No. 0717 0717-1102, as attached to the staff
report dated September 15, 2008. CARRIED 1109 2008 TransLink MRN Operation, Maintenance and Rehabilitation Program Agreement Staff report dated September 15, 2008 recommending that
the Corporate Officer be authorized to sign and execute the attached Major Road Network Operation, Maintenance and Rehabilitation Agreement No. 2008-11.
Council Minutes September 30, 2008 Page 13 of 16 R/08-349 2008 TransLink Major Road It was moved and seconded Network Agmt Sign and execute That the Corporate Officer be authorized to
sign and execute the agreement t titled Major Road Network Operation, itled Maintenance and Rehabilitation Program Agreement No. 2008 2008-11, as attached to the staff report dated
September 15, 2008. CARRIED Financial and Corporate Services (including Fire and Police) 1131 Disbursements for t the month ended August 31, 2008 he Staff report dated August 31, 2008
recommending that disbursements for August 2008 be approved. R/08-350 Disbursements August 2008 It was moved and seconded That the “disbursements as listed below for the month end ended
ed August 31, 2008 now be approved” General $10,905,282 Payroll $ 2,036,054 Purchase Card $ 85,762 $13,027,098 CARRIED Community Development and Recreation Service 1151 Policy on Requests
for Use of Municipal Land for Social Housing Staff report dated September 22, 2008 recommending adoption of the attached policy dealing with requests for use of surplus municipal land
for social housing.
Council Minutes September 30, 2008 Page 14 of 16 R/08-351 Requests for Use of Municipal Land for It was moved and seconded Social Housing Policy Adopted That the policy on requests for
use of surplus municipal land for social housing attached to the staff report dated September 22, 2008 be adopted. CARRIED Correspondence Other Committee Issues 1200 STAFF REPORTS –
Nil 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL “Hemporium” Business License Application on 224 Street – direction to close the “Hemporium” business located on 224th Street and seek legal
advice on options for further action. (from the September 8, 2008 Closed Council Meeting) Pitt Meadows Regional Airport – Request for Appointment of Director of Mr. Anthony Tennessy
to the Pitt Meadows Airport Society Board of Directors for a three year term (from the September 15, 2008 Closed Council Meeting) 1400 MAY MAYOR’S REPORT OR’S Mayor Robson spoke of
the sale of a specific property that has caused concerns for the community. He attended a number of events along with other Council members.
Council Minutes September 30, 2008 Page 15 of 16 1500 COUNCILLORS’ REPORTS Councillor King Councillor King attended the Union of British Columbia Municipalities conference. She also
attended a Metro Vancouver Housing Committee meeting, the opening of Katie’s Place and BC Rivers Day celebrations. Councillor Speirs Councillor Speirs attended the “BreastFest” Day
event, the Terry Fox Run, the opening of Katie’s Place, BC Rivers Day and Whonnock Lake Day. He also attended the Union of British Columbia Municipalities conference. Councillor Stewart
Councillor Stewart participated in the Terry Fox Run. He attended the BC Raise A Reader event, the Asante Centre Annual General Meeting and the opening of the new offices of the Ridge
Meadows Hospice Society. Councillor Stewart encouraged residents to attend a Hospice Society fundraiser on November 1 at the Legion. Councillor Stewart also spoke to policing in Maple
Ridge and advised residents to report all crime no matter how small. Councillor Dueck Councillor Dueck attended BC Rivers Day events, Whonnock Lake Day and the opening of Katie’s Place.
She also attended a Youth Diversion Program workshop and the Asante Centre Annual General Meeting. Councillor Daykin Councillor Daykin attended the Surrey Economic Summit, BC Rivers
Day events and participated in the Raise A Reader event. He recognized three residents who were acknowledged by community groups for their work and contribution. He reminded all that
the upcoming week was Fire Prevention Week and International Walk to Work Week. 1600 OTHER MATTERS DEEMED EXPEDIENT – Nil 1700 NOTICES OF MOTION AND MATTERS FOR FUTURE ME MEETINGS ETINGS
– Nil 1800 QUESTIONS FROM THE PUBLIC – Nil 1900 ADJOURNMENT -8:30 p.m. _______________________________ G. Robson, Mayor
Council Minutes September 30, 2008 Page 16 of 16 Certified Correct ___________________________________ C. Marlo, Corporate Officer