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District of Maple Ridge COUNCIL MEETING October 28, 2008 The Minutes of the Municipal Council Meeting held on October 28, 2008 at 7:00 p.m. in the Council Chamber of the Municipal Hall,
11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Appointed Staff Mayor G. Robson J. Rule, Chief
Administrative Officer Councillor E. Daykin M. Murray, General Manager of Community Development, Councillor J. Dueck Parks and Recreation Services Councillor A. Hogarth P. Gill, General
Manager Corporate and Financial Services Councillor L. King F. Quinn, General Manager Public Works and Development Councillor C. Speirs Services Councillor K. Stewart J. Pickering,
Director of Planning C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Note: These Minutes are also posted on the Municipal Web Site at www.mapleridge.ca The
meeting was filmed by Shaw Communications Inc. 100 CALL TO ORDER 200 OPENING PRAYERS Pastor David Logan 300 INTRODUCTION OF ADDITIONAL AGENDA ITEMS Item 1300 Release of Item -Donation
of Land to the District
Council Minutes October 28, 2008 Page 2 of 17 400 APPROVAL OF THE AGENDA The agenda was approved with the addition of Item 1300 500 ADOPTION AND RECEIPT OF MINUTES 501 Minutes of the
Regular Council Meeting of October 14, 2008 R/08-390 501 Minutes Regular Council It was moved and seconded Sept 30, 2008 That the m minutes of the Regular Counci inutes Council Meeting
of l October 14 14, 200 , 2008 be adopted as circulated circulated. CARRIED 502 Minutes of the Public Hearing of October 21, 2008 R/08-391 Minutes Public Hearing It was moved and seconded
October 21, 2008 That the minutes of the Public Hearing of October 21, 2008 be received. 503 Minutes of the Development Agreements Committee Meeting of October 15, 2008 R/08-392 503
Minutes Development Agmt It was moved and seconded Committee That the minutes of the Development Agreements Committee hat Meeting of October 15 15, 2008 , be received. CARRIED 600 PRESENTATIONS
AT THE REQUEST OF COUNCIL – Nil
Council Minutes October 28, 2008 Page 3 of 17 700 DELEGATIONS 701 Election Update – C. Marlo, Chief Election Officer The Chief Election Officer gave a power point presentation which
provided information on voting procedures for the upcoming local government election. 702 The Royal Canadian Legion, Maple Ridge Branch 88 – Presentation of Poppies – Lynda Henry, President
Ms. Henry provided information and background on the Royal Canadian Legion Annual Poppy Campaign. The first poppies of the 2008 campaign in Maple Ridge were presented to Mayor and Council.
800 UNFINISHED BUSINESS – Nil 900 CORRESPONDENCE – Nil 1000 BY BY-LAWS Note: Items 1001 to 1004 are from the Public Hearing of October 14, 2008 Note: Councillor Hogarth excused himself
from the discussion of items 1001.1 and 1001.2 due to a perception of conflict of interest Bylaws for Second and Third Reading 1001 RZ/010/08 08, 13778 Silver Valley Road 1001.1 Maple
Ridge Official Commun Community Plan Amending Bylaw No. 6611 ity 6611-2008 To amend conservation areas and open spaces Second and third readings R/08-393 RZ/010/08 BL No. 6611-2008
It was moved and seconded Second and third That Bylaw No. 6611 o. 6611-2008 be given second and third readings. CARRIED
Council Minutes October 28, 2008 Page 4 of 17 1001.2 Maple Ridge Zone Amending Bylaw No. 6612 6612-2008 To rezone from RS-3 (One Family Rural Residential) to RS-1b (One Family Urban
(Medium Density) Residential) and RS-1 (One Family Urban Residential) to permit a 15 lot subdivision. Second and third readings R/08-394 RZ/010/08 BL No. 6612-2008 It was moved and
seconded Second and third That Bylaw No. 6612 6612-2008 be given second and third readings. CARRIED Note: Councillor Hogarth returned to the meeting Note: Councillor King excused herself
from the discussion of Item 1002 as she is a resident of the area. 1002 RZ/002/08 08, 11580 223 Street Maple Ridge Zone Amending Bylaw No. 6617 6617-2008 To rezone from RS-1 (One Family
Urban Residential) and M-2 (General Industrial) to CRM (Commercial/Residential) to permit a 51 unit, 4 storey Apartment building. Second and third readings R/08-395 RZ/002/08 BL No.
6617 It was moved and seconded Second and third That Bylaw No. 6617 6617-2008 be given second and third readings. CARRIED Note: Councillor King returned to the meeting. 1003 CP/046/07
07, Detached Garden Suites , Maple Ridge Zone Amending Bylaw No. 6591 6591-2008 To regulate ‘Detached Garden Suites’ as a permitted use and infill tool in eligible single family residential
and agricultural zones. Second and third readings The Director of Planning provided clarification on how the requirement for an owner to live on site will be enforced upon sale of a
property.
Council Minutes October 28, 2008 Page 5 of 17 R/08-396 CP/046/07 Detached Garden It was moved and seconded Suites Second and third That Bylaw No. 6591 6591-2008 be amended to revise
text in Appendix A – page 3 to replace the alphabetic numbering (j) with (r); and further That Bylaw No. 6591 6591-2008 as amended be given second and third readings. CARRIED 1004 CP/036/07
07, Town , Centre Area Plan 1004.1 Maple Ridge Official Community Plan Amending Bylaw No. 6610 6610-2008 To adopt a plan to guide future development in the Town Centre Area and to amend
sections of the Official Community Plan to incorporate the proposed Town Centre Area Plan and Town Centre Development Permit Guidelines. Second and third readings The Director of Planning
provided clarification on the difference between regulations and development permit guidelines. R/08-397 CP/036/07 Town Centre Area It was moved and seconded Second and third That it
be confirmed that Bylaw No. 6610 6610-2008 is consistent with the Capital Expenditure Plan and Waste Management Plan; That Bylaw No. 6610 6610-2008 be amended to revise the map in the
Development Area Guidelines on Page 12 to read 221 Street rather than 121 Street and to correct the typographical error in the Table of Contents for the Town Centre Area Plan to read
“Schedule 1”; and further; That Bylaw No. 6610 6610-2008 as amended be given second and third readings. CARRIED
Council Minutes October 28, 2008 Page 6 of 17 1004.2 Maple Ridge Zone Amending Bylaw No. 6616 6616-2008 To create a map identifying the Town Centre Boundary and Port Haney and Fraser
River Waterfront Area Boundary; and to amend the C-3 (Town Centre Commercial) Zone within the Town Centre Area boundary to establish minimum building height and to modify the residential
floor area; and to establish a maximum building height within the Port Haney and Fraser River Waterfront Area. Second and third readings R/08-398 CP/036/07 Town Centre Area It was moved
and seconded Second and third That Bylaw No. 6616 6616-2008 be given second and third readings. CARRIED 1005 RZ/037/07 07, 12110 206 Street Maple Ridge Zone Amending Bylaw No. 6507
6507-2007 To rezone from RS-1 (One Family Urban Residential) to RM-1 (Townhouse Residential) to permit the development of a 13 unit townhouse complex. Second and third readings The
Director of Planning advised that following discussions with staff, the developer did not wish to decrease density however offered increased landscaping and fencing to mitigate the
impact of the development on the neighbourhood. R/08-399 RZ/037/07 BL No. 6507-2007 It was moved and seconded Second and third DEFEATED That Bylaw No. 6507 6507-2007 be given second
and third readings. DEFEATED Mayor Robson, Councillor Daykin, Councillor Dueck, Councillor Hogarth, Councillor King, Councillor Stewart -OPPOSED
Council Minutes October 28, 2008 Page 7 of 17 Bylaws for Final Reading Note: Councillor Daykin excused himself from the discussion of Item 1006 as he is on the Board of an organization
on the Exemption List 1006 Maple Ridge Tax Exemption Bylaw No. 6618 6618-2008 To provide for the granting of property tax exemptions for the 2009 taxation year Final reading R/08-400
BL No. 6618-2008 Final It was moved and seconded That Bylaw No. 661 6618-2008 be adopted. CARRIED Note: Councillor Daykin returned to the meeting. 1007 Maple Ridge Cemetery Amending
Bylaw No. 6605 6605-2008 To amend the current fees and charges for the current cemetery sites Final reading R/08-401 BL No. 6605-2008 Final It was moved and seconded That Bylaw No.
6605 6605-2008 be adopted. CARRIED COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE Minutes – October 20 20, 2008 , R/08-402 Minutes – COW It was moved and seconded
October 20, 2008 That the minutes of the Committee of the Whole Meeting of October 20, 2008 be amended under Item 1106 – Environmental Sensitive Area Mapping Project to include staff
direction that the information on the ESA mapping project be placed on the District website an and made available to the d public; and further
Council Minutes October 28, 2008 Page 8 of 17 That the minutes as amended be received. CARRIED Public Works and Development Services 1101 RZ/079/08, Byrnes Road – Robertson Cemetery,
RS RS-3 to P P-6 Staff report dated September 30, 2008 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 6606-2008, Maple Ridge Zone Amending Bylaw No. Bylaw
No. 6607-2008 and Maple Ridge Heritage Designation Bylaw No. 6622-2008 to provide long term protection of an historic burial site be given first reading and be forwarded to Public Hearing.
The General Manager of Community Development, Parks and Recreation Services provided an explanation of the District’s interest in protecting the property in the application. R/08-403
RZ/079/08 BL No. 6606-2008 It was moved and seconded BL No. 6607-2008 BL No. 6622-2008 First reading 1. That Bylaw No. 6606 6606-2008 be given first reading and be forwarded to Public
Hearing; 2. That in accordance with Section 879 of the Local Government Act opportunity for early and on on-going consultation has been provided by way of posting Bylaw No. 6606 6606-2008
on the municipal website, and Council considers it unnecessary to provide any further consultation opportunities, except by way of holding a public hearing on the bylaw bylaw; 3. That
Bylaw No. 6606 6606-2008 be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; 4. That it be confirmed that Bylaw No. 6606 6606-2008 is consistent
with the Capital Expenditure Plan and Waste Management Plan; 5. That B Bylaw No. 6607 ylaw 6607-2008 be given first reading and be forwarded to Public Hearing;
Council Minutes October 28, 2008 Page 9 of 17 6. That Maple Ridge Heritage Designation Bylaw No. 6622 6622-2008 be given first reading and be forwarded to Public Hearing in accordance
with the procedures outlined in Section 968 of the Local Government Act; 7. That the following condition be met prior to final reading: i. Amendment to Schedule “B” of the Official
Community Plan. CARRIED 1102 RZ/014/08, 13655 256 Street, A A-2 to M M-2 and M M-4 Staff report dated October 9, 2008 recommending that Maple Ridge Zone Amending Bylaw No. 6613-2008
to permit the manufacture and retail sale of concrete products and gravel processing be given first reading and be forwarded to Public Hearing. R/08-404 RZ/014/08 BL No. 6613-2008 It
was moved and seconded First reading 1. That Bylaw No. 6613 6613-2008 be given first reading and be forwarded to Public Hearing; and 2. That the following terms and conditions be met
prior to final reading: i. An approved Watercourse Protection and Natural Fe Features Development Permit; atures ii. Approval from BC Hydro as per the proposed land alterations and
equestrian use on the BC Hydro Right Right-of of-way; iii. An renewed Soil Removal Permit issued by the District of Maple Ridge; iv. Registration of a Rezoning Servicing Agreement as
a Restrictive Covenant and receipt of the deposit of security as outlined in the Agreement; v. Registration of a geotechnical report as a Restrictive Covenant which addresses the suitability
of the site for the proposed development; vi. A Stat Statutory right of way plan and agreement must be utory registered at the Land Title Office for the equestrian trail; vii. A Road
Reservation agreement must be registered at the Land Title Office for the undedicated portion of Alouette Road;
Council Minutes October 28, 2008 Page 10 of 17 viii. An Amenity Restric Restrictive Covenant must be registered tive at the Land Title Office for watercourse and natural features protection;
ix. Approval from the appropriate authorities for septic disposal; x. Pursuant to the Contaminated Site Regulations of the Environmental Management A Act, ct, the developer will provide
a Site Profile for the subject lands. CARRIED 1103 RZ/056/08, 10389 and 10351 240 Street and 10390 Slatford Place, RS RS-2 and R RS-3 to RM RM-1 and RS RS-1b Staff report dated October
8, 2008 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 6614-2008 and Maple Ridge Zone Amending Bylaw No. 6615-2008 to permit 40 townhouse units and 4 single
family lots in the RS-1b zone be given first reading and be forwarded to Public Hearing. R/08-405 RZ/056/08 BL No. 6614-2008 It was moved and seconded BL No. 6615-2008 First reading
1. That Bylaw No. 6614 6614-2008 be given first reading and be forwarded to Public Hearing; 2. That in accordance with Section 879 of the Local Government Act opportunity for early
and on on-going consultation has been provided by way of posting Bylaw No. 6614 6614-2008 on the municipal website and requiring that the applicant host a Development Information Meeting,
and Council considers it unnecessary to provide any further consultation opport opportunities, except by way of unities, holding a public hearing on the bylaw; 3. That Bylaw No. 6614
6614-2008 be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; 4. That it be confirmed that Bylaw No. 6614 6614-2008 is consistent with the C Capital
Expenditure Plan and Waste apital Management Plan; 5. That Bylaw No. 6615 6615-2008 be given first reading and be forwarded to Public Hearing; and 6. That the following terms and conditions
be met prior to final reading; i. Approval from the Ministry of Trans Transportation; portation;
Council Minutes October 28, 2008 Page 11 of 17 ii. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of security as outlined in the
Agreement; iii. Amendment to Schedule “B” & “C” of the Official Community Plan; iv. Registration of a Geotechn Geotechnical Report as a ical Restrictive Covenant which addresses the
suitability of the site for the proposed development; v. A Statutory right right-of of-way plan and agreement must be registered at the Land Title Office; vi. Road dedication as required;
vii. Park dedicatio dedication as required, including construction n of walkways and/or equestrian trail; viii. Consolidation of the development site; ix. Removal of the existing buildings;
x. Registration of a Restrictive Covenant protecting the Visitor Parking. CARRIED 1104 RZ RZ/031/08, 22606, 22612 and 22618 119 Avenue; 11876 and 11866 /226 Street; 22611 Selkirk Avenue,
RS RS-1 to C C-3 Staff report dated October 9, 2008 recommending that Maple Ridge Zone Amending Bylaw No. 6624-2008 to amend the C-3 zone and Maple Ridge Zone Amending Bylaw No. 6608-2008
to permit two buildings with ground floor commercial and residential above be given first reading and be forwarded to Public Hearing. R/08-406 RZ/031/08 BL No. 6624-2008 It was moved
and seconded BL No. 6608-2008 First reading 1. That Bylaw No. 6624 6624-2008 be given first reading and be forwarded to Public Hearing; 2. That Bylaw No. 6608 6608-2008 be given first
reading and be forwarded to Public Hearing; 3. That the following terms and conditions be met prior to final reading: i. Approval from the Ministry of Transportation; ii. Registration
of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of security as outlined in the Agreement; iii. Registration of a geotechnical report as a Restrictive
Cove Covenant which addresses the suitability of the site nant for the proposed development;
Council Minutes October 28, 2008 Page 12 of 17 iv. Road dedication as required; v. Consolidation of the development site; vi. A Restrictive Covenant for the share parking of the two
Strata lots must be registered at the Land Title Office; vii. A landscape plan prepared by a Landscape Architect must be submitted including the security to do the works; viii. Registration
of a Restrictive Covenant protecting the Visitor Parking; ix. Registration of a Restrictive Covenant for a L LEED EED checklist along with a Green Building report. CARRIED 1105 DP/DVP/090/04,
Lots 1 1-41 of Plan BCP36341 (formerly known as 10552 Jackson Road) Staff report dated October 7, 2008 recommending that the Corporate Officer be authorized to sign and seal DVP/090/04
to vary maximum height allowed in the R-3 zone and further that the Corporate Officer be authorized to sign and seal DP/090/04 in support of a development consisting of 41 single family
lots and 3 townhouse lots. R/08-407 DP/DVP/090/04 Sign and seal It was moved and seconded That the Corporate Officer be authorized to sign and seal DVP/090/04 respecting property located
at Lots 1 1-41 of Plan BCP 36341 (formerly known as 10552 Jackson Road Road); and ; further That the Corporate Officer be author authorized to sign and seal ized DP/090/04. CARRIED
1106 Environmental Sensitive Area Mapping Project Staff report dated October 8, 2008 recommending the use of information collected through the Environmentally Sensitive Area mapping
project as baseline information for the Environmental Management Strategy for Maple Ridge.
Council Minutes October 28, 2008 Page 13 of 17 The Corporate Officer advised that at the October 20, 2008 Committee of the Whole Council discussed amending the resolution to include
the clause “and that the information collected to date be presented at a public open house” An explanation of the term “baseline information” was provided. R/08-408 Environmental Sensitive
Area It was moved and seconded Mapping Project That information collected through the Environmentally Sensitive Area mapping project be used as baseline information for the Environmental
Management Strategy for Maple Ridge. R/08-409 Environmental Sensitive Area It was moved and seconded Mapping Project That the motion be amended by adding the clause “and tha that information
collected to date be presented at a public open house”. CARRIED R/08-410 Environmental Sensitive Area It was moved and seconded Mapping Project That the motion be amended by removing
the words “be used as baseline information” and adding the words “be received” after “Maple Ridge” and replacing the words “that information collected to date be presented at a public
open house” with “that a public information meeting be held”. CARRIED MOTION AS AMENDED CARRIED
Council Minutes October 28, 2008 Page 14 of 17 1107 2006 TransLi TransLink Bicycle Infrastructure Capital Cost Sharing (BICCS) nk Program (Regional Needs) Staff report dated October
10, 2008 recommending that the Corporate Officer be authorized to sign and execute the attached 2006 Bicycle Infrastructure Capital Cost Sharing (BICCS) Program (Regional Needs) Agreement
No. 0629-4632001. R/08-411 2006 TransLink BICCS Agreement It was moved and seconded That the Corporate Officer be authorized to sign and execute the agreement titled 2006 Bicycle Infrastructure
Capital Cos Cost Sharing (BICCS) Program (Regional Needs) Agreement No. 0629 0629-4632001, as attached to the staff report dated October 10, 2008. CARRIED Financial and Corporate Services
(including Fire and Police) – Nil Community Development and Recreation Service – Nil Correspondence – Nil Other Committee Issues – Nil 1200 STAFF REPORTS 1201 The Royal Canadian Legion
– Remembrance Day Parade Staff report dated October 6, 2008 providing information on the 2008 Parade.
Council Minutes October 28, 2008 Page 15 of 17 1300 RELEASE OF ITEMS FROM CL CLOSED COUNCIL OSED Margaret Fairey Life Lease (Gift of Land) (from the Closed Council Meeting of October
20, 2008) The General Manager of Community Development, Parks and Recreation Services acknowledged the generosity of the donation by Mrs. Margaret Fairey and thanked Mrs. Fairey on
behalf of the District. 1400 MAYOR’S REPORT Upon request from Mayor Robson, the General Manager, Corporate and Financial Services advised that a Letter of Intent is being entered into
between the BC SPCA and the District for the construction of a new animal shelter. Mayor Robson advised that at the next Committee of the Whole Meeting he will be seeking a motion to
ask Metro Vancouver to purchase the Jackson Farm lands using regional funds. He wished a safe Halloween to all residents and asked all to be aware of safety of the children trick or
treating. 1500 COUNCILLORS’ REPORTS Councillor King Councillor King attended a Friends of the Library Book Sale, an Arts Council meeting, a Bicycle Advisory Committee meeting, an Agricultural
Advisory Committee meeting and a Metro Vancouver Agricultural Committee meeting. She also attended the Chamber of Commerce Business Awards Dinner and offered her congratulations to
nominees and to persons winning the awards. She also congratulated local resident Maria Raynolds for the receipt of the Live Smart Community Hero Award. Councillor Daykin Councillor
Daykin attended the Festival of Lights Celebration hosted by the library, the opening of Rempel Bros. concrete plant in Ruskin and the Seniors’ volunteer lunch. He reminded all that
October is Small Business Month. Councillor Speirs Councillor Speirs attended the Festival of Lights Celebration at the library, a Lower Mainland Treaty Advisory Committee meeting and
a tour of the UBC Research Forest facilities. He also attended a memorial service for Larry Moyer, a citizen of Maple Ridge. Councillor Speirs acknowledged and thanked Ms. Fairey for
her donation of land. He reminded residents of the October 30 fireworks at the Albion Fairgrounds.
Council Minutes October 28, 2008 Page 16 of 17 Councillor Dueck Councillor Dueck attended the Ridge Meadows Hospital Gala, a Metro Vancouver Business Budget meeting, the Chamber of Commerce
Business Excellence Awards and a Chamber of Commerce business lunch which hosted Minister of Transportation Kevin Falcon. She also attended the Rempel Bros. open house and the 50th
anniversary of the Lapidary Club. She reminded residents of the Resource Fair taking place at Haney Place Mall during the upcoming weekend and of the Group of Nine Exhibition at St.
George’s Anglican Church. Councillor Stewart Councillor Stewart attended the Chamber of Commerce Business Excellence Awards and the Lapidary Club’s 50th anniversary event. He participated
in the Kidney Foundation of Canada’s Annual Roundup for Research event. He reminded residents of the Hospice Society Fundraising dinner to be held at the Legion. Councillor Hogarth
Councillor Hogarth attended the Chamber of Commerce Business Excellence Awards and the 15th anniversary of the Lapidary Club. He participated in the Kidney Foundation of Canada’s Annual
Roundup for Research event. He also attended a memorial for Mr. Larry Moyer. Councillor Hogarth spoke to the loss of a long time District employee, Mr. Jake Sorba, the Director of Finance.
He outlined the accomplishments of Mr. Sorba in his position with the District and on behalf of Council and staff passed on condolences to the family. 1600 OTHER MATTERS DEEMED EXPEDIENT
1700 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS 1800 QUESTION QUESTIONS FROM THE PUBLIC S John Mc McKenzie enzie Mr. McKenzie asked whether the transitional housing to be built
by the Provincial Government in Maple Ridge will be for persons living locally. The General Manager of Community Development, Parks and Recreation Services advised that a Memorandum
of Understanding between the BC Housing Authority and the District identified that a priority will be placed on local residents.
Council Minutes October 28, 2008 Page 17 of 17 Mr. Eyestone Mr. Eyestone had a question on a personal property matter. The General Manager, Public Works and Development Services offered
to meet with Mr. Eyestone for further discussion. 1900 ADJOURNMENT – 8:51 p.m. _______________________________ G. Robson, Mayor Certified Correct ___________________________________
C. Marlo, Corporate Officer