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District of Maple Ridge COUNCIL MEETING November 25, 2008 The Minutes of the Municipal Council Meeting held on November 25, 2008 at 7:00 p.m. in the Council Chamber of the Municipal
Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Appointed Staff Mayor G. Robson J. Rule,
Chief Administrative Officer Councillor E. Daykin P. Gill, General Manager Corporate and Financial Services Councillor J. Dueck F. Quinn, General Manager Public Works and Development
Councillor A. Hogarth Services Councillor L. King J. Pickering, Director of Planning Councillor C. Speirs C. Marlo, Manager of Legislative Services Councillor K. Stewart A. Gaunt, Confidential
Secretary Note: These Minutes are also posted on the Municipal Web Site at www.mapleridge.ca The meeting was filmed by Shaw Communications Inc. 100 CALL TO ORDER 200 OPENING PRAYERS
Pastor Mike Schroeder, Generations Christian Fellowship Church 300 INTRODUCTION OF ADDITIONAL AGENDA ITEMS 400 APPROVAL OF THE AGENDA The agenda was approved as circulated.
Council Minutes November 25, 2008 Page 2 of 15 500 ADOPTION AND RECEIPT OF MINUTES 501 Minutes of the Regular Council Meeting of November 4, 2008 R/08-440 501 Minutes Regular Council
It was moved and seconded November 4, 2008 That the m minutes of the Regular Council Meeting of inutes November 4, 200 , 2008 be adopted as circulated circulated. CARRIED 502 Minutes
of the Public Hearing of November 18, 2008 R/08-441 Minutes Public Hearing It was moved and seconded November 18, 2008 That the minutes of the Public Hearing of November 18, 2008 be
received. 502 Minutes of the Development Agreements Committee Meetings of October 29, 30, 2008 and November 3(2), 2008 R/08-442 503 Minutes Development Agmt It was moved and seconded
Committee That the minutes of the Development Agreements Committee hat Meetings of October 29, 30, 2008 and November 3(2) 2), 200 2008 be received. CARRIED 600 PRESENTATIONS AT THE
REQUEST OF COUNCIL RESENTATIONS 601 Ser er ergean ean eant SD Shannon t Shannon, Seaforth Highlanders of Canada (Canadian Forces) -Return of the Maple Ridge flag flown in Afghanistan
Sergeant Shannon returned the Maple Ridge Municipal flag to Mayor and Council with thanks. He explained that the flag had been given to him as part of a flag initiative which allowed
soldiers serving in Afghanistan to fly the flag from their home town. He gave a powerpoint presentation of the Maple Ridge flag being flown at Camp Nathan Smith where he was stationed.
Council Minutes November 25, 2008 Page 3 of 15 700 DELEGATIONS – Nil 800 UNFINISHED BUSINESS – Nil 900 CORRESPONDENCE – Nil 1000 BY BY-LAWS Note: Items 1001 to 1005 are from the Public
Hearing of November 18, 2008 Bylaws for Second and Third Reading 1001 RZ/079/08, Byrnes Road – Robertson Cemetery 1001.1 Maple Ridge Official Community Plan Amending Bylaw No. 6606
6606-2008 To amend Schedule “B” of the Official Community Plan (as shown on Map No. 765) from Rural Residential to Institutional. Second and third readings The Director of Planning
advised that discussions have been held with a surveyor pertaining to the issue of obtaining a legal survey. She advised that the surveyor confirmed that there is no legislative requirement
to pursue a legal survey on the part of the District in order to proceed with rezoning on this site. She also advised that the need for a legal survey will be triggered by purchase
of the property R/08-443 RZ/079/08 BL No. 6606-2008 It was moved and seconded That Bylaw No. 6606 6606-2008 be given second and third readings. CARRIED
Council Minutes November 25, 2008 Page 4 of 15 R/08-444 RZ/079/08 It was moved and seconded That staff proceed with research to ascertain the requirements of a survey for the Byrnes
Road – Robertson Cemetery property and report on the time frame, the cost of a survey and on a method of acquisition of the property and report back to Council. CARRIED 1001.2 Maple
Ridge Zone Amending Bylaw No. 6607 6607-2008 To rezone from RS-3 (One Family Rural Residential) to P-6 (Civic Institutional) to reflect this use as a historic cemetery. Second and third
readings R/08-445 RZ/079/08 BL No. 6607-2008 It was moved and seconded That Bylaw No. 6607 6607-2008 be given second and third readings. CARRIED 1001.3 Maple Ridge Heritage Designation
Bylaw No. 662 6622-2008 To be designated as a historical site under Section 967 of the Local Government Act in order to provide long term protection of an historical burial site. Second
and third readings R/08-446 RZ/079/08 BL No. 6622-2008 It was moved and seconded That Bylaw No. 6622 6622-2008 be given second and third readings. CARRIED
Council Minutes November 25, 2008 Page 5 of 15 1002 RZ/056/08, 10389 10389, 10351 , 240 Street & 10390 Slatford Place 1002.1 Maple Ridge Official Community Plan Amending Bylaw No. 6614
6614-2008 To amend Schedule “B” of the Official Community Plan from Urban Residential and Conservation to Conservation and Urban Residential and to amend the conservation area. Second
and third readings R/08-447 RZ/056/08 BL No. 6614-2008 It was moved and seconded Second and third That Bylaw No. 6614 6614-2008 be given second and third readings. CARRIED 1002.2 Maple
Ridge Zone Amending Bylaw No. 6615 6615-2008 To rezone from RS-2 (One Family Suburban Residential) and RS-3 (One Family Rural Residential) to RM-1 (Townhouse Residential) and RS-1b
(One Family Urban (Medium Density) Residential) to permit 40 townhouse units and 4 single family residential lots. Second and third readings. The Director of Planning advised that a
flood covenant will be placed on the title of the 4 single family residential lots to make purchasers aware that the properties are in the flood plain. She also advised that the single
family residential lots will have building restrictions due to the location in flood plain. R/08-448 RZ/056/08 BL No. 6615-2008 It was moved and seconded That Bylaw No. 6615 6615-2008
be given second and third readings. CARRIED
Council Minutes November 25, 2008 Page 6 of 15 Note: Councillor Hogarth excused himself from the discussion of Item 1003 as there may be a perceived conflict. 1003 RZ/017/08, 12038 Edge
Street, 22554 & 22566 Brown Avenue Maple Ridge Zone Amending Bylaw No. 6626 6626-2008 To rezone from RS-1 (One Family Urban Residential) to CD-1-00 (Comprehensive Development) to permit
the construction of a residential dormitory intended for future conversion into an assisted seniors living facility and to allow for the addition of definitions for “Dormitory Unit”
and “Student Housing” into the Bylaw and to amend the CD-1-00 (Comprehensive Development) zone to include “Student Housing” as a permitted principal use and “Dwelling Unit” as a permitted
accessory use. Second and third readings R/08-449 RZ/017/08 BL No. 6626-2008 It was moved and seconded That the terms and conditions to be met prior to final reading of Bylaw No. 6626
6626-2008 be amended by removal of Part 2) iv. a . The curre current use will be restricted to students enrolled with nt School District No. 42 and Part 2) iv) e. The operators of the
student dormitory have entered into a contract with School District No. 42 regarding full full-time instruction for residents” and further: That Bylaw No. 6626 6626-2008 be given second
and third readings. CARRIED Note: Councillor Hogarth returned to the meeting. 1004 RZ/031/08, 22606 119 Avenue, 22612 119 Avenue, 22618 119 Avenue, 11876 226 Street, 11866 226 Street,
& 22611 Selkirk Avenue 1004.1 Maple Ridge Zone Amending Bylaw No. 6608 6608-2008 To rezone from RS-1 (One Family Urban Residential) to C-3 (Town Centre Commercial) to permit the construction
of two buildings with ground floor commercial and residential above. Second and third readings
Council Minutes November 25, 2008 Page 7 of 15 R/08-450 RZ/031/08 BL No. 6608-2008 It was moved and seconded Second and third That Bylaw No. 6608 6608-2008 be given second and third
readings. CARRIED 1004.2 Maple Ridge Zone Amending Bylaw No. 6624 6624-2008 To allow for text amendments to the C-3 (Town Centre Commercial Zone) Second and third readings R/08-451
RZ/031/08 BL No. 6625-2008 It was moved and seconded Second and third That Bylaw No. 6624 6624-2008 be given second and third readings. CARRIED 1005 RZ/014/08, 13655 256 Street Maple
R Ridge Zone Amending Bylaw No. 6613 idge 6613-2008 To rezone from A-2 (Upland Agriculture) and P-5 (Corrections and Rehabilitation) to M-2 (General Industrial) & M-4 (Extraction Industrial)
to permit the manufacture and retail sale of concrete products and gravel processing. Second and third readings The Director of Planning advised that the District Noise Bylaw will be
used to address any complaints regarding noise caused by work being done on the proposed site. The General Manager, Public Works and Development Services advised that an environmental
impact study was done on the property and that an environmental monitor will report back to the municipality on a regular basis.
Council Minutes November 25, 2008 Page 8 of 15 R/08-452 RZ/014/08 BL No. 6613-2008 It was moved and seconded Second and third That Bylaw No. 6613 6613-2008 be given second and third
readings. CARRIED 1006 CP/046/07, Detached Garden Suites Staff report dated November 18, 2008 recommending that Maple Ridge Sewer Rate Amending Bylaw No. 6594-2008, Maple Ridge Water
Rate Amending Bylaw No. 6595-2008 and Maple Ridge Recycling Charges Amending Bylaw No. 6598-2008 be repealed due to administrative errors and that Maple Ridge Sewer Rate Amending Bylaw
No. 6630-2008, Maple Ridge Water Rate Amending Bylaw No. 6631-2008 and Maple Ridge Recycling Charges Amending Bylaw No. 6632-2008 be given first, second and third readings. R/08-453
CP/046/07 BL No. 6630-2008 It was moved and seconded BL No. 6631-2008 BL No. 6632-2008 Three readings 1. That Maple Ridge Sewer Rate Amending Bylaw No. 6 6594 594 594-2008, Maple Ridge
Water Rate Amending Bylaw No. 6595 6595-2008 and Maple Ridge Recycling Charges Amending Bylaw No. 6598 6598-2008 be repealed; and further 2. That Maple Ridge Sewer Rate Amending Bylaw
No. 6630 6630-2008, Maple Ridge Water Rate Amending Bylaw No. 66 6631 31 31-2008 and Maple Ridge Recycling Charges Amending Bylaw No. 6632 6632-2008 be given first, second and third
readings. CARRIED
Council Minutes November 25, 2008 Page 9 of 15 Bylaws for Final Reading 1007 Maple Ridge Dog Pound and Dog Control Amending Bylaw No. 6628 6628-2008 To amend the date by which reduced
dog license fees will be accepted to January 31. Final reading R/08-454 BL No. 6628-2008 It was moved and seconded That Maple Ridge Dog Pound and Dog Control Amending Bylaw No. 6628
6628-2008 be adopted. CARRIED COMMITTEE REPORTS AND REC RECOMMENDATIONS OMMENDATIONS 1100 COMMITTEE OF THE WHOLE Minutes – November 3 and November 17, 2008 R/08-455 Minutes – COW It
was moved and seconded November 3, 2008 November 17, 2008 That the minutes of the Committee of the Whole Meetings of November 3 and No November 17, 2008 vember be received. CARRIED
Public Works and Development Services 1101 DVP/082/08, 20544 Powell Avenue Staff report dated November 6, 2008 recommending that the Corporate Officer be authorized to sign and seal
DVP/082/08 to vary the maximum allowable height for a single family dwelling in the R-1 (Residential District) zone.
Council Minutes November 25, 2008 Page 10 of 15 R/08-456 DVP/082/08 Sign and seal It was moved and seconded That the Corporate Officer be authorized to sign and seal DVP/082/08 respecting
property located a at 20544 Powell t Avenue Avenue. CARRIED 1102 Bylaw for Highway Closure & Dedication Removal for Portion of Undeveloped Road Dedicated on Plan BCP33856 (west of the
13800 Block of 232 Street) Staff report dated November 7, 2008 recommending that Maple Ridge Highway Closure and Dedication Removal Bylaw No. 6629-2008 to allow the closure of the highway
and removal of the road dedication be given first, second and third readings. R/08-457 BL No. 6699-2008 Three readings It was moved and seconded That Ma Maple Ridge Highway Closure
and Dedication Removal ple Bylaw No. 6629 6629-2008 be given first, second and third readings. CARRIED 1103 Statements of Significance for Maple Ridge Heritage Register Staff report
dated November 6, 2008 recommending the 12 Statements of Significance for inclusion in the Maple Ridge Community Heritage Register be endorsed. R/08-458 Statements of Significance It
was moved and seconded That the proposed nine updates to the Maple Ridge Community Heritage Register attached to the staff report dated November 6, 2008 be endorsed; and further
Council Minutes November 25, 2008 Page 11 of 15 That the CEED Centre, Byrnes Properties and Masonic Hall be added to the Maple Ridge Community Heritage Register, as attached to the staff
reported dated November 6, 2008. CARRIED Fi Financial and Corporate Services (including Fire and Police) nancial 1131 Disbursements for the month ended October 31, 2008 Staff report
dated November 12, 2008 recommending that disbursements for October 2008 be approved. R/08-459 Disbursements October 2008 It was moved and seconded That the disbursements as listed
below for the month ended October 31, 2008 be approved. General $ 9,638 9,638,327 Payroll $ 1,253 253,287 Purchase Card $ 112 112,463 $11 11,004 004,077 CARRIED Community Development
and Recre Recreation Service ation -Nil Correspondence – Nil Other Committee Issues – Nil
Council Minutes November 25, 2008 Page 12 of 15 1200 STAFF REPORTS 1201 Development Process Review Update for 2008 Staff report dated November 18, 2008 providing an update on the results
of the amendments made to the procedures and processes for development applications. R/08-460 Development Process Review It was moved and seconded Update 2008 That the staff report
dated November 18, 2008 titled “Development Process Review Update for 2008” be referred to a future Council Workshop for further discussion. CARRIED 1202 Award for Engineering Design
Services for Bridge Replacement at 240 Street over Kanaka Creek Staff report dated October 29, 2008 recommending that Contract E02-010-135, Engineering Design Services for Bridge Replacement
at 240 Street over Kanaka Creek, be awarded to Associated Engineering Ltd. R/08-461 Award of Contract E02-010-135 It was moved and seconded That Contract E02 E02-010 010-135, Engineering
Design Services for Bridge Replacemen Replacement at 240 Street over Kanaka Creek, be t awarded to Associated Engineering Ltd. in the amount of $234,373.00; and further That the Corporate
Officer be authorized to execute the contract.
Council Minutes November 25, 2008 Page 13 of 15 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL 1301 Silver Ridge Dev Development, Terms of Disposition elopment, (from the November 3, 2008
Closed Council Meeting) Extension of Blue Mountain Memorandum of Understanding between the District and Ka Katzie First Nation zie (from the November 3, 2008 Closed Council Meeting)
Release of Items from Closed Council Status (from the November 17, 2008 Closed Council Meeting) 1400 MAYOR’S REPORT Mayor Robson encouraged residents to continue to contribute to the
Friends in Need Food Bank. He explained that the Friends in Need Food Bank is the only legitimate charity of this type in Maple Ridge and does not solicit donations door-to-door. Mayor
Robson addressed a display by Coast Mountain Bus Services and the future of a direct express bus to Braid Station for the community. He also thanked the local newspapers for doing a
credible job during his tenure and acknowledged District of Maple Ridge staff for their hard work. 1500 COUNCILLORS’ REPORTS Councillor Hogarth Councillor Hogarth attended a Municipal
Advisory Committee on Accessibility Issues meeting. He expressed his thanks to both Councillor Stewart and Mayor Robson for their three years working on behalf of the community. Councillor
King Councillor King attended an Arts Council and a Bicycle Advisory Committee meeting. She thanked all those who had chosen to run for public office and expressed her appreciation
to Mayor Robson and Councillor Stewart. Councillor Dueck Councillor Dueck attended a Youth Diversion Meeting. She asked that the status of the Mayor and the Maple Ridge designate on
that committee be reviewed at a future Workshop. She thanked the electorate for taking the time to vote and thanked staff for the work done. She thanked Mayor Robson and Councillor
Stewart for their work in the last three years and wished them both well in their future endeavours.
Council Minutes November 25, 2008 Page 14 of 15 Councillor Speirs Councillor Speirs attended a Lower Mainland Local Government Association meeting and will be attending a Municipal Insurance
Association of BC and Lower Mainland Treaty Advisory Committee meeting. He also thanked Mayor Robson and Councillor Stewart for their work in the last three years. He reminded all that
the Hospice Society will be hosting “Time to Remember” on December 3. Councillor Stewart Councillor Stewart commented on relationships developed over his time on Maple Ridge. He touched
on some of the committees he has served on during his tenure as Councillor and expressed that the position was a great learning experience which contributed to increasing his knowledge
of the community. He also commented on the helpfulness of staff. He encouraged residents to donate to the Salvation Army for the Christmas season. Councillor Daykin Councillor Daykin
spoke to the accomplishments by Council over the last three years. He expressed his appreciation for his fellow Council members as well as Maple Ridge staff. He wished Mayor Robson
and Councillor Stewart all the best in future endeavours and welcomed Councillor-Elect Ashlie and Councillor-Elect Morden. He reminded all of the Santa Claus Parade on December 6. 1600
OTHER MATTERS DEEMED EXPEDIENT -Nil 1700 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS -Nil 1800 QUESTIONS FROM THE PUBLIC Mr. McWhinney Mr. McWhinney asked if Council was aware
that there were still members of the Robertson Family in the Maple Ridge area. He also asked whether Council was aware of provisions under the Cemeteries Act which would allow a municipality
to take custodial ownership of a property. Mr. McWinney was asked to supply the information to the Director of Planning.
Council Minutes November 25, 2008 Page 15 of 15 1900 ADJOURNMENT -8:37 p.m. _______________________________ E. Daykin, Mayor Certified Correct ___________________________________ C.
Marlo, Corporate Officer