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Home My WebLink About2008-12-09 Council Meeting Minutes.pdfMicrosoft Word - 2008-12-09 Council Minutes District of Maple Ridge COUNCIL MEETING December 9, 2008 The Minutes of the Municipal Council Meeting held on December 9, 2008 at 7:00 p.m. in the Council Chamber of the Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Appointed Staff Mayor E. Daykin J. Rule, Chief Administrative Officer Councillor C. Ashlie M. Murray, General Manager of Community Development, Councillor J. Dueck Parks and Recreation Services Councillor A. Hogarth J. Pickering, Director of Planning Councillor L. King C. Marlo, Manager of Legislative Services Councillor M. Morden A. Gaunt, Confidential Secretary Councillor C. Speirs Note: These Minutes are also posted on the Municipal Web Site at www.mapleridge.ca The meeting was filmed by Shaw Communications Inc. 100 CALL TO ORDER 200 OPENING PRAYERS Pastor Art Birch, Maple Ridge Baptist Church 300 INTRODUCTION OF ADDITIONAL AGENDA ITEMS NTRODUCTION 400 APPROVAL OF THE AGENDA The agenda was approved as circulated. Council Minutes December 9, 2008 Page 2 of 12 500 ADOPTION AND RECEIPT OF MINUTES 501 Minutes of the Regular Council Meeting of November 25, 2008 R/08-466 501 Minutes Regular Council It was moved and seconded November 25, 2008 That the m minutes of the Regular Council Meeting of inutes November 25 25, 200 , 2008 be adopted as circulated CARRIED 502 Minutes of the Inaugural Council Meeting of December 1, 2008 R/08-467 Minutes Inaugural Council It was moved and seconded December 1, 2008 That the minutes of the Inaugural Council Meeting of December 1, 2008 be adopted as circulated. CARRIED 503 Minutes of the Development Agreements Committee Meetings of November 20(2), 21, 2008 R/08-468 Minutes Development Agmt It was moved and seconded Committee That the minutes of the Development Agreements Committee Meetings of November 20(2), 21, 2008 be received. CARRIED Council Minutes December 9, 2008 Page 3 of 12 600 PRESENTATIONS AT THE REQUEST OF COUNCIL – Nil 700 DELEGAT DELEGATIONS IONS – Nil 800 UNFINISHED BUSINESS – Nil 900 CORRESPONDENCE – Nil 1000 BY BY-LAWS Bylaws for Final Reading 1001 RZ/079/08, Byrnes Road – Robertson Cemetery 1001.1 Maple Ridge Official Community Plan Amending Bylaw No. 6606 6606-2008 To amend Schedule “B” of the Official Community Plan from Rural Residential to Institutional R/08-469 RZ/079/08 BL No. 6606-2008 It was moved and seconded Final reading That Bylaw No. 6606 6606-2008 be adopted. CARRIED 1001.2 Maple Ridge Zone Amending Bylaw No. 6607 6607-2008 To rezone from RS-3 (One Family Rural Residential) to P-6 (Civic Institutional) to reflect this use as a historic cemetery R/08-470 RZ/079/08 BL No. 6607-2008 It was moved and seconded Final reading That Bylaw No. 6607 6607-2008 be adopted. CARRIED Council Minutes December 9, 2008 Page 4 of 12 1001.3 Maple Ridge Heritage Designation Bylaw No. 6622 6622-2008 To be designated as a historical site under Section 967 of the Local Government Act in order to provided long term protection of an historical burial site. R/08-471 RZ/079/08 BL No. 6622-2008 It was moved and seconded Final reading That Bylaw No. 6622 6622-2008 be adopted. CARRIED 1002 CP/046/07 07, Detached Garden Suites , 1002.1 Maple Ridge Sewer Rate Amending Bylaw No. 6630 6630-2008 To amend the text of the bylaw to add a sewer rate per dwelling unit for detached garden suites. R/08-472 CP/046/07 BL No. 6630-2008 It was moved and seconded Final reading That Maple Ridge Sewer Rate Amending Bylaw No. 6630 6630-2008 be adopted. CARRIED 1002.2 Maple Ridge Water Rate Amending Bylaw No. 663 6631-2008 To amend the text of the bylaw to add a water rate for an additional dwelling unit or detached garden suite located on the same parcel as a single family dwelling unit. R/08-473 CP/046/07 BL No. 6631-2008 It was moved and seconded Final reading That Maple Ridge Water Rate Amending Bylaw No. 6631 6631-2008 be adopted. CARRIED Council Minutes December 9, 2008 Page 5 of 12 1002.3 Maple Ridge Recycling Charges Amending Bylaw No. 6632 6632-2008 To amend the text of the bylaw to allow for the amount of annual curbside collection charges for recycling for detached garden suites. R/08-474 CP/046/07 BL No. 6632-2008 It was moved and seconded Final reading That Maple Ridge Recycling Charges Amending Bylaw No. 6632 6632-2008 be adopted. CARRIED 1003 Maple Ridge Highway Closure and Dedication Remov Removal Bylaw No. 6629 al 6629-2008 To allow for highway closure & dedication removal for a portion of undeveloped road dedicated on Plan BCP33856 (west of the 13800 Block of 232 Street) R/08-475 BL No. 6629-2008 Final reading It was moved and seconded That Ma Maple Ridge Highway Closure and Dedication Removal ple Bylaw No. 6629 6629-2008 be adopted. CARRIED COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE Minutes – N/A Council Minutes December 9, 2008 Page 6 of 12 Public Works and Development Services 1101 RZ/030/07, 12367 224 Street, First Extension Staff report dated December 1, 2008 recommending that a one year extension be granted for rezoning application RZ/030/076 to permit 33 stacked townhouses under the RM-2 (Medium Density Apartment Residential) zone. R/08-476 RZ/030/07 First extension It was moved and seconded That a one year extension be granted for rezoning application RZ/030/07 and that the following conditions be addressed prior to consideration of final reading: i. Amendment to Schedule “B” and “C” of the Offic Official ial Community Plan; ii. Registration of a Rezoning Servicing Agreement including the deposit of security as outlined in the Agreement; iii. Registration of a statutory right right-of of-way agreement for drainage; iv. Registration of a Geotechnical Restrictive Cove Covenant along nant with the geotechnical report which addresses the suitability of the site for the proposed development; v. Registration of a restrictive Covenant protecting the Visitor Parking; vi. Road dedication as required on 224 Street; vii. Park dedication as required; viii. Removal of existing buildings; ix. Registration of a Green Building Covenant; x. Notification to the Ministry of Environment and Federal Department of Fisheries and Oceans, regarding proposed in in-stream works. CARRIED 1102 Excess Capa Capacity/Extended Services Agreement LC 129/08, 249 Street and city/108 Avenue Staff report dated December 3, 2008 recommending that Latecomer Charges be imposed and that the Corporate Officer be authorized to sign and seal Latecomer Agreement LC 129/08. Council Minutes December 9, 2008 Page 7 of 12 R/08-477 Latecomer Charges LC 129/08 It was moved and seconded That with respect to the subdivision of lands involved in subdivision SD 78/06 located at 249 Street and 108 Avenue, be it resolved: 1. That the cost to provide the excess or extended servi services ces are, in whole or in part, excessive to the municipality and that the cost to provide these services shall be paid by the owners of the land being subdivided; and 2. That Latecomer Charges be imposed for such excess or extended services on the parcels a and in the amounts as nd set out in the staff report dated December 3, 2008; and further 3. That the Corporate Officer be authorized to sign and seal Excess Capacity Latecomer Agreement LC 129/08 with the subdivider of the said lands. CARRIED 1103 Excess C Capacity/Extended Services Agreement LC 131/08, 248 Street and apacity/108 Avenue Staff report dated December 3, 2008 recommending that Latecomer Charges be imposed and that the Corporate Officer be authorized to sign and seal Latecomer Agreement LC 131/08. R/08-478 Latecomer Charges LC 131/08 It was moved and seconded That with respect to the subdivision of lands involved in subdivision SD 87/06 located at 248 Street and 108 Avenue, be it resolved: 1. That the cost to provide the excess or extended ser services vices are, in whole or in part, excessive to the municipality and that the cost to provide these services shall be paid by the owners of the land being subdivided; and 2. That Latecomer Charges be imposed for such excess or extended services on the parcels and in the amounts as set out in the staff report dated December 3, 2008; and further Council Minutes December 9, 2008 Page 8 of 12 3. That the Corporate Officer be authorized to sign and seal Excess Capacity Latecomer Agreement LC 131/08 with the subdivider of the said lands. CARRIED 1104 Exces Excess Capacity/Extended Services Agreement LC 132/08, 104 Avenue s and 242B Street Staff report dated December 3, 2008 recommending that Latecomer Charges be imposed and that the Corporate Officer be authorized to sign and seal Latecomer Agreement LC 132/08. R/08-479 Latecomer Charges LC 132/08 It was moved and seconded That with respect to the subdivision of lands involved in subdivision SD 07/05 located at 104 Avenue and 242B Street, be it resolved: 1. That the cost to provide the excess or extended services are, in whole or in part, excessive to the municipality and that the cost to provide these services shall be paid by the owners of the land being subdivided; and 2. That Latecomer Charges be imposed for such excess or extended services on the par parcels and in the amounts as cels set out in the staff report dated December 3, 2008; and further 3. That the Corporate Officer be authorized to sign and seal Excess Capacity Latecomer Agreement LC 132/08 with the subdivider of the said lands. CARRIED Council Minutes December 9, 2008 Page 9 of 12 1105 Award of Contract, 202 Street Sanitary Sewer Extension, Local Area Service ward Staff report dated December 2, 2008 recommending that Contract E04-010-064: 202 Street Sanitary Sewer Extension Local Area Service be awarded to Sandpiper Contracting Ltd. and that the Corporate Officer be authorized to execute the contract. R/08-480 Award of Contract Local Area Service It was moved and seconded That That Contract E04 E04-010 010-064, 202 Street Sanitary Sewer Extension Local Area Service be awarded to Sandpiper Contracting Ltd. in the amount of $118,369.65; and further That the Corporate Officer be authorized to execute the contract. CARRIED 1106 Award of Contract, Spirit Square Construction Staff report dated December 3, 2008 recommending that Tender RFTPL08-079 for the construction of Spirit Square on 224 Street between 119 Avenue and MacIntosh Avenue be awarded to Tybo Contracting Ltd. and that the Corporate Officer be authorized to execute the contract. The General Manager of Community Development, Parks and Recreation Services provided details of the Spirit Square construction project. R/08-481 Award of Contract Spirit Square It was moved and seconded Construction That Tender RFT RFT-PL08 PL08-079 be awarded to Tybo Contracting Ltd. in the amount of $1, 1,671,861.00 inclusive of GST 671,861.00 ($79,612) and contingency ($85,000); and further That the Corporate Officer be authorized to execute the contract. CARRIED Council Minutes December 9, 2008 Page 10 of 12 1107 CPR Holiday Train – Friends in Need Food Bank, Use of Streets Staff report dated December 3, 2008 recommending the use of municipal streets be authorized for the CPR Holiday Train event on Friday, December 19, 2008. R/08-482 Use of Streets CPR Holiday Train It was moved and seconded That the use of municipal streets be authorized for t the CPR he Holiday Train event on Friday, December 19, 2008, provided the conditions outlined in Schedule ‘A’ attached to the staff report dated December 3, 2008 are met. CARRIED Financial and Corporate Services (including Fire and Police) 1131 November 15, 2008 Local Government Elections Staff report dated December 2, 2008 providing the results of the Local Government Elections held November 15, 2008. R/08-483 Voter Turnout Election 2008 It was moved and seconded That voter turnout at the 200 2008 local election be brought 8 forward as a discussion item at a future Council Workshop. CARRIED 1132 Adjustments to the 2008 Collector’s Roll Staff report dated December 2, 2008 submitting information on changes to the 2008 Collector’s Roll through the issuance of Supplementary Roll 08/2008. For information only Council Minutes December 9, 2008 Page 11 of 12 Community Development and Recreation Service -Nil Correspondence – Nil Other Committee Issues – Nil 1200 STAFF REPORTS -Nil 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL – Nil 1400 MAYOR’S REPORT – Nil Mayor Daykin officially welcomed Councillors Ashlie and Morden and stated that he looked forward to working with both new and returning Councillors for the upcoming term. He expressed his appreciation for the help received from District staff during his first week as Mayor. Mayor Daykin wished all a healthy and prosperous 2009. 1500 COUNCILLORS’ REPORTS Councillor Hogarth Councillor Hogarth stated that he looked forward to working with all Council over the next term. He encouraged all residents to attend an open house to be held in regard to the environmentally sensitive area mapping on December 11. He attended the first session of District business planning and congratulated staff on doing a great job. Oh behalf of himself and his family, Councillor Hogarth wished all a safe and merry holiday. Councillor Dueck Councillor Dueck welcomed all her colleagues around table particularly Councillors Morden and Ashlie. She attended District business planning and commented on the good job done by staff. She wished all a Merry Christmas and safe holiday and encouraged residents to remember to give to charitable organizations. Council Minutes December 9, 2008 Page 12 of 12 Councillor Ashlie Councillor Ashlie expressed that she looks forward to the next three years as Councillor. She attended the District’s business planning sessions and recognized why the District receives awards for this process. She wished all a Merry Christmas. Councillor King Councillor King stated that she was pleased to be on Council with a new team and was looking forward to upcoming term. She attended a Social Planning Advisory Committee Meeting and the business planning session. She expressed her condolences to the family of Jenny Ljunggren and commented on Ms. Ljunggren’s contributions to the community through her work with the Alouette River Management Society. Councillor King wished all a peaceful and joyous holiday. Councillor Morden Councillor Morden thanked all for electing him to the position of Councillor and expressed that he is looking forward to working with Council. He wished all a safe and happy Christmas. Councillor Speirs Councillor Speirs attended the business planning sessions and commented that the community is well supported through District staff. He wished all a safe and Merry Christmas. 1600 OTHER MATTERS DEEMED EXPEDIENT – Nil 1700 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS – Nil 1800 QUESTIONS FROM THE PUBLIC – Nil 1900 ADJOURNMENT – 7:35 p.m. _______________________________ E. Daykin, Mayor Certified Correct ___________________________________ C. Marlo, Corporate Officer