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District of Maple Ridge COUNCIL MEETING January 27, 2009 The Minutes of the Municipal Council Meeting held on January 27, 2009 at 7:00 p.m. in the Council Chamber of the Municipal Hall,
11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Appointed Staff Mayor E. Daykin J. Rule, Chief
Administrative Officer Councillor C. Ashlie M. Murray, General Manager of Community Development, Councillor A. Hogarth Parks and Recreation Services Councillor L. King P. Gill, General
Manager Corporate and Financial Services Councillor M. Morden F. Quinn, General Manager Public Works and Development Councillor C. Speirs Services J. Pickering, Director of Planning
ABSENT C. Marlo, Manager of Legislative Services Councillor J. Dueck A. Gaunt, Confidential Secretary Other Staff as Required B. Serné, Spirit Square Project Manager S. Wheeler, Director
of Community Services S. Matthewson, Recreation and Social Planning Coordinator Note: These Minutes are also posted on the Municipal Web Site at www.mapleridge.ca The meeting was filmed
by Shaw Communications Inc. 100 CALL TO ORDER 200 OPENING PRAYERS Pastor Dan Ost, Albion Fellowship Church 300 INTRODUCTION OF ADDITIONAL AGENDA ITEMS – Nil
Council Minutes January 27, 2009 Page 2 of 10 400 APPROVAL OF THE AGENDA The agenda was approved as circulated 500 ADOPTION AND RECEIPT OF MINUTES 501 Minutes of the Regular Council
Meeting of January 13, 2009 R/09-025 501 Minutes Regular Council It was moved and seconded January 13, 2009 That the m minutes of the Regular Council Meeting of inutes January 13, 2009
be adopted as circulated CARRIED 502 Minutes of the Development Agreements Committee Meetings of January 7 and 16, 2009 R/08-026 Minutes Development Agmt It was moved and seconded Committee
That the minutes of the Development Agreements Committee Meetings of January 7 and 16 16, 200 , 2009 be received. CARRIED 600 PRESENTATIONS AT THE REQUEST OF COUNCIL 601 Spirit Square
Presentation – Project Manager; General Manager of Community Development, Parks and Recreation Services The General Manager of Community Development, Parks and Recreation Services provided
an update on the Spirit Square project on 224th Street. He spoke to the area encompassed by the project, the planned landscaping and the revitalization of the downtown area as part
of the Spirit Square Project.
Council Minutes January 27, 2009 Page 3 of 10 The Project Manager advised on the details of the construction on Spirit Square and the coinciding upgrade of water and sewer utilities
on 224th Street. 602 Maple Ridge Social Planning Advisory Committee Work Program Presentation – Director of Community Services The Director of Community Services and the Recreation
and Social Planning Coordinator gave a PowerPoint presentation which provided an overview of the work being done by the Social Planning Advisory Committee. The presentation outlined
the definition of social planning, the mandate and vision of the Social Planning Committee and provided details of accomplishments in 2008 as well as ongoing projects in 2009. 700 DELEGATIONS
– Nil 800 UNFINISHED BUSINESS – Nil 900 CORRESPONDENCE – Nil 1000 BY BY-LAWS – Nil COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE Minutes – January 19, 2009 R/09-027
Minutes COW It was moved and seconded January 19, 2009 That the minutes of the Committee of the Whole Meeting of January 19, 2009 be received. CARRIED
Council Minutes January 27, 2009 Page 4 of 10 Public Works and Development Services 1101 SP/104/08, Soil Deposit Permit, 13261 and 13347 224 Street Staff report dated January 14, 2009
recommending that the application for a permit for the properties at 13261 224 Street and 13347 224 Street be forwarded to the Agricultural Land Commission and that the Agricultural
Land Commission consult with the Alouette Valley Farm and Homeowners Association. The Director of Planning advised that the municipality is required to forward all applications for
soil deposit permits within the Agricultural Land Reserve to the Agricultural Land Commission. She also advised that should the Agricultural Land Commission grant the request to place
fill, the applicant will then have to adhere to Maple Ridge soil deposit regulations. The General Manager, Public Works and Development Services advised that a hydrological study focusing
on the Alouette Rivers is currently underway and that this type of modeling will benefit professionals hired by property owners for this type of work. R/09-028 SP/104/08 Soil Deposit
Permit It was moved and seconded That the application for a fill permit under the Section 20(3) of the Agricultural Land Commission Act submitted by Mr. Halford on behalf of Mr. Cho
for the properties at 13261 224 224th th Street and 13347 224 224th th Street be forwarded to the Agricultural Land Commission with the recommendation that the placement of fill is
carried out in compliance with the relevant provisions of the Maple Ridge Soil Deposit Bylaw No. 5763 5763-1999 and that the Agricultural Land Commission con consult with the Alouette
sult Valley Farm and Homeowners Association. R/09-029 SP/104/08 Soil Deposit Permit It was moved and seconded That t the following text be added after the words “Homeowners he Association”.
; and further
Council Minutes January 27, 2009 Page 5 of 10 That the comments of Counc hat Council noted in the minutes of January il 19, 2009 Committee of the Whole meeting be forwarded with the
application to the Agricultural Land Commission together with all related correspondence. CARRIED MOTION AS AMENDED CARRIED Councillor Ashlie, Councillor K King ing -OPPOSED Financial
and Corporate Services (including Fire and Police) 1131 Adjustments to the 2008 Collector’s Roll Staff report dated December 31, 2008 submitting information on changes to the 2008 Collector’s
Roll through the issuance of Supplementary Roll 10/2008. For information only 1132 Disbursements for the month ended December 31, 2008 Staff report dated January 9, 2009 recommending
that disbursements for December 2008 be approved. R/09-030 Disbursements December 2008 It was moved and seconded That the “disbursements as listed below for the month ended December
31, 2008 now be approved’. General $ 9,153,367 Payroll $ 1,298,419 Purchase Card $ 105,667 $10,557,453 CARRIED
Council Minutes January 27, 2009 Page 6 of 10 Community Development and Recreation Service 1151 Fee for Service Agreement – Tourism Maple Ridge Pitt Meadows Staff report dated January
11, 2009 recommending that the Corporate Officer be authorized to execute the attached 2009 Tourism Maple Ridge and Pitt Meadows Fee for Service Agreement. R/09-031 2009 Tourism Fee
for Service It was moved and seconded Agreement That the Corporate Officer be authorized to execute the 2009 Tourism Maple Ridge and Pitt Meadows Fee for Service Agreement attached
to the staff report dated January 11 11, 2009. CARRIED Correspondence Other Committee Is IsDirector of Community Services Director Servicess 1200 STAFF REPORTS 1300 RELEASE OF ITEMS
FROM CLOSED COUNCIL From the January 19, 2009 Closed Council Meeting Community Heritage Commission Appointments f for 2009/2010 Term or Appointment of Ms. Nicole Read, Ms. Irena Mohr
and Mr. Michael Cook to the Maple Ridge Community Heritage Commission
Council Minutes January 27, 2009 Page 7 of 10 Parks and Leisure Services Commission Appointments Appointment of Mr. Geordie Craig, Ms. Angie Rowell and Mr. Mandeep Bhuller to the Maple
Ridge Pitt Meadows Parks and Leisure Services Commission Municipal Appointment to the Board of Variance Re-appointment of Mr. Garry Storteboom and Mr. Kevin Urbas to the Maple Ridge
Board of Variance Appointment to the Vancouver Frase Fraser Port Authority r Endorsement of the appointment of Ms. Helen Sparkes to the Vancouver Fraser Port Authority Board of Directors
1400 MAYOR’S REPORT Mayor Daykin Mayor Daykin attended a TransLink meeting, a PoCoMo Youth Services Society event and the Firefighters’ Awards Dinner. He provided an update on the progress
of construction on the Golden Ears Bridge. 1500 COUNCILLORS’ REPORTS Councillor King Councillor King attended a workshop on behalf of the Fraser Valley Regional Library, a Metro Vancouver
Labour Relations Bureau meeting and a TransLink meeting. She also attended meetings of the Bicycle Advisory Committee and the Agricultural Advisory Committee. She expressed appreciation
to the residents who responded to ads for advisory committee members. Councillor Morden Councillor Morden participated in a tour of Fire Hall No. 1. He attended the Firefighters’ Awards
Dinner and a Chamber of Commerce meeting. Councillor Speirs Councillor Speirs attended a Lower Mainland Treaty Advisory Committee orientation and an orientation meeting for the BC Disability
Games.
Council Minutes January 27, 2009 Page 8 of 10 Councillor Ashlie Councillor Ashlie attended an Agricultural Advisory Committee meeting. She reminded all of the upcoming Spirit of BC Celebration
from February 6 to 15 and noted that the 2010 Winter Olympic mascots will be in Maple Ridge on February 15. Councillor Hogarth Councillor Hogarth attended a 2009 Disability Games presentation,
a Lower Mainland Treaty Advisory Committee orientation, an Economic Development Committee meeting and a Municipal Advisory Committee on Accessibility Issues meeting. He noted that the
District of Maple Ridge has once again received the Canadian Award for Financial Reporting. 1600 OTHER MATTERS DEEMED EXPEDIENT – Nil 1700 NOTICES OF MOTION AND MATTER MATTERS FOR FUTURE
MEETINGS S – Nil 1800 QUESTIONS FROM THE PUBLIC Rosemary Webster Ms. Webster expressed her concerns related to the soil deposit application being put forward to the Agricultural Land
Commission and asked when the District will deal with the situation of illegal placement of fill in the area. Dan Webster Mr. Webster echoed Ms. Webster’s question and asked what the
District intends to do with property owners who have bylaw infractions related to placing fill. The General Manager, Public Works and Development Services advised that the District
first works in cooperation with the land owner and if that is not successful will utilize legal tools available to the municipality under the Community Charter. He also advised that
further discussion with Council of legal issues around this area would take place at a future appropriate meeting. Mr. Webster asked when the public will know the results of discussions
pertaining to said legal issues.
Council Minutes January 27, 2009 Page 9 of 10 The General Manager, Public Works and Development Services advised that if legal action is taken as a result of discussions, these will
be released at a future Council meeting. Legal issues are discussed at a Closed Council meeting and subsequently released at an open Council meeting. Maurice Graydon Mr. Graydon indicated
that he is pleased with Council’s emphasis on upgrading the downtown core. He acknowledged the Dairy Queen and McDonalds for upgrades done to their businesses and suggested that the
municipality also show appreciation for the effort made. Mr. Graydon asked if any progress was being made with the Haney Place Mall. Mayor Daykin advised that the District is working
with the mall owners but pointed out that this is a private property issue. Ken Knechtel Mr. Knechtel asked whether a hydrological study must be done in order for proper work to be
carried out on various projects in the vicinity of the Alouette Rivers as per an earlier statement by the General Manager, Public Works and Development Services. The General Manager,
Public Works and Development Services advised that the statement regarding the hydrological study was relevant to the particular application on the agenda. He explained that works being
done on a hydrological study will be of benefit to anyone analyzing that particular property for impacts on surrounding properties. Mr. Knechtel requested that he be provided with a
copy of the General Manager of Public Works and Development Services’ comments. Diane Murrell Ms. Murrell expressed concern that a number of residents in the area of the soil deposit
application will also expect that fill can be placed on their land. She also expressed concern that this application will be precedent setting for other properties in the area. John
Halford on behalf of Mr. Hang Cho Mr. Halford submitted a statement for review by Council.
Council Minutes January 27, 2009 Page 10 of 10 1900 ADJOURNMENT -9:05 p.m. _______________________________ E. Daykin, Mayor Certified Correct ___________________________________ C. Marlo,
Corporate Officer