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District of Maple Ridge COUNCIL MEETING March 24, 2009 The Minutes of the Municipal Council Meeting held on March 24, 2009 at 7:00 p.m. in the Council Chamber of the Municipal Hall,
11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Appointed Staff Mayor E. Daykin J. Rule, Chief
Administrative Officer Councillor C. Ashlie D. Boag, Acting General Manager of Community Councillor J. Dueck Development, Parks and Recreation Services Councillor A. Hogarth P. Gill,
General Manager Corporate and Financial Services Councillor L. King B. McDonald, Acting General Manager Public Works and Councillor M. Morden Development Services Councillor C. Speirs
J. Pickering, Director of Planning C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Note: These Minutes are also posted on the Municipal Web Site at www.mapleridge.ca
The meeting was filmed by Shaw Communications Inc. 100 CALL TO ORDER 200 OPENING PRAYERS Pastor Don Schuiling – Maple Ridge Baptist Church 300 INTRODUCTION OF ADDITIONAL AGENDA ITEMS
400 APPROVAL OF THE AGENDA The agenda was approved with the withdrawal of Items 500 to 503 State of Units Located at 11731 Fraser Street (commonly known as Northumberland Court). The
items have been withdrawn as one of the property owners was unable to attend due to personal medical reasons.
Council Minutes March 24, 2009 Page 2 of 11 Note: Items 500 to 503 have been withdrawn and will be dealt with at the April 14, 2009 Council Meeting. 500 STATE OF UNITS AT LOCATED AT
11731 FRASER STREET (COMMONLY KNOWN AS NORTHUMBERLAND COURT) 501 Presentation of staff report dated March 5, 2009 502 Presentations by affected property owners, occupants and charge
holders 503 Presentations by the public 600 ADOPTION AND RECEIPT OF MINUTES 601 Minutes of the Regular Council Meeting of March 10, 2009 R/09-089 601 Minutes Regular Council It was
moved and seconded March 10, 2009 That the m minutes of the Regular Council Meeting of inutes March 10, 2009 be adopted as circulated CARRIED 602 Minutes of the Public Hearing of March
17, 2009 R/09-090 602 Minutes Public Hearing It was moved and seconded March 17, 2009 That the minu minutes of the Public Hearing of March 17, 2009 be tes received. CARRIED
Council Minutes March 24, 2009 Page 3 of 11 603 Minutes of the Development Agreements Committee Meetings of March 5, 9, 11, 12, 2009 That the minutes o of the Development Agreements
Committee f Meetings of March 5, 9, 11, 12, 2009 be received. CARRIED 604 Minutes of the Audit and Finance Committee Meeting of February 16, 2009 R/09-092 604 Minutes Audit and Finance
It was moved and seconded Committee That the minutes of the Audit and Finance Committee Meeting of February 16, 2009 be received. CARRIED 700 PRESENTATIONS AT THE REQUEST OF COUNCIL
800 DELEGATIONS 801 Canadian Cancer Society – Annual Daffodil Days Campaign -Debbie Quon Ms. Quon provided information highlighting the Canadian Cancer Society’s Annual Daffodil Days
Campaign in Maple Ridge. She thanked the volunteers, the businesses and the donors involved in the campaign. She also spoke to an upcoming Student Run Relay for Life and advised that
further details will be forthcoming. 900 UNFINISHED BUSINESS – Nil R/08-091 603 Minutes Development Agmt It was moved and seconded Committee
Council Minutes March 24, 2009 Page 4 of 11 1000 CORRESPONDENCE 1001 Vancouver Area Cycling Coalition – Bike to Work Week 2009 E-mail dated February 18, 2009 requesting participation
in Bike to Work Week 2009 being held from May 11 to 17, 2009. Councillor King advised that the Maple Ridge-Pitt Meadows Bicycle Advisory Commission will be participating in this event.
1100 BY BY-LAWS Note: Items 1101 to 1103 are from the Public Hearing of March 17, 2009 Bylaws fo for Second and Third Readings r Note: Councillor Hogarth left the meeting. 1101.1 RZ/021/04,
20870 Lougheed Highway Maple Ridge Official Community Plan Amending Bylaw No. 6638 6638-2008 To change the land use designation from Urban Residential to Commercial Second and third
readings R/09-093 RZ/021/04 BL No. 6638-2008 It was moved and seconded Second and third That Bylaw No. 6638 6638-2008 be given second and third readings. CARRIED 1101.2 RZ/021/04, 20870
Lougheed Highway Maple Ridge Zone Amending By Bylaw No.6639 law 6639-2008 To rezone from RS-1 (One Family Urban Residential) to CS-1 (Service Commercial) to permit mobile equipment
storage and improve internal circulation for the existing equipment rental business Second and third readings
Council Minutes March 24, 2009 Page 5 of 11 R/09-094 RZ/021/04 BL No. 6639-2008 It was moved and seconded Second and third That Bylaw No. 6639 6639-2008 be given second and third readings.
CARRIED Note: Councillor Hogarth returned to the meeting. 1102 RZ/081/06, 236 Street and 134 Avenue Maple Ridge Zone Amendin Amending Bylaw No. 6489 g 6489-2007 To rezone from RS-3
(One Family Rural Residential) to RS-1b (One Family Urban [Medium Density] Residential) to permit a subdivision of 8 single family lots Second and third readings R/09-095 RZ/081/06
BL No. 6489-2007 It was moved and seconded Second and third That Bylaw No. 6489 6489-2007 be given second and third readings. CARRIED 1103 RZ/002/09, 22351 144 Avenue, Timberline Ranch
Maple Ridge Zone Amending Bylaw No. 6646 6646-2009 To rezone from A-2 (Upland Agricultural) to P-3 (Children’s Institutional) to permit the expansion of an existing ranch (agri-tourism
facility) Second and third readings The Director of Planning advised that Timberline Ranch has addressed noise concerns raised at the Public Hearing by a neighbouring property owner.
R/09-096 RZ/002/09 BL No. 6646-2009 It was moved and seconded Second and third That Bylaw No. 6646 6646-2009 be given second and third readings. CARRIED
Council Minutes March 24, 2009 Page 6 of 11 Final Reading 1104 Bylaw for Highway Closure & Dedication Removal for Portion of Und Undeveloped Road Dedicated on Plan BCP33856 (west of
the 13800 Block eveloped of 232 Street) Maple Ridge Highway Closure and Dedication Removal Bylaw No. 6648 6648-2009 To allow for highway closure & dedication removal for a portion of
undeveloped road dedicated on Plan BCP33856 (west of the 13800 Block of 232 Street) Final reading R/09-097 BL No. 6648-2009 Final reading It was moved and seconded That Bylaw No. 6648
be adopted. CARRIED COMMITTEE REPORTS AND RECOMMENDATIONS 1200 COMMITTEE OF THE WHOLE Minut Minutes es – March 16, 2009 R/09-098 Minutes Committee of the It was moved and seconded Whole
March 16, 2009 That the minutes of the March 16, 2009 Committee of the Whole Meeting be received. CARRIED Public Works and Development Services 1201 DP/DVP/040/06, 11943, 11935 and
11929 Burnett Street Staff report dated March 10, 2009 recommending that the Corporate Officer be authorized to sign and seal DVP/040/06 to regulate the form and character of a proposed
apartment building and further that the Corporate Officer be authorized to sign and seal DP/040/06 in support of a 65 unit apartment building. WITHDRAWN
Council Minutes March 24, 2009 Page 7 of 11 1202 Community Heritage Context Study Project – Maple Ridge Community Heritage Commission Staff report dated March 9, 2009 recommending that
the Maple Ridge Community Heritage Commission undertake the Maple Ridge Heritage Context Study Public Project to enhance community awareness, understanding, and appreciation of heritage
conservation and to identify the community’s heritage values. R/09-099 Community Heritage Context It was moved and seconded Study Project That the Maple Ridge Heritage Context Study
Public Process to be undertaken by the Maple Ridge Community Heritage Commission, as laid out in the staff report entitled “Communi Community ty Heritage Context Study Project – Community
Heritage Commission”, dated March 9, 2009, be endorsed. CARRIED 1203 St. Andrews Heritage Church Hall Conservation and Feasibility Plan Staff report dated March 10, 2009 recommending
that the Conservation and Feasibility Plan for St. Andrew’s Heritage Church Hall be adopted and that the Standards and Guidelines for the Conservation of Historic Places in Canada be
adopted to guide conservation of protected sites. R/09-100 St. Andrews Heritage Church It was moved and seconded 1. That the Conservation and Feasibility Plan for St. Andrew’s Heritage
Church Hall be adopted; and further 2. That the Standards and Guidelines for the Conservation of Historic Places in Canada be adopted to guide the conservat conservation of protected
heritage sites in Maple Ridge. ion CARRIED 1204 GVSDD License Agreement for the Recycling Depot Staff report dated March 11, 2009 recommending that the Corporate Officer be authorized
to sign and execute the agreement titled “License of Use Agreement for Maple Ridge Recycling Depot.
Council Minutes March 24, 2009 Page 8 of 11 R/09-101 GVSDD License of Use Agreement It was moved and seconded Recycling Depot That the Corporate Officer be authorized to sign and execute
the agreement titled “License of Use Agreement for Maple Ridge Recycling Depot” as attached to the staff report dated idge March 11, 2009. CARRIED 1205 Sanitary Sewer Connection for
Timberline Ranch Staff report dated March 10, 2009 recommending that Timberline Ranch be permitted to connect to the municipal sanitary sewer system. R/09-102 Sanitary Sewer Connection
It was moved and seconded Timberline Ranch That Timberline Ranch be permitted to connect in the interim period to the municipal forcemain at 136 Avenue at 224 Street, subject to the
following con conditions: ditions: 1. Timberline Ranch save the District harmless from any and all liabilities including those for any future expense resulting from granting this exception;
and 2. Timberline Ranch will make the appropriate on on-site facility adjustments, at its own expense, if and when the connection is tied to a future low pressure sanitary sewer; and
3. Timberline Ranch ensure that the sanitary sewage flow within the District’s forcemain will not be hampered by the incoming discharge from Timberline Ranch; and 4. Timberline Ranch
provides adequate emergency sanitary imberline sewage storage in the event that the District’s forcemain is unavoidably out of commission (due to maintenance, power failure, etc.);
and further 5. Timberline Ranch’s offer of an unconditional contribut contribution ion be accepted by the District. The intent of the contribution is to offset the future municipal
costs to recover the existing system capacity lost as a result of permitting Timberline to connect to the existing sanitary sewer forcemain for the interim p period. Ultimately, an
eriod. opportunity will arise to switch the connection over to a system with better capacity. CARRIED
Council Minutes March 24, 2009 Page 9 of 11 Financial and Corporate Services (including Fire and Police) 1231 Disbursements for the month ended February 28, 2009 Staff report dated March
9, 2009 recommending that disbursements for February 2009 be approved. R/09-103 Disbursements February 2009 It was moved and seconded That the “disbursements as listed below for the
month ended February 28, 2009 now be approved”. General $ 4,565,344 Payroll $ 1,357,292 Purchase Card $ 102,041 $ 6,024,677 CARRIED Community Development and Recreation Service – Nil
Correspondence – Nil Other Committee Issues – Nil 1300 STAFF REPORTS 1301 Public Notice of Fa Failure to File Financial Disclosure ilure Staff report dated March 17, 2009 providing
a list of candidates who failed to file a campaign disclosure statement for the November 15, 2008 local government election before the March 16, 2009 deadline. For information only.
Council Minutes March 24, 2009 Page 10 of 11 1400 RELEASE OF ITEMS FROM CLOSED COUNCIL – Nil 1500 MAYOR’S REPORT Mayor Daykin advised that a Special Council Meeting will be held on March
30 to discuss the Metro Vancouver draft Livable Regional Growth Strategy. He also cited June 14 as an upcoming historic event as it will be the opening celebration of the Golden Ears
Bridge for a pedestrian walkover. Mayor Daykin attended the Royal Canadian Dominion Command Curling Championships hosted by the Golden Ears Winter Club and advised on the Metro Vancouver
Zero Waste Challenge encouraging persons to bring old prescription medications to a pharmacy for disposal rather than flushing them. Mayor Daykin acknowledged the General Manager, Corporate
and Financial Services and the Finance Department as recipients of the Canadian Award for Financial Reporting and the Award for Outstanding Achievement in Popular Annual Financial Reporting
presented by the Government Finance Officers Association. 1600 COUNCILLORS’ REPORTS Councillor King Councillor King attended a meeting of the Maple Ridge-Pitt Meadows Bicycle Advisory
Committee. Councillor Morden Councillor Morden attended a meeting of the Economic Advisory Commission. Councillor Speirs Councillor Speirs attended a Climate Change Forum held by the
CEED Centre and a Lower Mainland Local Government Association meeting. He also attended a dinner at the Legion for the Rick Hansen Wheels in Motion program and a fundraiser dance at
the Family Education and Support Centre. He reported that the Wiggle Waggle Walk event to raise funds for the SPCA is being held on March 28 and encouraged residents to attend. Councillor
Ashlie Councillor Ashlie attended a Spirit of BC meeting. She reported that a Spirit of BC Sports Fit event will be held at Blue Mountain on April 2 and that the Spirit of BC initiatives
brochure will be showcased at the Maple Ridge Economic Development Office on April 23. Councillor Ashlie also advised that the Olympic torch for 2010 will be coming through Maple Ridge
on February 2, 2010. She reminded residents of the BC Disability Games
Council Minutes March 24, 2009 Page 11 of 11 taking place from July 22 to July 26, 2009 and advised that events will be held in Maple Ridge on April 17 to acknowledge the 100 day countdown
to the Games. Councillor Dueck Councillor Dueck attended a Parks and Leisure Services Commission Cultural Master Plan workshop and the Chamber of Commerce Business Distinction Awards.
She reported that the Arts Council is hosting a Celebration of the Arts Week from April 20 to April 26 and encouraged residents to attend events. Councillor Hogarth Councillor Hogarth
attended the CEED Centre Climate Change forum and the Chamber of Commerce Business Distinction Awards. He also attended a Parks and Leisure Services Commission Cultural Master Plan
workshop and an Economic Advisory Committee meeting. He showcased the new Universal Design Guidelines for Outdoor Spaces document produced by the Maple Ridge Advisory Committee for
Accessibility Issues. 1700 OTHER MATTERS DEEMED EXPEDIENT 1800 NOTICES OF MOTI MOTION ON AND MATTERS FOR FUTURE MEETINGS 1900 QUESTIONS FROM THE PUBLIC 2000 ADJOURNMENT -7:49 p.m. __________________
_____________ E. Daykin, Mayor Certified Correct ___________________________________ C. Marlo, Corporate Officer