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District of Maple Ridge COUNCIL MEETING April 28, 2009 The Minutes of the Municipal Council Meeting held on April 28, 2009 at 7:00 p.m. in the Council Chamber of the Municipal Hall,
11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Appointed Staff Mayor E. Daykin J. Rule, Chief
Administrative Officer Councillor C. Ashlie P. Gill, General Manager, Corporate and Financial Councillor J. Dueck Services Councillor A. Hogarth M. Murray, General Manager of Community
Development, Councillor L. King Parks and Recreation Services Councillor M. Morden F. Quinn, General Manager Public Works and Development Councillor C. Speirs Services C. Goddard, Acting
Director of Planning C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Other Staff as Required B. McDonald, Director of Licences, Permits and Bylaws Note: These
Minutes are also posted on the Municipal Web Site at www.mapleridge.ca The meeting was filmed by Shaw Communications Inc. 100 CALL TO ORDER 200 OPENING PRAYERS Pastor Ed Bradley -The
Highway Church 300 INTRODUCTION OF ADDITIONAL AGENDA ITEMS AND APPROVAL OF AG AGENDA ENDA
Council Minutes April 28, 2009 Page 2 of 17 R/09-154 April 28, 2009 Council Meeting It was moved and seconded Procedure That the agenda be approved as circulated noting the change in
proceedings to include as item 400 Business License Revocation for Mr. Jagdev Singh Athwal. CARRIED 400 BUSINESS LICENSE REVOCATION FOR MR. JAGDEV SINGH ATHWAL 401 Presentation of staff
report dated April 20, 2009 The Director of Licences, Permits and Bylaws provided a PowerPoint presentation summarizing the staff report and providing visual evidence of the state of
disrepair of the units and common property owned by Mr. J. Athwal at Northumberland Court. He spoke to the staff recommendation that Mr. Athwal’s business license be cancelled due to
poor management of his business which has resulted in: – contraventions of the District’s bylaws – contraventions of provincial building and fire regulations – concerns for public safety
– concerns regarding the use and enjoyment of neighbouring properties – a high demand for municipal and police services 402 Presentations by affected owners and occupants of Northumberland
Court None presented 403 Presentation by the business license holder, Mr. Jagdev Singh Athwal Mr. Athwal stated that he has been a landlord for 35 years and that upon receiving his
business license had not been given conditions to adhere to. He felt that a business license should be required only when a person is managing another person’s property, not when they
are managing their own. Mr. Athwal expressed that the strata property is safe and livable and that standards have been maintained. He noted that major repairs are underway at the complex,
however, conveyed that he felt the court appointed administrator was a hindrance to any work being carried out. Mr. Athwal questioned the District’s interference in respect to persons
he rents to but he acknowledged that the District should play a role in terms of
Council Minutes April 28, 2009 Page 3 of 17 concerns over safety. In this respect, Mr. Athwal advised that he has met with the Director of Licences, Permits and Bylaws and he will work
on the list of requirements they developed. He stated that currently the roof of the building does not leak, the plumbing works and the electrical is in better condition than some of
the neighbouring units. He will carry out repairs in the coming months. Mr. Athwal addressed the number of RCMP calls to Northumberland and felt that the percentage indicated as to
responses to units owned by him was not correct. He also felt that addressing crime is not his responsibility as a landlord rather it is a police matter. In terms of the clean up of
the common property, Mr. Athwal indicated that he did not have control over this as it is the responsibility of the court appointed administrator. He did not agree with the assessment
of poor management, indicating that repairs on his units are done upon complaint from a tenant and stated that he is not responsible for crime committed by tenants. Mr. Athwal stated
that repairs as discussed with the Director of Licences, Permits and Bylaws and Manager of Inspection Services will be done and that the District will be notified should any obstacles
arise to repairs being completed on time. At the request of Council, the Director of Licences, Permits and Bylaws clarified that Mr. Athwal has had a business license since 2007. He
advised that under the terms of the Maple Ridge Business Regulation and Licensing Bylaw, a business license is required by any individual who owns 2 or more properties which are rented
out. He also advised that another property owner at Northumberland Court owns two dwellings that are rented and he will be contacted to ensure a business license is obtained. Council
expressed concerns of the poor business and management practices of Mr. Athwal, continuing public safety issues at the strata which include contravention of provincial building and
fire regulations, the negative effect on the neighbourhood due to issues at the strata, the high demand placed on municipal services such as police and fire as well as lack of follow
through on previous promises made to bring Northumberland Court up to standard.
Council Minutes April 28, 2009 Page 4 of 17 R/09-155 Revocation of Business License It was moved and seconded J. S. Athwal Whereas Section 60(2) of the Community Charter and S. 2.28
of the Maple Ridge Business Lic Licensing and Regulation Bylaw ensing provides that Council may suspend or cancel a business licence for reasonable cause; Whereas Mr. Jagdev Singh Athwal
has a business licence with the District to rent up to 30 dwelling units for 2009 under Business Licence #09 09-101368. 01368. Whereas Council has heard the evidence and arguments presented
by Mr. Athwal and District of Maple Ridge officials regarding concerns raised in respect of Mr. Athwal’s business of renting dwelling units; Now therefore, the Council of the District
of Maple Ridge, in open meeting assembled, resolves as follows: 1. That Council hereby considers that Mr. Athwal has poorly managed his business giving rise to the issues raised in
the District’s staff report dated April 20, 2009 and accordingly that the District of Maple Ridge Business License issued to a Mr. Jagdev Singh Athwal under Licence #09 09-101368 for
the business of renting dwelling units be cancelled. CARRIED 500 ADOPTION AND RECEIPT OF MINUTES 501 Minutes of the Regular Council Meeting of April 14, 2009 R/09-156 501 Minutes Regular
Council It was moved and seconded April 14, 2009 That the minutes of the Regular Council Meeting of April 14, 2009 be amended on page 47, paragraph 2, to replace the phrase “school
and park sites” with “s school/park sites” and chool/that the minutes as amended be adopted adopted. CARRIED
Council Minutes April 28, 2009 Page 5 of 17 502 Minutes of the Special Council Meeting of March 30, 2009 R/09-157 502 Minutes Special Council It was moved and seconded March 30, 2009
That the minutes of the Specia Special Council Meeting of March 30, l 2009 be deferred to the May 4, 2009 Council Workshop. CARRIED 503 Minutes of the Development Agreements Committee
Meetings of April 22, 2009 R/09-158 503 Minutes Development Agmt It was moved and seconded Committee That the minutes of the Development Agreements Committee Meetings of April 22 22,
200 , 2009 be received. CARRIED 600 PRESENTATIONS AT THE REQUEST OF COUNCIL 601 GamesTown 2010 -J. Lemire, P. Vandermoor – Parks and Leisure Services Mr. Lemire and Ms. Vandermoor gave
a Powerpoint presentation which outlined the story behind GamesTown 2010 and highlighted the World Healthy Living Challenge Pledge contest on the GamesTown 2010 website. 700 DELEGATIONS
– Nil 800 UNFINISHED BUSINESS 801 2010 – 2014 Busine Business Planning Guidelines ss Staff report dated March 31, 2009 recommending that the Business Planning Guidelines for 2010 through
2014 be approved.
Council Minutes April 28, 2009 Page 6 of 17 R/09-159 2010-2014 Business Planning It was moved and seconded Guidelines That the Business Planning Guidelines for 2010 through 2014 be approved.
CARRIED 900 CORRESPONDENCE – Nil 1000 BY BY-LAWS Bylaws for Final Reading 1001 Maple Ridge Public Art Steering Committee Bylaw No. 6659 6659-2009 To establish a Public Art Steering
Committee Final reading R/09-160 BL No. 6659-2009 Final reading It was moved and seconded That Bylaw No. 6659 6659-2009 be adopted. CARRIED 1002 267 Street Local Area Service 1002.1
267 Street Water Services Bylaw No. 6623 6623-2008 To establish a Local Area Service for water services on 267 Street Final reading R/09-161 BL No. 6623-2008 Final reading It was moved
and seconded That Bylaw No. 6623 6623-2008 be adopted. CARRIED
Council Minutes April 28, 2009 Page 7 of 17 1002.2 Maple Ridge Water Service Amending Bylaw No. 6655 6655-2009 To amend Bylaw No. 6002-2001 to reflect actual average costs and to extend
the Rothsay Service Area to include 12 properties on 267 Street (addresses from 11716 to 11989) Final reading R/09-162 BL No. 6655-2009 Final reading It was moved and seconded That
Bylaw No. 6655 6655-2009 b be adopted. e CARRIED COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE Minutes – April 20, 2009 R/09-163 Minutes COW It was moved and seconded
April 20, 2009 That the minutes of the April 20, 2009 Committee of the Whole Meeting be received. CARRIED Public Works and Development Services 1101 RZ/054/02, 22600 136 Avenue, A A-2
to R R-1 and RST Staff report dated April 14, 2009 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 6642-2009 and Maple Ridge Zone Amending Bylaw No. 6643-2009
to permit the development of 38 single family units and 2 four-plex street townhouse building be given first reading and be forwarded to Public Hearing.
Council Minutes April 28, 2009 Page 8 of 17 R/09-164 RZ/054/02 BL No. 6642-2009 It was moved and seconded BL No. 6643-2009 First reading 1. That Bylaw No. 6642 6642-2009 be given first
reading and be forwarded to Public Hearing. 2. That in accordance with Section 879 of the Local Government Act opportunity for early and ongoing consultation has been provided b by
way of posting Bylaw y No. 6642 6642-2009 on the municipal website and requiring that the applicant host a Development Information Meeting, and Council considers it unnecessary to provide
any further consultation opportunities, except by way of holding a public hearing on the bylaw; 3. That Bylaw No. 6642 6642-2009 be considered in conjunction with the Capital Expenditure
Plan and Waste Management Plan; 4. That it be confirmed that Bylaw No. 6642 6642-2009 is consistent with the Capital Expenditure Plan and Waste Manageme Management Plan. nt 5. That
Bylaw No. 6643 6643-2009 be given first reading and be forwarded to Public Reading. 6. That the following terms and conditions be met prior to final reading: i. Registration of a Rezoning
Servicing Agreement as a Restrictive Covenant and receip receipt of the deposit of t security as outlined in the Agreement. ii. Amendment to Part IV, Figure 2 (Land Use Plan) and Figure
4 (Trails/Open Space) of the Silver Valley Area Plan of the Official Community Plan. iii. Registration of a geotechnical report as a Re Restrictive strictive Covenant which addresses
the suitability of the site for the proposed development. iv. Park dedication as required. v. Pursuant to the Contaminated Site Regulations of the Environmental Management Act, the
subdivider will provide a Site Profile f for the subject land. or CARRIED
Council Minutes April 28, 2009 Page 9 of 17 1102 RZ/059/08, 11873 and 11865 Burnett Street, RS RS-1 to RM RM-2 Staff report dated April 1, 2009 recommending that Maple Ridge Zone Amending
Bylaw No. 6653-2009 to permit construction of a 39-unit apartment building be given first reading and be forwarded to Public Hearing. R/09-165 RZ/059/08 BL No. 6653-2009 It was moved
and seconded First reading 1. That Bylaw No. 6653 6653-2009 be given first reading and be forwarded to Public Hearing. 2. That the following terms and conditions be met prior to final
reading: i. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of security as outlined in the Agreement; ii. Registration of a geotechnical
report as a Restrictive Covenant w which addresses the suitability of the site hich for the proposed development; iii. A Statutory right of way plan and agreement for the proposed bikeway
along the southern edge of the subject sites must be registered at the Land Title Office; iv. Road dedication as required; v. Consolidation of the development site; vi. Removal of the
existing buildings; vii. Registration of a Restrictive Covenant protecting the Visitor Parking. CARRIED 1103 RZ/110/08, 22960, 22970, 22976, 22980, 22986, 22998, 23012, 23030, 23040,
23052, 23070, 23086, 23100, 23110, 23120, 23126, 23132, 23136, 23140, 23146, 23150, 23156, 23160 and 23170 Gilbert Drive; 13719, 13751, 13819 and 13829 232 Street; and Parcel B of SE
¼ Section 32, Township: 32, NWD Reference Plan RP6048, CD CD-3-98 and A-2 to R R-1, R R-3, new RST RST-SV, RM RM-1 and P P-1 Staff report dated April 14, 2009 recommending that Maple
Ridge Official Community Plan Amending Bylaw No. 6649-2009 and Maple Ridge Zone Amending Bylaw No. 6650-2009 to permit the development of 145 townhouse units, 39 single family lots
and 19 street townhouse units be given first reading and be forwarded to Public Hearing.
Council Minutes April 28, 2009 Page 10 of 17 R/09-166 RZ/110/08 BL No. 6649-2009 It was moved and seconded BL No. 6650-2009 First reading 1. That Bylaw No. 6649 6649-2009 be give given
first reading and be n forwarded to Public Hearing; 2. That in accordance with Section 879 of the Local Government Act opportunity for early and on on-going consultation has been provided
by way of posting Bylaw No. 6649 6649-2009 on the municipal website and requ requiring iring that the applicant host a Development Information Meeting, and Council considers it unnecessary
to provide any further consultation opportunities, except by way of holding a public hearing on the bylaw; 3. That Bylaw No. 6649 6649-2009 be considered in co conjunction njunction
with the Capital Expenditure Plan and Waste Management Plan; 4. That it be confirmed that Bylaw No. 6649 6649-2009 is consistent with the Capital Expenditure Plan and Waste Management
Plan; 5. That Bylaw No. 6650 6650-2009 be given first reading and be for forwarded to Public Hearing; and warded 6. That the following terms and conditions be met prior to final reading:
i. Notification to the Ministry of Water, Land and Air Protection, Fish and Wildlife Branch for work in and around the watercourse. ii. Registration of a Rezoning Servicing Agreement
as a Restrictive Covenant and receipt of the deposit of security as outlined in the Agreement. iii. Amendments to Part IV, Figure 2 (Land Use Plan) and Figure 4 (Trails/Open Space)
of the Silver Valley Area Plan of the Offici Official Community Plan; al iv. Registration of a Section 219 Covenant for a Geotechnical Report that addresses the suitability of the site
for the proposed development; v. A Statutory right of way plan and agreement must be registered at the Land Title Office to p permit access to ermit the playground Park from Gilbert
Avenue; vi. Road dedication on 232 Street as required; vii. Park dedication as required, including construction of a trail on 137 Avenue right right-of of-way; viii. An Amenity Restrictive
Covenant must be registere registered at the Land Title Office for the future subdivision and
Council Minutes April 28, 2009 Page 11 of 17 development of the area to be zoned R R-1 (Residential District), R R-3 (Special Amenity Residential District) and RST RST-SV (Street Townhouse
– Silver Valley); ix. Removal of the existing buildings; x. A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground
fuel storage tanks. If there is evidence, a site profile pursuant to the Waste Management Act must be provided in accordance with the r regulations. egulations. xi. Pursuant to the
Contaminated Site Regulations of the Environmental Management Act Act, the subdivider , will provide a Site Profile for the subject lands. xii. Registration of a Restrictive Covenant
protecting the Visitor Parking on the RM RM-1 zone zoned site. d CARRIED 1104 RZ/003/09, 10795, 10785, 10775, 10765, 10755, 10745, 10735, 10715, 10719, 10723, 10727, 10731, 10742, 10752
and 10762 Beecham Place; 24846, 24856, 24866, 24876, 24886, 24896, 24906 108 Avenue 10793, 10783, 10773, 10763, 10753, 1 10733, 10737, 10741, 10745, 0733, 10749, 10776, and 10786 Erskine
Street, RS RS-1b to R R-1 Staff report dated April 6, 2009 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 6660-2009 and Maple Ridge Zone Amending Bylaw No.
6661-2009 to support the subdivision of 34 lots into 45 lots be given first reading and be forwarded to Public Hearing. R/09-167 RZ/003/09 BL No. 6660-2009 It was moved and seconded
BL No. 6661-2009 First reading 1. That Bylaw No. 6660 6660-2009 be given first reading and be forwarded to Public Hearing; 2. That in accordance with Section 879 of the Local Government
Act opportunity for early and on on-going consultation has been provided by way of posting Bylaw No. 6660 6660-2009 on the municipal website and requiring that the a applicant host
a Development Information pplicant Meeting, and Council considers it unnecessary to provide
Council Minutes April 28, 2009 Page 12 of 17 any further consultation opportunities, except by way of holding a public hearing on the bylaw; 3. That Bylaw No. 6660 6660-2009 be considered
in conjunction with t the Capital Expenditure Plan and Waste Management he Plan; 4. That it be confirmed that Bylaw No. 6660 6660-2009 is consistent with the Capital Expenditure Plan
and Waste Management Plan; 5. That Bylaw No. 6661 6661-2009 be given first reading and be forwarded to Public Hearing; 6. That the following terms and conditions be met prior to final
reading: i. Amendment to Schedule “B” of the Official Community Plan; ii. Road dedication on 108 Avenue as required. CARRIED 1105 RZ/005/09, Text Amendments to Maple Ridge Zoni Zoning
Bylaw No. 3510 ng 3510-1985 Staff report dated April 14, 2009 recommending that Maple Ridge Zone Amending Bylaw No. 6647-2009 to permit clarification and updating of various sections
of Maple Ridge Zoning Bylaw No. 3510-1985 be given first reading and be forwarded to Public Hearing. R/09-168 RZ/005/09 BL No. 6647-2009 It was moved and seconded First reading That
Bylaw No. 6647 6647-2009 be given first reading and be forwarded to Public Hearing. CARRIED 1106 Excess Capacity/Extended Services Agreement LC 134/09, 232 Street and Anderson Creek
Drive Staff report dated April 9, 2009 recommending that Latecomer Charges be imposed and that the Corporate Officer be authorized to sign and seal Latecomer Agreement LC 134/09.
Council Minutes April 28, 2009 Page 13 of 17 R/09-169 Latecomer Agreement It was moved and seconded LC 134/09 That with respect to the subdivision of lands involved in subdivision SD
05/06 located at 232 Street and Anderson Creek Drive, be it resolved: 1. That the cost to provide the excess or extended services are, in who whole or in part, excessive to the municipality
and le that the cost to provide these services shall be paid to by the owners of the land being subdivided, and 2. That Latecomer Charges be imposed for such excess or extended services
on the parcels and in the am amounts as ounts set out in the staff report dated April 9, 2009; and further 3. That the Corporate Officer be authorized to sign and seal Excess Capacity
Latecomer Agreement LC 134/09 with the subdivider of the said lands. CARRIED Financial and Corporate Se Services (including Fire and Police) rvices 1131 Disbursements for the month
ended March 31, 2009 Staff report dated April 6, 2009 recommending that disbursements for March 2009 be approved. R/09-170 Disbursements March 2009 It was moved and seconded That the
“disbursements as listed below for the month ended hat March 31, 2009 now be approved”. General $ 7,182,080 Payroll $ 1,263,425 Purchase Card $ 1 44,829 $ 8,590.334 CARRIED
Council Minutes April 28, 2009 Page 14 of 17 1132 Master Agreement for the Construction of a New Animal Shelter Staff report dated April 9, 2009 recommending that the Corporate Officer
be authorized to sign the “Master Agreement” with the BC SPCA for the construction of a new animal shelter. R/09-171 Agreement BCSPCA Animal Shelter It was moved and seconded Sign That
the Corporate Officer be authorized to sign the “Master Agreement” with the BC SPCA for the construction of a new animal shelter as attached to the staff report dated April 7, 2009.
CARRIED 1133 2009 Tax Rates Staff report dated April 16, 2009 recommending that Maple Ridge Tax Rates Bylaw No. 6663-2009 be given first, second and third readings. R/09-172 2009 Tax
Rates BL No. 6663-2009 It was moved and seconded That Bylaw No. 6663 6663-2009 be given first, second and third readings. CARRIED Community Development and Recreation Service 1151 Funding
for Arts Council Executive Director Search Staff report dated April 17, 2009 recommending that the request of the Maple Ridge and Pitt Meadows Arts Council for one time financial assistance
to conduct an executive search for a new Arts Council Executive Director be approved.
Council Minutes April 28, 2009 Page 15 of 17 R/09-173 Arts Council Executive Director It was moved and seconded Search Funding That the request of the Maple Ridge and Pitt Meadows Arts
Council for one time financial assistance in the amount of $10,000 to offset a portion of the cost to conduct the executive search for the new Arts Council Executive Director be approved
noting that the use of a professional recruiting firm is a requirement in the Art Arts Council Fee for Service agreement s and noting that funding is available for this purpose from
the Community Development, Parks and Recreation 2008 year end surplus. CARRIED Correspondence – Nil Other Committee Issues – Nil 1200 STAFF REPORTS 1201 Road Improvements – 240 Street:
114A Avenue to Dewdney Trunk Road Staff report dated April 18, 2009 recommending that the contracts with Double M Excavating Ltd. and McElhanney Consulting be amended as outlined. R/09-174
Road Improvements Contract It was moved and seconded Amendment That staff be authorized to rehabilitate and resurface 240 Street from 114A Avenue to Dewdney Trunk Road; and That staff
be authorized to amend the contract with Double M Excavating Ltd. up to a total contract va value of $3,351,540.00 lue plus GST as outlined in the staff report titled “Road Improvements
– 240 Street: 114A Avenue to Dewdney Trunk Road”; and further
Council Minutes April 28, 2009 Page 16 of 17 That staff be authorized to amend the contract with McElhanney Consulting Services Ltd. up to a total con contract tract value of $372,000
plus GST as outlined in the staff report titled “Road Improvements – 240 Street: 114A Avenue to Dewdney Trunk Road”. CARRIED 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL – Nil 1400 MAYOR’S
REPORT 1401 Our Spirit – Our Town Mayor Daykin gave a PowerPoint presentation which provided details on the ‘Our Spirit – Our Town’ initiative. He thanked Mr. E. Beaudin and Ms. I.
Beokhorst of the Downtown Maple Ridge Business Improvement Association for their participation. Mayor Daykin attended a breakfast meeting at an Urban Development Institute Professional
Development event entitled Maple Ridge: Introducing Vancouver’s Investment & Lifestyle Jewel. He reminded residents of the Home Show on May 1, 2 and 3 and encouraged all to attend.
He also advised that Metro Vancouver will be holding a public information session pertaining to the regional growth strategy on May 29 at the Ridge Meadows Seniors Society Centre. 1500
COUNCILLORS’ REPORTS Councillor Hogarth Councillor Hogarth attended the breakfast meeting at an Urban Development Institute Professional Development event. Councillor Dueck Councillor
Dueck attended Earth Day celebrations and the Farmers’ Market. She also attended a Metro Vancouver Board meeting. Councillor Ashl Ashlie ie Councillor Ashlie attended a Real Estate
Board Municipal Update meeting and an Agricultural Advisory Committee meeting;
Council Minutes April 28, 2009 Page 17 of 17 Councillor Speirs Councillor Speirs attended a Lower Mainland Treaty Advisory Committee meeting, the ‘Goodbye Chums’ event, the Earth Day
celebrations and Arts Week Battle of the Bands as well as the Arts Week gala. Councillor Morden Councillor Morden attended the 100 day countdown for the 2009 BC Disability Games, a
meeting of the Economic Advisory Committee and the Real Estate Board Municipal Update meeting. Councillor King Councillor King attended the Earth Day events in Memorial Park and the
Maple Ridge Heritage Tea organized by the Maple Ridge Historical Society. 1600 OTHER MATTERS DEEMED EXPEDIENT – Nil 1700 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS – Nil 1800
QUESTIONS FROM THE PUBLIC – Nil 1900 ADJOURNMEN ADJOURNMENT -8:30 p.m. _______________________________ E. Daykin, Mayor Certified Correct ___________________________________ C. Marlo,
Corporate Officer