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District of Maple Ridge COUNCIL MEETING June 23, 2009 The Minutes of the Municipal Council Meeting held on June 23, 2009 at 7:00 p.m. in the Council Chamber of the Municipal Hall, 11995
Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Appointed Staff Mayor E. Daykin J. Rule, Chief Administrative
Officer Councillor C. Ashlie M. Murray, General Manager of Community Development, Councillor J. Dueck Parks and Recreation Services Councillor A. Hogarth P. Gill, General Manager Corporate
and Financial Services Councillor L. King F. Quinn, General Manager Public Works and Development Councillor M. Morden Services Councillor C. Speirs J. Pickering, Director of Planning
C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Other Staff as Required B. McDonald, Director of Licences, Permits and Bylaws Stephen D. Spence, Fire Chief/Director
of Safety J. Bastaja, Director of Information Services Note: These Minutes are also posted on the Municipal Web Site at www.mapleridge.ca The meeting was filmed by Shaw Communications
Inc. 100 CALL TO ORDER 200 OPENING PRAYERS Pastor Les Warriner, Living Way Foursquare Church 300 INTRODUCTION OF ADDITIONAL AGENDA ITEMS Withdrawal of Item 1153
Council Minutes June 23, 2009 Page 2 of 17 400 APPROVAL OF THE AGENDA The agenda was approved as amended. 500 ADOPTION AND RECEIPT OF MINUTES 501 Minutes of the Regular Council Meeting
of June 9, 2009 R/09-291 501 Minutes Regular Council It was moved and seconded June 9, 2009 That the m minutes of the Regular Council Meeting of inutes June 9, 2009 be amended as follows:
On Page 8 –remove the words “ the Relay for Life at Maple Ridge Secon Secondary School” from Councillor Ashlie’s report dary and add the sentence “She reported on the Relay for Life
held at Maple Ridge Secondary School.”; and further That the minutes of the Regular Council meeting of June 9, 2009 be adopted as amended. CARRIED 502 Minutes of the Development Agreements
Committee Meetings of June 3(2) and 4, 2009 R/09-292 502 Minutes Development Agmt It was moved and seconded Committee That the minutes of the Development Agreements Committee Meetings
of June 3(2) and 4 4, 200 , 2009 be received. CARRIED
Council Minutes June 23, 2009 Page 3 of 17 600 PRESENTATIONS AT THE REQUEST OF COUNCIL 601 The State of the District – A Progress Report on Activities Jan January uary to June 2009 Mayor
Daykin gave a PowerPoint presentation highlighting activities between January and June 2009. He outlined the District’s priorities for 2010 and 2011. 700 DELEGATIONS 701 Maple Ridge
Ridge-Pitt Meadows Bicycle Advisory Committee -Update for Bicycle Month -Chris Hennessy, Chair Mr. Hennessy gave a PowerPoint presentation providing an update on the accomplishments
of the Maple Ridge-Pitt Meadows Bicycle Advisory Committee, the goals and key objectives of the committee and the focus areas the committee members will be working on in the future.
800 UNFINISHED BUSINESS 801 Northumb Northumberland Court erland The Director of Licences, Permits and Bylaws gave a PowerPoint presentation providing an update on the progress of the
Council imposed remedial order requirements for the fire damaged building at 11731 Fraser Street. The Fire Chief advised on the hazardous material assessment and report completed on
the burned out building. R/09-293 Fire Damaged Building It was moved and seconded 11731 Fraser St WHEREAS Council of the District of Maple Ridge imposed a remedial action requirement
in o open meeting on March 10, pen 2009 on Mr. Jagdev Athwal and The Owners, Strata Plan NW NW-8 in respect of a fire damaged building located at 11731 Fraser Street, Maple Ridge, B.C.
(the “Building”); WHEREAS Council in open meeting on April 6, 2009 confirmed the re remedial action requirement imposed by Council on March medial 10, 2009 in respect of the Building
and that the date specified
Council Minutes June 23, 2009 Page 4 of 17 for compliance with the remedial action requirement shall be no later than sixty (60) days after April 6, 2009; WHEREAS Mr. Jagdev Athwal and
The Owners, Strata Plan NW NW-8 have failed to complete any or all of the actions required by the remedial action requirement imposed by Council on March 10, 2009 and confirmed by Council
on April 6, 2009 in respect of the Building by the date specified for compliance; NOW THEREFORE, the Council of the District of Maple Ridge, in open meeting assembled, resolves as follows:
1. THAT District staff take action in accordance with section 17 of the Community Charter and undertake any or all of the following actions required by the remedial action requirement
imposed by Council on March 10, 2009 and confirmed by Council on April 6, 2009 in respect of the Building: a. Demolish and remove the Building; b. Erect a strongly constructed fence
at least 1.5 meters tall around the area where the Building was formerly located immediately after the Building is demolished and removed and maintain the fence until any hole created
by the removal of the Building is filled in and levelled; and c. Fill in and level any hol hole created by the removal of e the Build Building ing ing; at the expense of Mr. Jagdev
Athwal and The Owners, Strata Plan NW NW-8. CARRIED 900 CORRESPONDENCE – Nil 1000 BY BY-LAWS – Nil
Council Minutes June 23, 2009 Page 5 of 17 COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE Minutes – June 15, 2009 R/09-294 Minutes COW It was moved and seconded June
15, 2009 That the minutes of the June 15, 2009 Committee of the Whole Meetings be received. CARRIED Public Works and Development Services 1101 RZ/041/06, 24221, 24281, 24361 1 104 Avenue,
First Extension 04 Staff report dated June 4, 2009 recommending that a one year extension be granted for rezoning application RZ/041/06 to permit the subdivision of 1 RS-1 (One Family
Urban Residential) lot and 36 lots under the R-1 (Residential District) zone. R/09-295 RZ/041/06 First Extension It was moved and seconded That a one year extension be granted for rezoning
application RZ/041/06 and that the following conditions be addressed prior to consideration of final reading: i) Registr Registration of a Rezoning Servicing Agreement including ation
the deposit of security as outlined in the Agreement; ii) Amendment to Schedule “A” & “C” of the Official Community Plan; iii) A Statutory right of way plan and agreement must be registered
at the Land Titl Title Office; e iv) Road dedication as required; v) Park dedication as required. CARRIED
Council Minutes June 23, 2009 Page 6 of 17 1102 DVP/030/09, 9707 256 Street and Lot 39, Plan 1208 Staff report dated June 4, 2009 recommending that the Corporate Officer be authorized
to sign and seal DVP/030/09 to vary the construction standard for a portion of 256 Street in support of a subdivision application. The Corporate Officer advised that an e-mail was received
from R.J. and Elaine Cooke opposing the variance. R/09-296 DVP/030/09 Sign and seal It was moved and seconded That the Corporate Officer be authorized to sign and seal DVP/030/09 respecting
property described as 9707 256 Street and Lot 39, Plan 1208. CARRIED 1103 AL/017/09 09, Non Non-Farm Use Application/Agricultural Land Reserve, 12620 256 Street 56 Staff report dated
June 2, 2009 recommending that non-farm use application AL/017/09 be forwarded to the Agricultural Land Commission for consideration. The Director of Planning advised that the District
is required to forward nonfarm use applications to the Agricultural Land Commission. R/09-297 AL/017/09 Non-Farm Use It was moved and seconded Forward to ALC That non non-farm use application
AL/017/09 be forwarded to the Agricultural Land Commission for their consideration, which, if favou favourable, be conditional upon the continued use of the rable, subject property
for farming purposes. CARRIED
Council Minutes June 23, 2009 Page 7 of 17 1104 Excess Capacity/Extended Services Agreement LC 135/09, Alouette Road and 246 Street Staff report dated June 10, 2009 recommending that
Latecomer Charges be imposed and that the Corporate Officer be authorized to sign and seal Latecomer Agreement LC 135/09. R/09-298 Latecomer Agreement It was moved and seconded LC 135/09
That with respect to the subdivision of lands involved in subdivisio subdivision SD 14/06 located at Alouette Road and 246 n Street, be it resolved: 1. That the cost to provide the
excess or extended services are, in whole or in part, excessive to the municipality and that the cost to provide these services shall be paid by the owners of the land being subdivided,
and 2. That Latecomer Charges be imposed for such excess or extended services on the parcels and in the amounts as set out in the staff report dated June 10, 2009; and further 3. That
the Corporate Officer be authorized to sign and seal Excess Capacity Latecomer Agreement LC 135/09 with the subdivider of the said lands. CARRIED 1105 2008 TransLink Bicycle Infrastructure
Capital Cost Sharing (BICCS) Program Staff report dated June 2, 2009 recommending that the Corporate Officer be authorized to sign and execute 2008 TransLink Bicycle Infrastructure
Capital Cost Sharing (BICCS) Program Agreement No. 0828-4631101-05.
Council Minutes June 23, 2009 Page 8 of 17 R/09-299 2008 TransLink Bicycle Infrastructure It was moved and seconded Capital Cost Sharing Program Agreement That the Corporate Officer
be authorized to sign and execute the agreement titled “2008 TransLink Bicycle Infrastructure Capital Cost Sharing (BICCS) Program (Block Allocation)” Agreement No. 0828 greement 0828-4631101
4631101-05 as attached to the staff report dated June 2, 2009. CARRIED 1106 Award of Contract, Road Improvements, 232 Street – 128 Avenue to South Alouette Bridge Staff report dated
June 10, 2009 recommending that Contract E02-010-139, Road Improvements: 232 Street – 128 Avenue to South Alouette Bridge be awarded to Tag Construction Ltd. and that the Corporate
Officer be authorized to execute the contract. R/09-300 Award of Contract Road Improvements It was moved and seconded That Contract E02 E02-010 010-139, Road Improvements: 232 Street
– 128 Avenue to South Alouette Bridge, be awarded to Tag Construction Ltd. in the amount of $629,522.25; and further That the Corporate Officer be authorized to execute the contract.
CARRIED 1107 TransLink Major Road Network (MRN) Changes – Inclusion o of Abernethy f Way Staff report dated June 11, 2009 recommending that Abernethy Way from 210 Street to 232 Street
be added to the TransLink MRN and that River Road from the Albion Ferry terminus to 240 Street and that 240 from River Road to Lougheed Highway be removed from the TransLink MRN.
Council Minutes June 23, 2009 Page 9 of 17 R/09-301 MRN Changes Inclusion of It was moved and seconded Abernethy Way That Abernethy Way (also called 128 Avenue) from 210 Street to 232
Street be added to the TransLink Major Road Network; and That River Road from the Albion Ferry terminus to 240 Street be removed from the TransLink Major Road Network; and That 240
Street from River Road to Lougheed Highway be removed from the TransLink Major Road Network; and further That TransLink be advised of these Major Road Network ajor changes. CARRIED
Financial and Corporate Services (including Fire and Police) 1131 Disbursements for the Month Ended May 31, 2009 Staff report dated June 9, 2009 recommending that disbursements for
May 2009 be approved. R/09-302 Disbursements May 2009 It was moved and seconded That the disbursements as listed below for the month ended May 31, 2009 be approved. General $ 6,395,029.
Payroll $ 1,496,753. Purchase Card $ 84,915 84,915. $ 7,976,697. CARRIED
Council Minutes June 23, 2009 Page 10 of 17 1132 Adju Adjustments to 2009 Collector’s Roll stments Staff report dated June 10, 2009 submitting information on changes to the 2009 Collector’s
Roll through the issuance of Supplementary Roll 03. Submitted for information only. No resolution required. 1133 2008 Annual Report and 2008 Statement of Financial Information Staff
report dated June 10, 2009 recommending that the 2008 Annual Report be received and the Statement of Financial Information (SOFI) for the year ended December 31, 2008 be approved. R/09-303
2008 Annual Report It was moved and seconded 2008 SOFI That the 2008 Annual Report be received as required by the Community Charter; and further That the Statement of Financial Information
(SOFI) be approved as required by the Financial Information Act. CARRIED 1134 Maple Ridge Economic Advisory Commission Bylaw Amendment Item 1134 was referred to the Maple Ridge Economic
Advisory Commission Community Development and Recreation Service 1151 CEED Center Lease (Revised) Staff report dated May 14, 2009 recommending that the Corporate Officer be authorized
to sign and execute the revised CEED Center Society lease and staff report dated June 19, 2009 outlining additional revisions to the CEED Centre lease and recommending that the Corporate
Officer be authorized to sign the lease.
Council Minutes June 23, 2009 Page 11 of 17 R/09-304 CEED Center Lease It was moved and seconded That the Corporate Officer be authorized to sign and execute the revised CEED Center
Society Lease as attached to the staff report June 19, 2009. CARRIED 1152 Hosting the 2012 BC Seniors Games Staff report dated May 15, 2009 recommending two options to be considered
for the opportunity to bid to host the 2011 or 2012 BC Seniors Games. The General Manager of Community Development, Parks and Recreation Services advised that the City of Pitt Meadows
Council has respectfully declined the opportunity to bid to host the 2011 or 2012 BC Seniors Games. R/09-305 Hosting 2012 BC Seniors Games It was moved and seconded That the opportunity
to bid to host the 2011 or 2012 BC Seniors Games be respectfully declined. CARRIED Note: Item 1153 was withdrawn. 1153 Kanaka Business Park Local Area Service Initiative Staff report
dated June 10, 2009 recommending preparation of a Local Area Service Bylaw for the provision of enhanced landscape maintenance of specific areas in the proposed subdivision. Correspondence
– Nil Other Committee Issues – Nil
Council Minutes June 23, 2009 Page 12 of 17 1200 STAFF REPORTS 1201 2009 Residential Property Taxes Staff report dated June 15, 2009 providing information on the municipal taxes assessed
to the Residential Class. Submitted for information only. No resolution required. 1202 Telecommunications Service Opportunities – Fibre Agreement Staff report dated June 17, 2009 recommending
that the Corporate Officer be authorized to execute the Fibre Operations and Indefeasible Right of USE (IRU) Agreement and the Municipal Access Agreement with Cygnal Technologies. The
Chief Information Officer gave a PowerPoint presentation outlining the District’s strategy and investment in fibre conduit and highlighting the District’s agreement with Cygnal Technologies.
R/09-306 Fibre Operations Agreement It was moved and seconded Cygnal Technologies That the Corporate Officer be authorized to execute the Fibre Operations and Indefeasible Right of
Use (IRU) Agreement and the Municipal Access Agreement with Cygnal Technologies. CARRIED 1203 Leisure Centre Pool Deck Tile Replacement Staff report dated June 18, 2009 recommending
that Tender No. ITT-PL09-091 for the supply and installation of tiles on the Leisure Centre pool deck be awarded to Igor Construction Ltd.
Council Minutes June 23, 2009 Page 13 of 17 R/09-307 Award of Contract It was moved and seconded That Tender #ITT ITT-PL09 PL09-091 be awarded to Igor Construction Ltd. in the amount
of $280 280,000.00 inclusive of GST ,000.00 ($14,000.00), and further That a contingency of $28,000.00 be established for the project. CARRIED 1204 UBCM Resolutions 1204.1 6-Storey
torey Woo Wood Frame rame Buildings uildings Staff report dated June 19, 2009 recommending that the attached resolutions be submitted to the Union of British Columbia Municipalities.
R/09-308 UBCM Resolutions Submission It was moved and seconded That the resolutions attached to the staff report dated June 19, 2009 as Appendix I and II be submitted to the Un Union
of ion British Columbia Municipalities. CARRIED 1204.2 Affordable Housing Letter dated June 3, 2009 from the Greater Vancouver Regional Steering Committee on Homelessness requesting
support of a proposed affordable housing resolution for the 2009 UBCM Convention. R/09-309 UBCM Resolution Affordable Housing It was moved and seconded That the resolution from the
Greater Vancouver Regional Steering Committee on Homelessness be supported. CARRIED
Council Minutes June 23, 2009 Page 14 of 17 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL From the June 15, 2009 Closed Council Meeting 136 Road Right of Way and North Alouette Greenway
Trail Right of Way A land exchange agreement for the portion of the 136 Avenue road alignment between 216 Street and 224 Street and a statutory right of way for trail access to the
216 Street dyke trail. 1400 MAYOR’S REPORT Mayor Daykin reminded Maple Ridge residents that the Homeowners Grant can be applied for on-line. He addressed the new tipping fee for the
transfer station and advised that fees are set by Metro Vancouver. He also advised that local concerns over the increased tipping fee will be forwarded to Metro Vancouver. 1500 COUNCILLORS’
REPORTS Councillor Hogarth Councillor Hogarth commented positively on the new utility box covers being installed in the downtown core. He also commented on the opening of the Golden
Ears Bridge and the connections the new bridge will provide to the surrounding communities. Councillor Dueck Councillor Dueck attended the opening of the Golden Ears Bridge and applauded
TransLink for the initiative to allow residents to participate in a celebration of the opening on the bridge. She also attended a tour of the Ridge Meadows Hospital’s new emergency
room and ambulatory care area, her regular meetings and a meeting with Katzie First Nation and the City of Pitt Meadows. Councillor Ashlie Councillor Ashlie attended her traditional
meetings. She participated as a judge in Senior Star held at Willow Manor and took part in the Rick Hansen Wheels in Motion event. She wished graduating students from Pitt Meadows and
Maple Ridge all the best for the future.
Council Minutes June 23, 2009 Page 15 of 17 Councillor Speirs Councillor Speirs participated in the Rick Hansen Wheels in Motion event and a tour of the UBCM Research Forest and Goose
Lake area. He attended the opening of the Golden Ears Bridge and meetings of the Municipal Insurance Association and the Lower Mainland Treaty Advisory Finance and Administration Sub-Committee.
He also attended in a pancake breakfast. Councillor Speirs encouraged residents to participate in Webster’s Corners Day. Councillor Morden Councillor Morden attended several committee
meetings. He commented on the opening of the Golden Ears Bridge and encouraged residents to attend Canada Day celebrations on July 1st and check on the new Spirit Square in downtown
Maple Ridge. Councillor King Councillor King attended a Pitt Meadows-Maple Ridge Bicycle Advisory Committee meeting and a meeting with Mr. Johnny Carline to discuss the draft Metro
Vancouver Regional Growth Strategy. 1600 OTHER MATTERS DEEMED EXPEDIENT – Nil 1700 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS – Nil 1800 QUESTIONS FROM THE PUBLIC Mi Mike ke
Kwasnica Mr. Kwasnica indicated he didn’t understand the Director of Licences, Permits and Bylaws’s dialogue on drawings received and asked for clarification. The Director of Licences,
Permits and Bylaws indicated drawings were provided as information and were not part of a building permit application. Mr. Kwasnica asked whether the District has the right to refuse
an application for a building permit if criteria are met.
Council Minutes June 23, 2009 Page 16 of 17 Leslie Slotter – Extra Foods Employee Ms. Slotter spoke to the ongoing strike involving Extra Foods employees and asked if a letter can be
composed by Mayor and Council requesting that Westfair Foods return to the negotiation table. Mayor Daykin advised that he will compose a letter to both parties requesting that something
be done to resolve the ongoing strike. Joanne Pr Prawdzik awdzik Ms. Prawdzik asked what can be done to get Westfair Foods back to the negotiation table. Patty Harris Ms. Harris asked
how she can make a living wage on what is being offered by Loblaw/Westfair. Mayor Daykin reiterated that he will send a letter to both parties encouraging a return to the bargaining
table. Carolyn Rice Ms. Rice asked what the letter the Mayor will write to both sides will speak to and what points will the letter make. Mayor Daykin advised that a copy of the letter
can be provided to Ms. Rice. Ms. Rice asked if Council has received correspondence from the Urban Development Institute seeking a freeze on Development Cost Charges. The Manager of
Legislative Services advised that such correspondence has not been received. Mayor Daykin advised that Ms. Rice will be informed should such correspondence be received in the future.
Steven Schneider Mr. Schneider wished to know what the legal powers of a municipal council are with respect to how businesses within a municipality are allowed to operate. The General
Manager, Public Works and Development Services offered to meet with Mr. Schneider to provide further information.
Council Minutes June 23, 2009 Page 17 of 17 1900 ADJOURNMENT -8:57 p.m. _______________________________ E. Daykin, Mayor Certified Correct ___________________________________ C. Marlo,
Corporate Officer