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District of Maple Ridge COUNCIL MEETING July 28, 2009 The Minutes of the Municipal Council Meeting held on July 28, 2009 at 7:00 p.m. in the Council Chamber of the Municipal Hall, 11995
Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Appointed Staff Mayor E. Daykin P. Gill, Acting Chief
Administrative Officer Councillor C. Ashlie M. Murray, General Manager of Community Development, Councillor J. Dueck Parks and Recreation Services Councillor A. Hogarth F. Quinn, General
Manager Public Works and Development Councillor L. King Services Councillor M. Morden J. Pickering, Director of Planning Councillor C. Speirs C. Marlo, Manager of Legislative Services
A. Gaunt, Confidential Secretary Note: These Minutes are also posted on the Municipal Web Site at www.mapleridge.ca The meeting was filmed by Shaw Communications Inc. 100 CALL TO ORDER
200 OPENING PRAYE PRAYERS RS 300 INTRODUCTION OF ADDITIONAL AGENDA ITEMS 1601 Fraser Valley Regional Library Funding Cuts 1602 Northumberland Court Update 400 APPROVAL OF THE AGENDA
The agenda was approved with the addition of Items 1601 and 1602
Council Minutes July 28, 2009 Page 2 of 16 500 ADOPTION AND R RECEIPT OF MINUTES ECEIPT 501 Minutes of the Regular Council Meeting of July 14, 2009 R/09-501 Minutes Regular Council It
was moved and seconded July 14, 2009 That the m minutes of the Regular Council Meeting of inutes July 14, 2009 be adopted as circulated circulated. CARRIED 502 Minutes of the Special
Council Workshop Meeting of July 13, 2009 R/09-Minutes Special Workshop It was moved and seconded July 13, 2009 That the minutes of the Special Council Workshop Meeting of July 13 13,
200 , 2009 be adopted as circulated circulated. CARRIED 503 Minutes of the Development Agreements Committee Meetings of June 25, July 10(2), 13 and 20(3), 2009 R/09-Minutes Development
Agmt It was moved and seconded Committee That the minutes of the Development Agreements Committee Meeting Meetings of s June 2 25, July 10(2), 13 and 20(3) , 3), 200 , 2009 be received.
CARRIED 600 PRESENTATIONS AT THE REQUEST OF COUNCIL – Nil 700 DELEGATIONS – Nil 800 UNFINISHED BUSINESS – Nil
Council Minutes July 28, 2009 Page 3 of 16 900 CORRESPONDENCE – Nil 1000 BY BY-LAWS Bylaws for Final Reading 1001 Ma Maple Ridge ple Economic Advisory Commission Amending Bylaw No. 6673
6673-2009 To incorporate suggested changes proposed by the Economic Advisory Commission providing consistency with the mandate of the Commission and other Municipal Commission bylaws
Final reading R/09-BL No. 6673-2009 Final reading It was moved and seconded That Bylaw No. 6673 6673-2009 be adopted. CARRIED 1002 Kanaka Business Park Landscape Maintenance Bylaw No.
6676 6676-2009 To maintain landscape areas, define the benefiting lands and to establish that cost of the municipal service shall be borne by the owners of real property within the
defined area Final reading R/09-BL No. 6676-2009 Final reading It was moved and seconded That Bylaw No. 6676 6676-2009 be adopted. CARRIED
Council Minutes July 28, 2009 Page 4 of 16 COM COMMITTEE REPORTS AND RECOMMENDATIONS MITTEE 1100 COMMITTEE OF THE WHOLE Minutes – July 20, 2009 R/09-Minutes COW It was moved and seconded
July 20, 2009 That the minutes of the July 20, 2009 Committee of the Whole Meeting be received. CARRIED Publ Public Works and Development Services ic 1101 RZ/107/05, 11744 236 Street,
RS RS-3 to RS RS-1d and R R-3 Staff report dated July 7, 2009 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 6603-2008 and Maple Ridge Zone Amending Bylaw
No. 6604-2008 to permit development of one RS-1d lot and one R-3 lot to be further subdivided into 8 lots be given first reading and be forwarded to Public Hearing. R/09-RZ/107/05 BL
No. 6603-2008 It was moved and seconded BL No. 6604-2008 First reading 1. That Bylaw No. 6603 6603-200 2008 be given first reading and forwarded to Public Hearing; 2. That in accordance
with Section 879 of the Local Government Act opportunity for early and on on-going consultation has been provided by way of posting Bylaw No. 6603 6603-200 2008 on t the municipal website;
and Council he considers it unnecessary to provide any further consultation opportunities, except by way of holding a public hearing on the bylaw; 3. That Bylaw No. 6603 6603-200 2008
be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; 4. That it be confirmed that Bylaw No. 6603 6603-200 2008 is consistent with the Capital Expenditure
Plan and Waste Management Plan;
Council Minutes July 28, 2009 Page 5 of 16 5. That Bylaw No. 6604 6604-200 2008 be given first reading and be forwarded to Public Hearing; and 6. That the following terms and conditions
be met prior to final reading: i. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of security as outlined in the Agreement; ii. Amendment
to Schedules “B” and “C” of the Off Official icial Community Plan; iii. Registration of a Section 219 Covenant for a Geotechnical Report that addresses the suitability of the site for
the proposed development; iv. A Statutory right of way plan and agreement must be registered at the Land Title Office Office; v. Road and Park dedication as required; vi. Section 219
Restrictive Covenants must be registered at the Land Title Office; vii. An Amenity Restrictive Covenant must be registered at the Land Title Office for the future subdivision and development
of the area to be zone zoned R-3 (Special Amenity Residential District); viii. A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence
of underground fuel storage tanks. If there is evidence, a site profile pursuant to the Waste Management Act must be provided in accordance with the regulations; ix. Pursuant to the
Contaminated Site Regulations of the Environmental Management Act Act, the subdivider , will provide a Site Profile for the subject lands. CARRIED 1102 RZ/040/09, 24554 102 Avenue (Lower
Jackson Farm) and Lot A LMP 42378 at 100 Avenue and 248 Street (Upper Jackson Farm) Staff report dated July 15, 2009 recommending that Maple Ridge Official Community Plan Amending Bylaw
No. 6674-2009 and Maple Ridge Zone Amending Bylaw No. 6675-2009 to permit development of the property at 100 Avenue and 248 Street to an urban standard and to allow dedication of the
property at 24554 102 Avenue to the municipality as park be given first reading and be forwarded to the Public Hearing of September 15, 2009.
Council Minutes July 28, 2009 Page 6 of 16 R/09-RZ/040/09 BL No. 6674-2009 It was moved and seconded BL No. 6675-2009 First reading 1. That Bylaw No. 6674 6674-2009 be given first reading
and be forwarded to Public Hearing of September 15, 2009: 2. That in accorda accordance with Section 879 of the Local nce Government Act opportunity for early and on on-going consultation
has been provided by way of posting Bylaw No. 6674 6674-2009 on the municipal website and requiring that the applicant host a Development Information Meeting, and C Council considers
it unnecessary to provide ouncil any further consultation opportunities, except by way of holding a public hearing on the bylaw; 3. That Bylaw No. 6674 6674-2009 be considered in conjunction
with the Capital Expenditure Plan and Waste Management Plan; 4. That it be confirmed that Bylaw No. 6674 hat 6674-2009 is consistent with the Capital Expenditure Plan and Waste Management
Plan; 5. That Bylaw No. 6675 6675-2009 be given first reading and be forwarded to Public Hearing of September 15, 2009; and 6. That the following terms a and conditions be met prior
to nd final reading. i. Approval from the Metro Vancouver Regional District Board to amend the Regional Context Statement of the Official Community Plan; ii. Approval from the Ministry
of Transportation; iii. Registration of a Rez Rezoning Servicing Agreement as a oning Restrictive Covenant and receipt of the deposit of security as outlined in the Agreement, which
includes a contribution to the future upgrading of 248th Street; treet; iv. Amendment to Schedule "B" & “C” of the Official Community P Plan; lan; v. Registration of a detailed geotechnical
report addressing the suitability of the site for the 112 lot subdivision as a Restrictive Covenant; vi. Road dedication as required; vii. An Amenity Restrictive Covenant protecting
the landscape buffer and c confirmation in writing from the onfirmation property owner that a Local Service Agreement will be provided at the subdivision stage for the long term maintenance
of the buffer area;
Council Minutes July 28, 2009 Page 7 of 16 viii. Approval of the Greater Vancouver Sewerage and Drainage District to amend the F Fraser Sewer Area raser boundary; ix. A landscape plan
prepared by a Landscape Architect detailing the landscape buffer must be submitted including the security to do the works; x. Park dedication as detailed on Appendix D, and including
the property located at 2 24554 102 Avenue 4554 known as the Lower Jackson Farm, including construction of walkways and equestrian trail; xi. A disclosure statement must be submitted
by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks. If t there here is evidence, a site profile pursuant to the Waste Management Act
must be provided in accordance with the regulations. xii. Pursuant to the Contaminated Site Regulations of the Environmental Management Act Act, the subdivider , will provide a Site
Profile fo for the subject lands. r CARRIED 1103 RZ/093/06, 23050, 23024 and 23000 136 Avenue, First Extension Staff report dated July 6, 2009 recommending that a one year extension
be granted for rezoning application RZ/093/06 to permit the development of 84 single family lots and 6 street townhouse units. R/09-RZ/093/06 First extension It was moved and seconded
That a one year extension be granted for rezoning application RZ/093/06 and that the following conditions be addressed prior to consideration of final reading: a) Department of Fisheries
and Oceans approval for instream works and creek crossing in the southwest corner of the site; b) Registration of a Rezoning Servicing Agreement including the deposit of security as
outlined in the Agreement; c) Amendment to Part IV, Figure 2 (Land Use Plan), Figure 3A (Blaney Hamlet Land Use Plan) and Figure 4 (Trails/Open Space) of the Silver Valley Area Plan
of the Official Community Plan;
Council Minutes July 28, 2009 Page 8 of 16 d) Registration of a Section 219 Covenant for a Geotechnical Report that addresses t the suitability of the site for the he proposed development;
e) A Statutory Right of Way plan and agreement must be registered at the Land Title Office for the sanitary sewer system to be built from Foreman Drive and 136 Avenue; f) Consolidation
of the developme onsolidation development site; nt g) Park dedication as required; h) Road dedication for site access purposes as required, including those portions of 136 Avenue and
231 Street south of 136 Avenue that will be located on the property north of the development site (23103 136 Avenue Avenue); ); i) Construction of those portions of 136 Avenue and 231
Street south of 136 Avenue that will be dedicated on the property north of the development site (23103 136 Avenue), reconstruction of the portion of existing 136 Avenue from development
site east to 232 Street to an urban standard, and construction of the emergency access road through the Park land at the southwest corner of the site; j) Removal of existing buildings;
k) A Section 219 Restrictive Covenant for the duplex design must be registered at the Land Title Office Office; l) Pursuant to the Contaminated Site Regulations of the Environmental
Management Act Act, the Developer will , provide a Site Profile for the subject lands lands; m) Construction of an equestrian trail through the Park along the south boundary of the
site; n) An Archaeological Impact Assessment for potential archaeological finds on the site is required and any recommendations or impacts to be addressed. CARRIED 1104 DP/DVP/023/09,
11900 Haney Place Staff report dated July 13, 2009 recommending that the Corporate Officer be authorized to sign and seal DVP/023/09 to reduce minimum required heights of a commercial
building under the C-3 zone and further that the Corporate Officer be authorized to sign and seal DP/023/09 to permit construction of a 2 storey commercial building intended for use
as a financial institution. The Manager of Legislative Services advised that no correspondence was received on this item.
Council Minutes July 28, 2009 Page 9 of 16 R/09-DP/DVP/023/09 Sign and seal It was moved and seconded DEFERRED That the Corporate Officer be authorized to sign and seal DVP/023/09 respecting
property located at 11900 Haney Place; and further That the Corporate Officer be authorized to sign and seal DP/023/09. R/09-DP/DVP/023/09 Sign and seal It was moved and seconded That
consideration of Item 1104 be deferred until the August 31, 2009 Committee of the Whole Meeting. CARRIED 1105 2008 TransLink MRN Minor Capital Program Agreement 0827 0827-1101 Staff
report dated July 3, 2009 recommending that the Corporate Officer be authorized to sign and execute MRN Minor Capital Program Agreement 0827-1101 for work on 232 Street between 132
Avenue and the South Alouette Bridge. R/09-Minor Capital Program Agreement It was moved and seconded 0827-1101 That the Co Corporate Officer be authorized to sign and execute rporate
MRN Minor Capital Program Agreement No. 0827 0827-1101 as attached to the staff report dated July 3, 2009. CARRIED 1106 Drinking Water Quality Report 2008 Staff report dated July 9,
2009 providing information on the annual Drinking Water Quality Report.
Council Minutes July 28, 2009 Page 10 of 16 1107 Review of the Regional Growth Strategy Comments Staff report dated July 14, 2009 recommending that the report titled “Review of the Regional
Growth Strategy Comments” be forwarded to Metro Vancouver. R/09-Regional Growth Strategy Comments It was moved and seconded That the staff report dated July 14, 2009 entitled “Review
of the Regional Growth Strategy Comments” listing the Resolutions passed by Council at the July 6 and 13, 2009 Worksh Workshops be forwarded to Metro Vancouver and serve as ops additional
formal comments on the Regional Growth Strategy, Metro Vancouver 2040, Shaping Our Future (Draft – February 2009). CARRIED Councillor Speirs -OPPOSED Financial and Corporate Services
(inclu including Fire and Police) ding 1131 Disbursements for the month ended June 30, 2009 Staff report dated July 9, 2009 recommending that disbursements for June 2009 be approved.
R/09-Disbursements June 2009 It was moved and seconded That the disbursement disbursements as listed below for the month ended s June 30, 2009 be approved. General $ 8,121,706 Payroll
$ 1,392,839 Purchase Card $ 96,843 $ 9,611,388 CARRIED
Council Minutes July 28, 2009 Page 11 of 16 1132 Adjustments to 2009 Collector’s Roll Staff report dated July 13, 2009 submitting information on changes to the 2009 Collector’s Roll
through the issuance of Supplementary Roll 04. 1133 Trade Retired Engine 3 3-2 to the Justice Institute Fire and Safety Division (FSD) in exchange for access to the FSD Maple Ridge
Campus Staff report dated July 16, 2009 recommending the endorsement of the trade of a District fire engine in exchange for access to training resources between the District and the
Justice Institute Fire and Safety Division. R/09-Trade of Retired Fire Engine It was moved and seconded That the trade of a 1986 Mack Engine to the Fire and Safety Division of the Justice
Institute of BC in exchange for access to their training resources as outlined in the staff report dated July 16, 2009 be approved. CARRIED Community Development and Recreation Service
– Nil Correspondence – Nil Other Committee Issues – Nil 1200 STAFF REPORTS 1201 Alternative Approval Process for Loan Authorization Bylaws Staff report dated July 23, 2009 recommending
that the alternative approval process notices and response forms be approved, that the deadline for submission of elector responses be Monday, September 14, 2009 at 4:00 p.m., that
the total number of electors be 48,697 and that the report be made available to the public upon request.
Council Minutes July 28, 2009 Page 12 of 16 R/09-Alternative Approval Process It was moved and seconded WHEREAS the District of Maple Ridge (“the District”) proposes to expand the municipal
cemetery and replace the 240 Street bridge over Kanaka Creek (“the projects”); AND WHEREA WHEREAS the District will require the adoption of loan S authorization bylaws under section
179 of the Community Charter to proceed with the projects and has given three readings to Maple Ridge Cemetery Expansion Loan Authorization Bylaw No. 6679 6679-20 2009 and Maple Ridge
240 09 Street Bridge Over Kanaka Creek Replacement Loan Authorization Bylaw No. 6680 6680-2009 (the “loan authorization bylaws”); AND WHEREAS the District may adopt the loan authorization
bylaws only with the approval of the electors; AND WH WHEREAS Council resolved at its July 14, 2009 meeting EREAS that approval of the electors shall be sought through the alternative
approval process in relation to the loan authorization bylaws following approval of the bylaws by the Inspector of Municipalities; AN AND WHEREAS approval of the Inspector of Municipalities
has D been granted; NOW THEREFORE be it resolved as follows: 1. That the Manager of Legislative Services be authorized to publish, in accordance with the Community Charter, the alternative
approval process notices attached as Appendices 1 and 2 to the staff report dated July 23, 2009 and titled “Alternative Approval Process for Loan Authorization Bylaws”; 2. That elector
responses shall be in the form set out in Appendices 3 and 4 to the staff report dated Ju July 23, ly 2009 and titled “Alternative Approval Process for Loan Authorization Bylaws”; 3.
That the deadline for the submission of elector response forms shall be 4:00 p.m. on Monday, September 14, 2009;
Council Minutes July 28, 2009 Page 13 of 16 4. That a fair determination of the total number of elector electors of s the District of Maple Ridge is 48,697; 5. That the staff report
dated July 23, 2009 and titled “Alternative Approval Process for Loan Authorization Bylaws”, which contains the basis on which the determination of the total number of electors of the
Distr District of Maple Ridge to which the approval process ict applies, shall be made available to the public on request. CARRIED 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL Appointments
to the Public Art Steering Committee (from the July 20, 2009 Closed Council Meeting) Appointment of Gabriella Morrison, Susan Hayes, Kristin Krimmel and Brian Shigetomi to the Maple
Ridge Public Art Steering Committee 1400 MAYOR’S REPORT Mayor Daykin attended the 2009 BC Disability Games, the Maple Ridge-Pitt Meadows Country Fest and the Bard on the Bandstand presentation
of Romeo and Juliette. He expressed appreciation for the organizers, businesses and volunteers involved in the BC Disability Games. 1500 COUNCILLORS’ REPORTS Councillor King Councillor
King attended the Jim Brynes’ concert at the ACT. She also attended the public open house for the agricultural plan. She encouraged residents to attend the Farmer’s Market at the Brookfield
Farm. Councillor Morden Councillor Morden attended a meeting of the Economic Advisory Committee and volunteered at the 2009 BC Disability Games. He expressed appreciation to the organizers
of the Disability Games. Councillor Morden reminded residents of the Honda Motorcycle Rally to be held at the Albion Fairgrounds.
Council Minutes July 28, 2009 Page 14 of 16 Councillor Speir Speirs Councillor Hogarth attended the 2009 BC Disability Games, the Jim Byrnes concert and the Bard in the Bandstand presentation.
Councillor Hogarth Councillor Hogarth volunteered at the 2009 BC Disability Games. He expressed his appreciation for all those involved in the organization of the games. He participated
in a tour put on by the Fraser River Port Authority. Councillor Dueck Councillor Dueck attended the opening of the 2009 BC Disability Games. Councillor Ashlie Councillor Ashlie spoke
to the 2009 BC Disability Games and expressed her appreciation to the organizers and volunteers involved. She advised that many positive comments were received from participants. 1600
OTHER MATTERS DEEMED EXPEDIENT 1601 Fraser Valley Regional Library Funding Cu Cuts ts Mayor Daykin advised on possible cuts to grants for libraries by the Provincial Government. He
also advised that he sent a letter to the Provincial Government expressing concern over the lack of funding and that a copy of the letter will be forwarded to both local MLA’s. Councillor
King expressed her concern over the possibility of funding cuts to the library system and encouraged citizens in the community to defend library services by letting the Provincial Government
know of their concerns. She advised on how people could forward their concerns to the Provincial Government. 1602 Northumberland Update Mayor Daykin provided an update on the progress
being made by owners of units at Northumberland in response to the remedial action order. 1700 NOTI NOTICES OF MOTION CES AND MATTERS FOR FUTURE MEETINGS – Nil 1800 QUESTIONS FROM THE
PUBLIC Eric Phillips Mr. Phillips asked on the timing of the establishment of an art policy by the newly appointed Public Art Steering Committee.
Council Minutes July 28, 2009 Page 15 of 16 The General Manager of Community Development, Parks and Recreation Services advised that a public art policy was already in place at the District.
He also advised that the first meeting of the Public Art Steering Committee will take place in September at which time review of proposals can begin. Betty von Hardenberg Ms. Hardenberg
asked if she will be afforded an opportunity to speak to staff about the maps of the Upper Jackson Farm proposed development presented at the developer’s information meeting The General
Manager, Public Works and Development Services advised that a meeting to review the maps can be arranged. Neil Dmitrieff Mr. Dmitrieff asked who at the District allowed a water line
for municipal water to be put in to the upper Jackson Farm property and whether this required the Mayor’s or Council’s signing authority. He indicated that at a previous meeting for
the property, it was stated that municipal water and sewer could not be put into this area. He asked for clarity on District rules and regulations pertaining to municipal water. The
General Manager, Public Works and Development Services advised that there are no restrictions on supplying water to this property. He indicated that restrictions exist on connecting
to the sewage system. Bernice Rolls Ms. Rolls asked for the definition of the term “rain garden”. She also questioned who will pay for the proposed drainage system should it not work
and asked if the system posed a health hazard due to mosquitos. The General Manager, Public Works and Development Services advised that detention systems such as the one proposed are
used throughout the Lower Mainland and Maple Ridge. He also advised that mosquito control systems are implemented for detention systems. Scott Leaf Mr. Leaf asked why the District felt
compelled to rush through a significant Official Community Plan change in the summer time and during the first 2 weeks of school when many residents are away. He also asked when the
neighbourhood will be allowed input and whether area residents will be allowed to give feedback behind closed doors. Mayor Daykin advised that the summer break was taken into account
with the Public Hearing being held on September 15. He also stated that the public has the opportunity until that date to submit written comments.
Council Minutes July 28, 2009 Page 16 of 16 Nan Nancy cy Ne Newman man Ms. Newman asked about the impact of an additional 112 houses on local schools. She also asked whether taxes on
neighbouring properties will be lowered should the development negatively affect property values. Klaus von Hardenb Hardenberg rg Mr. von Hardenberg asked whether a hydrological study
has been done for the proposed development. The General Manager, Public Works and Development Services advised that a hydrology report was done by the applicant. Mr. von Hardenberg
asked if a hydrological report for the area has been done by the District. Hendrick Meekel Mr. Meekel asked whether a blind spot on 240th Street between 104 Avenue and 102 Avenue will
be addressed particularly with the construc-tion of a new bridge on 240th Street. The General Manager, Public Works and Development Services offered to a discussion between Mr. Meekel
and the District traffic engineer. Dr. Shiraz Mawani Dr. Mawani asked about the economic nature of the proposed development in terms of the land swap proposed and the relative costs
of the swap. He asked if the municipality has done a full appraisal of the properties that are being swapped. The General Manager, Corporate and Financial Services advised that appraisal
information can be made available upon request to the Planning Department. 1900 ADJOURNMENT – 8:45 p.m. _______________________________ E. Daykin, Mayor Certified Correct ___________________________
________ C. Marlo, Corporate Officer