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District of Maple Ridge COUNCIL MEETING October 13, 2009 The Minutes of the Municipal Council Meeting held on October 13, 2009 at 7:00 p.m. in the Council Chamber of the Municipal Hall,
11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Appointed Staff Mayor E. Daykin J. Rule, Chief
Administrative Officer Councillor C. Ashlie M. Murray, General Manager of Community Development, Councillor J. Dueck Parks and Recreation Services Councillor A. Hogarth P. Gill, General
Manager Corporate and Financial Services Councillor L. King F. Quinn, General Manager Public Works and Development Councillor M. Morden Services Councillor C. Speirs J. Pickering, Director
of Planning C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Note: These Minutes are also posted on the Municipal Web Site at www.mapleridge.ca The meeting
was filmed by Shaw Communications Inc. 100 CALL TO ORDER 200 OPENING PRAYERS Pastor Greg Dalman – Maple Ridge Alliance Church 300 INTRODUCTION OF ADDITIONAL AGENDA ITEMS 1201 Council
Resolution Seeking Preparation of Appraisal, Survey and Execution of Expropriation Do Documents Related to 108 cuments 108th th Avenue 1601 Mayors’ Council on Transportation Issues
-Update on the Tran TransLink Supplement for Cost Recovery Link
Council Minutes October 13, 2009 Page 2 of 13 400 APPROVAL OF THE AGENDA The agenda was approved with the addition of Items 1201 and 1601. 500 ADOPTION AND RECE RECEIPT OF MINUTES IPT
501 Minutes of the Regular Council Meeting of September 22, 2009 R/09-374 501 Minutes Regular Council It was moved and seconded September 22, 2009 That the Minutes of the Regular Council
Meeting of September 22, 2009 be adopted as circulated. CARRIED 502 Minutes of the Development Agreements Committee Meetings of September 16, 17, 24, 25(4) and 30, 2009 R/09-375 502
Minutes Development Agmt It was moved and seconded Committee That the minutes of the Development Agreeme Agreements Committee nts Meetings of September 16, 17, 24, 25(4) and 30, 2009,
be received. CARRIED 600 PRESENTATIONS AT THE REQUEST OF COUNCIL 601 Randy Herman Centre Silver L LEED EED Certificate Presentation -Brenda Martens, Principal, Recollective Consulting
Ms. Martens, on behalf of Canadian Green Building Council, presented a Silver LEED Certificate to the District of Maple Ridge. She outlined initiatives followed during the renovation
of the building which earned it the Silver LEED Certification.
Council Minutes October 13, 2009 Page 3 of 13 700 DELE DELEGATIONS GATIONS 701 Commu Community Safety Star Presentation nity -Timo Juurakko, Fire and Life Safety Education The Fire and
Life Safety Education Officer presented Community Safety Star Awards to Mr. Bruce Watson, Ms. Jenna Francis and Mr. Dani Maki. 702 Maple Ridge Pitt Meadows Youth Centre Society/Social
Planning Advisory Committee Bursary Presentation -Chelsa Meadus, Secretary Secretary, Maple Ridge Pitt Meadows Youth Centre Society Ms. Meadus provided a history of the Youth Centre
Society/Social Planning Advisory Committee Bursary. She presented the bursary to Jessica Darville and highlighted Jessica’s involvement with the Youth Centre Society and her achievements
as recipient of the award. 703 SaferHome Standards Society – Patrick atrick Simpson Simpson, Executive Director , Mr. Simpson provided a PowerPoint presentation which gave a history
of the SaferHome Standards Society, the focus and the purpose of the society as well as the SaferHome Program provided by the society. He spoke to the increase in demand for housing
for seniors in the future and outlined how municipalities can meet the demand for future housing using the SaferHome Program. R/09-376 SaferHome Program It was moved and seconded That
the information from the SaferHome Standards Society be forwarded to th the Maple Ridge e Ridge-Pitt Meadows Municipal Advisory Committee on Accessibility Issues for review and comment.
CARRIED
Council Minutes October 13, 2009 Page 4 of 13 800 UNFINISHED BUSINESS 801 Policy Development and Maintenance Policy Staff report dated September 25, 2009 recommending that the Policy
Development and Maintenance Policy be adopted. R/09-377 Policy Development And Maintenance It was moved and seconded Policy That the Policy Development and Maintenance Policy attached
to the staff report dated September 25, 2009 be adopted. CARRIED 802 Development Process – Planning Committee Discussion Points Staff report dated September 30, 2009 recommending that
staff prepare necessary implementation steps for Options 2 and 3 in the staff report and that changes to the development process be reviewed within one year of adoption. R/09-378 Development
Process It was moved and seconded That staff be directed to prepare the necessary implementation steps with respect to Options 2 and 3 in the staff report dated September 30, 2009 for
C Council’s ouncil’s consideration; and further That any changes made to the development process, through the implementation of Options 2 and 3, be reviewed within one year of adoption.
CARRIED Councillor Speirs -OPPOSED 900 CORRESPONDENCE – Nil
Council Minutes October 13, 2009 Page 5 of 13 1000 BY BY-LAWS Bylaws for Final Reading 1001 RZ/066/05, 23929 and 23943 130 Avenue Maple Ridge Zone Amending Bylaw No. 6492 6492-2007 Staff
report dated October 1, 2009 recommending final reading To rezone from RS-2 (One Family Suburban Residential) to RS-1b (One Family Urban [Medium Density] Residential) and RT-1 (Two
Family Residential or Duplex) to permit a subdivision of 11 lots (10 single family and 1 duplex lot) Final reading R/09-379 RZ/066/05 BL No. 6492-2007 It was moved and seconded Final
reading That Bylaw No. 6492 6492-2007 be adopted. CARRIED 1002 RZ/045/06, 11566 224 Street Maple Ridge Zone Amending Bylaw No. 6527 6527-2007 Staff report dated September 28, 2009 recommending
final reading To rezone from RS-1 (One Family Urban Residential) to CRM (Commercial/Residential) to permit a four storey, 35 unit apartment building Final reading R/09-380 RZ/045/06
BL No. 6527-2007 It was moved and seconded Final reading That Bylaw No. 6527 6527-2007 be adopted. CARRIED 1003 Maple Ridge Highway Closure and De Dedication Removal Bylaw No. 6689
dication 6689-2009 To allow the closure of an undeveloped portion of 112th Avenue (23600 block), south side of the property at 11224 236 Street Final reading
Council Minutes October 13, 2009 Page 6 of 13 R/09-381 BL No. 6689-2009 It was moved and seconded That Bylaw No. 6689 6689-2009 be adopted. CARRIED COMMITTEE REPORTS AND RECOMMENDATIONS
1100 COMMITTEE OF THE WHOLE Minutes – October 5, 2009 R/09-382 Minutes COW It was moved and seconded October 5, 2009 That the minutes of the Committee of the Whole Meeting o of October
5, 2009 be received. CARRIED Public Works and Development Services 1101 RZ/087/07, 23940 118 Avenue, First Extension Staff report dated September 23, 2009 recommending that a one year
extension be granted for rezoning application RZ/087/07. R/09-383 RZ/087/07 First Extension It was moved and seconded That a one year extension be granted for rezoning application RZ/087/07
and that the following conditions be addressed prior to consideration of final reading: i. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the
deposit of security as outlined in the Agreement;
Council Minutes October 13, 2009 Page 7 of 13 ii. Registration of a geotechnical report as a Restrictive Covenant which addresses the suitability of the s site ite for the proposed de
development; velopment; iii. Park dedication as required. CARRIED 1102 DP/045/06, 11566 224 Street Staff report dated September 23, 2009 recommending that the Corporate Officer be authorized
to sign and seal DP/045/06 in support of a four storey, 35 unit apartment building, under the CRM (Commercial/Residential) zone. R/09-384 DP/045/06 Sign and seal It was moved and seconded
That the Corporate Officer be authorized to sign and seal DP/045/06 respecting property located at 11566 224 Street. CARRIED 1103 Excess Capacity/Extended Services Agreement LC 137/09,
20370 Wanstead Street Staff report dated September 17, 2009 recommending that Latecomer Charges be imposed and that the Corporate Officer be authorized to sign and seal Latecomer Agreement
LC 137/09. R/09-385 Latecomer Agreement It was moved and seconded LC 137/09 That with respect to the development of lands located at 20370 Wanstead Street, be it resolved: 1. That the
cost to provide the excess or extended services is, in whole or in part, excessive to the municipality and that the cost to provide these services shall be paid by the owner of the
land being developed; and 2. That Latecomer Charges be imposed for such excess or extended services on the parcels and in the amounts as set out in the staff report dated September
17 17, 2009; , and further
Council Minutes October 13, 2009 Page 8 of 13 3. That the Corporate Officer be authorized to sign and seal Excess Capacity Latecomer Agreement LC 137/09 with the developer of said lands.
CARRIED 1104 28 28th th Annual Haney Haney-Harrison Road Re Relay lay Staff report dated September 8, 2009 recommending the use of municipal streets be authorized for the 28th Annual
Haney-Harrison Road Relay, on Saturday, November 7, 2009. R/09-386 Use of Streets Haney-Harrison It was moved and seconded Road Relay That use of municipal streets be authorized for
the 28 28th th Annual Haney Haney-Harrison Road Relay on Saturday, November 7, 2009, provided the conditions outlined in Schedule ‘A’ attached to the staff report dated September 8,
2009 are met. CARRIED Fin Financial and Corporate Services (including Fire and Police) ancial Note: Mayor Daykin excused himself from the discussion of Item 1131 as he is on the Board
of one of the institutions named in the staff report. Councillor Ashlie chaired the meeting in his absence. 1131 2010 Permissive Tax Exemptions Staff report dated September 17, 2009
recommending that Maple Ridge Tax Exemption Bylaw No. 6690-2009 be given first, second and third readings. R/09-387 2010 Permissive Tax Exemptions It was moved and seconded That Maple
Ridge Tax Exemption Bylaw No. 6690 6690-2009 be given first, second and third readings. CARRIED
Council Minutes October 13, 2009 Page 9 of 13 Note: Mayor Daykin returned to the meeting and assumed the Chair. 1132 Disbursements for the month ended August 31, 2009 isbursements Staff
report dated September 22, 2009 recommending that disbursements for August 2009 be approved. R/09-388 Disbursements August 2009 It was moved and seconded That the disbursements as listed
below for the month ended August 31, 2009 be approved. Genera General $ 10,7 10,725,395. 25,395. Payroll $ 1,517,892. Purchase Card $ 71,672 71,672. $12 12,314,959 314,959. CARRIED
Community Development and Recreation Service – Nil Correspondence – Nil Other Committee Issues – Nil 1200 STAFF REPORTS 1201 Council Resolution Se Seeking Preparation of Appraisal,
Survey and Execution eking of Expropriation Documents Related to 108 108th th Avenue Staff report dated October 5, 2009 recommending that an appraisal of property for a road expropriation
action be authorized and that the Corporate Officer execute the documents related to the expropriation.
Council Minutes October 13, 2009 Page 10 of 13 R/09-389 Expropriation Documents It was moved and seconded 108th Avenue That staff be directed to retain the services of Grover, Elliot
and Co. Ltd. to provide an appraisal of the following property owned in fee simple by John Randolph Macphail and Thomas Francis Mcdowell: Legal Description: West Half of the South West
Quarter, Section 11, Township 12, New Westminster District, Except: Firstly Parcel “A” Reference Plan 17078, Secondly Lot 4 4, Plan 12923, and Thirdly Lots B , and C Plan 21213 (called
the “Lands”) and That pursuant to Section 32 of the Community Charter and Section 9 of the Expropriation Act Act, entry onto the Lands, , without the consent of the owners, by the District
through its staff and/or contractors and agents, including Grover, Elliot and Co. Ltd., to make inspections, surveys, examinations, soil tests, valuations and appraisals relating to
the proposed road; PROVIDED THAT no access is permitted to any residential dwelling un unit on the Lands; AND PROVIDED THAT access to the it Lands is permitted only during daylight
hours hours; and further That the Corporate Officer be authorized to sign and execute any required agreements to further the expropriation effort. CARRIED 1300 RELEASE O OF ITEMS FROM
CLOSED COUNCIL F From the August 31, 2009 Closed Council Meeting • Resolution No. R/09 09-C-072 – Status of 108 Avenue – Road Expropriation From the October 5, 2009 Closed Council Meeting
• Acquisition of Park Site – Insignia Homes Brighton Ltd. • Pitt Meadows Airport – Aprpoval of the Process for Appointment of Board of Directors • LMS 4011 Panorama Strata Council Membership
Council Minutes October 13, 2009 Page 11 of 13 1400 MAYOR’S REPORT Mayor Daykin attended the Surrey Economic Summit, the RCMP Citizens on Patrol Bike Summit and the Union of British
Columbia Municipalities Conference. The Mayor spoke to the government funding received for the 224th Street project and advised that an open house featuring the project will be held
on October 14 at Municipal Hall. 1500 COUNCILLORS’ REPORTS Councillor Ashlie Councillor Ashlie attended a TransLink public meeting in Coquitlam, a Youth Council meeting and a meeting
of the Social Planning Advisory Committee. She also attended the Union of British Columbia Municipalities annual conference and advised on a UBCM resolution pertaining to Safer Communities.
Councillor Ashlie encouraged residents to attend the Harvest Gold Taste of Maple Ridge event on October 16 and a presentation given by Retired Lieutenant-General Roméo Dallaire, both
of which are being held at the ACT Theatre. R/09-390 UBCM Resolution Support It was moved and seconded That the Mayor send a letter to the Maple Ridge Coalition of Concerned Citizens
indicating support of the following resolution passed at the 2009 UBCM confe conference: rence: “That UBCM request the Government of British Columbia to work with UBCM to create or
improve existing legislation in order to address the public disorder and neighbourhood deterioration caused by illicit drug houses, problem addresses and businesse businesses and the
issues associated with them,”; and s further That the Mayor send a letter to the Union of British Columbia Municipalities requesting that this resolution be given priority standing
and that immediate action be taken. CARRIED
Council Minutes October 13, 2009 Page 12 of 13 Councillor Dueck Councillor Dueck attended the Union of British Columbia Municipalities conference, the one year anniversary celebration
of Katie’s Place, the Islamic Society’s celebration of Eid at the Public Library and a Maple Ridge-Pitt Meadows Parks and Leisure Services Commission meeting. Councillor Hogarth Councillor
Hogarth attended a Metro Vancouver Municipal Budget Consultation meeting held at the District and participated in the trade show at the Union of British Columbia Municipalities conference.
He spoke to the Universal Design Guidelines for Outdoor Spaces put together by the Accessibility Committee. He requested that the certificate received by the District for the guidelines
be presented to the committee at their upcoming meeting. Councillor King Councillor King attended meetings of the Library Board and the Agricultural Advisory Committee. She commented
on her trip to several European cities and remarked on the standard of public transit in these cities and how well persons live in a high level of urban density. Councillor Morden Councillor
Morden attended a Seniors’ Society meeting, a workshop with the Economic Advisory Commission, a forum on Safer Communities and Neighbourhoods (“SCAN”) legislation, a workshop on the
Community Action Plan for Seniors and the Pitt Meadows Community Foundation October Fest celebration. He also attended the Union for British Columbia Municipalities conference and the
Metro Vancouver Municipal Budget Consultation meeting. Councillor Morden advised on upcoming events which included the Ridge Meadows Hospital Gala Event Dinner, the Meadowridge Rotary
Sports and Banquet Dinner, the 10th Anniversary celebration of the Seniors’ Centre and an upcoming Economic Summit hosted by the District’s Economic Development Department Co Councillor
Speirs uncillor Councillor Speirs attended a meeting of the Community Advisory Board for the UBC Research Forest, a Tourism Focus Group hosted by Tourism BC, a Maple Ridge Community
Heritage Commission meeting and the Metro Vancouver Municipal Budget Consultation meeting. He encouraged residents to attend a music jam at the Act hosted by the United Circle of Hearts
and the Harvest Gold Taste of Maple Ridge event
Council Minutes October 13, 2009 Page 13 of 13 Mayor Daykin advised that the District received a UBCM 2009 Community Excellence Award for the Universal Design Guidelines for Outdoor
Spaces. He congratulated the Municipal Advisory Committee on Accessibility Issues for work well done. He also advised that he attended Rivers Day event. Mayor Daykin offered his condolences
for the loss of Mr. Bruce McEachern, the founder of Bruce’s Country Market and an icon in the community. 1600 OTHER MATTERS DEEMED EXPEDIENT 1601 Mayors’ Council on Transportation Issues
-Update on the TransLink Supplement for Cost Recovery Mayor Daykin provided details on the 10 Year TransLink plan discussed at the Mayors’ Council meeting and addressed the $130 million
TransLink supplement for cost recovery. He asked for Council support on the supplement in order to allow for maintenance of the current level of transit service. Further discussion
of the issue was referred to the October 19, 2009 Council Workshop. 1700 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS – Nil 1800 QUESTIONS FROM THE PUBLIC – Nil 1900 ADJOURNMENT
– 8:42 p.m. _______________________________ E. Daykin, Mayor Certified Correct ___________________________________ C. Marlo, Corporate Officer