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District of Maple Ridge COUNCIL MEETING November 10, 2009 The Minutes of the Municipal Council Meeting held on November 10, 2009 at 7:00 p.m. in the Council Chamber of the Municipal
Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Appointed Staff Mayor E. Daykin J. Rule,
Chief Administrative Officer Councillor C. Ashlie M. Murray, General Manager of Community Development, Councillor A. Hogarth Parks and Recreation Services Councillor L. King P. Gill,
General Manager Corporate and Financial Services Councillor M. Morden F. Quinn, General Manager Public Works and Development Councillor C. Speirs Services J. Pickering, Director of
Planning ABSENT C. Marlo, Manager of Legislative Services Councillor J. Dueck A. Gaunt, Confidential Secretary Other staff as required Note: These Minutes are also posted on the Municipal
Web Site at www.mapleridge.ca The meeting was filmed by Shaw Communications Inc. 100 CALL TO ORDER 200 OPENING PRAYERS Pastor Gordon Necemer– Harvest Christian Fellowship 300 INTRODUCTION
OF ADDITIONAL AGENDA ITEMS
Council Minutes November 10, 2009 Page 2 of 12 400 APPROVAL OF THE AGENDA The agenda was approved as circulated. 500 ADOPTION AND RECEIPT OF MINUTES 501 Minutes of the Regular Council
Meeting of October 27, 2009 R/09-444 501 Minutes Regular Council It was moved and seconded October 27, 2009 That the m minutes of the Regular Council Meeting of inutes October 27, 2009
be adopted as circulated circulated. CARRIED 502 Minutes of the Development Agreements Committee Meetings of October 26, 28, and 30 and November 3 and 4, 2009 R/09-445 502 Minutes Development
Agmt It was moved and seconded Committee That the minutes of the Development Agreements Committee Meetings of October 26, 28, and 30 and November 3 and 4, 2009 be received. CARRIED
600 PRESENTATIONS AT THE REQUEST OF COUNCIL 601 Canadian Association of Municipal Administrators anadian -Kelly Daniels, CAO, Capital Regional District Mr. Daniels presented the District
of Maple Ridge with two awards on the behalf of the Canadian Association of Municipal Administrators. The first award presented was the 2009 Literacy Award for Organizational Commitment
to Creating a Positive Learning Cultural for All Employees and was accepted on behalf of the District by the Senior Human Resources Officer. The second award was the Education Award
for Municipal Administrative Excellence for the District’s business planning process. The Manager of Sustainability and Corporate Planning accepted the award on behalf of the District.
Council Minutes November 10, 2009 Page 3 of 12 602 Public Works Association of British Columbia (“PWABC”) – Lloyd Rash Mr. Rash spoke to the history of the Public Works Association of
British Columbia and presented the District of Maple Ridge with the 2009 PWABC Innovations Award for the Alouette Rivers Flood Management Task Force. 700 DELEGATIONS 701 Substance Misuse
Prevention Committee (Standing Committee of the Maple Ridge Ridge-Pitt Meadows Meadows-Katzie Community Network) -Darryl Lucas, Executive Director, Alouette Addiction Services -Marika
Sandrelli, Knowledge Exchange Leader, Addiction Services, Fraser Health Ms. Sandrelli gave a PowerPoint presentation providing the history of the Substance Misuse Prevention Committee
and highlighted the accomplishments and future projects of the committee. Mr. Lucas provided an overview of Alouette Addiction Services and spoke to the contingency plan in place to
help cope with the closure of Matrix House as a result of funding cuts by the Provincial Government and the Fraser Health Authority. 702 Kanaka Education and Environmental Partnership
Society (“K anaka KEEPS EEPS EEPS”) ”) – Ross Davies Mr. Davis gave a PowerPoint presentation which outlined the mandate of KEEPS and explained what the organization does. He highlighted
the activities that KEEPS is involved in, spoke to ongoing projects and works throughout the community, and provided an overview of hours donated to the society by community volunteers.
800 UNFINISHED BUSINES BUSINESS – Nil 900 CORRESPONDENCE – Nil 1000 BY BY-LAWS – nil
Council Minutes November 10, 2009 Page 4 of 12 COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE Minutes – November 2, 2009 R/09-446 Minutes COW It was moved and seconded
November 2, 2009 That t the minutes of the November 2, 2009 Committee of the he Whole Meeting be received. CARRIED Public Works and Development Services 1101 RZ/030/07, 12367 224 Street,
Fina Final One Year Extension l Staff report dated October 19, 2009 recommending that a final one year extension be granted for rezoning application RZ/030/07. R/09-447 RZ/030/07 Final
One Year It was moved and seconded Extension That pursuant to Maple Ridge Development Procedures Bylaw No. 5879 5879-1999, a one year extension be granted for rezo rezoning ning application
RZ/030/07 for property located at 12367 224 street with the following conditions addressed prior to final reading: i. Amendment to Schedule "B" and “C” of the Official Community Plan;
ii. Registration of a Rezoning Servicing Agreement including the deposit of security as outlined in the Agreement; iii. Registration of a statutory right right-of of-way agreement for
drainage; iv. Registration of a Geotechnical Restrictive Covenant along with the geotechnical report which addresses the suitability of the site for the proposed development; v. Registration
of a Restrictive Covenant protecting the Visitor Parking; vi. Road dedication as required on 224th Street; vii. Park dedication as required; viii. Removal of the existing buildings;
Council Minutes November 10, 2009 Page 5 of 12 ix. Notification to the Ministry of Environment a and Federal nd Department of Fisheries and Oceans, regarding proposed in stream works.
CARRIED 1102 RZ/031/08, 22606, 22612 and 22618 119 Avenue; 11876 and 11866 226 Street; 22611 Selkirk Ave, First Extension Staff report dated October 8, 2009 recommending that a one
year extension be granted for rezoning application RZ/031/08. R/09-448 RZ/031/08 First extension It was moved and seconded That a one year extension be granted for rezoning application
RZ/031/08 and that the following terms and con conditions be ditions met prior to consideration of final reading: i. Approval from the Ministry of Transportation; ii. Registration of
a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of security as outlined in the Agreement; iii. Registratio Registration of a geotechnical report
as a Restrictive n Covenant which addresses the suitability of the site for the proposed development; iv. Road dedication as required; v. Consolidation of the development site; vi.
A Restrictive Covenant for the shared parking of the two Str Strata lots must be registered at the Land Title Office; ata vii. A landscape plan prepared by a Landscape Architect must
be submitted including the security to do the works; viii. Registration of a Restrictive Covenant protecting the Visitor Parking; ix. Registration of a Rest Restrictive Covenant for
LEED Checklist rictive along with a Green Building report. CARRIED
Council Minutes November 10, 2009 Page 6 of 12 1103 RZ/056/08, 10389 and 10351 240 Street, 10390 Slatford Place, First Extension Staff report dated October 19, 2009 recommending that
a one year extension be granted for rezoning application RZ/056/08. R/09-449 RZ/056/08 First Extension It was moved and seconded That a one year extension be granted for rezoning application
RZ/056/08 and that the following conditions be addressed prior to consideration of final reading: i. Approval from the Ministry of Transportation; ii. Registration of a Rezoning Servicing
Agreement as a Restrictive Covenant and receipt of the deposit of security as outlined in the Agreement; iii. Amendment to Schedule “B” & “C” of the Official Community Plan; iv. Registration
of a Geotechnical Report as a Restrictive Covenant which addresses the suitability of the site for the proposed development; v. A Statutory right of way plan and agreement must be registered
at the Land Title Office: vi. Road dedication as required; vii. Park dedication as required, including construction of walkways and/or equestrian trail; viii. Consolidation of the development
site; ix. Removal of the existing buildings; x. Registration of a Restrictive Covenant protecting the Visitor Parking Parking. CARRIED Note Councillor Hogarth excused himself from the
discussion of Item 1104 1104 RZ/017/08, 12038 Edge Street, 22554 and 22566 Brown Avenue, First Extension Staff report dated October 23, 2009 recommending that a one year extension be
granted or rezoning application RZ/017/08.
Council Minutes November 10, 2009 Page 7 of 12 R/09-450 RZ/017/08 First Extension It was moved and seconded That a one year extension be granted for rezoning application RZ/017/08 and
that the following conditions be addressed prior to consideration of final read reading: ing: i. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt
of the deposit of security as outlined in the Agreement; ii. Road dedication as required; iii. Consolidation of the development site; iv. The registration of a Se Section 219 Covenant
ensuring: ction a. The use of one living unit will be restricted to a resident professional administrator administrator; b. The intended future use of the building will be for seniors’
assisted living rental units for 60 years of age and older, that will in include an administrative clude staff presence 24 hours a day, 7 days a week; c. The units cannot be strata
titled; v. Removal of the existing buildings. CARRIED Note: Councillor Hogarth returned to the meeting. 1105 Local Area Service – 12851, 12841, 12850, 12844 Barnsdale Street Staff report
dated October 13, 2009 recommending that Bylaw No. 6691-2009 to establish a Local Area Service to provide sanitary sewer service to 4 lots in the 12800 Block of Barnsdale Street be
given first, second and third readings. R/09-451 Local Area Service Barnsdale Street It was moved and seconded That Maple Ridge Barnsdale Street Sanitary Sewer Services Bylaw No. 6691
6691-2009 be given first, second and third readings. CARRIED
Council Minutes November 10, 2009 Page 8 of 12 Financial and Corporate Services (inc including Fire and Police) luding 1131 Disbursements for the month ended September 30, 2009 isbursements
Staff report dated October 16, 2009 recommending that disbursements for September 2009 be approved. R/09-452 Disbursements September 2009 It was moved and seconded That the disbursements
as listed below for the month ended September 30, 2009 be approved. General $ 8,852,143. Payroll $ 1,387,881. Purchase Card $ 91,209. $10,331,233. CARRIED Community Development and
Recreation Service – Nil Correspondence – Nil Other Committee Issues – Nil 1200 STAFF REPORTS 1201 Final Authorizing Resolution for 108 108th th Avenue and the Issuance of Expropriation
Notice Staff report dated October 21, 2009 recommending that a final resolution authorizing the expropriation a portion of 108 Avenue be approved and that the expropriation notice be
issued.
Council Minutes November 10, 2009 Page 9 of 12 R/09-453 Expropriation of a Portion of 108 Ave It was moved and seconded WHEREAS: A. Section 31 of the Community Charter authorizes a municipali
municipality, for the purpose of exercising or performing ty, its powers, duties and functions, to expropriate real property or works, or an interest in them, in accordance with the
Expropriation Act; B. The Council of the District of Maple Ridge considers it necessary to expropriate for the purpose of establishing, operating, maintaining, altering, constructing,
improving and using the following parcel of land, shown on Land Title Office records as being owned in fee simple by Thomas Francis McDowell and John Randolph MacPhail, as a highway:
Civic Address: No civic address; The property is located south of 108 108th th Avenue and east of 248 248th th Street in Maple Ridge, BC Legal Description: West Half of the South West
Quarter, Section 11, Township 12, New Westminster District, Except: Firstly Parcel “A” Reference Plan 17078, Secondly Lot 4, Plan 12923, and Thirdly Lots B and C Plan 21213 Identification
by Plan: The property is shown outlined in heavy black on the reference plan prepared by Gary Rowbotham, BCLS (a reduced copy o of which is attached f as Appendix “A” to the Report
from the Chief Administrative Officer dated November 5, 2009 re: Final Authorization Resolution for 108 108th th Avenue and the Issuance of Expropriation Notice) and which parcel is
hereinafter referred to as the “Expropriation Area”;
Council Minutes November 10, 2009 Page 10 of 12 NOW THEREFORE the Council of the District of Maple Ridge resolve resolves that: 1. The District of Maple Ridge hereby takes and expropriates
the Expropriation Area; 2. The work or purpose for which the Expropriation Area is required is to establish, operate, maintain, alter, construct, improve and use the Expropriation Area
as a highway; 3. The establishment, operation, maintenance, alteration, construction, improvement and use of the Expropriation Area as a highway is hereby authorized; 4. An Expropriation
Notice pursuant to the Expropriation Act is authorized to be issued generally in the form attached as Appendix “B” to the November 5, 2009 report from the Chief Administrative Officer
or in such other form as is acceptable to the Lower Mainland Land Title Office (the “Expropriation Notice”); 5. The Corporate Officer is authorized and directed to: a. sign and seal
the Expropriation Notice; b. cause the Expropriation Notice to be filed in the Lower Mainland Land Title Office and to execu execute all te documents required in connection with such
filing; c. undertake all inquiries, court applications and other steps necessary in order to effect service on the owners of the Expropriation Area as and when required under the Expropriation
Act Act, includin , including without limitation effecting service of the Expropriation Notice; d. cause the Expropriation Notice, together with a copy of the Expropriation Act to be
served on the owners of the Expropriation Area; e. cause all other service as and when required under the Expropriation Act; f. cause an expropriation sign to be placed on the Expropriation
Area in accordance with the Expropriation Act Act; and ; g. serve the Expropriation Notice on the Approving Authority for this expropriation. CARRIED
Council Minutes November 10, 2009 Page 11 of 12 1300 RELEASE OF IT ITEMS FROM CLOSED COUNCIL EMS From the October 19, 2009 Closed Council Meeting Strata Council LMS 4011 Panorama -Reconfirmation
of support for the recommendation endorsed at the Closed Council meeting on July 14, 2008 Economic Advisory Commission Appointme Appointment nt -Reappointment of Bruce West as a Community
at Large member for a two year term commencing September 1, 2009 1400 MAYOR’S REPORT Mayor Daykin Mayor Daykin attended the kickoff for Operation Red Nose, the Economic Summit held
in Maple Ridge and a fundraising event at the ACT hosted by the Ridge Meadows Association for Community Living. He reminded residents of the Remembrance Day Ceremony in Memorial Peace
Park on November 11. 1500 COUNCILLORS’ REPORTS Councillor Ashlie Councillor Ashlie attended the Economic Summit hosted by the District and a cultural music and dance event held at the
ACT. She also attended the Chamber of Commerce Business Excellence Awards. Councillor Hogarth Councillor Hogarth attended a Fall Prevention Society meeting, the Economic Summit hosted
by the District, the annual Rotary Club Men’s Night fundraiser and an Accessible Housing and Communities Workshop. Councillor Hogarth congratulated District staff for the fundraising
done for the United Way. He reminded residents of the upcoming Remembrance Day Ceremony. Councillor King Councillor King attended meetings of the Fraser Valley Regional Library, the
Maple Ridge Social Planning Advisory Committee, the Metro Vancouver Agricultural Committee and the Metro Vancouver Labour Relations Bureau. She also attended an Economic Development
workshop, a workshop on Labour Relations and the Farmer’s Market.
Council Minutes November 10, 2009 Page 12 of 12 Councillor Morden Councillor Morden attended the Economic Summit at the Act, the Annual Rotary Men’s fundraising event and the kickoff
for Operation Red Nose. He also attended a meeting of the Ridge Meadows Recycling Society and participated in a tour of the Mission Federal Correctional Institution. Councillor Speirs
Councillor Speirs participated in a tour of the Mission Federal Correctional Institution. He attended a rally to support the employees of Extra Foods. He also attended a Community Heritage
Commission meeting, the Chamber of Commerce Business Excellence Awards and an art auction fundraiser hosted by the Ridge Meadows Association for Community Living. 1600 OTHER MATTERS
DEEMED EXPEDIENT – Nil 1700 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS – Nil 1800 QUESTIONS FROM THE PUBLIC – Nil 1900 ADJOURNMENT -8:23 p.m. _______________________________
E. Daykin, Mayor Certified Correct ___________________________________ C. Marlo, Corporate Officer