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District of Maple Ridge COUNCIL MEETING December 8, 2009 The Minutes of the Municipal Council Meeting held on December 8, 2009 at 7:00 p.m. in the Council Chamber of the Municipal Hall,
11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Appointed Staff Mayor E. Daykin J. Rule, Chief
Administrative Officer Councillor C. Ashlie M. Murray, General Manager of Community Development, Councillor J. Dueck Parks and Recreation Services Councillor A. Hogarth P. Gill, General
Manager Corporate and Financial Services Councillor L. King F. Quinn, General Manager Public Works and Development Councillor M. Morden Services Councillor C. Speirs J. Pickering, Director
of Planning C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Note: These Minutes are also posted on the Municipal Web Site at www.mapleridge.ca The meeting
was filmed by Shaw Communications Inc. 100 CALL TO ORDER 200 OPENING PRAYERS Ed Bradley, President, Ridge Meadows Ministerial Association 300 INTRODUCTION OF ADDITIONAL AGENDA ITEMS
400 APPROVAL OF THE AGENDA The agenda was approved as circulated.
Council Minutes December 8, 2009 Page 2 of 13 500 ADO ADOPTION AND RECEIPT OF MINUTES PTION 501 Minutes of the Regular Council Meeting of November 24, 2009 R/09-485 501 Minutes Regular
Council It was moved and seconded Date That the m minutes of the Regular Council Meeting of inutes November 24, 2009 be adopted as c circulated irculated CARRIED 502 Minutes of the
Development Agreements Committee Meeting of November 24, 2009 R/09-486 Minutes Development Agmt It was moved and seconded Committee That the minutes of the Development Agreements Committee
Meeting of Novem November 24, 2009 be ber received. CARRIED 600 PRESENTATIONS AT THE REQUEST OF COUNCIL 601 Maple Ridge 20 2010 10 10-201 2014 Financial Plan – General Manager, Corporate
and Financial Services The General Manager, Corporate and Financial Services gave a PowerPoint outlining the 2010-2014 Financial Plan. He spoke to the business planning process at the
District of Maple Ridge and gave an overview of the 2009 financial outlook. He advised that the 2010-2014 Financial Plan is available for viewing on the District’s website. 700 DELEGATIONS
– Nil 800 UNFINISHED BUSINESS – Nil
Council Minutes December 8, 2009 Page 3 of 13 900 CORRESPONDENCE – Nil 1000 BY BY-LAWS Bylaws for First, Second and Third Readings 1001 2010 2010-2014 Financial Plan Bylaw Staff report
dated December 2, 2009 recommending that Maple Ridge 2010-2014 Financial Plan Bylaw No. 6708-2009 be given first, second and third readings. R/09-487 BL No. 6708-2009 Three readings
It was moved and seconded That Bylaw No. 6708 6708-2009 be given first, second and third readings. CARRIED Bylaws for Fin Final Reading al 1002 Maple Ridge Barnsdale Street Sanitary
Sewer Services Bylaw No. 6691 6691-2009 To establish a Local Area Service (LAS) to provide sanitary sewer service to 4 lots in the 12800 Block of Barnsdale Street Final reading R/09-488
BL No. 6691-2009 Final reading It was moved and seconded That Bylaw No. 6 6691 691 691-2009 be adopted. CARRIED 1003 Maple Ridge/Pitt Meadows Bicycle Advisory Committee Bylaw No. 6682
6682-2009 To amend the existing bylaw to include an additional citizen at large representative for the City of Pitt Meadows and incorporate ‘housekeeping’ changes Final reading
Council Minutes December 8, 2009 Page 4 of 13 R/09-489 BL No. 6682-2009 Final reading It was moved and seconded That Bylaw No. 6 6682 682 682-2009 be adopted. CARRIED COMMITTEE REPORTS
AND RECOMMENDATIONS 1100 CO COMMITTEE OF THE WHOLE MMITTEE Public Works and Development Services 1101 RZ/069/07, 26527 Dewdney Trunk Road, RS RS-3 to RS RS-2 Staff report dated November
30, 2009 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 6701-2009 and Maple Ridge Zone Amending Bylaw No. 6702-2009 to permit subdivision and development of
26 single family residential lots be given first reading and be forwarded to Public Hearing. The Director of Planning advised on the terms and conditions of final reading. Further clarification
on some of the terms and conditions will be provided prior to Public Hearing. R/09-490 RZ/069/07 BL No. 6701-2009 It was moved and seconded BL No. 6702-2009 First reading 1. That Bylaw
No. 6701 6701-2009 be given first reading and be fo forwarded to Public Hearing; rwarded 2. That in accordance with Section 879 of the Local Government Act opportunity for early and
on on-going consultation has been provided by way of posting Bylaw No. 6701 6701-2009 on the municipal website and requiring that the applicant host a Development Information Meeting,
and Council considers it unnecessary to provide any further consultation opportunities, except by way of holding a public hearing on the bylaw; 3. That Bylaw No. 6701 6701-2009 be considered
in conjunction with the Capita Capital Expenditure Plan and Waste Management l Plan;
Council Minutes December 8, 2009 Page 5 of 13 4. That it be confirmed that Bylaw No. 6701 6701-2009 is consistent with the Capital Expenditure Plan and Waste Management Plan; 5. That
Bylaw No. 6702 6702-2009 be given first reading and be forwarded to Public Hearing Hearing; and ; 6. That the following terms and conditions be met prior to final reading: i. Registration
of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of security as outlined in the Agreement; ii. Amendment Amendments to Schedules “B” & “C” of the
Official Community Plan; iii. Registration of a geotechnical report as a Restrictive Covenant which addresses the suitability of the site for the proposed development; iv. Provision
and registration of a landscape plan as a Restrictive Covena Covenant, detailing a buffer to the nt, adjacent agricultural grounds; v. That a notification be registered on title to
disclose the possible negative impacts of allowable agricultural activities on adjacent agricultural lands; vi. A Statutory right of way plan and agreement must be registered at the
Land Title Office; vii. Road dedication as required; viii. Approval from the appropriate authorities for septic disposal and water quality; ix. Park dedication as required, including
of walkways and equestrian trail. x. A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks. If
there is evidence, a site profile pursuant to the Waste Management Act must be provided in accordance with the regulations. xi. Pursuant to the Contaminated Site Regulations of the
Environmental Management Act Act, the , subdivider will provide a Site Profile for the subject land(s). CARRIED Councillor King, Councillor Speirs – OPPOSED
Council Minutes December 8, 2009 Page 6 of 13 1102 RZ/080/08, 23227 Dogwo Dogwood Avenue, LUC and RS od RS-2 to C C-1 Staff report dated November 27, 2009 recommending that Maple Ridge
Official Community Plan Amending Bylaw No. 6687-2009 and Maple Ridge Zone Amending Bylaw No. 6688-2009 to permit the renovation of an existing building into three commercial units be
given first reading and be forwarded to Public Hearing. R/09-491 RZ/080/08 BL No. 6687-2009 It was moved and seconded BL No. 6688-2009 First reading 1. That Bylaw No. 6687 6687-2009
be given first reading and be forwarded t to Public Hearing; o 2. That in accordance with Section 879 of the Local Government Act opportunity for early and on on-going consultation
has been provided by way of posting Bylaw No. 6687 6687-2009 on the municipal website and requiring that the applicant host a De Development Information velopment Meeting, and Council
considers it unnecessary to provide any further consultation opportunities, except by way of holding a public hearing on the bylaw; 3. That Bylaw No. 6687 6687-2009 be considered in
conjunction with the Capital Expendi Expenditure Plan and Waste Management ture Plan; 4. That it be confirmed that Bylaw No. 6687 6687-2009 is consistent with the Capital Expenditure
Plan and Waste Management Plan; 5. That Bylaw No. 6688 6688-2009 be given first reading and be forwarded to Public Hearing; and 6. That the following terms and conditions be met prior
to final reading: i. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of security as outlined in the Agreement; ii. Amendment to Schedule
“B” of the Off Official icial Community Plan; iii. A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage
tanks. If there is evidence, a site profile pursuant to the Waste Management Act must be prov provided in ided accordance with the regulations.
Council Minutes December 8, 2009 Page 7 of 13 iv Pursuant to the Contaminated Site Regulations of the Environmental Management Act Act, the , subdivider will provide a Site Profile for
the subject land(s). v. Registration of an amenity parking agreement as a Restrict Restrictive Covenant. ive CARRIED 1103 RZ/014/08, 13655 256 Street, First Extension Staff report dated
November 23, 2009 recommending that a one year extension be granted for rezoning application RZ/014/08. R/09-492 RZ/014/08 First extension It was moved and seconded That a one year
extension be granted for rezoning application RZ/014/08 and that the following conditions be addressed prior to consideration of final reading: i. An approved Watercourse Protection
and Natural Features Development Permit; ii. Approval from BC Hydro as per the proposed land alterations and equestrian use on the BC Hydro Right Right-of of-way way; iii. A renewed
Soil Removal Permit issued by the District of Maple Ridge. iv. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of security as outlined
in the Agreement; v. Registration of a geotechnical report as a Restrictive Covenant which addresses the suitability of the site for the proposed development; vi. A Statutory right
of way plan and agreement must be registered at the Land Title Office for the equestrian trail; vii. A Road Reservation agreement must be registered at the Land Title Office for the
undedicated portion of Alouette Road; viii. An Amenity Restrictive Covenant must be regis registered at the tered Land Title Office for watercourse and natural features protection;
ix. Approval from the appropriate authorities for septic disposal
Council Minutes December 8, 2009 Page 8 of 13 x. Pursuant to the Contaminated Site Regulations of the Environmental Management Act Act, the developer will , provi provide a Site Profile
for the subject lands. de CARRIED 1104 DP/084/08, 20288 113B Avenue Staff report dated November 25, 2009 recommending that the Corporate Officer be authorized to sign and seal DP/084/08
to permit construction of phase three of the Advanced Mini Storage business. R/09-493 DP/084/08 Sign and seal It was moved and seconded That the Corporate Officer be authorized to sign
and seal DP/084/08 respecting property located at 20288 113B Avenue. CARRIED 1105 Maple Ridge Dog Pound and Dog Control Amending Bylaw Staff report dated November 3, 2009 recommending
that Maple Ridge Dog Pound and Dog Control Amending Bylaw No. 6693-2009 be given first, second and third readings. R/09-494 BL No. 6693-2009 Three readings It was moved and seconded
That Bylaw No. 6693 6693-2009 be given first, second and third readings. CARRIED 1106 Maple Ridge Highway and Traffic Bylaw Staff report dated November 30, 2009 recommending that Maple
Ridge Highway and Traffic Bylaw No. 6704-2009 to update the existing bylaw which regulates uses regarding roadways within Maple Ridge be given first, second and third readings.
Council Minutes December 8, 2009 Page 9 of 13 R/09-495 BL No. 6704-2009 Three readings It was moved and seconded That Bylaw No. 6704 6704-2009 be given first, second and third readings.
CARRIED 1107 Amendments to the Maple Ridge Ticket Information System Utilization Bylaw Staff report dated October 31, 2009 recommending that Maple Ridge Ticket Information System Utilization
Amending Bylaw No. 6620-2008 be given first, second and third readings. R/09-496 BL No. 6620-2008 Three readings It was moved and seconded That Bylaw No. 6620 6620-2008 be given first,
second and third readings. CARRIED 1108 CPR Holiday Train – Friends in Need Food Bank Staff report dated November 18, 2009 recommending that use of municipal streets be authorized for
the CPR Holiday Train event on Friday, December 18, 2009. R/09-497 Use of Streets CPR Holiday Train It was moved and seconded That use of municipal streets be authorized for the CPR
Holiday Train event on Friday, December 18, 2009, provided the conditions outlined in Schedule ‘A’ attached to the staff report dated November 18, 2009 are met. CARRIED
Council Minutes December 8, 2009 Page 10 of 13 Financial and Corporate Services (including Fire and Police) 1131 Fire Department Dispatch Agreement Staff report dated November 17, 2009
recommending that the Corporate Officer be authorized to enter into a five year contract with the City of Surrey Fire Department for provision of fire department and after hour’s operations
dispatching services. R/09-498 Fire Department Dispatch Agreement It was moved and seconded That the Corporate Officer be authorized to enter into a five year contract with the City
of Surrey Fire Department to provide Fire Department and after hour’s operations dispatching services, as outlined in the staff report dated November 17, 2009. CARRIED 1132 Disbursements
for the month ended October 31, 2009 Staff report dated November 13, 2009 recommending that disbursements for October 2009 be approved. R/09-499 Disbursements October 2009 It was moved
and seconded That the disbursements as listed below for the month ended October 31, 2009 be approved. , General $ 9,921 921,022 022. Payroll $ 1,398 398,398 398. Purchase Card $ 96
96,571 571. $1 11,415 415,991 991. CARRIED
Council Minutes December 8, 2009 Page 11 of 13 Community Development and Recreation Service -Nil Correspondence – Nil Other Committee Issues – Nil 1200 STAFF REPORTS – Nil 1300 RELEASE
OF ITEMS FROM CLOSED COUNCIL – Nil 1400 MAYOR’S REPORT Mayor Daykin provided an update on work carried out by the District at Northumberland resulting from remedial orders issued to
bring units and the common area at the strata to standard. Mayor Daykin attended the Santa Claus parade and the Christmas Festival in the Park. He took part in Operation Red Nose and
met with the new president of the Downtown Maple Ridge Business Improvement Association. Mayor Daykin also attended and presented at a TransLink Board educational session. 1500 COUNCILLORS’
REPORTS Councillor Ashl Ashlie ie Councillor Ashlie participated in the “Walk in the Woods with Our Ancestors” ceremony at the BCIT Forest Society’s Woodlot lodge. She attended a Metro
Vancouver session advising on the creation of a regional food system strategy and a Bar Watch meeting in Chilliwack. She also attended the “Hive” grand opening at Eric Langton Elementary
School. Councillor Dueck Councillor Dueck attended the Santa Claus Parade and the Christmas Festival in the Park. She also attended the grand opening of the “Hive” at Eric Langton Elementary
School. She asked that residents consider donating to organizations providing to those in need during the holiday season.
Council Minutes December 8, 2009 Page 12 of 13 Councillor Hogarth Councillor Hogarth attended the grand opening of the “Hive” at Eric Langton Elementary School. He put forward best wishes
to all for the holidays and asked that residents give to those in need where they can. Councillor Speirs Councillor Speirs attended grand opening of the “Hive” at Eric Langton Elementary
School, the Farmers’ market and a conference hosted by the Maple Ridge Community Heritage Commission. He also attended a meeting of the Lower Mainland Treaty Advisory Committee and
the “Walking in Footsteps of our Ancestors” ceremony. He advised that the Alouette River Management Society is holding a Christmas Party at the Rivers Heritage Center on December 12
and that the Kanaka Education and Environmental Partnership Society will be hosting a Christmas Party on December 13 at the BCIT Woodlot. He reminded residents that the Holiday Train
will pass through Maple Ridge on December 18, wished all a Merry Christmas and Happy New Year and asked that resident support the organizations offering support to those in need. Councillor
Morden Councillor Morden attended meetings of the Economic Advisory Commission and the Ridge Meadows Seniors Society. He also attended the grand opening of the “Hive” at Eric Langton
Elementary School. Councillor Morden wished everyone the best of the season. Councillor King Councillor King attended a Metro Vancouver Agriculture Food Security Production workshop
on the creation a regional food system strategy. She attended meetings of the Labour Relations Bureau, the Agricultural Advisory Committee and the Maple Ridge Social Planning Advisory
Committee. Councillor King attended the Winter Farmers’ Market, a Christmas Concert at the ACT, the Whonnock Weavers and Spinners display at the Whonnock Hall and the 50th Anniversary
of the Garibaldi Arts Club. She wished all a joyous holiday season. Mayor Daykin advised on a new addition to the District website titled “Council This Week”. He put forward best wishes
to all for a safe and happy holiday season.
Council Minutes December 8, 2009 Page 13 of 13 1600 OTHER MATTERS DEEMED EXPEDIENT – Nil 1700 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS – Nil 1800 QUESTIONS FROM THE PUBLIC John
MacKenzie Mr. MacKenzie expressed that as contract negotiations with the RCMP are coming up, it will be important to have public forums to discuss issues with policing. He also encouraged
residents to be cognizant of the dispossessed youth in the community. He thanked Council for a job well done and wished all the best for Christmas. The General Manager, Corporate and
Financial Services advised that it is important to note that negotiations with the RCMP are regarding the provincial contract with federal government. Joanne Olson, Executive Director,
Friends in Need Food Bank Ms. Wilson asked why Mayor Daykin had not mentioned the Downtown Maple Ridge Business Improvement Association’s Turning Wheels for Holiday Meals event. Mayor
Daykin responded by announcing that he will be participating in the Turning Wheels for Holiday Meals event by riding the stationary bike in Haney Place Mall on December 10. 1900 ADJOURNMENT
-8:50 p.m. _______________________________ E. Daykin, Mayor Certified Correct ___________________________________ C. Marlo, Corporate Officer