HomeMy WebLinkAbout2007-09-11 Council Meeting Agenda and Reports.pdfDistrict of Maple Ridge
COUNCIL MEETING AGENDA
September 11, 2007
7:00 p.m.
Council Chamber
MEETING DECORUM
Council would like to remind all people present tonight that serious issues are
decided at Council meetings which affect many people's lives. Therefore, we ask that
you act with the appropriate decorum that a Council Meeting deserves. Commentary
and conversations by the public are distracting. Should anyone disrupt the Council
Meeting in any way, the meeting will be stopped and that person's behavior will be
reprimanded.
Note: This Agenda is also posted on the Municipal Web Site at www.maoleridge.Ca
The purpose of a Council meeting is to enact powers given to Council by using bylaws
or resolutions. This is the final venue for debate of issues before voting on a bylaw or
resolution.
100 CALL TO ORDER
200 OPENING PRAYERS
Art Birch - Maple Ridge Baptist Church
300 INTRODUCTION OF ADDITIONAL AGENDA ITEMS
400 APPROVAL OF THE AGENDA
500 ADOPTION AND RECEIPT OF MINUTES
501 Minutes of the Regular Council Meeting of August 28, 2007
502 Minutes of the Development Agreements Committee Meetings of August
22 and 29, 2007
Page 1
Council Meeting Agenda
September 11, 2007
Council Chamber
Page 2of5
600 PRESENTATIONS AT THE REQUEST OF COUNCIL
700 DELEGATIONS
800 UNFINISHED BUSINESS
801 VP/045/07, 22589 121 Avenue
Staff report dated July 23, 2007 recommending that the Corporate Officer
be authorized to sign VP/045/07 to waive the requirement for concrete
curb and gutter, sidewalk, boulevard treatment and the requirement to
upgrade streets fronting the site to a Collector street standard.
(Deferred from the August 28, 2007 Council meeting).
900 CORRESPONDENCE
1000 BY-LAWS
COMMITTEE REPORTS AND RECOMMENDATIONS
1100 COMMITTEE OF THE WHOLE
1100 Minutes -- August 20, 2007
The following issues were presented at an earlier Committee of the Whole meeting with
the recommendations being brought to this meeting for Municipal Council consideration
and final approval. The Committee of the Whole meeting is open to the public and is held
in the Council Chamber at 1:00 p.m. on the Monday the week prior to this meeting.
Council Meeting Agenda
September 11, 2007
Council Chamber
Page3of5
Public Works and Development Services
1101 CP/059/07, 13080 240 Street, Low Density Urban Residential to
Conservation
Staff report dated August 21, 2007 recommending that Maple Ridge
Official Community Plan Amending Bylaw No. 6506-2007 to adjust a
portion of the Conservation area boundary in the Silver Valley Area Plan be
given first reading and forwarded to Public Hearing.
1102 RZ/034/07, 10529 245B Street and 10579 245B Street, RS -2 to RS -1b
Staff report dated August 28, 2007 recommending that Maple Ridge Zone
Amending Bylaw No. 6505-2007 to permit a 9 lot subdivision be given first
reading and forwarded to Public Hearing.
1103 Demolition and Removal Order - 11731 Fraser Street
Staff report dated July 31, 2007 recommending authorization of a
demolition and removal order for Units 1, 2, 3, and 4 - 11731 Fraser
Street.
1104 St. Patrick's School Walk-a-thon, Use of Streets
Staff report dated August 28, 2007 recommending the use of municipal
streets be authorized for the St. Patrick's School Walk-a-thon on Friday,
September 28, 2007.
1105 Louis Leather Shop 7th Annual Fundraising Event, Use of Streets
Staff report dated August 30, 2007 recommending the use of municipal
streets be authorized for the Louis Leather Shop 7th Annual Fundraising
Event on Sunday, October 7, 2007.
Financial and Corporate Services (including Fire and Police2
1131 Disbursements for the month ended July 31, 2007
Staff report dated August 15, 2007 recommending that the disbursements
for July 31, 2007 be approved.
Council Meeting Agenda
September 11, 2007
Council Chamber
Page4of5
1132 Property Tax and Utility Billing System
Staff report dated September 5, 2007 recommending negotiations with the
Tempest Development Group for the replacement of the existing Taxation
and Utility Billing system.
1133 Fee for Service Agreement - Animal Control Services and Shelter
Operations
Staff report dated June 18, 2007 recommending that the Mayor and the
Corporate Officer be authorized to sign and seal a Fee for Service
Agreement with the BCSPCA for the provision of Animal Control Services
and Shelter Operations and that the Business Licences, Permits and
Bylaws Department implement a comprehensive dog licencing program.
(Deferred from the July 16, 2007 Committee of the Whole Meeting)
Community Development and Recreation Service
1151 Request for Proposal - Preventative Maintenance Services for HVAC
Staff report dated September 5, 2007 recommending that the contract for
Preventative Maintenance Services for HVAC Services be awarded to PML
Professional Mechanical.
Correspondence
Other Committee Issues
1200 STAFF REPORTS
1300 RELEASE OF ITEMS FROM CLOSED COUNCIL
1400 MAYOR'S REPORT
1500 COUNCILLORS' REPORTS
Council Meeting Agenda
September 11, 2007
Council Chamber
Page 5 of 5
1600 OTHER MATTERS DEEMED EXPEDIENT
1700 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETING
1800 QUESTIONS FROM THE PUBLIC
1900 ADJOURNMENT
QUESTION PERIOD
The purpose of the Question Period is to provide the public with an opportunity to
ask questions of Council on items that are of concern to them, with the exception of
Public Hearing by-laws which have not yet reached conclusion.
Council will not tolerate any derogatory remarks directed at Council or staff
members.
If a member of the public has a concern related to a Municipal staff member, it
should be brought to the attention of the Mayor and/or Chief Administrative Officer
in a private meeting.
The decision to televise the Question Period is subject to review.
Each person will be permitted 2 minutes only to ask their question (a second
opportunity is permitted if no one else is sitting in the chairs in front of the podium).
Questions must be directed to the Chair of the meeting and not to individual
members of Council. The total Question Period is limited to 15 minutes.
If a question cannot be answered, it will be responded to at a later date at a
subsequent Council Meeting.
Other opportunities to address Council may be available through the Clerk's
Department who can be contacted at (604) 463-5221.
Checked,,py: i^
Date: Sap(- 65/0-7
CORPORATION OF THE DISTRICT OF MAPLE RIDGE
DEVELOPMENT AGREEMENTS COMMITTEE
MINUTES
August 22, 2007
Mayor's Office
PRESENT:
Mayor Gordon Robson
Chairman
John Leeburn, Acting Chief Administrative Officer
Member Amanda Allen, Recording Secretary
1. SD/021/06
LEGAL: Lot 7, Section 32, Township 12, NWD, Plan BCP27885
LOCATION: 13691 228 Street
OWNER: Insignia Homes Silver Valley Ltd.
REQUIRED AGREEMENTS: Removal of Statutory Right of Way (access purposes —
turnaround)
New Statutory Right of Way (access purposes — turnaround)
THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL
THE PRECEDING DOCUMENTS AS THEY RELATE TO SD/021/06.
Mayor Gordon Robson
Chairman
CARRIED
John Leeburn«� Chie "rdministrative Officer
Member
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CORPORATION OF THE DISTRICT OF MAPLE RIDGE
DEVELOPMENT AGREEMENTS COMMITTEE
MINUTES
August 29, 2007
Mayor's Office
PRESENT:
Gordon Robson, Mayor
Chairman
Jim Rule, Chief Administrative Officer
Member Amanda Allen, Recording Secretary
1. SD/100/06
LEGAL: Lot 41, Section 3, Township 12, Plan 45949, NWD
LOCATION: 24308 102 Avenue
OWNER: Clearbrook Construction Ltd.
REQUIRED AGREEMENTS: Subdivision Servicing Agreement
Discharge of Statutory Right of Way
THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING
DOCUMENTS AS THEY RELATE TO SD/100/06.
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CORPORATION OF
THE DISTRICT OF
MAPLE RIDGE
MAPLE RGE
PLANNING DEPARTMENT
DATE: Oct 10, 2006 FILE: SD/100/06 BY: PC
MAPLE RIDGE
British Columbia -.
DISTRICT OF MAPLE RIDGE
TO: His Worship Mayor Gordon Robson DATE: July 23, 2007
and Members of Council FILE NO: VP/045/07
FROM: Chief Administrative Officer ATTN: CoW
SUBJECT: Development Variance Permit
22589 121 Avenue
EXECUTIVE SUMMARY:
The applicant proposes to vary two sections in the Maple Ridge Subdivision and Development
Servicing Bylaw No. 4800-1993 that require certain improvements as a condition of obtaining a
building permit. The two proposed variances are as follows:
1) To waive the requirement in Section IV, General Requirements, B. Highways, (2), "Schedule A
- Services and Utilities" to provide concrete curb and gutter, sidewalk, boulevard treatment
and street tree planting.
2) To waive the requirement in Section IV, General Requirements, B. Highways, (3) to upgrade
streets fronting a site with an Institutional use to a Collector street standard.
RECOMMENDATION:
1. That the Corporate Officer be authorized to sign and seal DVP/045/07 respecting property
located at 22589 121 Avenue.
2. That the following condition be met prior to authorization of the Variance Permit.
i) A Statutory Right Of Way plan and Agreement must be registered at the Land Title
Office.
DISCUSSION:
a) Background Context
Applicant:
Owner:
Toews Warner Bissky Architecture
Roman Catholic Archbishop Of Vancouver
Legal Description: Lot: 24, Section: 20, Township: 12, Plan: 1161
OCP:
Existing:
Institutional
801
Zoning:
Existing:
Surrounding Uses
North:
South:
East:
West:
Use:
Zone:
Designation
Use:
Zone:
Designation:
Use:
Zone:
Designation:
Use:
Zone:
Designation:
Existing Use of Property:
Proposed Use of Property:
Site Area:
Lot Size:
Requested Variance:
b) Variance Description:
P-2 (Special Institutional), P-4 (Church Institutional)
Eric Langton Elementary School / Ridge Meadows
College
P-1 (Park and School)
Institutional
Single Family Residential
RS -1 (One Family Urban Residential)
Urban Residential
Vacant
RS -1 (One Family Urban Residential)
Urban Residential
Single Family and Multi -Family Residential
RS -1 (One Family Urban Residential) and
RM -2 (Medium Density Apartment Residential)
Urban Residential
Church, School
Church, Expanded School
1.91 ha (4.72 acres)
1.91 ha (4.72 acres)
Road requirements, off-site servicing improvements
The subject property is located in the Maple Ridge Regional Town Centre and abuts three roads:
Edge Street to the west, 121 Avenue to the south and 227th Street to the east. The applicant
proposes to construct a one -storey building on the subject property. Section 938 of the Local
Government Act, specifies that a building permit application can trigger improvements on the
portion of a highway immediately adjacent to a site under application. 227 Street is currently built
to collector street standard, however, Edge Street and 121 Avenue do not meet the road and
servicing improvement standards outlined in the Subdivision and Development Servicing Bylaw No.
8420-1993.
Therefore, the applicant has applied to vary two sections of the Bylaw to waive the requirement to
upgrade the surrounding highway infrastructure to meet the Bylaw standards:
Section IV (General Requirements)I3 (Highways):
2. Any dedicated but undeveloped highway within or immediately adjacent to a proposed
subdivision or development shall be improved by the applicant in accordance with Schedule "A".
-2-
3. Where lands are being improved for Commercial, Industrial, Institutional or Multi -Residential
use the street or streets fronting the development site must be constructed to collector street
standards as set out in the standard drawing and specifications of the District of Maple Ridge.
The standard width of a collector road is 11.6m. from curb to curb, incorporating two travel lanes
and a parking lane on each side. In total, a collector road has a 20m. right-of-way to incorporate
amenities such as sidewalks, boulevards, and street trees.
The existing road on Edge St is approx. 7.2m. wide which allows for two way traffic but there are no
parking lanes as there would normally be on a collector road. There is also a narrow sidewalk on the
eastern side of the road.
The constructed road on 121 Avenue varies in width but is mostly about 4.0m. wide. It currently
provides for one-way (eastbound) traffic only. This one way traffic arrangement has been in place
for many years and according to our traffic section in the Engineering Department it operates
acceptably. Both road allowances are 10m. wide and the constructed roads are in both cases built
to the property lines of the school leaving no room for widening.
Planning Analysis
The existing sidewalk on the east side of Edge Street was constructed partially on the church/school
property. Since this is an important path for public access to the properties north of St. Patrick's and
to ensure the Municipality has a continued ability to maintain the sidewalk, a statutory right-of-way over
that portion of the property will be required.
c) Interdepartmental Implications:
Engineering Department
The Building Permit application for a new classroom building for St. Patrick's School at the above
address has been reviewed by the Engineering Department. The Subdivision and Development
Servicing Bylaw 4800-1993 requires that the standard of the roads adjacent to a proposed building
development be improved by the owner to the standard in the bylaw. The narrow width of the road
carriageway, the lack of concrete curb and gutter and sidewalks and absence of street trees on both
121 Avenue and Edge Street are deficiencies according to the requirements of the bylaw. However,
since none of these works can be constructed within the space allowed by the existing narrow road
allowance, the Engineering Department is prepared to support a Development Variance Permit to waive
the off-site servicing improvements.
- 3 -
CONCLUSION:
Given that the proposed new building on this lot will not significantly change the current traffic flow in
this area and with the Engineering Department's support, it is recommended that VP/045/07 be given
favorable consideration.
Prepared by: Jen
Pla
hnician
A1fproved,by: J
Dir
P, MCIP
Planning
/c'd
Approved by/Frank Quinn, MBA, P.Eng
GM: Public Works & Development Services
Concurreige: J.L. (Jim) Rule
Chief Administrative Officer
JC/dp
The following appendices are attached hereto:
Appendix A: Subject Property Map
Appendix B: Site Plan
-4-
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CORPORATION OF
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PLANNING DEPARTMENT
DATE: Jun 14, 2007 FILE: VP/045/07 BY: PC
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MAPLE RIDGE
-British Columbia
DISTRICT OF MAPLE RIDGE
TO: His Worship Mayor Gordon Robson DATE: August 21, 2007
and Members of Council FILE NO: CP/059/07
FROM: Chief Administrative Officer ATTN: C of W
SUBJECT: First Reading
Maple Ridge Official Community Plan Amending Bylaw No. 6506 - 2007
13080 240 Street
EXECUTIVE SUMMARY:
An application has been received to adjust a portion of the Conservation area boundary in the
Silver Valley Area Plan in the Official Community Plan, as shown on Figure 2 (Land Use Plan),
Figure 3D (Horse Hamlet Land Use Plan) and Figure 4 (Trails / Open Space). This application is
being processed in conjunction with Maple Ridge Zone Amending Bylaw No. 6481-2007.
RECOMMENDATIONS:
1. That Maple Ridge Official Community Plan Amending Bylaw No. 6506 -2007 be given first
reading and be forwarded to Public Hearing;
2. That Council considers it unnecessary to provide further consultation opportunities under
Section 879 of the Local Government Act in respect of Maple Ridge Official Community
Plan Amending Bylaw No. 6506 - 2007, except by way of holding a public hearing on the
bylaw;
3. That Maple Ridge Official Community Plan Amending Bylaw No. 6506 - 2007 be considered
in conjunction with the Capital Expenditure Plan and Waste Management Plan;
4. That it be confirmed that Maple Ridge Official Community Plan Amending Bylaw No. 6506 -
2007 is consistent with the Capital Expenditure Plan and Waste Management Plan.
DISCUSSION:
a) Background Context:
Applicant:
Owner:
Pivotal Develoment Consultants Ltd.
0767322 BC Ltd.
Legal Description: Lot 10, Section 27, Township 12, NWD Plan 2622
OCP:
Existing:
Proposed:
Low Density Residential, Conservation
Low Density Residential, Conservation
1101
Zoning:
Existing:
Proposed:
Surrounding Uses
North:
South:
East:
West:
Use:
Zone:
Designation
Use:
Zone:
Designation:
Use:
Zone:
Designation:
Use:
Zone:
Designation
Existing Use of Property:
Proposed Use of Property:
Site Area:
Access:
Servicing:
Companion Applications:
b) Project Description:
RS -2 (One Family Suburban Residential) and RS -3 (One
Family Rural Residential)
RS -1b (One Family Urban (Medium Density) Residential)
One Family Residential
RS -1b (One Family Urban (Medium Density) Residential)
Low Density Urban
One Family Residential
RS -3 (One Family Rural Residential), RS -2 (One Family
Suburban Residential)
Low Density Urban, Medium Density Residential, and
Conservation
One Family Residential
RS -3 (One Family Rural Residential),
Conservation
One Family Residential
RS -1b (One Family Urban (Medium Density) Residential)
Low Density Urban
One Family Residential
One Family Residential
2.012 HA
240 Street
To be provided through a Rezoning Servicing Agreement and
at Subdivision
RZ/119/06, SD/119/06, and DP/119/06
The subject property is located within the Silver Valley Area Plan, to the north of Horse Hamlet, and
is designated Low Density Residential and Conservation. Millionaire Creek crosses through the
southeast corner of the site.
Application RZ/119/06 (Bylaw 6481 - 2007) received third reading from Council on July 24, 2007.
The applicant proposes to rezone a portion of the property located at 13080 240 Street from RS -2
(One Family Suburban Residential) and RS -3 (One Family Rural Residential) to RS -1b (One Family
Urban (Medium Density) Residential) to permit the future subdivison into 5 lots, each having a lot
size of not less than 557 m2. The future lots will front onto 240 Street between 130A Avenue and
Shoesmith Crescent. The remainder of the property, approximately 75% of the site, will be
dedicated as Park. A Watercourse Protection Development Permit is also required and will be
brought before Council for consideration with the fourth reading of the rezoning application.
-7-
c) Planning Analysis:
Official Community Plan:
Although the plan of development is in compliance with the policies of the Silver Valley Area
Plan of the Official Community Plan, the boundary between the residential and conservation
land uses requires an adjustment to include additional land into the conservation area of the
site. Approximately 4160m2 will be added to the Conservation area, and all of the
conservation area on this site will be dedicated as Park if the zone amending bylaw is
adopted.
Zoninz Bylaw:
Application RZ/119/06 received third reading from Council on July 24, 2007. The applicant is
proposing to subdivide the property into 5 lots which meet the minimum lot width, lot depth
and lot area requirements of the RS -1b (One Family Urban (Medium Density) Residential)
zone.
Development Permits:
A Watercourse Protection and Natural Features Development Permit is required for the
preservation, protection, restoration and enhancement of the natural environment of
Millionaire Creek.
d) Intergovernmental Issues:
Local Government Act:
An amendment to the Official Community Plan requires the local government to consult with
any affected parties and to adopt related bylaws in compliance with the procedures outlined in
Section 882 of the Act. The amendment required for this application is an adjustment of the
boundary between the residential and conservation land uses to provide additional land for
conservation and is considered to be minor in nature. It has been determined that no
additional consultation beyond existing procedures is required, including referrals to the Board
of the Regional District, the Council of an adjacent municipality, First Nations, the School
District or agencies of the Federal and Provincial Governments.
Section 882(3) of the Local Government Act also requires that the local government consider
the Financial Plan and Waste Management Plan when adopting the OCP amendment.
The amendment has been reviewed with the Financial Plan/Capital Plan and the Waste
Management Plan of the Greater Vancouver Regional District and is considered to be
consistent with both documents.
e) Environmental Implications:
The inclusion of this additional site area into the Conservation Land Use designation will provide
protection of the ecologically sensitive area adjacent to Millionaire Creek.
-3-
CONCLUSION:
It is recommended that application CP/059/07 be favourably considered and that Maple Ridge
Official Community Plan Amending Bylaw No. 6506 - 2007 (Appendix B) be read a first time and be
forwarded to Public Hearing.
Prepared by: Ann Edwards, CPT
Planning Technician
416
Cort
proved by: Jane Pickering, MCP, MCIP
Director of Planning
r
V\
Approved by: Frank Quinn, MBA, P.Eng
M: Public Works & Development Services
/77
Concurrence: J. L. (Jim) Rule
Chief Administrative Officer
AE/dp
The following appendices are attached hereto:
Appendix A - Subject Map
Appendix B - Bylaw No. 6506 - 2007
-4-
9418
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APPENDIX A
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13080 240 STREET
MAPLE RIDGE
8:
CORPORATION OF
THE DISTRICT OF
MAPLE RIDGE
PLANNING DEPARTMENT
DATE: Aug 1, 2007 FILE: CP/059/07 BY: PC
APPENDIX B
CORPORATION OF THE DISTRICT OF MAPLE RIDGE
BYLAW NO. 6506-2007.
A Bylaw to amend the Official Community Plan
WHEREAS Section 882 of the Local Government Act provides that the Council may revise the
Official Community Plan;
AND WHEREAS it is deemed desirable to amend Section 10.3, Part IV - Silver Valley Area Plan,
Figures 2, 3D and 4 of the Official Community Plan;
NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open
meeting assembled, ENACTS AS FOLLOWS:
This Bylaw may be cited for all purposes as "Maple Ridge Official Community Plan
Amendment Bylaw No. 6506-2007."
2. Figure 2 and Figure 3D are hereby amended for that parcel or tract of land and premises
known and described as:
Lot 10, Section 27, Township 12, New Westminster Plan 2622
and outlined in heavy black line on Map No. 733, a copy of which is attached hereto and
forms part of this Bylaw, is hereby redesignated to Conservation.
3. Figure 4 is hereby amended for that parcel or tract of land and premises known and
described as:
Lot 10, Section 27, Township 12, New Westminster Plan 2622
and outlined in heavy black line on Map No. 733, a copy of which is attached hereto and
forms part of this Bylaw, is hereby added to Conservation.
4. Maple Ridge Official Community Plan Bylaw No.6425-2006 is hereby amended accordingly.
READ A FIRST TIME the day of , A.D. 200 .
PUBLIC HEARING HELD the day of , A.D. 200 .
READ A SECOND TIME the day of , A.D. 200 .
READ A THIRD TIME the day of , A.D. 200 .
RECONSIDERED AND FINALLY ADOPTED, the day of , A.D. 200 .
MAYOR CORPORATE OFFICER
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P 2622
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NADLE
Bylaw No.
Map No.
From:
To:
PI9GE OFFICIAL CON
6506-2007
733
Low Density Urban Residential
Conservation
VU
\QTY PLA\ AMENDING
MAPLE RIDGE
British Columbia
1:2000
MAPLE RIDGE
"' British Columbia.
TO:
FROM:
DISTRICT OF MAPLE RIDGE
His Worship Mayor Gordon Robson
and Members of Council
Chief Administrative Officer
DATE: August 28, 2007
FILE NO: RZ/034/07
ATTN: C of W
SUBJECT: First Reading
Maple Ridge Zone Amending Bylaw No. 6505-2007
10529 245B Street & 10579 245B Street
EXECUTIVE SUMMARY:
An application has been received to rezone the subject property from RS -2 (One Family Suburban
Residential) to RS -1b (One Family Urban (Medium Density) Residential), to permit a 9 lot
subdivision. This application is in compliance with the Albion Area Plan.
RECOMMENDATIONS:
1. That Zone Amending Bylaw No. 6505-2007 be given first reading and be forwarded to
Public Hearing; and
2. That the following terms and conditions be met prior to final reading.
i) Registration of a Rezoning Servicing Agreement including the deposit of security as
outlined in the Agreement;
ii) Registration of Section 219 Covenant for a Geotechnical Report that addresses the
suitability of the site for the proposed development;
iii) Road and walkway dedication as required;
DISCUSSION:
a) Background Context:
Applicant: ABM Engineering Services, A B Mikes
Owner: Joao M Da Costa
Nick S Tarasiuk
Bibiane J Tarasiuk
Grazia Pacheco
Paul Amaral
James R Isherwood
Legal Description: Lot: 5 & 6, Township: 12, Plan: 72100
1102
OCR
Existing:
Proposed:
Zoning:
Existing:
Proposed:
Surrounding Uses:
North:
South:
East:
West:
Use:
Zone:
Designation
Use:
Zone:
Designation:
Use:
Zone:
Designation:
Use:
Zone:
Designation:
Existing Use of Property:
Proposed Use of Property:
Site Area:
Access:
Servicing:
Companion Applications:
b) Project Description:
Low/Medium Density Residential
Low/Medium Density Residential
RS -2 (One Family Suburban Residential)
RS -lb (One Family Urban (Medium Density)
Residential)
One Family Residential
RS -lb (One Family Urban (Medium Density)
Residential
Residential Low/Medium Density
One Family Residential
RS -2 (One Family Suburban Residential)
Residential Low/Medium Density
One Family Residential
RS -2 (One Family Suburban Residential)
Residential Low/Medium Density
Institutional
P-1 (Park and School)
Institutional
One Family Residential
One Family Residential
0.80 HA (1.98 acres)
245 Street and 2456 Street
Full Urban
SD/034/07 & VP/034/07
An application has been submitted to rezone the properties located at 10529 & 10579 2458 Street
from RS -2 (One Family Suburban Residential) to RS -1b (One Family Urban (Medium Density)
Residential) to permit the subdivision into 9 lots. The minimum parcel size prescribed for the RS -1b
(One Family Urban (Medium Density) Residential) zone is 557m2. The future lots will front onto 245
Street and 245B Street. It is proposed that the two existing dwellings and one garage building will
remain. The proposed single family lots created by subdivision will have a minimum lot area of 674
m2, which is consistent with the future lot pattern for the area.
c) Planning Analysis:
Official Community Plan:
Albion Area Plan
The properties are designated Low/Medium Density Residential on the Albion Area Plan and the
proposal complies with this land use designation in the Albion Zoning Matrix (Section 10.2.7).
Zoning Bylaw:
A preliminary review of the plans in relation to the Zoning Bylaw requirements has revealed that the
proposal complies with the bylaw, with exception to the height and siting of the existing accessory
building on the future Lot 4. The applicant is proposing to subdivide the property into 9 lots which
meet the minimum lot width, lot depth and lot area requirements of the RS -1b (One Family Urban
(Medium Density) Residential) zone.
A Development Variance Permit application has been received to vary the height of an existing
garage building from the maximum 4.5 m permissible under the proposed zone to 4.9 m. In
addition, the applicant has also requested a variance to the side yard setback for the existing garage
building on the proposed Lot 4 from the required 1.5 m to 1.15 m. The Planning Department is in
support of this request because the variance is adjacent to a dedicated walkway that will provide
pedestrian access to the school site to the West. This will be brought before Council for
consideration at a later date.
d) Interdepartmental Implications:
Engineering Department:
The Engineering Department reviewed the servicing for the development and provided their
comments as follows:
- The sanitary sewer on 245 Street requires extension to the north property line of the South
lot.
- The existing houses will connect to the new sanitary sewer main.
e) Environmental Implications:
The proposed development site gently slopes from southeast to northwest and is not impacted by
watercourses. A tree assessment has been completed for the site which identified two trees on Lot
9 that have potential to be retained.
CONCLUSION:
The proposed RS -1b (One Family Urban (Medium Density) Residential) zone conforms to the land
use designation in the Albion Area Plan zoning matrix. It is therefore recommended that application
RZ/034/07 be favourably considered and that Maple Ridge Zone Amending Bylaw No. 6505-2007
(Appendix B) be read a first time and be forwarded to Public Hearing.
-3-
Prepared by: Erika Syvokas
Planning Technician
16-u4
ed by: Jane Pickering, MCP, MCIP
Director of Planning
i,
Approved by: rank Quinn, MBA, P Eng
M: Publr orks & Development Services
Cone rrence: J. L. (Ji
Chief
ES/dp
le
nistrative Officer
The following appen ces are attached hereto:
Appendix A - Subject Map
Appendix B- Bylaw No. 6505-2007
Appendix C- Proposed Subdivision Plan
-4-
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SUBJECT PROPERTIES
5
1
P 75957
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245 B ST
P 75957
10578
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P 72100
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P 72100
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RIDGE
CORPORATION OF
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DATE: Apr 26, 2007 FILE: RZJ034/07 BY: PC
RNer fc____�\l
Appendix B- Bylaw No. 6505-2007 '
CORPORATION OF THE DISTRICT OF MAPLE RIDGE
BYLAW NO. 6505-2007
A Bylaw to amend Map "A" forming part
of Zoning Bylaw No. 3510 -1985 as amended.
WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 -
1985 as amended;
NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple
Ridge, in open meeting assembled, ENACTS AS FOLLOWS:
1. This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6505-2007."
2. Those parcels or tracts of land and premises known and described as:
Lot 5 Section 10 and 11 Township 12 Plan 72100 New Westminster District
And Lot 6 Section 10 and 11 Township 12 Plan 72100 New Westminster District
and outlined in heavy black line on Map No. 1405 a copy of which is attached hereto
and forms part of this Bylaw, are hereby rezoned to RS -lb (One Family Urban
(Medium Density) Residential)
3. Maple Ridge Zoning Bylaw No. 3510 -1985 as amended and Map "A" attached
thereto are hereby amended accordingly.
READ a first time the day of , A.D. 200 .
PUBLIC HEARING held the day of , A.D. 200 .
READ a second time the day of , A.D. 200 .
READ a third time the day of , A.D. 200 .
RECONSIDERED AND FINALLY ADOPTED, the day of , A.D. 200 .
MAYOR CORPORATE OFFICER
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28 48
1 P E EI
DOE ZONE AMEND \G
Bylaw No. 6505-2007
Map No. 1405
From: RS-2(One Family Suburban Residential)
Tn: RS— 1 b(One Family Urban(medium density)Residential
4
`.;MAPLE RIDGE
British. Columbia
1:2500
245
STREET
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au
14.
MAPLE RIDGE
9rilish Columhla
Deep Roots
Greater Heights
District of Maple Ridge
TO: His Worship Mayor Gordon Robson DATE: July 31, 2007
and Members of Council FILE NO:
FROM: Chief Administrative Officer ATTN: COW
SUBJECT: Demolition and Removal Order -11731 Fraser Street
EXECUTIVE SUMMARY:
Division 12 of Part 3 of the Community Charter authorizes Council to require the owner of a building
or other structure to remove or demolish or otherwise deal with the building or other structure where
Council considers that the building or other structure is in or creates an unsafe condition.
Over the past few years, Units 1, 2, 3 and 4, 11731 Fraser Street, Maple Ridge, BC, legally described
as Strata Lots 1, 2, 3 and 4, District Lot 398, Strata Plan NWSB have been vacant due to a fire in
April of 2005. The British Columbia Fire Code requires owners of vacant buildings to ensure the
building remains secure at all times to prevent safety concerns due to unauthorized entry.
Both Fire and Bylaw Enforcement staff have confirmed that the building has been insecure a total of
eleven times since October of 2006. Appendix A lists the dates that District officials have contacted
the property owner to report the building insecure along with a number of photographs of the
insecure building.
The RCMP has also reported attendance at the vacant building ten times since June 2006 for
various disturbances occurring in and about the vacant building. There is concern that this failure on
the part of the owner to secure the building in a manner that prevents unauthorized entry, may result
in personal injury to individuals due to the unsafe condition of the building and/or property damage
to surrounding buildings due to a fire.
RECOMMENDATION(5):
WHEREAS Division 12 of Part 3 of the Community Charter authorizes Council to require the owner of
a structure or erection to remove or demolish or otherwise deal with the building or other structure
where Council considers that the building or other structure is in or creates an unsafe condition.
AND WHEREAS Jagdev Singh Athwal is the registered owner (the "Owner") of Units 1, 2, 3 and 4,
11731 Fraser Street, Maple Ridge, BC, legally described as Strata Lots 1, 2, 3 and 4, District Lot
398, Strata Plan NWSB (the "Property"), and the Owner has failed to maintain the Property in a safe
and secure manner.
NOW THEREFORE, the Council of the District of Maple Ridge, in open meeting assembled, resolves
as follows:
1103
1. Council hereby declares that the Property is in and creates an unsafe condition, within the
meaning of Section 73(2)(a) of the Community Charter, as a result of being insecure on
numerous occasions over the past two years.
2. Council requires the Owner to demolish and remove, no later than thirty (30) days after a
copy of this resolution is delivered to him, Units 1, 2, 3 and 4, 11731 Fraser Street, Maple
Ridge, BC.
3. Council requires the Owner to fence the area where Units 1, 2, 3 and 4 were formerly
located. The fence must be stable and at least 1.5 metres tall.
4. In the event the Owner has not demolished and removed the units required to be removed
under Section 2 and fenced the area required by Section 3 within thirty (30) days after a
copy of this resolution is delivered to them, the District may by its own forces or those of a
contractor engaged by the District, enter on the Property and demolish and remove the units
required to be removed under Section 2 and fence the area required under Section 3.
5. In the event that the District takes action under Paragraph 4 of this resolution, the District
may recover the expense from the Owner, together with costs and interest, in the same
manner as municipal taxes in accordance with Sections 17, 258 and 259 of the Community
Charter.
DISCUSSION:
a) Background Context:
In April of 2005 a fire rendered the four townhouse units located at 11731 Fraser Street
uninhabitable. Fire restoration permits were issued for each of the units between April and
August of 2005 by the District of Maple Ridge. None of the repairs were completed and the
permits expired in April and July of 2007.
The British Columbia Fire Code requires owners of all vacant buildings to ensure the building
remains secure at all times to prevent safety concerns as a result of unauthorized entry.
Since October of 2006, both the Fire and Bylaw Enforcement Departments have responded
to 11731 Fraser Street on 11 separate occasions as a result of the building being insecure.
Orders to secure the building were issued to the Owner for each occurrence by District
officials. On a number of occasions it appeared that the building had been occupied as
articles of clothing and other items were noted by District officials. During the unauthorized
entry to the building many of the plumbing and electrical fixtures including wiring and piping
were removed rendering the units unsafe.
Fire Department officials continue to respond to concerns that the building is insecure.
Unfortunately, this requires resources and takes Fire officials away from completing other
duties. The municipality is not currently in a position to recover these costs from the property
owner and therefore the costs are borne by all taxpayers.
b) Desired Outcome(s):
It has been over two years since a fire occurred at the Property and although fire restoration
permits were issued for repairs to the building no works have occurred. In fact, many of the
undamaged fixtures, piping and wiring in the building have been removed by individuals who
have gained unauthorized entry to the building. This type of activity will certainly add to the
costs of repair and is a direct result of the failure to secure the building.
The Owner has suggested that repairs have not been completed due to a disagreement with
the insurance company over his claim for damages. During the past two years, District
officials have met with the Owner a number of times to impress upon him that he must
ensure that while the insurance claim remains outstanding, and no repair work is
commenced, the building must remain safe and secure. It was suggested to the owner that
he hire an individual to monitor the building and deal with any unauthorized entry
immediately. Unfortunately, no efforts that we are aware of have been made by the Owner to
address the problem of regular unauthorized entry.
The British Columbia Fire Code requires all property owners to secure vacant buildings from
unauthorized entry. The Owner of this particular building has made no attempts to work with
the District to resolve the ongoing problem of unauthorized entry. Rather, the Owner seems
to rely on District officials to alert him to a problem with the building. This practice cannot
continue and we are requesting that Council consider a demolition order to address this
dangerous situation.
c) Citizen/Customer Implications:
Insecure buildings create unsafe conditions for residents residing in the immediate
neighborhood. Fire officials are concerned that unauthorized entry into the building may
result in personal injury or accidental fire which may impact surrounding buildings. Insecure
buildings also attract homeless individuals and although the building may provide shelter
from the outside elements the building does not comply with any building code or health
requirements for occupation.
d) Financial Implications:
Dealing with insecure buildings requires on site inspections by either Fire or Bylaw Officers
with costs attributed to the general taxpayers.
It is uncertain what impact the demolition of the building will have on the Owner's insurance
claim.
e) Alternatives:
District officials can continue to respond to reports that the building is insecure and issue
orders to the Owner to secure the building.
Council may consider any alternatives for effectively dealing with the Property which may be
forthcoming from the Owner as a result of Council's consideration of a demolition order.
CONCLUSIONS:
The building located at 11731 Fraser Street has been vacant due to a fire since April of 2005. Over
the past year, District officials have attended the Property numerous times to deal with the building
being insecure. The Owner has been encouraged to take measures to effectively deal with the
situation but to date has done little to address the situation.
In order to address the safety concerns associated with the building at 11731 Fraser Street being
insecure on numerous occasions over the past year and the failure of the owner to seriously address
this situation, staff is recommending that the building be demolished.
Prepared by: Brock McDonald
Directorbf Business,Licences, Permits and Bylaws
7,14
{
Approved by: Frank Quinn
General Ma
er of Public Works and Development Services
Concurrence., J.L.(J^i1]re
1,0 Chief Administrative Officer
•
Attachments
Appendix 1
11731 Fraser Street, Maple Ridge, BC
Bylaw Enforcement Activity Files
Date
Complaint
Folder #
Photos Att'd
October 17, 2006
Insecure
06-119160
No
December 28, 2006
Insecure
06-123171
Yes
January 8, 2007
Insecure
Nil created
Yes
February 6, 2007
Insecure
07-106851
Yes
February 18, 2007
Insecure
07-107484
No
February 27, 2007
Insecure
07-108248
Yes
June 2, 2007
Insecure
07-113519
No
June 6, 2007
Insecure
07-113757
07-113743
Yes
June 20, 2007
Insecure
07-115247
Yes
July 26, 2007
Insecure
07-116821
Yes
July 31, 2007
Insecure
07-117046
Yes
MAPLE RIDGE
British Columbia`:
Deep Roots
Greater Heights
District of Maple Ridge
TO: His Worship Mayor Gordon Robson DATE: August 28,2007
and Members of Council FILE NO: EO1-035-001
FROM: Chief Administrative Officer ATTN: C of W
SUBJECT: St. Patrick's School Walk-a-thon
EXECUTIVE SUMMARY:
A request has been received from St. Patrick's School to use municipal streets for their annual Walk-
a-thon on Friday September 28, 2007 from 9:45 am to 1:00 pm. Participants will walk on sidewalks
and no road closures are required.
Authorization from Council is required in accordance with the "Maple Ridge Highway and Traffic By-
law 3136-1982" to allow the event to occur in Maple Ridge.
RECOMMENDATION:
THAT use of municipal streets be authorized for the St. Patrick's School Walk-a-thon on Friday
September 28, 2007, provided the conditions outlined in Schedule 'A' attached to the staff report
dated August 28, 2007 are met.
DISCUSSION:
a) Background Context:
From time to time, the Municipality is requested to allow the use of municipal streets for
organized events. Unless there are some unusual safety implications, approval is usually
given on condition that the Municipality be indemnified against any liability for injury or
damage resulting from the event. The conditions of approval of the event are attached as
"Schedule A."
The Walk-a-thon participants are scheduled to leave the school at 9:45 AM and return at
approximately 1:00 PM. Approximately 300 students and adults will be walking the route.
Participants will walk on sidewalks and there will be no road closures.
Participants will travel north on 227 Street to 128 Avenue, head east on 128 Avenue to 232
Street and head north on 232 Street to Maple Ridge Park. Participants will return using the
same route.
1104
b) Strategic Alignment:
Permitting of Maple Ridge street events promotes community development and often
highlights Maple Ridge's natural and built features.
c) Citizen/Customer Implications:
Permission to use municipal streets may cause some delays and inconveniences to other
road users. However, traffic control will be provided by the Walk-a-thon organizers.
d) Interdepartmental lmplications:
The road use permit establishes that the Walk-a-thon organizer must obtain the approval of
RCMP and must notify the Fire Department and BC Ambulance Services as well as
coordinate with Coast Mountain Bus Company (transit service).
e) Business Plan /Financial Implications:
The Business Plan recognizes that the District processes requests for use of municipal
streets as part of its services. The financial impact of the specific road use is limited to staff
processing effort.
f) Policy Implications:
Permission to use municipal streets is grantable under the District's policy practices.
g) Alternatives:
The District could refuse to permit the Walk-a-thon to occur. In this event, the organizer
would have to cancel the Walk-a-thon.
CONCLUSIONS:
From time to time, the District is requested to allow the use of municipal streets for various events
and activities. The St. Patrick's School Walk-a-thon has been held in Maple Ridge for several years
without incident. A
Submitted by: ,�c{idrew Wood, PhD., PEng.
Municie=I Ei:' eer
Approved by: F -nk Quinn, MBA, PEng.
enerll Manager: -Public Works & Development Services
Concu`'-nce: J.L. (1,r ) Rule
Chi Administrative Officer
AW/ml
Schedule 'A' To Council Memorandum Dated August 28, 2007
St. Patrick's School Walk-a-thon
Condition of Approval
Approval for the event is given on condition that the organizers:
1. provide all necessary traffic controls, parking and emergency access acceptable to the
R.C.M.P., and the Corporation of the District of Maple Ridge (the District);
2. notify local Fire Department, and Ambulance Services of the event;
3. make arrangements with Coast Mountain Bus Company for any required rerouting of buses;
4. obtain any required permits from the District of Maple Ridge Parks and Leisure Services
Department for park facility use;
5. advertise the event in a local newspaper and notify all surrounding businesses and residents of
the event (a minimum of one week prior to the event date);
6. must maintain access for emergency services to the effected areas at all times.
7. hold and save harmless the District from and against all claims, and damages arising out
of or in any way connected with the event;
8. obtain and maintain during the term of this event a comprehensive general liability
insurance policy providing coverage of not less than $5,000,000.00, naming the
Corporation of the District of Maple Ridge as an additional named insured and MUST
have the following statement written in the policy:
"Naming the District as an additional insured and providing that the said policy
shall not be cancelled, lapsed or materially altered without 30 days notice in
writing to the District."
Policies without this statement or an altered statement will NOT be accepted. The policy
shall also include a Cross Liability Clause. A copy of such policy shall be delivered to the
Corporate Officer prior to the event; and
9. refurbish all municipal infrastructure to an equal or better condition than that which
existed prior to the event, all within 24 hours of the completed event, to the satisfaction
of the District..
The Corporation of the District of Maple Ridge reserves the right to withdraw permission to use
municipal streets for this and future events should the organizers fail to comply with the above
requirements.
Chief Administrative Officer
SO YEAR
ANNIVERSARY
July 13, 2007
St. Patrick a School
Mr. Matthew Li
Maple Ridge Engineering Dept.
Corporation of the District of Maple Ridge
11995 Haney Place,
Maple Ridge, BC V2X 6A9
22589 121st Avenue, Maple Ridge, B.C. V2X 3T5
Telephone: 604-467-1571 _ Fax: 604-467-2686
email: schoor®stpatsschool.org
if1c- cc)
Dear Mr. Li,
St. Patrick's School requests permission to hold our annual Walk-a-thon on Friday,
September 28, 2007. We will leave the school at 9:45 am and return approximately
at 1:00 pm. Approximately 250 students and 50 adults will walk the route. The
following is the Walk-a-thon route:
Walk along 227th Street north to 128th Ave.
Proceed along 128th, East to 232nd Street
Turn on 232nd Street to Maple Ridge Park
Return route the same.
We are waiting to hear from Corporal R. E. Lemon for permission. All other agencies
in Maple Ridge will be notified.
Sincerely,
Mrs. Anne Kully,
Principal
08I22/200t 411:37 6044672686
S 1 1'A I S SCHOOL
HA6t 01/04
Patrick6 &hoof
FAX
SUBJECT:
22589 121st Avenue, Maple Ridge, B.C. V2X 3T5
Telephone 604,467-1571 Fax: 604-467-268G
ti iail. SCI Wulgs,patssd Wolin(
Date
Number of pages including cover sheet
1
FROM:
A 61 W h
Phone
1 (604) 467-1571
1 (604) 467-2686
website
www.stpatsschooLorg
E -Mail
school@stpatsschootorg
REMARKS: ❑ Urgent ❑ For your review L Reply ASAP ❑ Please Comment
A
AL. ...�_�. .. ...L
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08/22/2007 20:37 6044E72686
Au6.23, 2007 6.44AM
International
White Rock
G?1c>5-253'
To:
Named Insured:
ST HAlb bUHUUL t'Hlt CZ/ 114
No,1295 P. 2
141.16 international TOS Limited
CERTIFICATE OF INSURANCE
The Corporation of the District of Maple Ridge
11995 Haney Place
Maple Ridge, BC V2X 6A9
The Roman Catholic Archbishop of Vancouver
As Represented by St. Patrick's School
22589 —121 Avenue
Maple Ridge, BC V2X 3T5
RE Walkathon being held September 28. 2007
THIS IS TO CERTIFY THAT INSURANCE HAS BEEN AFFECTED AS FOLLOWS:
Policy Nos.:
Limits:
Coverage;
0106955FX01 - Primary Liability
CBC1909999 - Umbrella Liability
Primary Liability
$2,000.000.00 - Each Occurrence Limit
$2,000,000.00 - Aggregate Limit
Umbrella Liability
$3,000,000.00 - Each Occurrence Limit
$3,000,000.00 - Aggregate Limit
Commercial General Liability & Umbrella Liability
Including Cross Liability
Subject to the terms, conditions, and
exclusions of the applicable policies.
Insurance Services
mv.y.talNnmmnllnnecum
Insurers: Primary Liability: Ecclesiastical Insurance Office
Umbrella Liability. Lombard General Insurance Company
Policy Term: March 1, 2007 to March 1, 2008
It is hereby understood and agreed that The Corporation of the District of Maple Ridge is added
as an Additional Insured but only with respect to liability arising vicariously out of the Named
Insured's operations with respect to the above noted event
HUB INTERNATIONAL TOS LIMITED
1.
August 23, 2007
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Hcnd Office Abbotsford
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PAGE Oil
� St Patrick School W alk -a thon
MAPLE RIDGE
Brills h Columbia
Deep Roots
Greater Heights
District Of Maple Ridge
TO: His Worship Mayor Gordon Robson DATE: August 30, 2007
and Members of Council FILE NO: E01-035-001
FROM: Chief Administrative Officer ATTN: C of W
SUBJECT: Louis Leather Shop 7th Annual Fundraising Event
EXECUTIVE SUMMARY:
A request has been received from Louis Leather Shop to use municipal streets for their 7th Annual
Fundraising Event on Sunday October 7, 2007 between 12:00 noon and 5:00 pm. This year's event
is in support of the Ridge Meadows Hospital Foundation.
Authorization from Council is required in accordance with the "Maple Ridge Highway and Traffic By-
law 3136-1982" to allow the event to occur in Maple Ridge.
RECOMMENDATION:
THAT use of municipal streets be authorized for Louis Leather Shop 7th Annual Fundraising Event
on Sunday October 7, 2007, provided the conditions outlined in Schedule 'A', attached to the
staff report dated August 30, 2007 are met.
DISCUSSION:
a) Background:
From time to time the Municipality is requested to allow the use of municipal streets for
organized events. Unless there are some unusual safety implications, approval is usually
given on condition that the Municipality be indemnified against any liability for injury or
damage resulting from the event. The conditions of approval of the event are attached as
"Schedule A".
Louis Leather Shop is requesting permission to use municipal streets on Sunday October 7,
2007 for their 7" Annual Fundraising Event. The event will take place on Fraser Street and
would require that Fraser Street be closed to vehicle traffic from Lougheed Highway to North
Avenue from 10:00 AM to 5:00 PM.
b) Strategic Plan
Permitting of Maple Ridge street events promotes community development and often
highlights Maple Ridge's natural and built features.
1105
c) Citizen/Customer Implications:
Permission to use municipal streets may cause some delays and inconveniences to other
road users. However, the event organizers will provide traffic control.
In addition, the organizers will be distributing an information letter to affected businesses
and residents.
d) Interdepartmental lmplications:
The road use permit establishes that the event organizer must obtain the approval of RCMP,
for traffic control and must notify the Fire Department and BC Ambulance Services as well as
Coordinate with Coast Mountain Bus Company (transit service).
e) Business Plan/Financial Implications:
The Business Plan recognizes that the District processes requests for use of municipal
streets as part of its services. The financial impact of the specific road use is limited to staff
processing effort.
f) Policy Implications:
Permission to use municipal streets is grantable under the District's policy practices.
g) Alternatives:
The District could refuse to permit the event to occur. In this event, the organizer would
have to cancel the event.
CONCLUSIONS:
From time to time, the District is requested to allow the use of municipal streets for various events
and activities. Louis' Leather Shop Fundraising Event was held in Maple Ridge last year without
incident.
Andrew Wood, PhD
Muyfcippal Engin
Approved by:
rank Quinn, MBA, P.Eng.
General Man-:er: Puttlic Works & Development Services
Con
AW/ml
(Jim)ule '
Chief Adriiinistrative Officer
Schedule 'A' To Council Memorandum Dated August 30, 2007
Louis' Leather Shop 7th Annual Fundraising Event
Condition of Approval
Approval for the event is given on condition that the organizers:
1. provide all necessary traffic controls, parking and emergency access acceptable to the
R.C.M.P., and the Corporation of the District of Maple Ridge (the District);
2. notify local Fire Department, and Ambulance Services of the event;
3. make arrangements with Coast Mountain Bus Company for any required rerouting of buses;
4. advertise the event in a local newspaper and notify all surrounding businesses and residents of
the event (a minimum of one week prior to the event date);
5. notify surrounding businesses of pending road closures, by letter provided by the District of
Maple Ridge on behalf of the organizer;
6. must maintain access for emergency services to the effected areas at all times;
7. hold and save harmless the District from and against all claims, and damages arising out
of or in any way connected with the event;
8. obtain and maintain during the term of this event a comprehensive general liability
insurance policy providing coverage of not less than $5,000,000.00, naming the
Corporation of the District of Maple Ridge as an additional named insured and MUST
have the following statement written in the policy:
"Naming the District as an additional insured and providing that the said policy
shall not be cancelled, lapsed or materially altered without 30 days notice in
writing to the District."
Policies without this statement or an altered statement will NOT be accepted. The policy
shall also include a Cross Liability Clause. A copy of such policy shall be delivered to the
Corporate Officer prior to the event; and
9. refurbish all municipal infrastructure to an equal or better condition than that which
existed prior to the event, all within 24 hours of the completed event, to the satisfaction
of the District.
The Corporation of the District of Maple Ridge reserves the right to withdraw permission to use
municipal streets for this and future events should the organizers fail to comply with the above
requirements.
Chief Administrative Officer
Louis Leather Shop and Motorcycle Wear
11796 Fraser Street . Maple Ridge . B.C. V2X 6C7
August 21, 2007
To Whom It May Concern:
We are planning our six annual fundraiser for Louis Leather Shop and Motorcycle Wear.
It will be held Sunday October 7th 2007 at 11796 Fraser Street between 12 noon and 5pm.
We are planning to have a couple of bands play music. The Christian Motorcycle
Association will serve hot dogs and hamburgers as well as assist with security.
We have already submitted the street plan to the Ridge Meadows RCMP.
If you have any questions please call 604-466-5010. Thank you
Yours truly,
Louis Bayard
dba Louis Leather Shop
T'A anwnkl
CC W M IdrlC7:7 JAPP-E7'9f1H
H L . , 6 Pa I tci Ei<i�C
FORM 'A'
Details of the Event
Contact Person: [_ootS I3A14.e-�
Details: \,3(= ACC
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Sketch of Traffic Control Plan:
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} ;(c ;OP`-/ c '%Al`CIe
RCMP concurrence for the proposed Traffic Control Plan
The following agencies have been advised and acknowledge the event:
BC Transit
Fire Department
Ambulance Services
Other
ii7/ / r
MAPLE RIDGE
British Columbia::
Deep Roots
Greater Heights
TO:
District of Maple Ridge
His Worship Mayor Gordon Robson DATE: August 15, 2007
and Members of Council FILE NO:
FROM: Chief Administrative Officer
SUBJECT: Disbursements for the month ended July 31, 2007
EXECUTIVE SUMMARY:
Council has authorized all voucher payments to be approved by the Mayor or Acting Mayor, together
with the Director of Finance. Council authorizes the vouchers for the following period through
Council resolution. The disbursement summary for the past period is attached for your information.
Expenditure details are available to any Council member for review in the Finance Department.
RECOMMENDATION:
That the "disbursements as listed below for the month ended July 31, 2007 now be approved"
GENERAL $18,614,436
PAYROLL $ 1,215,081
PURCHASE CARD $ 119,344
$19.948,861
DISCUSSION:
a) Background Context:
The adoption of the Five Year Consolidated Financial Plan has appropriated funds and
provided authorization for expenditures to deliver municipal services.
The disbursements are for expenditures that are provided in the financial plan.
b) Community Communications:
The citizens of Maple Ridge are informed on a routine monthly basis of financial
disbursements.
1131
c) Business Plan / Financial Implications:
1. Bynett Construction Services standby power system
2. Emergency Communications dispatch levy third quarter
3. GV Sewerage & Drainage Jan-Jun'07 DCC collection
4. GV Water District water consumption Mar 28 - May 1
5. The municipality acts as the collection agency for other levels
agencies. The following collections were remitted in July.
a. Provincial School Tax
b. Albion Dyking District of Maple Ridge
c. Road 13 Dyking District of Maple Ridge
d. Tretheway Edge Dyking District of Maple Ridge
e. City of Pitt Meadows
d) Policy Implications:
$ 156,902
$ 253,620
$ 640,787
$ 337,385
of government or
$14,179,962
$ 72,165
$ 80,754
$ 33,258
$ 94,199
Approval of the disbursements by Council is in keeping with corporate governance
practice.
CONCLUSIONS:
The disbursements for the month ended July 31, 2007 have been reviewed and are in order.
Prepared by: G'Ann Rygg
Accounting Clerk II
Approved by: Dennis Sartorius, CA
Municipal Accountant
Approved by:' Pail Gill, BBA, CGA
GM - Corporate & Financial Services
Concurrence: J.L. (Jim) Rule
Chief Administrative Officer
gmr
VENDOR NAME
470417 BC Ltd
ADG Products
Albion Dyking District
BC Hydro
BC SPCA
Billesberger, Valerie
Boileau Electric & Pole Ltd
Bynett Construction Services
CUPE Local 622
Chairlines
Chevron Canada Ltd
City Of Pitt Meadows
Durante Kreuk Ltd.
Echologics Engineering Inc
Emergency Communications
Gr Vanc Sewerage & Drainage
Greater Vanc Water District
Guillevin International Inc
Hans Demolition & Excavating
Lidstone Young Anderson
Maple Ridge Historical Society
Maple Ridge Municipal Holdings
Medical Services Plan
Microsoft Licensing, GP:WRC-CA
Minister Of Provincial Revenue
Municipal Pension Plan BC
Novax Industries Corp
Pitt Meadows Heritage & Museum
Pitt River Quarries Ltd
Receiver General For Canada
CORPORATION OF THE DISTRICT OF MAPLE RIDGE
MONTHLY DISBURSEMENTS - PERIOD 7, 2007
DESCRIPTION OF PAYMENT
RCMP workout equipment
Screen printed banners
2007 collections
Hydro charges July
Contract July
Records & archives services Feb - Jun
Maintenance: Albion Sports Complex
Banners
Cameras
Cemetary
Harris Road Park
Leisure Centre
Library
Maple Ridge Campground
Municipal Hall
Pumpstations
.Randy Herman Building
RCMP
Rental properties
Street lights •
Standby Power System
Dues - pay periods 07/14 & 07/15
Randy Herman Building furniture
Leisure Centre furniture
Fuel
Dyking District 2007 collections
Downtown beautification
M RSS track
Cottonwood North Park
Condition assessment of water distribution system
Dispatch levy - third quarter
Jan - Jun'07 DCC collection
Waste disposal
Water consumption Mar 28 - May 1/07
Electrical supplies: Firehall
Operations
PM Rec. Centre
Building demolition at 13084 236 Street
Professional fees June
Quarterly fee for service payment
Monthly common costs July
Employee medical & health premiums
Annual software licensing
School tax remittance
Pension remittance
Traffic signal DTR @ 210 Street
Semi-annual fee for service
Gravel
Employer/Employee remit PP07/14 & 07/15
RCMP auction proceeds
Radio licences
7,365
245
3,576
913
150
128
216
139
482
5,842
135
501
61
6,654
15,764
14,204
8,255
8,146
678
640,787
1,129
13,806
1,131
261
AMOUNT
29,987
17,443
72,165
79,902
21,054
18,355
26,407
156,902
16,594
29,968
55,823
94,199
17,079
15,463
253,620
641,916
337,385
15,198
17,713
17,178
17,380
15,545
22,656
18,384
14,179,962
206,124
19,386
23,653
15,901
501,173
213
767 502,153
RG Arenas (Maple Ridge) Ltd
Ridge Meadow Comm Arts Council
Ridge Meadows Seniors Society
Ridge Meadows Youth & Justice
Ridgemeadows Recycling Society
Road 13 Dyking District
School District #42
South Ridge Mechanical Ltd
Telus Services Inc
Terasen Gas
Tretheway Edge Dyking District
Ultra -Tech Cleaning System Ltd
Valley Landscaping Ltd
Western Pacific Enterprises GP
Winvan Paving Ltd
Workers Compensation Board BC
Disbursements In Excess $15,000
Disbursements Under $15,000
Total Payee Disbursements
Payroll
Purchase Cards - Payment
TOTAL PERIOD 7 2007 DISBURSEMENTS
Ice rental Mar, Apr, May & Jun
Curling rink operating expenses Apr & May
Art Centre grant Aug
Theatre rental
Quarterly operating grant Jul - Sep
Fee for service
Senior week luncheon
2007 fee for service
Monthly contract for recycling Jul
Weekly recycling
Litter pick-up contract
2007 collections
Samuel Robertson turf field
Maintenance: Albion Fairgrounds
Firehall
Greg Moore Youth Centre
Hammond Pool
Hammond Stadium
Haney House
Leisure Centre
Municipal Hall
PM Fam Rec Centre
PM Museum
Randy Herman Building
RCMP
Rental Properties
Internet & email services May, Jun & Jul
Gas July
2007 collections
Maintenance July: Firehalls
Library
Municipal Hall
Operations Centre
Randy Herman Building
RCMP
Cottonwood North Park
Information services critical load isolation
Traffic circle at 105 Ave & Tamarack Lane
224 Street Improvements
203 Street Bike Lanes
210 Street & Dewdney Trunk Road
2007 roadwork projects
Employer/Employee remittance 2nd qtr 2007
PP 07/14 & 07/15
GMR
Y'.\Finance\Accounting \AP Remittances {Disbursements)\2007MMnmMy Council Report 2007 xIsJJUL'07
198,425
9,941 208,366
36,870
60 36,930
36,450
500
120
72,603
1,848
206
1,156
657
382
2,871
5,375
130
4,729
191
243
191
6,556
884
254
1,129
4,294
4,756
556
3,705
3,832
20,239
15,396
52,324
24,735
20,588
37,070
20,000
74,657
80,754
80,044
23,619
16,475
19,958
33,258
18,272
20,470
22,260
133,282
67,887
17,848,795
765,641
18,614,436
1,215,081
119,344
19,948,861
MAPLE RIDGE
Brill
Columbia)
Deep Roots
Greater Heights
District of Maple Ridge
TO: His Worship Mayor Gordon Robson DATE: September 5, 2007
and Members of Council FILE NO:
FROM: Chief Administrative Officer ATTN: Committee of Whole
SUBJECT: Property Tax and Utility Billing System
EXECUTIVE SUMMARY:
The current taxation and utility software was developed in-house in the early 1980's and has served
us well, but is in need of replacement. A Request for Proposal was issued in May 2007 and the
District received submissions from CSDC Systems Inc and Tempest Development Group.
Evaluations and demonstrations have been conducted by.a team of staff from Finance, Information
Services and Development Services. The recommendation from this team is to proceed with
negotiations with Tempest Development Group for the replacement of our tax and utility system. We
hope that the negotiations result in a contract that can be brought forward for Council's
consideration.
RECOMMENDATIONS:
That staff be authorized to enter into negotiations with the Tempest Development Group for the
replacement of the existing Taxation and Utility billing system, noting that funding for this project is
included in the approved 2007-2011 Financial Plan
DISCUSSION:
a) Background Context:
The current taxation and utility software was developed in-house in the early 1980's and has
served us well. Over the years, changes and improvements have been made to keep it
functional. Such changes have required significant effort because the system does not easily
interface with standard desktop software. Staff access to data has also been difficult due to
system limitations. Customers are also seeking online access and such access is not possible
without extensive modifications. Overall, significant effort has been required from our
Information Services Department to support this system.
The Information Technology (IT) Strategic Plan developed in 1999 recommended the migration to
software packages installed on more current architecture that allowed integration with the Oracle
relational database, networks and with desktop programs like Word and Excel. This migration
has been in progress for some time. AMANDA and ESRI (GIS) are but two examples of such
migrations.
1132
a) Background Context (cont'd.):
A Request for Proposal was issued in May 2007 and the District received submissions from
CSDC Systems Inc and Tempest Development Group. Evaluations and demonstrations have
been conducted by a team of staff from Finance, Information Services and Development
Services. The recommendation from this team is to proceed with negotiations with Tempest
Development Group for the replacement of our tax and utility system. We hope that the
negotiations result in a contract that can be brought forward for Council's consideration.
b) Desired Outcomes:
We hope to have a new taxation and utility system in place for the 2008 billings.
c) Strategic Alignment :
The recommendation is in alignment with the IT Strategic Plan
d) Citizen/Customer Implications:
The implementation will result in improved service delivery to customers through online access
to property tax information, including the electronic filing of home owner grants. We also hope to
improve service to lawyers and notaries for conveyancing purposes by allowing them to produce
their own tax certificates.
Improved access to taxation and assessment data by staff will assist them in their customer
service. It will also give staff greater flexibility in analysis and research.
e) Interdepartmental Implications:
Implementation and support will be cross- departmental. The Finance Department will be actively
involved in this project and this is reflected in their current workplan. There will also be a big
impact on the Information Services Department in terms of the support and services that they
will be required to provide. While they will have to provide less programming support for a new
system, they will be required to provide more support in other areas, notably web and data base
support services.
f) Business Pian/Financial Implications:
Funding for this project is included in the approved 2007-2011 Financial Plan
7
g) Alternatives:
We could stay with our current software but there would be risks attached to this. For instance,
the existing program is written in a declining computer language (COBOL) with an old data base
and as such, has a limited life expectancy. Our ability to keep up with customer service needs in
terms of Internet capability, and changes related to other taxing authorities would also be
limited.
CONCLUSIONS:
Prospective vendors have been evaluated and Tempest Development Group is the preferred vendor.
Prepared by: Kathleen Gormley, Mbnager of Finance Business Systems
Approved by: John(Bastaja, Chief'Information Officer
14.1
Approved by: ' l aul Gill, General Manager: Corporate and Financial Services
Concurrence: ('J.L (Jim) Ru'le
Chief/Administrative Officer
MAPLE RIDGE
jBntish CaIumba '...
Deep Roots
Greater Heights
DISTRICT OF MAPLE RIDGE
TO: His Worship Mayor Gordon Robson DATE: June 18, 2007
and Members of Council FILE NO:
FROM: Chief Administrative Officer ATTN: COW
SUBJECT: Fee for Service Agreement for the provision of Animal Control Services and
Shelter Operations.
EXECUTIVE SUMMARY:
The current Fee for Service Agreement with the SPCA for the provision of Animal Control and Shelter
Operations expired December 31, 2006. Staff solicited expressions of interest for the provision of
these services through two calls for proposals covering both the current operation which includes the
enforcement of the Dog Control Bylaw and the operation of the Animal Shelter and a second
proposal call covering only the enforcement of the Dog Control Bylaw. In each case, proposals were
only received from the SPCA.
The attached Fee for Service Agreement focuses on service standards in the areas of animal care,
animal adoptions, volunteer programs, customer service, staff qualification and training, animal
control, emergency response, financial and statistical reporting and shelter operations. The
suggested term of the agreement is from January 2007 until December 2011. It should be noted
that the Fee for Service Agreement can be terminated by either party with six months notice and it
will be necessary to amend, renegotiate or terminate the Fee for Service Agreement when the
District proceeds with the construction of a new Animal Shelter.
RECOMMENDATION(S):
That the Mayor and Corporate Officer be authorized to sign and seal the attached Fee for Service
Agreement with the BCSPCA for the provision of Animal Control Services and Shelter Operations
within the District of Maple Ridge; and further that the Business Licences, Permits and Bylaws
Department implement a comprehensive dog licensing program.
DISCUSSION:
a) Background Context:
Historically, the enforcement of the District's Animal Control Bylaw and the operation of the
Animal Shelter have been delivered through a series of Fee for Service agreements between
the District and the SPCA. The Fee for Service Agreement identifies a number of service
standards in the areas of animal control, animal care, volunteer programs, customer service,
1133
b) Desired Outcome(s):
To effectively enforce the Maple Ridge Dog Pound and Dog Control Bylaw and operate the
Districts Animal Shelter by ensuring that the service provider meets the established service
standards noted in the Fee for Service Agreement.
c) Citizen/Customer Implications:
The attached Fee for Service agreement requires the Animal Shelter to be open to the public
and an Animal Control Officer to be available to respond to complaints on Monday through
Friday between the hours of 9:00 am to 6:00 pm and on Saturday and Sunday between the
hours of 9:00 am to 5:00 pm. A designated employee of the SPCA will act in the capacity of a
volunteer coordinator to promote local involvement in programs such as dog walking, foster
parenting, care and grooming of shelter animals and adoption programs. All staff at the
shelter receive formal training in the areas of animal welfare, animal assessments, cruelty
investigations, customer service and operational policies and procedures. The SPCA is
required to maintain comprehensive files on all calls for service and provide statistical
reports to the municipality on a regular basis.
d) Business Plan/Financial Implications:
The cost of the proposal for the first year of the agreement totals $252,071.00 and includes
$139,729.00 for dog control enforcement services and $112,342.00 for the operation of
the animal shelter. Additional costs for the provision of these services include approximately
$20,000.00 for building maintenance and supplies. These costs are offset by budgeted dog
licensing revenues of $183,225.00 for a net expenditure of $88,846.00. These costs
compare to a 2006 actual net expenditure for the same service standards of approximately
$158,000.00. The reduction in net expenditures is attributed to the 2007 increase in dog
licensing fees charged by the municipality.
The proposed agreement includes a provision for the municipality to receive all dog licence
revenues as opposed to previous agreements which saw the SPCA retain 75% of dog licence
revenues collected after the 1st of March. Staff are confident that with a comprehensive dog
licensing program operating out of the Bylaw Enforcement and Licensing Department, it is
possible that once the program is operational revenues generated from dog licensing fees
could offset all expenses incurred for the provision of animal control and care services.
These savings could then be applied to the construction costs of a new animal shelter.
Once the District of Maple Ridge and the BCSPCA enter into a Fee for Service Agreement,
discussions concerning funding sources and construction of a new animal shelter will
continue. Staff will provide an update on progress towards the construction of a new animal
shelter in the near future.
e) Alternatives:
Council may choose to provide in house services for the delivery of animal control and care
services. It is anticipated that this method of service delivery will result in increased
expenditures over those included in the Fee for Service Agreement.
CONCLUSIONS:
Staff are recommending that the attached Fee for Service Agreement with the BCSPCA be signed
and sealed by the Mayor and Municipal Clerk.
Prepared by: Brock McDonald
Director of,Bu5iness Licences, Permits and Bylaws
Approved by:
ank Quinn
G.M. Public Works and Develor,;,, nt Services
Concurrence: J.L. (Jim) ' ule
Chief Ad inistrative Officer
BM/bm
SPCA
CONTRACT FOR SERVICES
THIS AGREEMENT made the day of 2007
BETWEEN:
AND:
THE DISTRICT OF MAPLE RIDGE, a District Municipality
under the Municipal Act, RSBC, 1979, Chp 290 and having
its offices at 11995 Haney Place, in the Municipality of
Maple Ridge, in the Province of British Columbia, V2X 6A9;
(hereinafter called the "District")
OF THE FIRST PART
THE BRITISH COLUMBIA SOCIETY FOR THE PREVENTION OF
CRUELTY TO ANIMALS, duly constituted under the
Prevention of Cruelty to Animals Act, RS Chp 372 1996, and
having its head office at 1245 7 Ave E, Vancouver, in the
Province of British Columbia, V5T 1R1 and having a local
shelter office at 10235 Industrial Avenue, Maple Ridge;
(hereinafter called the "SPCA")
OF THE SECOND PART
WHEREAS the District recognizes the commitment, excellence and dedication of the SPCA;
AND WHEREAS, both the District and the SPCA want their relationship formalized in order to
assist them in the budgeting and planning of their respective operations;
THIS AGREEMENT WITNESSETH in consideration of the premises and of the covenants and
agreements of the parties hereto, the parties hereto agree as follows:
Definitions
1. In this Agreement, unless the context otherwise requires:
"animal control services" means all the work and services required to be
performed by the SPCA under this agreement.
"bylaws" means the District of Maple Ridge dog licensing and animal control
bylaws; and the District of Maple Ridge cat spaying and neutering bylaw.
"shelter" means the District of Maple Ridge animal shelter presently located
at 10235 Industrial Avenue, Maple Ridge.
"pound" means the District of Maple Ridge animal shelter located at 10235
Industrial Avenue, Maple Ridge.
Any word or term not otherwise defined has the meaning given to it in the
District's animal control bylaw.
Scope
2. The scope of the agreement includes but is not limited to seven broad
objectives:
a) to ensure public safety with respect to contact with animals.
b) to address all public concerns relating to "nuisance" caused by
domestic animals (for the purposes of this agreement "domestic
animals" shall include dogs and cats);
c) to ensure the humane treatment of animals within the District;
d) to provide broad ranging and quality public education in order to
facilitate the above;
e) to partner with the District in providing quality dog control services.
f) to implement and maintain a comprehensive volunteer program,
including, without limitation, dog walking, dog grooming, adoption
assistance, fostering and humane education.
g) to liaise and where feasible, collaborate with other local or regional
groups involved in animal welfare.
Term
3. The term of this Agreement shall be for five (5) years from January 1, 2007,
to December 31, 2011, inclusive.
-'3-
Performance of Services
4. The SPCA shall perform animal control services for the term in accordance
with the terms and conditions set out in this agreement.
Duties of the SPCA
5. The SPCA acknowledges that the District has appointed the SPCA as the
poundkeeper of the District under the bylaw, and the SPCA agrees to exercise the
powers and perform all the duties of the poundkeeper as set out in the bylaw. This
includes without limitation the following:
a) to exercise the powers and perform the duties of animal control services as
set out in the bylaws; in and for the District at any and all times during the
term of this agreement and without limiting the generality of the foregoing to
pick up or receive and impound, hold for claim by the owners or attendant in
care, and dispose of by adoption or transfer, unlicensed stray dogs and
licensed dogs or other domestic animals;
b) to provide food, water, shelter and veterinary care, where appropriate to all
animals received at the shelter;
c) enforce all laws and bylaws and regulations in effect from time to time of
local, provincial and federal authorities having jurisdiction pertaining to the
control of animals; within the agreed response times and parameters
established between the District and the SPCA
d) respond, investigate and attend to complaints from the public regarding dogs
at large or unlicensed or otherwise in contravention of the bylaw within the
agreed response times and parameters established between the District and
the SPCA;
e) to provide the necessary communications equipment for two-way radio
communication together with a base station, telephone recorder and mobile
equipment as necessary in the performance of animal control services;
f) respond, investigate and attend to any complaint alleging a vicious or
dangerous dog running at large, as defined by the bylaw, within the agreed
response times and parameters established between the District and the
SPCA;
g)
maintain regular contact with the Bylaw Enforcement Department and the
RCMP in order to maintain a cooperative working relationship that provides
seamless delivery of animal control services. This includes the exchange of
after hours telephone numbers of local personnel for 24 hour emergency
response;
h) responsible for operation of shelter including payment of all operating costs;
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In Addition The SPCA Will Provide The Following Services:
Shelter Operations/Animal Care
1) the shelter will accept all stray or homeless domestic animals to the best of
its ability.
2) all animals at the shelter will be provided on a daily basis with good quality
food which meets all the protein requirements and sustenance required to
keep the animal in good health.
3) all animals will be monitored daily in relation to the animals medical
condition and those animals who appear sick will immediately receive
appropriate veterinary care. The SPCA undertakes to have a certified Animal
Health Technician examine each animal at the shelter a minimum of once per
week.
4) all animals entering the shelter will be appropriately vaccinated with the
exception of very young animals and nursing mothers.
5) all animals requiring medical attention beyond the scope of SPCA staff will be
taken to a veterinarian for treatment.
6) all animals at the shelter will be exercised regularly.
7) the euthanasia of animals received by the SPCA will be restricted to those
animals in critical distress under the Prevention of Cruelty to Animals Act,
who are terminally ill with no hope of recovery; the animal is aged in the
sense that it has lost control of normal faculties; the animal is extremely
aggressive and as such poses a danger to the public. Records of all animals
euthanized, along with the reason for the procedure, will be submitted to the
District of Maple Ridge.
Shelter Operations/Adoptions
1) the SPCA will promote and operate an animal adoption program. The SPCA
will be expected to aggressively promote the adoption program by way of its
own Website, the District of Maple Ridge Website, community service
announcement programs, written materials, public event attendance and
other effective means.
2) A pre -adoption form satisfactory to the District of Maple Ridge must be
completed by all applicants prior to an adoption and all applicants must meet
all requirements highlighted on the adoption application.
3) the SPCA will ensure the following measures are carried out for each animal
prior to the adoption:
— the animal is spayed/neutered
— micro -chipping of the animal/or
-4-
— tattooing of the animal
— literature is provided on proper care and handling for the specific animal
species being adopted.
— a short checklist on each animal noting any obvious traits is provided to
prospective owners.
Shelter Operations/Volunteer Management
1) the SPCA will operate a volunteer program to operate from the shelter.
2) the SPCA will designate a staff person at the shelter to act in the capacity of
volunteer coordinator and this individual will be trained in the area of
volunteer coordination. The SPCA furthermore undertakes to involve its
General Manager: Volunteer Development in the further development of the
volunteer program within the District.
3) volunteer programs including dog walking; dog and cat grooming; shelter
maintenance/cleaning including kennels; food preparation/feeding; foster
parents; animal adoptions; office assistants; and others where appropriate
will be available at the shelter.
4) all volunteers will be screened for suitability with the aid of a screening form
designed by the SPCA for all volunteer positions. All volunteers will abide by
the terms and conditions established by the Society from time to time.
5) job descriptions/orientation sheets for each volunteer position will be
available and will include the duties of the position and the expectations and
responsibilities of the SPCA.
6) volunteer recognition programs and events will be held regularly.
Shelter Operations/Customer Service/Staff Qualifications
1) all employees at the shelter will provide excellent customer service and
the SPCA will develop a procedure for encouraging customer feedback
including the development of customer feedback forms and procedures
acceptable to the District of Maple Ridge for the tracking and resolution of
customer complaints. Quarterly reports detailing customer
complaints/resolutions will be forwarded to the District of Maple Ridge.
2) the SPCA will maintain a telephone information line to provide after hours
information on shelter operating hours, emergency phone numbers, 24 hour
veterinary service providers, and other relevant information.
3) the SPCA will provide information to the general public on how to properly
care for their animal by way of its own Website, the municipal Website and
written materials available at the shelter and other public facilities.
4) all employees working at the shelter will have received training in animal
control and welfare from a recognized institution/program and/or receive
ongoing training as necessary.
-5-
5) the SPCA will ensure all employees at the shelter receive regular performance
evaluations.
Hours of Operation and Staffing
6. The animal shelter will be open to the public from 9:00 am until 6:00 pm Monday to
Friday and 9:00 am to 5:00 pm Saturday and Sunday excluding statutory holidays.
SPCA staff will make themselves available for flexible evening hours as needed. Staff
will be available to respond to emergencies including dangerous/vicious dogs at
large; injured animals; other calls requiring immediate attention 24 hours per day
seven days per week.
The staff operating from the shelter will include a full time shelter supervisor, a full
time Animal Control Officer, 1.5 Animal Control Attendants and a full time
receptionist. The SPCA also agrees to provide a half time Manager and an Animal
Protection Officer to investigate incidents of animal cruelty in the District.
Fees Collected by the SPCA
7. The SPCA will retain all fees collected at the animal shelter with the exception of the
licence fees which will be remitted to the District on the first day of each month.
Payment
8. Subject to the terms and conditions of this Agreement, and in consideration of the
performance of the services set out in Section 5 above, the District shall pay to the
SPCA:
a) For the period commencing January 1, 2007, and ending December
31, 2007, the amount of Twenty One Thousand Sixty Dollars
($21,060.00), monthly, payable on the first day of each month.
b) For the period commencing January 1, 2008, and ending December
31, 2008, the amount of Twenty One Thousand Six Hundred and
Ninety Two Dollars ($21,692.00), monthly, payable on the first day of
each month.
c) For the period commencing January 1, 2009, and ending December
31, 2009, Twenty Two Thousand Three Hundred Forty Three Dollars
($22,343.00), monthly, payable on the first day of each month.
d) For the period commencing January 1, 2010, and ending December
31, 2010, Twenty Three Thousand Thirteen Dollars ($23,013.00),
monthly, payable on the first day of each month.
e) For the period commencing January 1, 2011, and ending December
31, 2011, Twenty Three Thousand Seven Hundred Three Dollars
($23,703.00), monthly, payable on the first day of each month.
-6-
f) The District of Maple Ridge will provide .65 cents per pound for the
incineration of pathological waste as a result of dead animals
received by the shelter or animals euthanized at the shelter.
Financial Statements
9. The SPCA will provide to the District:
a) an annual Business Plan developed by and for the shelter in a form
acceptable to the District by June 15, 2007, the first year of this
agreement, and by October 31, preceding the business plan year, for
each subsequent year, and
b) an annual financial budget for the total shelter/pound
operation by June 15, 2007, the first year of this Agreement,
and by October 31 preceding the budget year, for each
subsequent year; and
c) annual financial statements (with budget and prior year
comparisons) no later than 180 days after the fiscal year end
of the SPCA.
d) a statement of annual donations submitted to the SPCA by
Maple Ridge residents for use in local animal humane
activities.
Operating Reports
10. The SPCA will provide monthly and annual operating reports which will contain the
following:
a) numbers of animals by type:
(i) received by the shelter
(ii) adopted
(iii) returned to owner
(iv) transferred to other shelters
(v) euthanized
(vi) picked up dead
(vii) carried forward
(viii) complaints on dogs at large
(ix) other (as outlined in the SPCA proposal for service
provision)
b) a breakdown of the numbers in (a) that relate to the pound
operation;
c) a breakdown of the animals in (a)(v) that were reasonably not
adoptable due to health or old age;
_7
d) a narrative report on significant issues and events at the
shelter for the report period.
A representative of the SPCA will make semi annual presentations to the municipal
Council on issues relating to animal services within the District including updates on
the operation of the shelter, volunteer activities, public comments and other
significant issues. An annual written summary will also be provided.
Insurance
11. The SPCA must obtain and maintain in force for the term:
a) Comprehensive General Liability Insurance coverage in the amount of
Five Million Dollars ($5,000,000.00) for each occurrence for bodily
injury, death or property damage on an all risk occurrence basis. The
said coverage must include coverage for all SPCA volunteers.
b) The SPCA agrees to obtain and maintain during the term of this
Agreement, in the name of the SPCA, at the SPCA's expense,
insurance on all the SPCA's equipment, including motor vehicles,
sufficient to replace the equipment as well as liability and collision
insurance in an amount acceptable to the District.
c) The SPCA will name the District as an additional insured on all
insurance policies and the insurance shall contain a provision that
the insurance shall apply as though a separate policy has been
issued to each named insured. If the SPCA fails to obtain the
required insurance, the District may obtain and maintain such
insurance policies in the name of the SPCA and the SPCA hereby
appoints the District as its true and lawful attorney to do all things
necessary for the purpose. All moneys expended by the District for
insurance under this section must be paid by the SPCA upon invoice
from the District.
d) Each policy of insurance mentioned above, must provide that it
cannot be cancelled, lapsed or materially altered without at least
thirty (30) days notice in writing to the District by registered mail.
e) The District will require the SPCA to handle any claims made against
the SPCA and make full compensation for any injury or damage done
to or sustained by the District or any person or persons or any
building or thing or any other property whatsoever and settle all
claims in respect thereof and indemnify, protect and save harmless
the District from and against all claims, demands, suits or actions of
every kind, description and nature whatsoever arising out of or in any
connection with the fulfilment of the contract including costs incurred
by the District for defence of any such claims and in respect of
anything done, suffered or omitted in the execution of or in
connection with the contract.
-8-
f) The SPCA agrees to provide to the District proof of the above
mentioned insurance before commencing any work under this
Agreement.
General Provisions
12. This Agreement shall not be assigned in whole or in part by the SPCA, without
the prior written consent of the District and any assignment made without
that consent is void and of no effect.
13. This is an Agreement for the performance of services and the SPCA is
engaged under the Agreement as an independent contractor for the sole
purpose of providing the services. Neither the SPCA nor any of the SPCA's
members are engaged under this Contract as an employee, servant or agent
of the District.
14. The SPCA agrees to be solely responsible for any and all payments and
deductions required to be made by law including those required for Canada
or Quebec Pension Plans, Unemployment Insurance, Worker's Compensation,
Goods and Services Tax or Income Tax.
15. The SPCA shall not represent itself to be nor in any way hold itself out to be
an employee or agent of the District.
16. This agreement may not be amended nor modified nor shall any of its terms
and conditions be waived except by subsequent agreement in writing
executed by both parties.
17. Any notice, request, direction or other communication desired or required to
be given or made hereunder by either party shall be given or made in writing
and may be served on the District or the SPCA by registered mail to the
District or to the SPCA at the address shown on page 1 of this contract,
respectively, and any notice, request, direction or other communication so
given or made shall be deemed to have been effectively given
a) if served personally, on the day it is delivered; and
b) if forwarded by registered mail, when the postal receipt is
acknowledged by the other party.
18. This agreement constitutes the entire agreement between the parties with
respect to the subject matter of the contract and supersedes all previous
negotiations, communications and other agreements relating to it unless they
are incorporated by reference herein.
19. The SPCA acknowledges that the buildings situate on the property at 10235
Industrial Avenue forms part of the lands and premises, the registered owner
of which is the District
-9-
20. The SPCA agrees that the District may inspect, review, possess or copy
records created, received, and/or acquired that are directly related to the
provision of animal control services as set out in this agreement.
Termination
21. This agreement may be terminated by either party only upon the breach of a
fundamental term of this agreement and once ninety (90) days notice is
provided to the other party. The District shall pay the SPCA for the services
satisfactorily performed to the termination date.
22. This agreement may be terminated by either party without cause once six
months notice is provided to the other party. The District shall pay the SPCA
for services satisfactorily performed to the termination date.
IN WITNESS WHEREOF the parties hereto have executed this agreement as
of the day and year first above written.
The Corporate Seal of THE DISTRICT OF
MAPLE RIDGE was hereunto affixed in
the presence of:
MAYOR
CLERK
The authorized signatory for BRITISH
COLUMBIA SOCIETY FOR PREVENTION OF
CRUELTY to ANIMALS signed this
agreement in the presence of:
Witness' Name
Address
Occupation
- 10 -
Authorized Signatory
Authorized Signatory
4*
MAPLE RIDGE
British Columbia
Deep Roots
Greater Heights
TO:
District of Maple Ridge
His Worship Mayor Gordon Robson DATE: September 5, 2007
and Members of Council FILE NO:
FROM: Chief Administrative Officer ATTN: C.O.W.
SUBJECT: Request for Proposal - Preventative Maintenance Services for HVAC
EXECUTIVE SUMMARY:
Proposals for Preventative Maintenance Services for Heating, Ventilation, and Air -Conditioning
(HVAC) were received from five reputable companies on June 18, 2007. The Facilities Operations
and the Purchasing Departments have reviewed and evaluated the submissions in accordance with
the established evaluation criteria and have determined best value for a HVAC Service Contract.
RECOMMENDATION:
That the contract for Preventative Maintenance Services for HVAC Services be awarded to PML
Professional Mechanical for an annual contract price of $45,366. Noting that the contract is for a
two (2) year term, with an option to renew for an additional two (2) years.
DISCUSSION:
a) Background Context:
As outlined in Parks and Leisure Services, Facilities Operations 2007 Business Plan we committed to
develop a Request for Proposal for Preventative Maintenance Services for HVAC Systems. This new
HVAC Service contract is a critical tool to manage the preventive and re -active maintenance
management programs in all government properties, historic buildings, parks buildings and
recreation facilities in Maple Ridge and Pitt Meadows. The HVAC contract included itemized service
levels, maintenance standards/plans, and detailed preventative maintenance routines in
conjunction with seasonal shutdowns, service call response times and increased service warranties.
All RFP submissions were evaluated from the criteria setout within the RFP instructions C1 to C4.
These weighted criteria will enable the District to determine the best value for a Preventative
Maintenance Service contract. The weighted criteria were based on percentages:
• C1 - Statement of Departures
• C2 - 20% Experience Reputation and Resources Proposal
• C3 - 50% Technical Proposal
• C4 - 30% Financial Proposal - (10% overall cost/labour cost per hour, 5% regular business
labour rates, 5% after hours labour rates, 5% parts and material markup, and 5% service
callout labour rate).
Proposals were received from five companies with Professional Mechanical receiving the highest
rating in the evaluation process.
b) Desired Outcome:
The desired outcome is to achieve the best value of a RFP - HVAC Preventative Maintenance and
Service Contract.
1151
c) Strategic Alignment:
Our strategic alignment is to maintain existing Municipal infrastructure through the preparation
of appropriate plans and contracts to ensure minimal facility disruptions and appropriate
operating conditions within Municipal facilities.
d) Citizen/Customer Implication:
The contract will provide municipal employees, the general public and user groups with safe,
healthy and efficient corporate buildings.
e) Business Plan/Financ mplication:
The contracw,jII covered within the existing budget.
9
Prepared by: Michael Millward, PE
Facilities Operations Manager, Parks and Leisure Services
ed by:/ Mike urray
General Manager: Community Development, Parks and Recreation
oncurrence: J.l. (Jim) Rule
Chief Administrative Officer
MM:ik