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HomeMy WebLinkAbout2013-04-22 Committee of the Whole Meeting Agenda and Reports.pdfDistrict of Maple Ridge COMMITTEE OF THE WHOLE AGENDA April 22, 2013 1:00 p.m. Council Chamber Committee of the Whole is the initial venue for review of issues. No voting takes place on bylaws or resolutions. A decision is made to send an item to Council for debate and vote or to send an item back to staff for more information or clarification before proceeding to Council. Note: If required, there will be a 15 -minute break at 3:00 p.m. Chair: Acting Mayor 1. DELEGAT/ONS/STAFFPRESENTAT/ONS- (10 minutes each) 1:00 p.m. 1.1 RCMP Integrated Teams Presentation • RCMP Chief Superintent Brian Cantera 1.2 Home Based Business Opportunities Analysis Project • Ahmed Yousef, Consultant for Strategic Economic Initiatives 2. PUBL/C WORKS AND DEVELOPMENT SERV/CES Note: Owners and/or Agents of Development Applications may be permitted to speak to their applications with a time limit of 10 minutes. Note: The following items have been numbered to correspond with the Council Agenda: 1101 2011-034-RZ, 24106 102 Avenue, RS -3 to R-3 Staff report dated April 22, 2013 recommending that Maple Ridge Official Community Bylaw No. 6960-2012 to adjust the area designated Conservation around Mainstone Creek be given first and second reading and be forwarded to Public Hearing and that Maple Ridge Zone Amending Bylaw No. 6816-2011 to rezone from RS -3 (One Family Rural Residential) to R-3 (Special Amenity Residential District) to permit a future subdivision into three lots be given second reading and be forwarded to Public Hearing. Committee of the Whole Agenda April 22, 2013 Page 2 of 5 1102 2011-069-RZ, 20660 Maple Crescent, RS -1 and C-3 to RS -1 Staff report dated April 22, 2013 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 6986-2013 to adjust area designated Conservation around the watercourse be given first and second reading and be forwarded to Public Hearing and that Maple Ridge Zone Amending Bylaw No. 6845-2011 to rezone from RS -1 (One Family Urban Residential) and C-3 (Town Centre Commercial) to RS -1 (One Family Urban Residential) to permit future subdivision of 2 lots be given second reading and be forwarded to Public Hearing. 1103 2012-040-RZ, 10412, 10450 and 10500 Jackson Road, RS -3 and A-2 to R-3 and RS -1b Staff report dated April 22, 2013 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 6984-2013 to adjust boundaries between residential designations on the site be given first and second reading and be forwarded to Public Hearing and that Maple Ridge Zone Amending Bylaw No. 6919-2012 to rezone from RS -3 (One Family Rural Residential) and A-2 (Upland Agricultural) to R-3 (Special Amenity Residential District) and RS - 1b (One Family Urban [Medium Density] Residential) to permit a future subdivision of approximately 131 lots be given second and be forwarded to Public Hearing. 1104 2012-049-RZ, 12420 269 Street, A-2 to RS -2 Staff report dated April 22, 2013 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 6979-2013 for amendments to lands designated conservation be given first and second reading and be forwarded to Public Hearing and that Maple Ridge Zone Amending Bylaw No. 6930-2012 to rezone from A-2 (Upland Agricultural) to RS -2 (One Family Suburban Residential) to permit future subdivision of 91 one acre lots be given second reading and be forwarded to Public Hearing. 1105 2011-063-RZ, 20974 123 Avenue, RS -1 to RS -1b Staff report dated April 22, 2013 recommending that Maple Ridge Zone Amending Bylaw No. 6854-2011 to rezone from RS -1 (One Family Urban Residential) to RS -1b (One Family Urban [Medium Density] Residential) to permit a future subdivision of 6 lots be given second reading and be forwarded to Public Hearing. Committee of the Whole Agenda April 22, 2013 Page 3 of 5 1106 RZ/004/06-01, Release of Restrictive Covenant Restricting Basements, 12140, 12142 and 12170 203 Street Staff report dated April 22, 2013 recommending that the report titled "Release of Restrictive Covenant Restricting Basements, 12140, 12142 and 12170 203 Street" be forwarded to Public Hearing. 1107 DP/086/08, 12060, 12074, 12068 and 12082 227 Street Staff report dated April 22, 2013 recommending that the Corporate Officer be authorized to sign and seal DP/086/08 in support of construction of an 81 - unit, 4 -storey wood -framed apartment building under the RM -2 (Medium Density Apartment Residential District) zone. 3. FINANCIAL AND CORPORATE SERV/CES (including Fire and Police) 1131 Disbursements for the month ended March 31, 2013 Staff report dated April 22, 2013 recommending that the disbursements for the month ended March 31, 2013 be approved. 1132 2012 Consolidated Financial Statements Staff report dated April 22, 2013 recommending that the 2012 Consolidated Financial Statements be accepted. 1133 Reserves Staff report dated April 22, 2013 providing an overview of the District's financial resources. 1134 2013-2017 Financial Plan Amending Bylaw Staff report dated April 22, 2013 recommending that Maple Ridge 2013- 2017 Financial Plan Amending Bylaw No. 6988-2013 be given first, second and third readings. 1135 2013 Property Tax Rates Bylaw Staff report dated April 22, 2013 recommending that Maple Ridge Property Tax Rates Bylaw No. 6989-2013 be given first, second and third readings. Committee of the Whole Agenda April 22, 2013 Page 4 of 5 1136 Tax Rates Bylaws - Maple Ridge Road 13 Dyking District and Albion Dyking District Staff report dated April 22, 2013 recommending that Road 13 Dyking District Tax Rates Bylaw No. 6980-2013 be given first, second and third readings and that Albion Dyking District Tax Rates Bylaw No. 6981-2013 be given first, second and third readings. 4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES 1151 Concept Plan for Wharf Street Neighbourhood Park Staff report dated April 22, 2013 recommending that the concept plan titled "Wharf Street Park" be approved. 1152 Request for a Letter of Support for the Seniors Regional Planning Table Report from the Maple Ridge Social Planning Advisory Committee dated April 22, 2013 recommending endorsement of the position of the Seniors Regional Planning Table that the Office of the Seniors Advocate be an independent office and that a letter of support be forwarded to the Minister of State for Seniors. 1153 Festival Support Policy 4.17, Personnel Support for the 1998 BC Summer Games Policy 4.14 Staff report dated April 22, 2013 recommending that District of Maple Ridge e 1998 BC Summer Games Policy No. 4.14 and Festival Support Policy No. 4.17 be rescinded 5. CORRESPONDENCE 1171 6. OTHER ISSUES 1181 7. ADJOURNMENT Committee of the Whole Agenda April 22, 2013 Page 5 of 5 8. COMMUNITY FORUM COMMUNITY FORUM The Community Forum provides the public with an opportunity to ask questions of Council on items that are of concern to them, with the exception of Public Hearing by-laws that have not yet reached conclusion. Council will not tolerate any derogatory remarks directed at Council or staff members. Each person will be permitted 2 minutes to speak or ask questions (a second opportunity is permitted if no one else is sitting in the chairs in front of the podium). Questions must be directed to the Chair of the meeting and not to the individual members of Council. The total time for this Forum is limited to 15 minutes. If a question cannot be answered, the speaker will be advised when and how a response will be given. Other opportunities are available to address Council including public hearings and delegations. The public may also make their views known to Council by writing or via email and by attending open houses, workshops and information meetings. Serving on an Advisory Committee is an excellent way to have a voice in the future of this community. For more information on these opportunities contact: Clerk's Department at 604-463-5221 or clerks@mapleridge.ca Mayor and Council at mayorandcouncil@mapleridge.ca Checked by: Date: Mhri i R;nc.; Ocep floors Grum, Heigh2c District of Maple Ridge TO: His Worship Mayor Ernie Daykin MEETING DATE: April 22, 2013 and Members of Council FILE NO: 2011-034-RZ FROM: Chief Administrative Officer MEETING: C of W SUBJECT: First and Second Reading Maple Ridge Official Community Plan Amending Bylaw No.696O-2012 and Second Reading Maple Ridge Zone Amending Bylaw No.6816-2011 24106 102 Avenue EXECUTIVE SUMMARY: An application has been received to rezone the subject property from RS -3 (One Family Rural Residential) to R-3 (Special Amenity Residential District), to permit a future subdivision into three lots. First reading of the Maple Ridge Zone Amending Bylaw was granted on May 10, 2011. The proposed R-3 (Special Amenity Residential District) zoning complies with the Official Community Plan; however, an Official Community Plan amendment is required to adjust the area designated Conservation around Mainstone Creek. This application conforms to the current land use provisions of the Albion Area Plan and pursuant to Council's direction, can proceed through the approval process. RECOMMENDATIONS: 1. That Maple Ridge Official Community Plan Amending Bylaw No. 6960-2012 be given first and second readings and be forwarded to Public Hearing; 2. That in accordance with Section 879 of the Local Government Act, opportunity for early and on-going consultation has been provided by way of posting Official Community Plan Amending Bylaw No. 6960-2012 on the municipal website, and Council considers it unnecessary to provide any further consultation opportunities, except by way of holding a Public Hearing on the bylaw; 3. That Maple Ridge Official Community Plan Amending Bylaw No. 6960-2012 be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; 4. That it be confirmed that Maple Ridge Official Community Plan Amending Bylaw No. 6960- 2012 is consistent with the Capital Expenditure Plan and Waste Management Plan; 1101 5. That Zone Amending Bylaw No. 6816-2011 be given second reading and be forwarded to Public Hearing; and 6. That the following terms and conditions be met prior to final reading: i. Approval from the Ministry of Transportation and Infrastructure; ii. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; iii. Amendment to Schedule "B" & "C" of the Official Community Plan; iv. Road dedication as required; v. Park dedication as required, vi. A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks. If there is evidence, a site profile pursuant to the Waste Management Act must be provided in accordance with the regulations. DISCUSSION: a) Background Context: Applicant: Winfield Koehler Owner: Stephen and Jennifer Koehler Legal Description: Lot: B (BN161831), Section: 3, Township: 12, NW DP: 19526 OCP: Existing: Medium Density Residential and Conservation Zoning: Existing: RS -3 (One Family Rural Residential) Proposed: R-3 (Special Amenity Residential District) Surrounding Uses: North: Use: Single Family Residential Zone: R-3 (Special Amenity Residential District) Designation: Medium Density Residential South: Use: Single Family Residential Zone: R-3 (Special Amenity Residential District) Designation: Medium Density Residential -2- East: West: Use: Single Family Residential Zone: RS -3 (One Family Rural Residential) Designation: Medium Density Residential and Conservation Use: Single Family Residential Zone: RS -3 (One Family Rural Residential) Designation: Medium Density Residential and Conservation Existing Use of Property: Single Family Residential Proposed Use of Property: Single Family Residential Site Area: 0.321 HA (0.79 acre) Access: 102 Avenue Servicing requirement: Urban Standard b) Project Description: The applicant is proposing to rezone the subject site from RS -3 (One Family Rural Residential) to R- 3 (Special Amenity Residential District) to permit future subdivision into three single-family lots. The existing home will be retained and will continue to be accessed from 102 Avenue. Two lots will also be created on the south portion of the subject site and will be accessed from Apnaut Street and 101A Avenue. Mainstone Creek runs through the middle of the subject site, and the remaining central portion of the site will therefore be dedicated for conservation purposes. A conservation boundary adjustment will be required for this application. Lots fronting 101A Avenue are subject to an Intensive Residential Development Permit. c) Planning Analysis: Official Community Plan: The site is within the Albion Area Plan boundaries and therefore, must adhere to the Official Community Plan (OCP) policies of Section 10.2. Currently, the property is designated Medium Density Residential and Conservation. The proposed R-3 (Special Amenity Residential District) zoning is consistent with the Medium Density Residential land use designation, however, a conservation designation boundary adjustment will be required. The District is currently undergoing a review to consider increasing the permitted density in the Albion Area Plan. In 2012, Council passed a resolution for addressing in -stream applications. Given that an OCP amendment is required for conservation boundary adjustments only, this application is able to proceed through the development approvals process. Zoning Bylaw: The current application proposes to rezone the property located at 24106 102 Avenue from RS -3 (One Family Rural Residential) to R-3 (Special Amenity Residential District) to permit future subdivision into three lots. The proposed lot sizes range from 357.5 m2 to 663.8 m2, and are larger than the minimum R-3 (Special Amenity Residential District) zone lot size of 213 m2. The lot size for -3- this project is constrained by the location of Mainstone Creek, which limits the ability to create a rear lane. Furthermore, the lot widths range from 13 to 28.6 metres and the lot depth widths range from 22.9 to 27.5 metres. Proposed Variances: The applicant proposes to maintain the existing home fronting onto 102 Avenue. Due to the location of Mainstone Creek on the site and the required road dedication on 102 Avenue, the minimum R-3 (Special Amenity Residential District) zone lot depth cannot be achieved. Furthermore, 102 Avenue is classified as an arterial road. Due to the high carrying capacity on arterial roads, additional driveway accesses are discouraged in favour of rear lane access. Given the site's geography, further subdivision of the subject site's 102 Avenue frontage accessed via a rear lane appears to be unlikely in the future. Proposed Lot 1 will require a lot depth variance from 27 to 22.9 metres and a rear yard setback relaxation from 11 to 6 metres to maintain the existing house. The proposed lots are above the minimum lot area requirements and therefore the requested variances are not anticipated to negatively impact surrounding residents. The requested variances will be the subject of a future report to Council. Development Permits: Pursuant to Section 8.8 of the Official Community Plan, an Intensive Residential Development Permit application is required to ensure the current proposal provides emphasis on high standards in aesthetics and quality of the built environment, while protecting important qualities of the natural environment. Pursuant to Section 8.9 of the Official Community Plan, a Watercourse Protection Development Permit application is required for all developments and building permits within 50 metres of the top of bank of all watercourses and wetlands. The purpose of the Watercourse Protection Development Permit is to ensure the preservation, protection, restoration and enhancement of watercourse and riparian areas. Applications have been received for both development permits and these will be processed in conjunction with the companion rezoning and subdivision applications. d) Environmental Implications: Mainstone Creek is located on the subject site, therefore a Watercourse Protection Development Permit is required to ensure the protection and enhancement of the watercourse riparian area. This area will be dedicated as park for conservation purposes. Additionally, the applicant's Environmental Consultant has prepared an enhancement and replanting plan for the Mainstone Creek riparian setback area. In 2005, the homeowner undertook daylighting and restoration works in Mainstone Creek in partnership with the Department of Fisheries and Oceans and the Kanaka Education and -4- Environmental Partnership Society (KEEPS). Through this process, a large quantity of debris including sheet metal and metal frames was removed from the creek. The Environmental Planner has reviewed the planting and enhancement plan prepared by Envirowest Consultants Inc. and is satisfied with the proposed works. A security bond equivalent to 100% of the replanting will be required under the watercourse protection development permit. e) Interdepartmental Implications: Engineering Department: The Engineering Department has reviewed the proposed development and has advised that 5.4 metres of road dedication is required to achieve a road right-of-way of 26 metres. Additionally, road improvements including curb and gutter, ditch enclosure, and storm sewer along the park frontage is required for this development and will be secured for through a Rezoning Servicing Agreement prior to final reading. Parks & Leisure Services Department: The Parks & Leisure Services Department has identified that after the subdivision is completed they will be responsible for maintaining the street trees. In the case of this project it is estimated that there will be an additional three trees which is based on one tree per lot. The Manager of Parks & Open Space has advised that the maintenance requirement of $25.00 per new tree will increase their budget requirements by $75.00. f) Intergovernmental Issues: Local Government Act: An amendment to the Official Community Plan requires the local government to consult with any affected parties and to adopt related bylaws in compliance with the procedures outlined in Section 882 of the Act. The conservation boundary adjustment amendment required for this application, is considered to be minor in nature. It has been determined that no additional consultation beyond existing procedures is required, including referrals to the Board of the Regional District, the Council of an adjacent municipality, First Nations, the School District or agencies of the Federal and Provincial Governments. The amendment has been reviewed with the Financial Plan/Capital Plan and the Waste Management Plan of the Greater Vancouver Regional District and determined to have no impact. -5- CONCLUSION: It is recommended that first and second reading be given to Maple Ridge Official Community Plan Amending Bylaw No. 6960-2012, that second reading be given to Maple Ridge Zone Amending Bylaw No. 6816-2011 and that application 2011-034-RZ be forwarded to Public Hearing. "Original signed by Amelia Bowden" Prepared by: Amelia Bowden Planning Technician "Original signed by Christine Carter" Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning "Original signed by Frank Quinn" Approved by: Frank Quinn, MBA, P.Eng GM: Public Works & Development Services "Original signed by J.L. (Jim) Rule" Concurrence: J. L. (Jim) Rule Chief Administrative Officer The following appendices are attached hereto: Appendix A - Subject Map Appendix B - Maple Ridge Official Community Plan Amending Bylaw 6960-2012 Appendix C - Maple Ridge Zone Amending Bylaw 6816-2011 Appendix D - Subdivision Plan -6- APPENDIX A 28 29 30 31 M"5y 20191817161514161718192021 Q 22 32425619 ; CD M r•-- LO LC CO (0 cri0255 37 O c rn_ M N M M MI M r 27 O) O °) �Tr.1� CV N N N/ N10251 \ M / LMP 48057 Tr N (NI Tr N Tr N Tr N Tr N Tr N vv cm N Tr N Tr. N N N/ N \ N N ��v N N N .4 - N 1 102 A AVE. 102 A AVE. co M O 5 525242`�322212o1918 LMP O O O O 48057 N CO o O N O Co ti O CO CO o T� 0) o / Cn r N / co. 0 1NTg4a \ N 0 0 CO 0 co 0 O r Q7$9101115N P N r r 1757 v — r CO r 00 — O N N N r CO N r �CP O Cr) r N3121110 v M r 3139 00 M r N 't r J / O LO r . LO r CO LC) •‘07- % N 0 r 6� CO CO :Tr CO ti CT- 1�' 2E N 24049 � 240 57 •_ �g 5 Lor 0 N 240 73 CD 240 75 N 240 83 co 4 O 0r N/ 5 r 0 \N 24103 0) r �, 0 N 24107 co °, O N 81 r N 24113"H 24115 N 131415 r- r r N C0 r r N r N N 24123 ; 24125 —1 24129 —.� P 3139` co 2 CO N / BCP 3139 LO O \ N 4 r-- CO N 24177 — IO BCP 1010 CV Tr 0 Tr Subject Property Tr in 0 co 0 0 co 0 o o 0 N k )526) N 11 N 12 N 13 P N 14 P PARK ARK N 15 BCP N B (P 19 526) 20970 N *PP004 A (P 19 526) Cy 21 P19526 24177 24183 N 113 BCP 20 970 � 29 101AAVE. 25 10159 0 10150 2 101 10150 T 0 28 30 10152 \ 35 10151 / 36 O CO co 00 10151 Q p 10152 101428 01 43 1 N� 0140 24 IZ 27 z a 10142 o 31 N 10141 34 10146 7� N 24 N 23 ; (� 10141 a 19 N0136 20 10135 10130 23 10137 26 10138 0 32 10131 33 101 38 38N 21 O 1013 / \ \ \ ) J HAWKINS AVE. co 39 d 1013040 r 200_ 1012 / 55,_,54 v r 52 o v , 10122 191n 10118 ,- N M v 410113 N 41 1011 10117 10116 Tr 10118 N N N48 N47 N N45 10106 ti 53 51 50 49 46 43 42 18 1010 A 10111 10110. BCP 28 011 10107 10108 B d 10102 m C 10097 56 10098 511ci50 LMP 53684 44 10095 43 10096 100 17 M49°,48,,,47 r46 aa gQ co 55 52 N r M . 10085 10086 L\,. I\i Scale: 1:1,500 Cit''._.f Pitt Mea.�ows __ `*� "�► j 24106-102 Ave I Ili 0 �7g."4'-'a �I ��3 I •M CORPORATION OF THE DISTRICT OF liiPO Ilir I-C:La eEeE 'PS_ 1 • "" -� hi . E: i '� �� YCf}'W`w ift ynk.s ��, v�,,-+_ LI y ,.r MAPLE RIDGE British Columbia MAPLE RIDGE PLANNING DEPARTMENT •;0: 7 District of'`�_: j� �y, ���. Langley \ :,a w' ----12-- ,. DATE: Apr 16, 2013 2011-034-RZ BY: JV fRAS ER —. APPENDIX B CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO. 6960-2012 A Bylaw to amend the Official Community Plan WHEREAS Section 882 of the Local Government Act provides that the Council may revise the Official Community Plan; AND WHEREAS it is deemed desirable to amend Schedules "A" & "C" to the Official Community Plan; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1. This Bylaw may be cited for all purposes as "Maple Ridge Official Community Plan Amending Bylaw No. 6960-2012 2. Schedule "A", Section 10.2.1 Land Use Designations, Albion Area Plan map is hereby amended for that parcel or tract of land and premises known and described as: Lot B Section 3 Township 12 New Westminster District Plan 19526 and outlined in heavy black line on Map No. 845, a copy of which is attached hereto and forms part of this Bylaw, is hereby amended from Medium Density Residential and Conservation to Conservation and Medium Density Residential. 3. Schedule "C" is hereby amended for that parcel or tract of land and premises known and described as: Lot B Section 3 Township 12 New Westminster District Plan 19526 and outlined in heavy black line on Map No. 846, a copy of which is attached hereto and forms part of this Bylaw, is hereby amended by adding and removing Conservation. 4. Maple Ridge Official Community Plan Bylaw No.6425-2006 is hereby amended accordingly. READ A FIRST TIME the day of , A.D. 20 . READ A SECOND TIME the day of , A.D. 20 . PUBLIC HEARING HELD the day of , A.D. 20 . READ A THIRD TIME the day of , A.D. 20 . RECONSIDERED AND FINALLY ADOPTED, the day of , A.D.20 . PRESIDING MEMBER CORPORATE OFFICER I / \ I I I I....1V .I . w. l I I I ; • r• r / ' 3 00 O 4 O O N/ / 5 .-M O NNNNNNNNNNNNN \ 6 O LMP 7 10 O 8 N- O 48057 91011121314151617 O O -CO N- N N- 1.0 N- ti N- c- N N COLC) CN CN N B o N P 3139\ Cr,2 CO / 102 AVE. B( CO CDN- CO o CN O N 12 O N 13 O N 14 o N 15 N B N *PP004 A 2 P 19526 PARK (P BCP 209 .kt1=• (P 19526) P 1 �Y 25 29 T 10159 ~ 101 A AVE. )153 10150 28 / 30 10152 35 \ 10151 / 10151 Q p 1015 N (\t24 43 /10140 X27fiz Q 10142 31 10141 34 1014 0 10141 ri 10130 ,,,, m i n i'7 10138 U 10131 MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDING Bylaw No. 6960-2012 Map No. 845 From: Medium Density Residential and Conservation To: 0 Conservation M Medium Density Residential L\ N SCALE 1:1,000 MAPLE RIDGE British Columbia I / \ I I I I....1V .I . w. l I I I ; • r• r / ' 3 00 O 4 O O N/ / 5 .-M O NNNNNNNNNNNNNN \ 6 O LMP 7 LO O 8 N- O 48057 91011121314151617 O O —co N- N N- 10 N- ti N- c— N N co CN Lo CN B o N P 3139\ co 2 CO / \ 102 AVE. B( co o CO o O N 12 N- O N 13 O N 14 o N 15 N B 4 N *PP004 A 2 P 19526 PARK (P BCP 209 ' 1= • (P 19526) P 1 �Y 25 29 T 10159 ~ 101 A AVE. )153 10150 28 / 30 10152 35 \ 10151 / 10151 Q p 1015 N (v24 43 /10140 X27fiz Q 10142 31 10141 34 1014 0 10141 ri 10130 ,,,, CO i n i'7 10138 U 10131 MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDING Bylaw No. 6960-2012 Map No. 846 Purpose: 0 To Add to Conservation in Schedule C M To Remove from Conservation in Schedule C L\ N SCALE 1:1,000 MAPLE RIDGE British Columbia APPENDIX C CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO. 6816-2011 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended. WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1. This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6816-2011." 2. That parcel or tract of land and premises known and described as: Lot: B, Section: 3, Township: 12, New Westminster District Plan: 19526 and outlined in heavy black line on Map No. 1518 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to R-3 (Special Amenity Residential District) 3. Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the 10th day of May, A.D. 2011. READ a second time the day of , A.D. 20 . PUBLIC HEARING held the day of , A.D. 20 . READ a third time the day of , A.D. 20 . APPROVED by the Minister of Transportation this day of , A.D. 20 . RECONSIDERED AND FINALLY ADOPTED, the day of , A.D. 20 . PRESIDING MEMBER CORPORATE OFFICER 1&' IN IN 9 (') 9 \ I NI CVI NI NI NI NI NI NI N I NI NIN IN / NI NI CiiI NI CV I N I in 102 AAVE. in 102 AAVE. CO Cr) 0 25M Co 0 R24R057 '- N O Co t` 0 0 0 co N. 0 201918 O CO 0 �\ o) 0 () N— N / O O 1"2 N O O 3 Co O 4N LP CO O O N 6 N 51757 CV 7 � g N Co 9 00 101115 O N N N O N N41312 �CP O CO d- CO 3139 CO Cr) 11 N \ d- 10 ) / O Cn d- 9 \ d- In d- 8 CO In d- 7 N Co d- 6 Co Co d- 5 Co 10' LEP48059 6 rr N CSS N 46 f r N OI -I CV M d- N 2 In N 3 M 00 N \ 4 67 N/ /5 O 7r \ N 6 M O 7r N LMF 7 Ln O 7r N 8 O 7r N 48057 91011121314151617 CSS O 7r; N N M 7 N Ln 7 N 7;; N CSS N N N M N N N N BCP CSS N 7 N 3139\ M 2 M 7 N / BCP 3139 3 7 \_ N 4 t` Cfl 7 CN 1 r- 7 CN C C C PP 7700 EPP 7700 102 AVE. BCP 1010 E N o Co N N O MO N k )526) O N 11 Co O N 12 N. o N 13 P CO o N 14 19526 PARK 15 BC' (P 19526) 20970 O N B N *PP004 A (P 19526) Co N 21 P 19526 1 N 2 co N B BCP 20970 1 29 101 AAVE. --.' P 2801'_ -25 1, 10159 c 17N_ 10150.- 1 2 0153 O cb 10150 0 28 1 D / 30 10152 I 35 \ I / 36 0 °r° cc p p N 10151 Q p m 10151 10152 101422 a I a�10143 UQ 10140 24 10_27 0141 Q 10142Z 31 , 0 34 41 10146 37.- 24 23 Cl- U CL 19 0 10136 m U20 "r0135/ 10130 U 23 m 10137 26 10132 0 U 10131 10138 38N 21 0 101: \ / \ / q HAWKINSAVE. m Q d 10130 390 20a 101• BCP 34923 40 BCP 34923 0 / 55 i \ / 54 52 \ . 10122 19 m 10118 : 0 •- N `.- M 4 , 44 N 41 1011 10117 10116 .; 4 ; ; 10113 N "49 N48 "47 "46 N45 10118 10106 ti 53 51 50 43 42 18 101 C DARE- Bylaw No. Mau No. From: To: R 6816-2011 1518 RS R3 DG- /0\- \- -3 (One Family Rural Residential) (Special Amenity Residential \D \C District) N SCALE 1:1,500 4 MAPLE RIDGE British Columbia SUBDIVISION PLAN OF LOT B (BN161831) SECTION 3 TOWNSHIP 12 NEW WESTMINSTER DISTRICT PLAN 19526 N BCGS. 92G.018 O 25 50 SCALE 1 : 500 DISTANCES ARE IN METRES THE INTENDED PLOT SCALE OF THIS PLAN IS 560 mm IN WIDTH BY 432 mm IN HEIGHT (C 5/ZE) WHEN PLOTTED AT A SCALE OF 7:500. 84H0006 12.650 77.061 � NMM 8450057 LOUGHEED HWY REM. 5 PLAN 79249 SRW PLAN BCP22027 90' Sec. 36 PLAN 39666 7 6 200.073 3 8 PLAN 200.080 PARK (PLAN BCP20970) DRAFT April 4, 2013 90' 102nd AVENUE 05' PLAN EPP APPENDIX D 23" THE FIELD SURVEY REPRESENTED BY THIS PLAN WAS COMPLETED ON THE 27th DAY OF MARCH, 2013 JESSE MORIN, BCLS (880) ECR# THIS PLAN LIES WITHIN THE GREATER VANCOUVER REGIONAL DISTRICT LEGEND FOUND PLACED DENOTES CONTROL MONUMENT • 0 DENOTES IRON POST DENOTES ROCK POST (TYPE 2) m2 DENOTES SQUARE METRES ha DENOTES HECTARES INTEGRATED SURVEY AREA No.36 MAPLE RIDGE NAD83 (CSRS) GRID BEARINGS ARE DERIVED FROM OBSERVATIONS BETWEEN CONTROL MONUMENTS 8450006 AND 8450057. THIS PLAN SHOWS HORIZONTAL GROUND—LEVEL DISTANCES UNLESS OTHERWISE SPECIFIED. TO COMPUTE GRID DISTANCES, MULTIPLY GROUND—LEVEL DISTANCES BY THE AVERAGE COMBINED FACTOR OF 0.9996140 WHICH HAS BEEN DERIVED FROM CONTROL MONUMENTS 8450006 AND 8450057. BUTLER SUNDVICK File: 4215 Dwg: 4215-1 REV.1 Q 0, 4 — 19089 94th Ave Surrey, BC V4N 3S4 www.butlersundvick.co Tel. 604-513-9611 _'Gcv D 15 79526 42.065 N ROAD 90' 05 2313.576 '60 ' 96.296 RESET (POSTING PLAN 75773) 4914 A PLAN M Tp. 12 i - 95.821 —' M h� 21 19526 — — • 28.550 1Ti e 663.8 m2 N H 90'05'23" 22.826 .5'967• 87' 22 7" PARK 0.1575 90' ,, `� h M • ha 05' 33" 46.247 27.500 359' 44' 50" u 2 w 0 357.5 m2 27500 359' 44' 50" 3 385.0 m2 27500 PARK 25 PLAN 29 BCP28011 05' 33" • 101A AVENUE THE FIELD SURVEY REPRESENTED BY THIS PLAN WAS COMPLETED ON THE 27th DAY OF MARCH, 2013 JESSE MORIN, BCLS (880) ECR# THIS PLAN LIES WITHIN THE GREATER VANCOUVER REGIONAL DISTRICT LEGEND FOUND PLACED DENOTES CONTROL MONUMENT • 0 DENOTES IRON POST DENOTES ROCK POST (TYPE 2) m2 DENOTES SQUARE METRES ha DENOTES HECTARES INTEGRATED SURVEY AREA No.36 MAPLE RIDGE NAD83 (CSRS) GRID BEARINGS ARE DERIVED FROM OBSERVATIONS BETWEEN CONTROL MONUMENTS 8450006 AND 8450057. THIS PLAN SHOWS HORIZONTAL GROUND—LEVEL DISTANCES UNLESS OTHERWISE SPECIFIED. TO COMPUTE GRID DISTANCES, MULTIPLY GROUND—LEVEL DISTANCES BY THE AVERAGE COMBINED FACTOR OF 0.9996140 WHICH HAS BEEN DERIVED FROM CONTROL MONUMENTS 8450006 AND 8450057. BUTLER SUNDVICK File: 4215 Dwg: 4215-1 REV.1 Q 0, 4 — 19089 94th Ave Surrey, BC V4N 3S4 www.butlersundvick.co Tel. 604-513-9611 4•-7-4117 MAPLE. RiD{;E Ocep f{PPr} GrwrR-.Ynyr • District of Maple Ridge TO: His Worship Mayor Ernie Daykin MEETING DATE: April 22, 2013 and Members of Council FILE NO: 2011-069-RZ FROM: Chief Administrative Officer MEETING: C of W SUBJECT: First and Second Reading Maple Ridge Official Community Plan Amending Bylaw No.6986-2013 and Second Reading Maple Ridge Zone Amending Bylaw No.6845-2011 20660 Maple Crescent EXECUTIVE SUMMARY: An application has been received to rezone a portion of the subject property from RS -1 (One Family Urban Residential) and C-3 (Town Centre Commercial) to RS -1 (One Family Urban Residential), to permit future subdivision of 2 lots. First Reading to the Zone Amending Bylaw was granted on July 26, 2011. The proposed RS -1 (One Family Urban Residential) zoning complies with the Official Community Plan. An Official Community Plan amendment is required to adjust the area designated Conservation around the watercourse. RECOMMENDATIONS: 1. That Maple Ridge Official Community Plan Amending Bylaw No. 6986-2013 be given First and Second Readings and be forwarded to Public Hearing; 2. That in accordance with Section 879 of the Local Government Act opportunity for early and on-going consultation has been provided by way of posting Official Community Plan Amending Bylaw No. 6986-2013 on the municipal website, and Council considers it unnecessary to provide any further consultation opportunities, except by way of holding a Public Hearing on the bylaw; 3. That Maple Ridge Official Community Plan Amending Bylaw No. 6986-2013 be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; 4. That it be confirmed that Maple Ridge Official Community Plan Amending Bylaw No. 6986- 2013 is consistent with the Capital Expenditure Plan and Waste Management Plan; 5. That Zone Amending Bylaw No. 6845-2011 be given Second Reading and be forwarded to Public Hearing; and 1102 6. That the following conditions be met prior to Final Reading: i. Registration of a geotechnical report as a Restrictive Covenant at the Land Title Office which addresses the suitability of the site for the proposed development. ii. Registration of a Restrictive Covenant at the Land Title Office to preserve and enhance the relocated Thomas Creek. iii. Conduct an Environmental Noise & Vibration Study and register it on title as a Restrictive Covenant at the Land Title Office which addresses acoustical issues and provides recommendations on mitigation approaches. DISCUSSION: a) Background Context: Applicant: Owner: Legal Description: OCP: Existing: Proposed: Zoning: Existing: Proposed: Surrounding Uses: North: South: East: Use: Zone: Designation Use: Zone: Designation: Use: Zone: Designation: Randy Schmidt Steven A Schmidt Parcel "T", DL 278, GP 1, NWD Plan 52363 Urban Residential Urban Residential and Conservation RS -1 (One Family Urban Residential), C-3 (Town Centre Commercial) RS -1 (One Family Urban Residential) Single Family Residential RS -1 (One Family Urban Residential) Urban Residential CP Railway M-2 (General Industrial) Urban Residential Single Family Residential, Vacant RS -1 (One Family Urban Residential) Urban Residential -2- West: Use: Zone: Designation: Existing Use of Property: Proposed Use of Property: Site Area: Access: Servicing requirement: b) Project Description: Parking lot C-3 (Town Centre Commercial) Commercial Single Family Residential Single Family Residential 0.178 hectares Maple Crescent Full Urban Standard The applicant is proposing to rezone the C-3 (Town Centre Commercial) portion of the site to RS -1 (One Family Urban Residential) to be consistent with the balance of the property, and subdivide the property into 2 lots. Thomas Creek crosses the western portion of the site and a Watercourse Protection Development Permit is required for restoration and protection of the creek. c) Planning Analysis: The property is located at the southwest corner of Maple Crescent and 207 Street, with the Canadian Pacific (CP) Railway to the south and a parking lot for Interfor Products to the west. 207 Street is not constructed adjacent to the site. There is a watercourse located through the western portion of the site. Official Community Plan: The site is currently designated Urban Residential. The proposed development is consistent with Major Corridor Residential Infill Policies 3-20 and 3-21. The complete policies 3-20 and 3-21 are attached as Appendix D for reference. Zoning Bylaw: The current application proposes to rezone the property located at 20660 Maple Crescent from RS -1 (One Family Urban Residential) and C-3 (Town Centre Commercial) to RS -1 (One Family Urban Residential) to permit subdivision of 2 single-family residential lots. Development Permit: Pursuant to Section 8.9 of the Official Community Plan, a Watercourse Protection Development Permit application is required for all developments and building permits within 50 metres of the top of bank of all watercourses and wetlands. The Watercourse Protection Development Permit application is currently underway. The watercourse is currently located through the western portion of the site. Thomas Creek will be relocated slightly west and rehabilitated. The watercourse will daylight at its northern end; and -3- meander through the property to the south with a buffer on either side. The setbacks will be placed in a conservation covenant rather than being dedicated out to the District as park land. d) Interdepartmental Implications: Engineering Department: The Engineering Department has reviewed the proposed development. As there are no off-site works for this rezoning application, no rezoning servicing agreement will be required. The proposed development will be serviced by municipal water and sewage. Additional comments from the Engineering Department will be addressed at the Subdivision stage. Building Department: The Building Department has reviewed the proposed development and has determined that a geotechnical report needs to be registered on title prior to rezoning approval. e) Environmental Implications: This development application is subject to a Watercourse Protection Development Permit. The applicant has submitted an Environmental Report and restoration plan completed by Scott Resource Services Inc. (SRS), dated June 5, 2012. The watercourse will be re -located and daylighted on the property; with a total 16 meter wide Habitat Protection Covenant on the west side of the property. The watercourse will daylight at the northern end at mid -point of the covenant width; and then meander through the property to the south so that it has a 7.5 to 8 m buffer on either side along its length. f) Intergovernmental Issues: Local Government Act: An amendment to the Official Community Plan requires the local government to consult with any affected parties and to adopt related bylaws in compliance with the procedures outlined in Section 882 of the Act. The amendment required for this application, Maple Ridge Official Community Plan Amending Bylaw No. 6986-2013, is considered to be minor in nature. It has been determined that no additional consultation beyond existing procedures is required, including referrals to the Board of the Regional District, the Council of an adjacent municipality, First Nations, the School District or agencies of the Federal and Provincial Governments. The amendment has been reviewed with the Financial Plan/Capital Plan and the Waste Management Plan of the Greater Vancouver Regional District and determined to have no impact. g) Citizen Implications: Due to its location adjacent to the Canadian Pacific Railway to the south, a noise and vibration study by qualified acoustic professionals will be required. -4- CONCLUSION: Based on the review of supporting information regarding the proposed rezoning it is recommended that First and Second Reading be given to Maple Ridge Official Community Plan Amending Bylaw No. 6986-2013, and that Second Reading be given to Maple Ridge Zone Amending Bylaw No. 6845- 2011 and that application 2011-069-RZ be forwarded to Public Hearing. "Original signed by Siobhan Murphy" Prepared by: Siobhan Murphy, MA, MCIP, RPP Planning Technician "Original signed by Christine Carter" Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning "Original signed by Frank Quinn" Approved by: Frank Quinn, MBA, P.Eng GM: Public Works & Development Services "Original signed by J.L. (Jim) Rule" Concurrence: J. L. (Jim) Rule Chief Administrative Officer The following appendices are attached hereto: Appendix A - Subject Map Appendix B - OCP Amending Bylaw Appendix C - Zone Amending Bylaw Appendix D - Site Plan Appendix E - OCP excerpt - Major Corridor Infill policies 3-20 and 3-21 -5- APPENDIX A NI79/QL 786 & 787 �- 2-- ' 11243/5 11240 P 114 BCP 7202 ( ! 2 3 /9 a) o 0 P 64192 5 1 3 11235 ti 179 71- 11236 7r co 00 C\1 Q * 11232 P 114 781 Rem 780 N 180 °- 11230 Rem 1 A Q CR Lig A/24 P 1270.9 11208 *PP044 B , 3 cs N co co N oo0 `� 11226 6 EP 4672 112n2 co oo ----------------- Subject Property 10 P 52216 0 co 8 RP 52363 0 N PcI. T P 9e: L \• \, N7 Scale: 1:1,000 Ci .f Pitt Mea•lows __ *� "�► ' j 20660 Maple Crescent al 0 _:J17 yn fYf 11 7' I •M i to �I SLS ,y,�igcf4rei�,�a --.j CORPORATION OF THE DISTRICT OF , —iii, iik0' ,,EL Y YF vR f� -,,'- .. .4.�p LI �I �,� -+ .� y RIDGE British Columbia MAPLE RIDGE PLANNING DEPARTMENT District of N —JIMAPLE _ Langley = �'m Y� � l'=-- DATE: Sep 21, 2012 2011 -069 -SD BY: JV Jr ASER� APPENDIX B CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO. 6986-2013 A Bylaw to amend the Official Community Plan WHEREAS Section 882 of the Local Government Act provides that the Council may revise the Official Community Plan; AND WHEREAS it is deemed desirable to amend Schedules "B" & "C" to the Official Community Plan; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1. This Bylaw may be cited for all purposes as "Maple Ridge Official Community Plan Amending Bylaw No. 6986-2013 2. Schedule "B" is hereby amended for that parcel or tract of land and premises known and described as: Parcel "T" District Lot 278 Group 1 New Westminster District Reference Plan 52363 and outlined in heavy black line on Map No. 851, a copy of which is attached hereto and forms part of this Bylaw, is hereby re -designated from Urban Residential to Conservation 3. Schedule "C" is hereby amended for that parcel or tract of land and premises known and described as: Parcel "T" District Lot 278 Group 1 New Westminster District Reference Plan 52363 and outlined in heavy black line on Map No. 852, a copy of which is attached hereto and forms part of this Bylaw, is hereby amended by adding Conservation. 4. Maple Ridge Official Community Plan Bylaw No.6425-2006 is hereby amended accordingly. READ A FIRST TIME the day of , A.D. 20 . READ A SECOND TIME the day of , A.D. 20 . PUBLIC HEARING HELD the day of , A.D. 20 . READ A THIRD TIME the day of , A.D. 20 . RECONSIDERED AND FINALLY ADOPTED, the day of , A.D.20 . PRESIDING MEMBER CORPORATE OFFICER - LL CN u) I Li -t (N11261 / V.J SK 1840 W 1 1 1 `-F 11253 11264 5 6 7 BATTLE AVE 11258 B o_ P 11457 2 11230, 111511249 11260 P 11457 778 r� 692 :TFORD ST S 1/211239 11246 1 LANE NC /5 0 P 1814 112 BCP 72022 L )9 co P 10059 n9 P 64192 1 3 11235 ^ 179 11236 — �, o N 5 Rem 1 o M^ B ci)Kern N N11232 o P 11 781 m 780 N 180 a 11230 Rem w 1 (Nico MAPLE '� CRS N—B A/24 112CD 13703 *PP044 _ CO co 0 N RW Lo coo O 71974 11226 B 4672 - 3 a S� co 15 �. 1120P 1110 _ _ _ P 52216 — _ _ ------— `° N RP 52363 Pcl. T SK. 1503 40\N\'C* GI' P908 RW 52217 RW 60222 0 CO LO0 N MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDING Bylaw No. 6986-2013 Map No. 851 From: Urban Residential To: Conservation N SCALE 1:1,500 Ali MAPLE RIDGE British Columbia - LL CN u) I V`t (N11261 / V.J SK 1840 W 1 1 1 `-F 11253 11264 5 6 7 BATTLE AVE 11258 B o_ P 11457 2 11230, 111511249 11260 P 11457 778 c''� 2 7 :TFORD ST S 1/211246 1 LANE NC 1 4 /5 0 P 1814 112 BCP 7202211239 L )9 co P 10059 n9 P 64192 1 3 11235 ^ 179 11236 — �, o N 5 Rem 1 o M^ B N N11232 o P 11 781 Kern 780 N 180 11230 Rem w 1 N MAPLE '� CRS A/24B 112CD 13703 *PP044 _ CO co 0 N RW Lo 000 O / 71974 11226 B 4672 03 3 a S� co 15 �. 1120P 1110 _ _ _ P 52216 — - _ ------ `° o N RP 52363 Pcl. T ---- SK. 1503 �PP P�\P � P� P908 RW 52217 RW 60222 0 CO LO0 (Ni MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDING Bylaw No. 6986-2013 Map No. 852 Purpose: To Add as Conservation To Schedule C Z'•‘ N SCALE 1:1,500 Ali MAPLE RIDGE British Columbia APPENDIX C CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO. 6845-2011 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 -1985 as amended. WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1. This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6845-2011." 2. That parcel or tract of land and premises known and described as: Parcel "T" District Lot 278 Group 1 New Westminster District Reference Plan 52363 and outlined in heavy black line on Map No. 1532 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to RS -1 (One Family Urban Residential). 3. Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the 26th day of July, A.D. 2011. READ a second time the day of , A.D. 20 . PUBLIC HEARING held the day of , A.D. 20 . READ a third time the day of , A.D. 20 . RECONSIDERED AND FINALLY ADOPTED, the day of , A.D. 20 . PRESIDING MEMBER CORPORATE OFFICER 2616042 N o764r7 �5� N I1 II II 1..t-'i3i� SK 1840 (1,0 1114 11253 uwr]L5] 11264 5 6 BATTLE AVE. 11258 B D_ P 11457 2 11230, 111511249 11260 P 778 240 795 o \I 1 qq 786S 1/2 8c 787 11239 111246 1 N 1 T2'4 /5 C . 11240 P 114 BCP 7202 L i 30 74209 P 10059 NE o1 P 64192 1 3 11235 179 11236 - A M o N 0 5 co Rem Rem `� 797 N �o B 0) ao N 11232 P 11 781 em 780 N 180 a 11230 Rem w 1 N '°'� M L C AP R.4672 A/24B ° 213703 *PP044 co co N RW co oN 71974 11226 B EPco co a S‘I 86 11202 — _ 1110 - _ P 52216 )7 --___ -- — 0 0 RP 52363 PcI.T SK. 1503 GN — — — —- P908 RW 52217 RW 60222 0 w to 0 N VAPP Bylaw No. Mai No. From: To: R 6845-2011 1532 C —3 RS DG= /0\= AV (Town C entre Commercial) -1 (One Family Urban =\D Residential) \G N SCALE 1:1,500 At MAPLE RIDGE British Columbia Sub ivi"sit tt Parcel "T" DL 278 Gp 1 NWD Plan 52363 Civic Address: 20660 Maple Crescent Maple Ridge, BC Prepared For The Exclusive Use Of: -Steve Schmidt The inform otiv,n sh wr, hereon is for Develspment Application purposes only and is for the exclusive use of the client for whore it was prepared, fie surveyor accepts no responsib,lily or liability .for any domages that may ;be suffered by a third party as o res tt of sry dears: ns de or rciiuns taker based an this document Phis document shows the relative location of the structures and features with respect to the egistered boundaries of the land This document is not a boundory survey and may not be used In define property nes or properly comers. All rights reserved No person may copy, reproduce, ironsmit, oiler, distribute, or store copies of This docum-eel r; whale or in part without the prior written consent of the undersigned. Ferro t'oyr/7c ltd Su ,ern r Lt '. 2012. This is certified correct and is vratid only with reddest to the improvements as shown hereon and located on Me 10th day of April, 2012 This Document is Not Valid Unless Originally Signed And Sealed erra Pacific L a n d S u r, e 5 I n g Lid 221171 54 Aima Priam.. IIUVk Itxy,. y7 V 2-7217 YII 60°162-250, 5O.-7i.I/454/1 File: MR10-499SK1 Client Reference: Steve Schmidt APPENDIX D Scale 1 500 Dimensions are lot Dimensions Are Based On Plan 52 Zoning: R5-1 1110 ETRIC MAPLE CRESCENT o-1 21,85 Proposed L©t 1 1110,8 rn2 R0POSE FUTURE" iUllJlNG SPW Plan 50222 CANADIAN PACIFIC RAIL WAY This Property May Be Subject To The Following Charges: 5108819 Statutory Right Of Way Canadian Pacific Limited 9,43 7 32 Proposed Lot 2 568,0 rn2 (r) APPENDIX E Appendix E 3 - 20 Major Corridor Residential Infill developments must be designed to be compatible with the surrounding neighbourhood and will be evaluated against the following criteria: a) building forms such as single detached dwellings, duplexes, triplexes, fourplexes, townhouses, apartments, and small lot intensive residential developments subject to Policy 3-21; b) a maximum height of two and one-half storeys with an emphasis on ground oriented units for all developments except for apartments; c) a maximum height of four storeys for apartments; and d) adherence to Development Permit Guidelines for multi -family and intensive residential developments as outlined in Chapter 8 of the Official Community Plan. 3 - 21 All Neighbourhood and Major Corridor Residential infill developments will respect and reinforce the physical patterns and characteristics of established neighbourhoods, with particular attention to: a) the ability of the existing infrastructure to support the new development; b) the compatibility of the site design, setbacks, and lot configuration with the existing pattern of development in the area; c) the compatibility between building massing and the type of dwelling units in the proposed development and the surrounding residential properties; d) the location, orientation, and visual impact of vehicle access/egress in relation to: i. adjacent developments ii. the street iii. the pedestrian environment e) minimizing adverse parking and traffic impacts on the existing neighbourhood; f) a gradual transition of scale and density through the design of building mass and form, such as: i. reduction in building heights at the edges of a development; ii. location of lower density components towards the perimeters of a site; and iii. concentration of density to the centre of a development or towards a non- residential boundary; g) retention and preservation of significant trees, other natural vegetation, and environmental features; h) maintaining adequate light, view and privacy for residents on adjacent properties or in adjacent neighbourhoods; i) conservation of special landscapes such as gardens, or built -form features, including heritage buildings, that contribute to the unique character of a neighbourhood. Orep Aaars Groan" 1-M400c District of Maple Ridge TO: His Worship Mayor Ernie Daykin MEETING DATE: April 22, 2013 and Members of Council FILE NO: 2012-040-RZ FROM: Chief Administrative Officer MEETING: C of W SUBJECT: First and Second Reading Maple Ridge Official Community Plan Amending Bylaw No.6984-2013; and Second Reading Maple Ridge Zone Amending Bylaw No.6919-2012 10412, 10450 and 10500 Jackson Road EXECUTIVE SUMMARY: An application has been received to rezone the subject property from RS -3 (One Family Rural Residential) and A-2 (Upland Agricultural) to R-3 (Special Amenity Residential District) and RS -1b (One Family Urban (Medium Density) Residential), to permit a future subdivision of approximately 131 lots. There is no suitable land for park dedication on the subject site and it is recommended that Council require the developer to pay to the District an amount that equals 5% of the market value of the land required for parkland purposes, as determined by an independent appraisal. The proposed R-3 (Special Amenity Residential District) and RS -1b (One Family Urban (Medium Density) Residential) zoning complies Albion Area Plan of the Official Community Plan. An Official Community Plan amendment is required to the Albion Area Plan Land Use Designations to adjust the boundary between the Medium Density Residential and Low/Medium Density Residential designations on the site. This application conforms to the current land use provisions of the Albion Area Plan and, pursuant to Council's direction in March 2012, can proceed through the approval process. This development proposal received first reading of Zone Amending Bylaw No.6919-2012 on May 22, 2012. RECOMMENDATIONS: 1. That Maple Ridge Official Community Plan Amending Bylaw No. 6984-2013 be given first and second readings and be forwarded to public hearing; 1103 2. That in accordance with Section 879 of the Local Government Act, opportunity for early and on-going consultation has been provided by way of posting Official Community Plan Amending Bylaw No. 6984-2013 on the municipal website and requiring that the applicant host a Development Information Meeting, and Council considers it unnecessary to provide any further consultation opportunities, except by way of holding a Public Hearing on the bylaw; 3. That Maple Ridge Official Community Plan Amending Bylaw No. 6984-2013 be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; 4. That it be confirmed that Maple Ridge Official Community Plan Amending Bylaw No. 6984- 2013 is consistent with the Capital Expenditure Plan and Waste Management Plan; 5. That Zone Amending Bylaw No. 6919-2012 as amended be given second reading and be forwarded to public hearing; 6. That Council require, as a condition of subdivision approval, the developer to pay to the District an amount that equals 5% of the market value of the land, as determined by an independent appraisal, in lieu of parkland dedication, in accordance with Section 941 of the Local Government Act; and 7. That the following terms and conditions be met prior to final reading. i. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; ii. Amendment to Schedule "A", Section 10.2, Albion Area Plan, Albion Area Plan Map of the Official Community Plan; iii. Road dedication on Jackson Road and 248 Street, as required; iv. Consolidation of the development site; v. Registration of a Restrictive Covenant for the geotechnical report, which addresses the suitability of the site for the proposed development. DISCUSSION: a) Background Context: Applicant: Owner: Legal Description: Morningstar Homes Ltd. Morningstar Homes Ltd. Lot 1, except part subdivided by Plan 42419, Section 10, Township 12, NWD Plan 12923 Lot 12, Section 10, Township 12, NWD Plan 42419 Lot 2, Section 10, Township 12, NWD Plan 12923 -2- OCP: Existing: Proposed: Zoning: Existing: Proposed: Surrounding Uses North: South: East: West: Medium Density Residential, Low/Medium Density Residential Medium Density Residential, Low/Medium Density Residential RS -3 (One Family Rural Residential) and A-2 (Upland Agricultural) R-3 (Special Amenity Residential District) and RS -lb (One Family Urban (Medium Density) Residential) Use: Zone: Designation Use: Zone: Designation: Use: Zone: Designation: Use: Zone: Designation: Existing Use of Property: Proposed Use of Property: Site Area: Access: Servicing: Companion Applications: b) Project Description: Single Family R-3 (Special Amenity Residential District) Medium Density Residential Single Family, Park R-1 (Residential District), M-2 (General Industrial) Medium Density Residential, Conservation Proposed Townhouse development RM -1 (Townhouse Residential), A-2 (Upland Agricultural) Medium Density Residential, Conservation Vacant, Inactive Gravel Operation RS -3 (One Family Rural Residential) Low/Medium Density Residential Inactive Gravel Extraction Site Single Family Residential 6.195 hectares (15.3 acres) Jackson Road, 104 Avenue, 105A Avenue, 248 Street Urban Standard 2012 -040 -SD, 2012 -040 -DP, 2013 -027 -DP, 2012 -040 -SP The area to be developed is comprised of three lots east of Jackson Road and north of 104 Avenue, which are commonly referred to as the "Allard gravel pit", with an area of 6.195 hectares (15.3 acres). The applicant is proposing to rezone the subject site from RS -3 (One Family Rural Residential) and A-2 (Upland Agricultural) to R-3 (Special Amenity Residential District) and RS -1b (One Family Urban (Medium Density) Residential) to permit a future subdivision of approximately 131 lots. As a former gravel extraction operation, the site has been extensively excavated over many years and there is no remaining natural landscape. The applicant began filling the site in 2012, with Soil Permit 2012 -040 -SP, and the work will continue this year to achieve a series of gradual terraces on the site with a small area in the southeast corner with some steeper slope. -3- The proposed subdivision plan will provide road connections through the site between the existing roads to the north and south (Robertson and McEachern Streets), construct a cul-de-sac on 248 Street, and complete the 104 Avenue connection to Jackson Road. A rear lane will provide vehicle access for the R-3 lots along Jackson Road and the lots on the west side of Robertson Street. A pedestrian walkway will be constructed to connect 104 Avenue at McEachern Street to the new cul- de-sac at the south end of 248 Street. The developer of this application is working with the developer of the townhouse development to the east (10480 248 Street) to coordinate re -grading works and site servicing requirements. The proposed subdivison has a variety of lot sizes as a result of the grade changes across the site. The lots on the eastern side of the site are very deep lots to accommodate the grade changes and double retaining walls between 248 and McEachern Streets. The 53 lane accessed lots on Jackson Road and Robertson Street will be a minimum of 9 metres in width, 30 metres in depth, and a minimum area of 270m2. The remaining 76 R-3 zoned lots are larger, with a minimum width of 11 metres and range in area from 296m2 to 698m2. Two large RS -lb zoned lots located in the southeast corner will have a proposed grade change of approximately 15 metres from the road down to the rear lot line. A restrictive covenant will be required to protect the steep sloped portion in the rear yards. c) Planning Analysis: Official Community Plan: This application aligns closely with the Albion Area Plan, but will require an amendment to the land use designations to adjust the boundary between the Medium Density Residential and Low/Medium Density Residential designations in the southeast corner of the site. This corner of the site has an area of steeper slopes where the grade drops down from 248 Street at 104 Avenue. The southern two lots at the end of the 248 Street cul-de-sac are very large RS -lb lots within the Low/Medium Density Residential designated area. These lots are much lower in density because of the steep grades in that area and the limited building area. A restrictive covenant will protect the steep grades on the lots. As identified in the Albion Zoning Matrix (Section 10.2.7), the proposed R-3 (Special Amenity Residential District) zone is consistent with the Medium Density Residential land use designation, and the RS -1b (One Family Urban (Medium Density) Residential) zone is consistent with the Low/Medium Density Residential land use designation. The applicant is not requesting an increase in density for the overall development, and is, in fact, requesting slightly less density. The boundary adjustments will result in an increase of approximately 1,443m2 in the Low/Medium Density Residential area. This application conforms to the density requirements of the current land use provisions of the Albion Area Plan and, pursuant to Council's direction on March 27, 2012, can proceed through the approval process. -4- Zoning Bylaw: The current application proposes to rezone the subject property from RS -3 (One Family Rural Residential) and A-2 (Upland Agricultural) to R-3 (Special Amenity Residential District) and RS -1b (One Family Urban (Medium Density) Residential) to permit a future subdivision of approximately 131 lots. Subdivision application 2012 -040 -SD has been received and is currently being reviewed. When Zone Amending Bylaw No. 6919-2012 received first reading on May 22, 2012, the development application included two large properties on the west side of Jackson Road, which were to be zoned RS -1b (One Family Urban (Medium Density) Residential). The applicant has subsequently removed those two lots from this application and they are now included in a separate application (2012-065-RZ) with two other "Allard" properties located between Jackson Road and 245B Street, which will be the subject of future reports to Council. There are 53 lane accessed lots on Jackson Road and Robertson Street with a minimum of 9 metres in width, 30 metres in depth, and a minimum area of 270m2. The remaining 76 R-3 zoned lots are larger, with a minimum width of 11 metres and range in area from 296m2 to 698m2. The two large RS -1b zoned lots in the southeast corner have lot areas of 1464m2 and 2367m2, and will have a proposed grade change of approximately 15 metres from the road down to the rear lot line. All the lots are more than the minimum size required for the proposed zoning. The minimum lot area for R-3 zoned lots is 213m2, and the proposed lots range in size from 270m2 to 698m2. Zone Amending Bylaw No. 6919-2012 has been amended to exclude the two lots on the west side of Jackson Road and to rezone the two large lots in the southeast corner to RS -1b (One Family Urban (Medium Density) Residential). Proposed Variances: The applicant has not requested any variances at this time, and any variances that may arise as part of the on-going assessment of the project would be the subject of a future Council report. Development Permits: An Intensive Residential Development Permit is required for the R-3 (Special Amenity Residential District) lots to assess the form and character of the proposed dwellings. Application 2013 -027 -DP has been received and is currently being reviewed. This will be the subject of a future Council report. Development Information Meeting: A Development Information Meeting was held by the applicant for this project on February 18, 2013 at Samuel Robertson Secondary School on 104 Avenue from 7:00 to 8:30 pm. Approximately 20 residents attended, and the following are excerpts from the minutes provided by the applicant: • Morningstar staff identified there were two lot types: 53 lane -access lots and 78 street -access lots. They provided details of the minimum, average and maximum lot size, frontage and depth for each lot type. In general the attendees liked the proposed use and density. -5- • Some residents expressed concern that the development may be another development of narrow lots and narrow roads as on 102 Avenue. • The owner of the lot at the southeast corner of 104 and Jackson expressed concern about the potential disruption of his landscaping, and proximity of the proposed road and sidewalk to his house. • The 104 Avenue road connection to Jackson Road, which is currently a walkway only, was the main topic of the development information meeting. Eight of approximately 20 people that attended live in homes with front or side yards on 104 Avenue east of Jackson Road. 13 of the 20 attendees lived in the neighbourhood to the south of this project. Their concerns included increased traffic, the proposal to connect 104 Avenue to Jackson Road, speed of vehicles through the neighbourhood, and the need for traffic calming. Morningstar staff cited details of the traffic study, and indicated the type of traffic control at the intersection would be determined by District staff. Morningstar proposes to address these concerns with the following measures: introduce traffic calming measures; move the paved carriageway more to the north; and provide a wider boulevard without a sidewalk and with trees to buffer the homes. These options will be discussed with the Engineering department. • Some residents expressed concern about noise and truck traffic during construction. • Several residents would like a sidewalk for safety reasons on 104 Avenue west of Jackson Road to connect to the high school. This is outside of the development site works. • There were some questions about the provision of a neighbourhood park. There is no park proposed on this development site. • The developer notes that the general tone of the meeting was positive, most residents were generally supportive of the proposal, and the only major issue was the 104 Avenue road connection. Parkland Requirement: As there are more than two additional lots proposed to be created, the developer will be required to comply with the park dedication requirements of the Local Government Act prior to subdivision approval. Albion Park and Samuel Robertson School are located within walking distance of this development, and Albion Area Plan has no additional park land designated in this neighbourhood. The developer had proposed a park to be located in the southeast corner of the development, but it was determined to be an unsuitable location for a park due to the significant grade changes and potential difficulty in accessing the area for maintenance. As there is no suitable land for park dedication on the subject site, it is therefore recommended that Council require the developer to pay to the District an amount that equals the market value of 5% of the land required for parkland purposes. The amount payable to the District in lieu of park dedication must be derived by an independent appraisal at the developer's expense. Council consideration of the cash -in -lieu amount will be the subject of a future Council report. -6- d) Environmental Implications: There are no watercourses on the development site and, due to the extensive gravel extraction activities on the site, there is no remaining natural landscape. Prior to re -filling the site there were some areas with slopes greater 25% grade with some stability concerns. As a result of the extensive volume of fill being added to the site and the addition of retaining walls, the steep slopes will be eliminated and the site will be terraced and stabilized. A small area in the southeast corner of the site with steeper slopes will remain in the rear yard of the RS -1b lots and a restrictive covenant will be registered to protect those areas from further disturbance. Assessment by the geotechnical engineer will be completed at several stages of the filling works. A Natural Features Development Permit is not required for this development. e) Traffic Impact: A traffic study was completed in June 2012 for the proposed development to assess the current traffic conditions, the impact of anticipated site traffic on study area intersections, the proposed on- site road patterns, and to consider the changes that may result in the surrounding area, including the roundabout at 102 Avenue and Jackson Road. Consideration of additional traffic resulting from the new townhouse development to the east was also included. The study identified that the existing vehicle, pedestrian and bicycle volumes was light, and the impact of increased traffic from the proposed development would be minimal. f) Interdepartmental Implications: Engineering Department: The Engineering Department has identified that the following services are required at the rezoning stage for the proposed development: • Road construction on 104 Avenue from Robertson Street to Jackson Road; • Storm and Sanitary sewers will be constructed on 245 Street and on 104 Avenue from 245 Street to Robertson Street; • Watermain construction and installation of street lights and street trees on 104 Avenue east of Jackson Road; • All utility services are to be underground; • Additional road dedication of three metres, with corner truncations, is required on Jackson Road, and dedication of a cul-de-sac bulb is required on 248 Street. Parks & Leisure Services Department: The Parks & Leisure Services Department requires a pedestrian walkway be constructed within the existing road right-of-way from the intersection of 104 Avenue and McEachern Street to the new cul- de-sac at the south end of 248 Street. The Parks & Leisure Services Department have identified that after the subdivision is completed they will be responsible for maintaining the street trees. In the case of this project it is estimated that there will be an additional 131 trees, which is based on one tree per lot. The final subdivision -7- design will provide exact numbers. The Manager of Parks Planning and Development has advised that the maintenance requirement of $25.00 per new tree will increase their budget requirements by $3,275.00. g) School District Comments: The application was referred to School District #42 on November 8, 2012, but no comments have been received. h) Intergovernmental Issues: Local Government Act: An amendment to the Official Community Plan requires the local government to consult with any affected parties and to adopt related bylaws in compliance with the procedures outlined in Section 879 of the Act. The amendment required for this application, to adjust the boundary between the Medium Density Residential and Low/Medium Density Residential designations, is considered to be minor in nature. It has been determined that no additional consultation beyond existing procedures is required, including referrals to the Board of the Regional District, the Council of an adjacent municipality, First Nations, the School District or agencies of the Federal and Provincial Governments. The amendment has been reviewed with the Financial Plan/Capital Plan and the Waste Management Plan of the Greater Vancouver Regional District and determined to have no impact. i) Citizen/Customer Implications: The owners of the adjacent properties on the south side of 104 Avenue between Jackson Road and Robertson Street have expressed concern of the impact on their properties if the existing walkway is replaced with a constructed road within the 104 Avenue right-of-way. Those houses were constructed to the meet the required exterior side yard setbacks to the 104 Avenue road right-of- way. At the time the neighbourhood to the south was developed, the change in grade between those properties and this development site was considered too steep to construct the road connection between Robertson Street and Jackson Road. With the proposed re -grading on this development site, the road connection is now feasible and will provide an important connection to the intersection of Jackson Road and 104 Avenue. The developer has offered to work with the home owners and with the District to mitigate the impacts on the property owners. CONCLUSION: It is recommended that first and second reading be given to Maple Ridge Official Community Plan Amending Bylaw No. 6984-2013, that second reading be given to Maple Ridge Zone Amending Bylaw No. 6919-2012 as amended, and that application 2012-040-RZ be forwarded to public hearing. -8- It is further recommended that Council require, as a condition of subdivision approval, that the developer pay to the District an amount that equals 5% of the market value of the land, as determined by an independent appraisal, in lieu of parkland dedication. "Original signed by Ann Edwards" Prepared by: Ann Edwards, CPT Senior Planning Technician "Original signed by Christine Carter" Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning "Original signed by Frank Quinn" Approved by: Frank Quinn, MBA, P.Eng GM: Public Works & Development Services "Original signed by J.L. (Jim) Rule" Concurrence: J. L. (Jim) Rule Chief Administrative Officer The following appendices are attached hereto: Appendix A - Subject Map Appendix B - OCP Amending Bylaw Appendix C - Zone Amending Bylaw Appendix D - Subdivision Plan -9- APPENDIX A Y rceu'. vJ "141 9 7141 vp 88N 57 BSry" `. 148 r t N 172 of 6E174 18 eC• 84 ry ° �3 �� SK 6504F/ 51 7T 25 4 �p6p �Qi 11 P 75957 ,§6:"0131AP 18280 BCP 36341 • 5 % r '64 11 '0 12 +BR AV. 24e&o 7p• '. s>0 81+•• 1 7 os'' g° .4 sa' 7oG� 33 1.-, �r--,■ 7.04t, �r Z'YR950553 550 43 217gss1 r 'r%.6 ,+I. 3510543 578 P 75957 P 72103 x7040 2 jos @ 25 �, ° 7pSvv 24 38 40 P P72100 2 - 7e :1'.- 1 23 ' 7 m) a�\- Ir P BCP 35341 8 so 92923 r I 2 1 1 +nsn• 105130 1 SUBJECT PROPERTIES x0400 1 44 , 9 1 l 1 P 12923 P 18280 Rem 1 8 l 70. P 72100 10 10 cy a- ,e4.: 12 4� P42419 I IN AVE. 28 48 -2 rgeyg N H 105 104103102101100 S A o 4 a A r_ g n A 99 10. ' rp5 g��0,,_. ;oi a!f15937l4 8&AE 23 'p.t,3 °'03 zQ; :&s7s P 1208 2,.-,-. o 5 ? ' Y22 a 1 a 10as0 A88 8: 13CP 235 ' 4 n 5 . r N 172 1 h 104, 76 '• 4• �a.n � 77 76 a 70 80 rt 81 52 -z. i 033 r'f��,� PARK tow 21 10755 0 339 - v4 �' . r@o ' i 433' s oa A Ave. I BCP 23574 20 ruass °e41 2' l r6 70 1 ,� a m 19 7p0at 6: r 3 Saar 75 74`'''73 P 235 4 711170 235 4 U 18 m 4 f@408 4S a..2a_ 66 � 68 . 69 .0,12k lame 1-7 Scale: 1:3,000 Citf Pitt __ Meaows_ ' '„ ! = 10412/50 & 10500 JACKSON ROAD co an �� f!4j1,, = I / THE DISTRICT OF MAPLE RIDGE MAPLE RIDGE + District of ♦. 4101: I Sri lfsh CW4mhla PLANNING DEPARTMENT Langley DATE: Apr 18, 2013 FILE: 2012-040-RZ BY: PC — — 1.1 j FRASER R. �\ APPENDIX B CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO. 6984-2013 A Bylaw to amend the Official Community Plan WHEREAS Section 882 of the Local Government Act provides that the Council may revise the Official Community Plan; AND WHEREAS it is deemed desirable to amend Schedule "A", Section 10.2, Albion Area Plan, Albion Area Plan Map of the Official Community Plan; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1. This Bylaw may be cited for all purposes as "Maple Ridge Official Community Plan Amending Bylaw No. 6984-2013" 2. That parcel or tract of land and premises known and described as: Lot 1 Except: Part Subdivided by Plan 42419; Section 10 Township 12 New Westminster District Plan 12923 Lot 12 Section 10 Township 12 New Westminster District Plan 42419 Lot 2 Section 10 Township 12 New Westminster District Plan 12923 and outlined in heavy black line on Map No. 850, a copy of which is attached hereto and forms part of this Bylaw, is hereby re -designated to change the existing Albion Area Plan from Low -Medium Density Residential and Medium Density Residential to Low- Medium Density Residential and Medium Density. 4. Maple Ridge Official Community Plan Bylaw No.6425-2006 is hereby amended accordingly. READ A FIRST TIME the day of , A.D. 20 . READ A SECOND TIME the day of , A.D. 20 . PUBLIC HEARING HELD the day of , A.D. 20 . READ A THIRD TIME the day of , A.D. 20 . RECONSIDERED AND FINALLY ADOPTED, the day of , A.D.20 . PRESIDING MEMBER CORPORATE OFFICER 0 ' 1 C=0124570 _ (= 0124570 0 17 148 o a 0' rn 706 N o- ^ ,.- ) G� 70 0' ..., .., m �gti o A1,F N ,,, h -em. 83 9 147 i.9 Ptn of N 87 86 85my .Bm^ 'Os N 1/2 of SE 1/4 18 m 88 9 ,1,o- @Cp Cp 2 ,1,o- p� \ 148 los '78 C. 84 7j9> •. ti BCP 17977 os co SK 6504F i1 >9>s BCP 17980` _CP17979\ BCP 26098- gNWP39911 42 10640 P 75957 3 4 10601 49 a 11 0� P 18280 P 75957 ,s.c...- losos BCP 31 • 6 70 BCP 3948- B9P 19484 7OS> s0 11, 1 2 �' 106434NE. `S9 ... 522B a 10 RW 75958 1 ° 7os> s 1 �, • 1 'os s'i .. P- 7ps660 9Q •' a& ,s �y l0 32 ' q_ �0 2 7os6 8�� 177070 0 3 7psse 33 248 ST. 5aT RW 75958 67 1 1870s67 Q- '08 02• 10 63 585 a) 105s6,2070;0% 7° g D 3�5 QQ,Q�ry361osaa 43 1osso 3522 ` 8 5 n e�2 7p 217ossss los, 6 10583 P 75957 CC 10578 7 p6go s 4^ 706Aq� /0436 25 25 37 P 72103 7ps3s 3 22704 F 53524 38 39 40 41 1 P 72100 Ips 2") 1p 7ps3 n n n n 10579 1 1 ;� 23 Tr 7 =CP 3948 o 2 10565 2458 ST. 10570 BCP 39484 L BCf 3 10543 P 12923 n 4 10529 8 10530 2 \ oN. 11 N x481 10501 10500 10480 44 w RW 72102 10 10469 c P 12923 P 1 828 0 Rem 1 7' 8 9 d 10470 w w 10455 P 72100 moo' = 12 10441 10 N ,F 10412 7" P 42419 104 AVE. 104 AVE. 28 48 8. 70386 7039 n 039.92 ' 4• 3 105 7039 8 n 104 8 n 103 8 1 02 n 0 10' 4 n 100 8 n 99 8, 106 n 1p3g2 98 70 .10 12 03963 5� s 703,7 90m r7o3j63 75 2 U 3 0376 K 91^^92 �� n n BCP N93 2 n 23574 94 o n 95N96 N Y 97 7' 10: 2 19340 • 24 n :� 0 ' .63663 50369 103 B AVE 7036611 1 70,397 10363 0 23 a. 0 m 7p3603 70 ' (89 o w P. co w w m -"s; r o F,-; o 7o36;1 G' 2 �4J m 10379 03811 Toa.. 3 5357 nAR nA7 nAF nR� n MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDING Bylaw No. 6984-2013 Map No. 850 From: Medium Density Residential and Low/Medium Density Residential To: M Low/Med Density Residential D Medium Density Residential /.....\ N SCALE 1:3,000 MAPLE RIDGE British Columbia APPENDIX C CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO. 6919-2012 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1. This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6919-2012." 2. Those parcels or tracts of land and premises known and described as: Lot 1 Except: Part Subdivided by Plan 42419; Section 10 Township 12 New Westminster District Plan 12923 Lot 12 Section 10 Township 12 New Westminster District Plan 42419 Lot 2 Section 10 Township 12 New Westminster District Plan 12923 and outlined in heavy black line on Map No. 1567 a copy of which is attached hereto and forms part of this Bylaw, are hereby rezoned to R-3 (Special Amenity Residential District) and RS -1b (One Family Urban (Medium Density) Residential). 3. Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the 22nd day of May, A.D. 2012. READ a second time the day of , A.D. 20 . PUBLIC HEARING held the day of , A.D. 20 . READ a third time the day of , A.D. 20 . RECONSIDERED AND FINALLY ADOPTED, the day of , A.D. 20 . PRESIDING MEMBER CORPORATE OFFICER 1 w (7 0124570 17 14851 W, rn 5 los "' pco' n -- / ) G`C 70 '5, -.- N% �yti o i, ,,, h ' err . 83 s' 147 i.9 Ptn of N 87 86 85my @ ^ '4 N 1/2 of SE 1/4 18 m 88 tio- /6Cp Cp ,o- m 148 70 73 6C. / 84 >>g�>•>, 9 BCP 17977 \ sos SK 6504F • >9?6 BCP 17980-, -CP17979 BCP 26098 g N�UP39911 42 10640 P 75957 3 4 10601 49• a 11 - - o`' P 18280 P 75957 / PG- 10606 BCP 31 • 6 / / 7osBCP 3948- 1390P 12484 7°6>s eO '' 1 �i 106646E11. i \9s \ °' - �0 aaa RW 75958 - - - - - / r 1 06. / 70,%,1 !, • 1 70,5> >> y'. o � 7oss69Q os> `� 02 os> 70662 8�` 17,0 ' ��y '0 2 RW 75958 7pSse 67 1 1870 ' s .567 RP 70502. '' 0 248 ST. i85352 //5 :631:2:3:3 705% 221o70Sss e1poSs2 2 '3 10550 43 8 m 1- 7064 °SS7 7p Sa62645 10583 P 75957 I I L 10578 70540 ° 4,� 7°6gL, 10 0 25 /3x38 P 72103 70634 3 227 F 536 39 40 41 I I os4 24 / ,.-7. 1 P 72100 Ips 2 "i N X30 N 10579 1 0j 3 537 .."-----2.-i-- 7 -CD 00AR. rso [I,�a 0 2 10565 2458 ST. 10570 BCP 39484 L BCf 3 10543 P 12923 n q 10529 8 10530 I 2 / b 11 N 0)481 / - - 10501 10500 10480 44 - 1-uii 1 1 1 RW 72102 I 10 _I 10469 — -0 P 12923 P 18280 Rem 1 V �I 8 ci10470 9 i , a1 Lu I 10455 - - P 72100 12 10441 10 I N I1 10412 P 42419 /' .^. . - 104 AVE. 28 48 5 7p`7gs 039 n 03902 ' 4• 3 105 1030 ii n 104 n 103 S n 102 oill n 101 n 100 n 99 106 1O3g2 / 98 70 .10 / / / 12 03063 5� 1030103783 5 90 m I °/ U 1 p3j5 K 3 91 ^ n ^ 92 n BCP N 93 n 23574 94 n ^ 95 n N 96 97 70 0: / 4 1 p3�4 0• l / 24 / M N. / 3723 ' / 7p369 103 B AVE 7p76a1 h 7030' 03663 5 23 10 U Q l U m/ 303 70362 hP // 5 o w w w o 10379 0341 n�/ 0"3 536.. 89n55'Rk,-NRt / MAPLE RIDGE ZONE AMENDING Bylaw No. 6919-2012 Map No. 1567 From: RS -3 (One Family Rural Residential) and A-2 (Upland Agricultural) To: 0 R-3 (Special Amenity Residential Residential) %% RS -lb (One Family Urban (Medium Density) Residential) /.....\ N SCALE 1:3,000 MAPLE RIDGE British Columbia APPENDIX D PROPOSED SUBDIVISION PLAN OF LOT 1 PLAN 12923 EXCEPT PART SUBDIVIDED BY PLAN 42419, LOTS 1 AND 23 PLAN BCP36341 AND LOT 2 PLAN 12923 ALL OF SECTION 10 TOWNSHIP 2 NEW WESTMINSTER DISTRICT woe SCALE r. 500 yo rnay nal be approved by the District of 4 losq .11,4.4 ,04„ 36 40 BCP3634 105A AVENUE 15.072 15.500 29,3 30.075 ze 124 55.180 125 12ma 2 8 so 22.255 88 .618 gl( 2 572 90 912.00235.779 9 9 2 4.013 000 ,..000 105 55.354 104 594..2 51.01,1 2131 \ 2 93 301.7m2 94 320.71112 95 96 R 3390 z R 9 Onderweter Lend Surveying Ltd. B.C. Lend Surveyors .1.04-5550 170A Street Cloverdale RC. fiLE: M11233,512 ego 2 660 27.440 26.4 20 505 11.000 II 000 10.200 24.001 00 99 104th AVENUE 20.117 248th STREET 20.117 43 PLAN BCP36341 44 PLAN BCP36341 vuRecvEM 1 3 © me Oen eoy o/ Here. 2013 MAPLE R11)0E B..E.lrau-as Jrrn Kaci_ District of Maple Ridge TO: His Worship Mayor Ernie Daykin MEETING DATE: April 22, 2013 and Members of Council FILE NO: 2012-049-RZ FROM: Chief Administrative Officer MEETING: C of W SUBJECT: First and Second Reading Maple Ridge Official Community Plan Amending Bylaw No.6979-2013 and Second Reading Maple Ridge Zone Amending Bylaw No.6930-2012 12420 269 Street EXECUTIVE SUMMARY: An application has been received to rezone the subject property from A-2 (Upland Agricultural) to RS - 2 (One Family Suburban Residential), to permit a future subdivision of 91 one acre lots. The proposed RS -2 (One Family Suburban Residential) zoning complies with the Official Community Plan; however, lands dedicated for conservation purposes will require an OCP amendment. The related Maple Ridge Zone Amending Bylaw 6930-2012 for this project was granted first reading on June 12, 2012. RECOMMENDATIONS: 1. That Maple Ridge Official Community Plan Amending Bylaw No. 6979-2013 be given first and second readings and be forwarded to Public Hearing; 2. That in accordance with Section 879 of the Local Government Act opportunity for early and on- going consultation has been provided by way of posting Official Community Plan Amending Bylaw No. 6979-2013 on the municipal website and requiring that the applicant host a Development Information Meeting, and Council considers it unnecessary to provide any further consultation opportunities, except by way of holding a Public Hearing on the bylaw; 3. That Maple Ridge Official Community Plan Amending Bylaw No. 6979-2013 be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; 4. That it be confirmed that Maple Ridge Official Community Plan Amending Bylaw No. 6979- 2013 is consistent with the Capital Expenditure Plan and Waste Management Plan; 5. That Maple Ridge Zone Amending Bylaw No. 6930-2012 be given second reading and be forwarded to Public Hearing; and 1104 6. That the following terms and conditions be met prior to final reading: i. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; ii. Confirmation that water supply pressure and availability is sufficient; iii. Amendment to Schedule "B" & "C" of the Official Community Plan; iv. Road dedication as required; v. Park dedication as required, including construction of a multi-purpose trail; vi. Registration of a geotechnical report as a Restrictive Covenant at the Land Title Office which addresses the suitability of the site for the proposed development; vii. Registration of a Statutory Right -of -Way plan and agreement at the Land Title Office for municipal water purposes; viii. Registration of a Restrictive Covenant which addresses recommendations to mitigate wild fire hazards for the proposed development; ix. A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks. If there is evidence, a site profile pursuant to the Waste Management Act must be provided in accordance with the regulations. DISCUSSION a) Background Context: Applicant: Owner: Creus Engineering Ltd. 640724 BC Inc Legal Description: District Lot 7890, Group 1, New Westminster District OCP: Existing: Proposed: Zoning: Existing: Proposed: Suburban Residential Suburban Residential and Conservation A-2 (Upland Agricultural) RS -2 (One Family Suburban Residential) -2 Surrounding Uses: North: South: East: West: Existing Use of Property: Proposed Use of Property: Site Area: Access: Servicing requirement: b) Project Description: Use: Zone: Designation: Use: Zone: Designation: Use: Zone: Designation: Use: Zone: Designation: Forest (Blue Mountain) not applicable (Crown Land) Forest Single -Family Residential RS -2 (One Family Suburban Residential) Suburban Residential Single -Family Residential RS -3 (One Family Rural Residential) Suburban Residential Vacant A-2 (Upland Agricultural) Suburban Residential Vacant Single -Family Residential 65.702 hectares (162 acres) 269 and 271 Streets Suburban The subject site is 162 acres directly south of the Blue Mountain Provincial Forest. The property is comprised of historically logged forest, and is currently covered by conifer forest vegetation on the north portion of the site and mixed forest vegetation on the south portion of the site. There are seven watercourses located on the subject site. The main branches of Cooper and McFadden Creek have been identified by Sartori Environment Services as fish bearing (Class `A'). In addition to these main branches, five tributaries of the McFadden Creek and a human -made drainage system have also been identified. The subject site is located on the Blue Mountain Aquifer and adjacent to properties serviced by well water. The applicant proposes to rezone the subject site to permit future subdivision into one acre parcels. Consideration for environmentally sensitive areas is proposed to be addressed through a combination of park dedication and habitat protection covenants. The central portion of the site containing riparian setback areas for McFadden Creek and three tributaries is proposed to be dedicated for conservation purposes. Riparian areas in the northwest, southwest and southeast areas of the site are also proposed to be dedicated for a total of 22.3 hectares (55 acres) of dedicated land. A further 2.75 hectares (6.8 acres) is proposed to be protected by habitat protection covenant to achieve a suitable subdivision design and protect environmentally sensitive land. The proposed lots will be serviced by private septic systems and municipal water. -3- The proposed road pattern involves extension of 269 and 271 Streets northwards, which then join together to create a loop at the northern portion of the site. In addition to the extension of these streets, two additional roads are proposed and future road connections are provided to undeveloped lands to the north and west of the site. The proposed road pattern requires creek crossings at three locations. c) Planning Analysis: Official Community Plan: The subject site is designated Suburban Residential in the Official Community Plan which permits a single detached housing form located outside of the Urban Area Boundary. The RS -2 (One Family Suburban Residential) zone is in compliance with this designation, and requires municipal water and sewage disposal provided by a private system. The development proposal has been assessed against a number of Official Community Plan policies. These include completion of a Groundwater Impact Assessment report and a Wildfire Hazards report using the NFPA-1144 (Standard for Reducing Structure Ignition Hazards from Wildland Fires) and NFPA- 1141 (Standard for Fire Protection Infrastructure for Land Developments in Suburban and Rural Areas) guidelines. The findings of these reports are outlined in the Environmental Implications and Interdepartmental Implications - Fire Department sections, respectively. Additionally, this development proposal has been reviewed in the context of the Blue Mountain Provincial Forest Recreation Management Strategy, based on the following OCP policy: Policy 5-7 Maple Ridge will work in co-operation with Regional, Provincial, and Federal authorities and plans that contribute to the management and protection of the District's natural features, and may include but are not limited to the Fraser River Estuary Management Plan, Blue Mountain Provincial Forest Recreation Management Strategy, Blaney Bog Regional Park, the Kanaka Creek Regional Park Management Plan, and the policies and regulations of the Agricultural Land Commission. The Blue Mountain Provincial Forest Recreation Management Strategy was prepared by Enfor Consultants Ltd in March 2003 for the Chilliwack District of the Ministry of Forest, Lands and Natural Resource Operations. The purpose of this document is to outline resource management and recreation issues from a broad range of stakeholders, and identify goals, objectives and strategies. The Strategy outlines two goals that speak to park access and trail locations respecting adjacent residential land parcels. Based on these goals, a right-of-way will be provided as part of the road pattern to secure future access to the Blue Mountain Provincial Park from the subject site. This portion of road will not be constructed, as no lots front onto the right-of-way in that location, and therefore no additional disruption to residential areas is anticipated for -4- park access at this time. Should the need arise in the future, public access could be secured through this unopened right-of-way. Zoning Bylaw: The current application proposes to rezone the property located at 12420 269 Street from A-2 (Upland Agricultural) to RS -2 (One Family Suburban Residential) to permit future subdivision into single-family lots. The applicant has submitted a subdivision plan reflecting the minimum lot dimensions of 36 metre width and 60 metre depths, with several variances. Additionally, the subdivision plan includes proposed building envelopes and septic locations. Proposed Variances: A Development Variance Permit application has been received for this project. The lot width minimum for the RS -2 (One Family Suburban Residential) zone is 36 metres and the minimum depth is 60 metres. The developer has requested lot width relaxations of approximately four metres for two lots and lot depth relaxations of approximately five metres for seven lots. The requested variances will be the subject of a future report to Council. The Approving Officer has reviewed the preliminary subdivision plan and supports the requested lot variances. Development Permits: A Watercourse Protection Development Permit is required for the preservation, restoration and enhancement of watercourses and riparian areas on the subject site. A security will be taken as a condition of the issuance of the Development Permit to ensure that the conditions of the Development Permit are met. The Watercourse Protection Development Permit will be the subject of a future report to the Director of Planning. Development Information Meeting: A Development Information Meeting was held at the Maple Ridge Leisure Centre Preschool Room on March 19, 2012. Approximately 40 people attended the meeting. A summary of the comments and discussions with the attendees was provided by the applicant and include the following concerns and applicable responses: • location of the trail in proximity to existing home at 12390 269 Street The southern trail access will be moved further to the north to reduce proximity to the neighbouring property on the east side of 269 Street. • capacity on Rothsay Street due to additional traffic A Traffic Impact Assessment by BWW Consulting was prepared to examine this issue, and findings are outlined in this report. -5- • existing water reservoir's capacity and pressure The Engineering Department has required the developer to examine this issue using the municipal water model. This issue is further discussed in the and Interdepartmental Implications -Engineering Department section. • privacy for homeowners adjacent to development site The developer will undertake selective clearing for house and septic locations in line with wildfire protection measures. • run-off levels onto properties further south A Stormwater Management Plan has been prepared by the developer to ensure that existing run off rates are maintained or reduced. • protection of watercourses and setback areas Watercourse and riparian areas will be protected through dedication of land for conservation purposes and conservation covenants. Enhancement works including wetlands will complement the protection of conservation areas. d) Environmental Implications: A Groundwater Impact Assessment Report conducted by GeoPacific Consultants Ltd has been submitted. GeoPacific Consultants Ltd concluded that there will be no draw -down effect on the aquifer or reduced flows for existing wells adjacent to the site as a result of the proposed development. This is attributed to the fact that no new wells will be required for the project, and water servicing will be via municipal water mains. Additionally, GeoPacific Consultants Ltd has determined that the local aquifer is confined beneath a thick layer of very dense low permeability glacial till that will act as a barrier to prevent seepage from septic tanks into the aquifer. An Environmental Assessment conducted by Sartori Environmental Services has been submitted to staff. The report identified seven watercourses and a human -made drainage system located on or within close proximity to the subject site which flow northeast to south west. Five of the seven watercourses are tributaries that flow into McFadden Creek. Cooper Creek and the human -made drainage system flow into the storm sewer at the top of 271 Street. The McFadden Creek main branch and Cooper Creek were identified as fish -bearing (Class 'A') based on existing documentation and site verification. The surrounding tributaries were identified as non fish -bearing (Class `B'), although they provide food and nutrients to the McFadden Creek main branch. A 30 metre setback has been provided totaling 55 acres of dedicated conservation lands primarily in the central portion of the site to offset development impact and enhance existing habitat. -6- The human -made drainage system has been identified as providing the smallest amount of habitat and nutrient benefit on the site. The developer proposes to restore a 22 metre wide drainage path in dedicated conservation land and covenant land on private property that will connect to the McFadden system through one of the existing tributaries to improve fish habitat for that system. Additionally, three new wetland areas will be constructed during the development process for stormwater management purposes to treat road runoff and discharge treated water back into lower tributaries. e) Traffic Impact: The applicant has submitted a traffic impact assessment report prepared by BWW Consulting. BWW Consulting estimates that the proposed development will create an increase in traffic on 269 and Rothsay Streets by 20% of the existing levels. The report concludes that the existing road and traffic control at the intersections of 269 Street and Dewdney Trunk Road; and Dewdney Trunk Road and Rothsay Street are sufficient for the proposed project. f) Interdepartmental Implications: Engineering Department: The Engineering Department has reviewed the proposed development and has noted that the required services currently do not exist, and off-site servicing improvements will be secured through a Rezoning Servicing Agreement prior to final approval. Further, the Engineering Department has required that the proposed development be analyzed using the municipal water model to either confirm that the existing reservoir serving the site is adequately sized and that adequate flow and water pressure is available to all proposed and existing lots, or provide alternative recommendations. Any deficiencies in the off-site water system identified through the water modeling process to ensure that adequate water volume and pressure is available for both the proposed development and the existing neighbourhood will need to be constructed by the developer as a condition of the rezoning application. Cleartech Consulting Ltd has conducted permeameter and percolation tests to evaluate the feasibility of servicing the subdivision with individual Type 1 septic systems. Based on the results of that testing, it is Cleartech Consulting Ltd's opinion that the drainage rates measured on site would be suitable for the general implementation of Type 1 systems. A detailed lot by lot assessment and septic feasibility report will be required prior to final subdivision approval. Parks Department: The Parks and Leisure Services Department has reviewed the trail location and has determined that there is no multi -use trail in close proximity to the subject site. However, as the central portion of the site is required to be dedicated for conservation purposes, the applicant has proposed an 830 metre multi -use trail running north -south. The Planning and Parks and Leisure Services Departments are in support of the applicant's trail proposal, as it -7- creates an amenity for the future residents of the proposed development. As the proposed trail is located beyond the municipal trail network, a Local Area Service bylaw will be required prior to approval of the subdivision application to ensure an appropriate level of ongoing maintenance for this trail. Fire Department: Further to Official Community Plan Policies 5-18 and 5-19 regarding mitigation of wildfire hazard in forest fire interface areas, a wildfire hazard assessment report has been submitted by Cambrian Consulting and reviewed by the Fire Department and B.A Blackwell and Associates Ltd. The report concluded that overall fire risk for the subject site is moderate to high depending on the location on the site. The report outlines best management practices for FireSmart development on private property that relates to proximity of combustibles surrounding the principal dwelling as well as building materials. These recommendations will be implemented through a restrictive covenant. At this time, the Wildfire Development Permit process is not yet approved by Council; therefore, wildfire mitigation measures will be required through the rezoning and subdivision processes rather than a stand alone development permit. g) Intergovernmental Issues: Local Government Act: An amendment to the Official Community Plan requires the local government to consult with any affected parties and to adopt related bylaws in compliance with the procedures outlined in Section 882 of the Act. The conservation amendment required for this application is considered to be minor in nature. It has been determined that no additional consultation beyond existing procedures is required, including referrals to the Board of the Regional District, the Council of an adjacent municipality, First Nations, the School District or agencies of the Federal and Provincial Governments. The amendment has been reviewed with the Financial Plan/Capital Plan and the Waste Management Plan of the Greater Vancouver Regional District and determined to have no impact. -8- CONCLUSION: As the proposed development is in compliance with the Official Community Plan, it is recommended that first and second reading be given to Maple Ridge Official Community Plan Amending Bylaw No.6979-2013 for conservation purposes, that second reading be given to Maple Ridge Zone Amending Bylaw No.6930-2012, and that application 2012-049-RZ be forwarded to Public Hearing. "Original signed by Amelia Bowden" Prepared by: Amelia Bowden Planning Technician "Original signed by Christine Carter" Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning "Original signed by Frank Quinn" Approved by: Frank Quinn, MBA, P.Eng GM: Public Works & Development Services "Original signed by J.L. (Jim) Rule" Concurrence: J. L. (Jim) Rule Chief Administrative Officer The following appendices are attached hereto: Appendix A - Subject Map Appendix B - Maple Ridge Official Community Plan Amending Bylaw No.6979-2013 Appendix C - Maple Ridge Zone Amending Bylaw No.6930-2012 Appendix D - Subdivision Plan -9- APPENDIX A I i i SUBJECT PROPERTY / .0—" 017, / / fl... 1 i/ 0 • / / / // r ,/ IDI ,/ (1 i / / 1/ 1 1 /r f' !� ,..- Algs4 IN& / ,L, NJ SCALE 1:6,000 Clt a f Pitt Mea:ows__ rag I - , l' ^` jIt j .- m� I �a 1 ROLL #05374-0000-0 ■� '�� u'�ICi * - CORPORATION OF THE DISTRICT OF ' i �� ! � � MAPLE RIDGE British Columbia MAPLE RIDGE PLANNING DEPARTMENT of �' °, I o ��z Langley Langl `FBAs C I, Apr 23, 2012 FILE: 2012-049-RZ BY: PC o1' ��DATE: ER R. \\ APPENDIX B CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO. 6979-2013 A Bylaw to amend the Official Community Plan WHEREAS Section 882 of the Local Government Act provides that the Council may revise the Official Community Plan; AND WHEREAS it is deemed desirable to amend Schedules "B" & "C" to the Official Community Plan; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1. This Bylaw may be cited for all purposes as "Maple Ridge Official Community Plan Amending Bylaw No. 6979-2013 2. Schedule "B" is hereby amended for that parcel or tract of land and premises known and described as: District Lot 7890 Group 1 New Westminster District and outlined in heavy black line on Map No. 848, a copy of which is attached hereto and forms part of this Bylaw, is hereby re -designated from Suburban Residential to Conservation. 3. Schedule "C" is hereby amended for that parcel or tract of land and premises known and described as: District Lot 7890 Group 1 New Westminster District and outlined in heavy black line on Map No. 849, a copy of which is attached hereto and forms part of this Bylaw, is hereby amended by adding Conservation. 4. Maple Ridge Official Community Plan Bylaw No.6425-2006 is hereby amended accordingly. READ A FIRST TIME the day of , A.D. 20 . READ A SECOND TIME the day of , A.D. 20 . PUBLIC HEARING HELD the day of , A.D. 20 . READ A THIRD TIME the day of , A.D. 20 . RECONSIDERED AND FINALLY ADOPTED, the day of , A.D.20 . PRESIDING MEMBER CORPORATE OFFICER P „„1 E In NW . ! - - �M .o „Reins — — — — p „9 3 00.7 „00070 0,00 0 0 11111 I ,,,,e,i/ 0L A= riff Ablir liriviiii Ir 3 II i ■ 093 / 7071 77„_/ SMP oo� MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDING Bylaw No. 6979-2013 Map No. 848 From: Suburban Residential To: Conservation L\ N SCALE 1:7,000 MAPLE RIDGE British Columbia MD MD P „„, E In NW . ! LM .o „Res — — — — P „MP �� in L ,,Pso,3LeroL � , �,P,o ,P 11111 1 !tee £ i/ riff IF -11, v 3 cvil4 gh / , ■ 0„9,3 / LO,LMP LO„_ 2 SMP �oo� MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDING Bylaw No. 6979-2013 Map No. 849 Purpose: To Add as Conservation To Schedule C L\ N SCALE 1:7,000 MAPLE RIDGE British Columbia APPENDIX C CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO. 6930-2012 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 -1985 as amended WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1. This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6930-2012." 2. That parcel or tract of land and premises known and described as: District Lot 7890 Group 1 New Westminster District and outlined in heavy black line on Map No. 1572 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to RS -2 (One Family Suburban Residential). 3. Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the 12t" day of June, A.D. 2012. READ a second time the day of , A.D. 20 . PUBLIC HEARING held the day of , A.D. 20 . READ a third time the day of , A.D. 20 . RECONSIDERED AND FINALLY ADOPTED, the day of , A.D. 20 . PRESIDING MEMBER CORPORATE OFFICER U a /Q PEW E ,x Nw ,< U P3439 PZ .. J , 34392 ea P 343. B ,..o viae, .,, 9�e$ a�y,e Bo 319 IPP BCP vsspa ,.,.o/xs 1907 n , LAM 0079 /%3`AM 1099PeO. MP 60 LMP 10 �s P12004 resew,. I.. ,., 9, >/�� es//a �� LMP, \ I� unv Wilf 00910 N / c s. C ei c ss 009,0 1moo 0a,./ � s Q es O N unv 907 h• u H• CO Rem ^ vam a / X99 i 123 AVE. J@Remr LM \ /,.y� vss9,a / !I / LOT LOT ,.... s 381/ / ., 0rws 20000 euvlxoae \/ADL= Bylaw No. Mau No. From: To: R 6930-2012 1572 A-2 RS-2 i DG= /0\= AV=\D (Upland Agricultural) (One Family Suburban Residential) \G N SCALE 1:7,000 MAPLE RIDGE British Columbia PROPOSED SUBDIVISION PLAN OF DISTRICT LOT 7890, GROUP 1, NEW WESTMINSTER DISTRICT MUNICIPALITY OF MAPLE RIDGE BOGS 920.020 ,7,1178L"::7601E2,F= RORIE OF PREPS 2111NCORES MINCORES TA,====r" LIS le/ovo- ORMOESENNS MENEM, MORN MOONS -SW COVES SCENERY PERIN'S LOON Sal -O SERIETSYRONSED asp REVISION, A E 1/2 NW 1/4 Sec 19 TP 15 124 AVENUE PLAN EAPVAA7_,,, 12 FLANE1,2255S PARK UNSURVEYED CROWN LAND OINTRI OT ESN N RIO 1811 17 18 -3 DISTRICT 1.01,000.1013SS PARK 21 PARK 20 ROADS 9 ce 16 ORO 62 PARK DL 7 8 9 0 52 51 7,Aorea-p 50 49 48 ROAD 43 42 K 41 40 P1214072 NAN LIAIRISOrt POIROT LOS 1890 496,15. R.19 RAN WOOER 10 LINFISS23 ReM15 PLAN LISP6013 PARK PLAN LAIESESS APPENDIX D 10 8 PI-RS.3M 7 PLAN 30392 DL 6 6 8 8 1 4 3 STATUAOPA=141;LF AAA MAP' r R;rl{,F Ocep floors Grrarw' Heigh2c District of Maple Ridge TO: His Worship Mayor Ernie Daykin MEETING DATE: April 22, 2013 and Members of Council FILE NO: 2011-063-RZ FROM: Chief Administrative Officer MEETING: C of W SUBJECT: Second Reading Maple Ridge Zone Amending Bylaw No.6854-2011 20974 123 Avenue EXECUTIVE SUMMARY: An application has been received to rezone the subject property from RS -1 (One Family Urban Residential) to RS -1b (One Family Urban (Medium Density) Residential), to permit a future subdivision of 6 lots. First Reading to the Zone Amending Bylaw was granted on August 30, 2011. RECOMMENDATIONS: 1. That Zone Amending Bylaw No. 6854-2011 be given second reading and be forwarded to Public Hearing; 2. That the following terms and conditions be met prior to final reading. Hazard materials assessment of existing building prior to demolition; ii. Removal of the existing building; iii. A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks. If there is evidence, a site profile pursuant to the Waste Management Act must be provided in accordance with the regulations; iv. Registration of a Section 219 Restrictive Covenant at the Land Title Office for Tree Protection for trees in the southwest corner of the property; and v. Registration of a Section 219 Restrictive Covenant at the Land Title Office for an Agricultural Buffer of 3 meters in depth within the frontyard setback on the north side of the property to buffer agricultural use to the north of this site, including a disclosure statement regarding neighbouring farming practices. 1105 DISCUSSION: a) Background Context: Applicant: Owner: Legal Description: OCP: Existing: Zoning: Existing: Proposed: Surrounding Uses: North: South: East: West: Use: Zone: Designation Use: Zone: Designation: Use: Zone: Designation: Use: Zone: Designation: Existing Use of Property: Proposed Use of Property: Site Area: Access: Servicing requirement: b) Project Description: Twin Brook Developments Ltd. Twin Brook Developments Ltd. Lot 107, District Lot 242, Group 1, NWD Plan 46729 Urban Residential RS -1 (One Family Urban Residential) RS -lb (One Family Urban (Medium Density) Residential) Single Family Residential and Agricultural A-2 (Upland Agricultural) Agricultural Single Family Residential RS -1 (One Family Urban Residential) Urban Residential Single Family Residential RS -1 (One Family Urban Residential) Urban Residential Single Family Residential RS -1 (One Family Urban Residential) Urban Residential Single Family Residential Single Family Residential 0.41 ha (1 acre) 123 Avenue and 210 Street Full urban servicing will be required The subject property is 0.41 ha (1 acre) and is bound by single family residential properties to the east, west, and south, and single family residential and agricultural land to the north. There is an existing home on the property which is proposed to be demolished prior to subdivision. The applicant is proposing to rezone the subject property from RS -1 (One Family Urban Residential) to RS -1b (One Family Urban (Medium Density) Residential) to subdivide the property into six single family lots. The proposed lot layout orients 3 lots fronting onto 123 Avenue and 3 lots fronting onto 210 Street. Lots are varied in size; 3 are between 800 and 900m2 and 3 lots are approximately 600m2 respectively. -2- c) Planning Analysis: Official Community Plan: The proposed rezoning to RS -lb (One Family Urban (Medium Density) Residential) is in accordance with the subject property's designation as Urban Residential - Major Corridor in the OCP. Major Corridor Residential general characteristics includes ground -oriented housing forms, such as single detached dwellings, garden suites, duplexes, triplexes, fourplexes, townhouses, apartments, or small lot intensive residential, subject to the compatibility criteria in the OCP. The compatibility criteria place particular emphasis on the compatibility of the site design, setbacks, and lot configuration with the existing pattern of development in the area. Given the proximity to agricultural lands and the established single detached housing form in the area, the single family proposal is most appropriate. An Agricultural Impact Assessment has been required to assess potential implications of this proposed development, as per the requirements of Section 6.2.2 of the OCP. Zoning Bylaw: The current application proposes to rezone the property located at 20974 123 Avenue from RS -1 (One Family Urban Residential) to RS -1b (One Family Urban (Medium Density) Residential) to permit future subdivision into six lots. Preliminary review indicates that the dimensions of the proposed lots meet the dimensions as required by the RS -1b zone. Lot coverage will be reviewed once a more detailed, scaled subdivision plan is provided. Any variations from the requirements of the proposed zone will require a Development Variance Permit application. Development Permits: No development permits will be required for this rezoning application. d) Environmental Implications: An Arborist Report was required as part of this rezoning application. Recommendations by Letts Environmental' identified and inventoried 60 trees. 39 have been recommended as candidates for retention. District staff review identified trees in the southwest corner of the property should be retained if possible. Concern for tree retention in the southwest corner of the property has also been raised by a local resident. e) Agricultural Impact: Due to its proximity to agricultural lands on the north side of 123 Avenue from the proposed development, an Agricultural Impact Assessment by a Qualified Environmental Professional was required as part of the rezoning application process.2 The proposed development is located across the street from an historic, working farm run by descendants of the original homesteaders. It is a diverse farming operation, well-known for its innovative farming practices and has strong ties to the community. Impacts to this farming 'Tree Assessment Report by Letts Environmental Consultants, Maple Ridge, BC, December 30, 2012. 2Agricultural Impact Assessment Report by Letts Environmental Consultants, Maple Ridge, BC, March 7, 2013. -3- operation during the construction phase and over the long-term will be minimal, according to analysis from Letts Environmental Consultants, with the understanding that best practices will be followed for stormwater management, noise, erosion sediment control and air quality. With respect to the latter, the report recommends a landscaped buffer on the north side of the development property that complies with the Agricultural Land Commission's Landscape Buffer Specifications. The buffer should be designed to buffer agricultural land with incompatible uses, reduce the exchange of particulate matter between adjacent land uses and reduce the transmission of noise.3 This buffer will form part of the front yard setback. f) Interdepartmental Implications: Engineering Department: All servicing work will be required at subdivision. Fire Department: A hazard materials assessment is required prior to demolition. CONCLUSION: It is recommended that second reading be given to Maple Ridge Zone Amending Bylaw No. 6854- 2011, and that application 2011-063-RZ be forwarded to Public Hearing. "Original signed by Siobhan Murphy" Prepared by: Siobhan Murphy, MA, MCIP, RPP Planning Technician "Original signed by Christine Carter" Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning "Original signed by Frank Quinn" Approved by: Frank Quinn, MBA, P.Eng GM: Public Works & Development Services "Original signed by J.L. (Jim) Rule" Concurrence: J. L. (Jim) Rule Chief Administrative Officer The following appendices are attached hereto: Appendix A - Subject Map Appendix B - Zone Amending Bylaw Appendix C - Site Plan 3Agricultural Impact Assessment Report by Letts Environmental Consultants, Maple Ridge, BC, March 7, 2013, p. 15. -4- APPENDIX A VJ N N N N 147 146 0 N 20940 148 145 12311 12314 4 149 12305 144 123 08 U3 142 co co co 1 X012301 143 v co rn O 123 00 N N Subject Property r / Cn a)210 10 . 01 CD CA 21018 N CD Cn -P 21022 01 W 21032 O O N No O N O N O N1 o O O N N coo O N tT N 01 21002 127 P 48308 128 1 P 67530 2 2 `o58 2 107 P 46729 12270 59 CA O; _O N 60 O_ N 61 N O N 62 M O "' i 106 ST0t 12247 O 93 c N 69 0 N 211 ST. 6z C7)105 122 35 N 13 co 104 122 3292 12223 N 70 6f 122 31 712 12219 122 22 103 91 12228 71 12227 6E 10212224 90 12215 12218 12221 72 0 6i 101 122 20 8 N.9 �p 12211CNI 12214 12217 73 nn a. cc .__ 4 N Scale: 1:1,500 Ci _.f Pitt Mea•lows __ * � "�► 20974-123 Ave I RI ��yn fYf y. I.'•3 •:rI 13 I .g M � 7.."4--'a '��tgcfllrei�.i may-4�y ,L\N\ CORPORATION OF THE DISTRICT OF �LRBI `II i - o blip-- IWC -;� +�a k�' 1 -+ , _ _ .„, y MAPLE RIDGE British Columbia MAPLE RIDGE PLANNING DEPARTMENT 7 District of �� -a,- Langleyrr.�' � =m' l'=--" DATE: Apr9, 2013 2011-063-RZ BY: JV Jr ASER� APPENDIX B CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO. 6854-2011 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended. WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1. This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6854-2011." 2. That parcel or tract of land and premises known and described as: Lot 107 District Lot 242 Group 1 New Westminster District Plan 46729 and outlined in heavy black line on Map No. 1540 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to RS -1b (One Family Urban (Medium Density) Residential). 3. Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the 30th day of August, A.D. 2011. READ a second time the day of , A.D. 20 . PUBLIC HEARING held the day of , A.D. 20 . READ a third time the day of , A.D. 20 . RECONSIDERED AND FINALLY ADOPTED, the day of , A.D. 20 . PRESIDING MEMBER CORPORATE OFFICER 38 I L4 /AVM. 229 ° 20a1 Rco N 37 236 00 0 N 235 P 51063 CO N 234 w 0 233 0 232 209 ST. �o N 231 230 12390 51063 133 0 N 134 CO N N 135 0 N 136 0 0 N 137 0 138 o 0 LMP 1 rn N N OD 20933 a V w 20941 P 48067 76 ALPINE ORES. 157 N o N N v N 147 v 146 N O N 6 N 156 153 152 148141( 145 G 158 P 49416 12311 123 ' 71710 F 5927.. 0159 155 154 151 149 12305 144 12308 14 2 0 1 2 3 4 1 2 i6 160 0 0 0 o EP 15012301 46487 — 1230043 0 0 EP 46480 N o EP 46261 N 0 N 0 N 0 N T N o0 N 0 N 111.1111 123 AVE. 21167 20878 N a) 3637 1E90'of2 2961 20896 N ✓ 20910 co 20924 - 20930 N 20940 25 _ 20950 C m C 0 C' N O N 57 O O N 56 CO O N 55 P 46729 N O N 54 N O N 53 N O N 52 1606 21050 CP co 21082 0 O N 220 8 2 107 a) 21031 N 72 2 &)d P 48308 P 67530 0_ 2 P 46729 58 12270 59 0 O N 60 0 61 N O 63 O N 0 m 2 N O 3 O N 218 O N 217 o O N 3 N N N 106 STONEHOUSE AVE. 12247 _ 93 0 69 b 64 0 207 -. 0 216 O N 105 N N N N N 12235 1' 43 r, 12223 _ (T)12224 5 215 v 104 1223292 N.70 65 N 12223 • o 12231 v r`m r, 21 214 P 39712 12219 12222 103 91 12228 71 7227 c) 12227 66 a 1 102 90 12215 N 12218 _ cL 12221 12224 72 211 2-12 213 o) 67 1 — — — — 101 89 N 12220 12211 12214 8094 BCP 27186 — — — 12217 v 73 133 134 136 co 100 12211 1221488 12207 68 0 0 4 0 o N 0 N 99 12207 210 ST. 1220887 74 / N N (4 N75 (D 98 Mr 12201 86 12200 °y 1titi o6° ti O N 0 0 o N o 0 N 0 N 0 N 97 12197 1,1085 76 77 78 167 166 165 164 163 \/ADL= Bylaw No.6854-2011 Mau No. 1540 From: RS To: RS R -1 -1 DG= /0\= AV (One Family Urban Residential) b (One Family Urban =\D (Medium \G Density) Residential) /:.....\ N SCALE 1:2,500 MAPLE RIDGE British Columbia L. 123 AVENUE 0333, `TJNEHOUSE AVENUE" M! LOT SIZE 557m2 MIN LOT WIDr1-I 15_0m MINI LCAT DEPTH 7.0m BEBE i Af7B) it+i IAV _.'.Iil 1 _ITI CORPORATION OF THE DISTRICT Or 210 STREET SUBDIVISION PLAN APPENDIX C Ovep Avera Grum, Nnyr,. District of Maple Ridge TO: His Worship Mayor Ernie Daykin MEETING DATE: April 22, 2013 and Members of Council FILE NO: RZ/004/06-01 FROM: Chief Administrative Officer MEETING: C of W SUBJECT: Release of Restrictive Covenant Restricting Basements 12140, 12142, and 12170 203 Street EXECUTIVE SUMMARY: As part of the earlier rezoning process, Zone Amending Bylaw No. 6554 - 2008 was adopted with a condition of the registration of a geotechnical restrictive covenant limiting basements to certain future lots on the subject lands (see Appendix A - Subject Map). After further review and engineering consideration, the applicant (Damax Consultants Ltd.) and the owner (Haney -Pitt Meadows Christian School Association) have provided an updated geotechnical report prepared by GeoPacific Consultants Ltd., which proposes the placement of fill on the site to enable basements on all future lots in the subdivision. The new August 31, 2012 geotechnical report indicates the need to place upwards of 1.7 metres of fill to accommodate basements. Therefore, the applicant requests Council release the original covenant (see Appendix B - BB1755168) and replace it with a new covenant that references the new GeoPacific Geotechnical Report. As per Section 894 of the Local Government Act, Council may alter and then adopt a bylaw, without further notice or hearing, provided that the alteration does not i) Alter the use, ii) Increase the density, or iii) Without the owner's consent, decrease the density of any area from that originally specified in the bylaw Zone Amending Bylaw No. 6554 - 2008 was adopted on May 10, 2011, rezoning the subject properties from RS -1 (One Family Urban Residential) to R-1 (Residential District). Although the discharge of the restrictive covenant will not alter the bylaw in the ways indicated above, the Planning Department recognizes that the surrounding neighbourhood may feel impacted by the additional fill which allows basements in all the future homes, and therefore has required a Development Information Meeting and that they return to Public Hearing for public input. A Development Information Meeting was held on January 29, 2013. Concerns were not expressed regarding allowing basements in the proposed new homes. RECOMMENDATION: That this report be forwarded to Public Hearing for input on releasing the restrictive covenant restricting basements on the subject properties. 1106 DISCUSSION: a) Background Context: A restrictive covenant was placed on Title as a condition of rezoning the above -referenced properties, which restricted basements on some of the proposed new lots. The restriction of basements was based on a geotechnical report dated April 11, 2011. The applicant has since provided an updated geotechnical report that concludes that with the introduction of fill, basements are possible for all the proposed lots. Therefore, the applicant seeks the discharge of the earlier geotechnical covenant. b) Planning Analysis: The subject properties were rezoned from RS -1 (One Family Urban Residential) to R-1 (Residential District) on May 10, 2011. The restrictive covenant prohibiting basements on some of the proposed new lots was placed on Title to address the geotechnical concern based on historical geotechnical reports. Current plans are to fill the property level to the existing 121B Avenue level, so geotechnical concerns with respect to basements being excavated beneath the water table are no longer valid. Height variances will be sought by the developer for homes located within the new development; however, new houses on the south side of 121B Avenue and north of the existing houses on 120B Avenue and 204B Street, will be similar in height to the existing houses. A Development Variance Permit will be required for the height variances and the public will have an opportunity to express concerns during the Development Variance Permit process. Secondary suites are not a permitted use in the R-1 (Residential District) zone, therefore increased traffic and parking in the area should not result from the discharge of this restrictive covenant. A Development Information Meeting was held on January 29, 2013. Concerns documented from this meeting were in reference to the revised street layout, school traffic, and parking (see Appendix C - Proposed Site Plan). The concerns expressed at the Development Information Meeting will be addressed at the subdivision stage and are subject to the approval of the Approving Officer. These items are not related to the discharge of the restrictive covenant in question. Concerns regarding the addition of basements to the new homes were not expressed. CONCLUSION: Based on the updated Geotechnical Report, provided by GeoPacific Consultants Ltd., dated August 31, 2012, basements are considered safe in all of the proposed new lots. The Planning Department has required the applicant to have a Development Information Meeting and return to Public Hearing for public input on the release of the restrictive covenant, as the restrictive covenant was a condition of rezoning. Concerns expressed at the Development Information Meeting were related to street layout, school traffic, and parking, and not with the addition of basements to the proposed new homes. A Development Variance Permit will be required for the proposed height variances requested for internally facing homes within the new development, and street layout and parking - related concerns will be addressed at the subdivision stage by the Approving Officer. -2- It is recommended that this report be forwarded to Public Hearing for input on the release of the restrictive covenant prohibiting basements on the subject properties. "Original signed by Michelle Baski" Prepared by: "Original signed Michelle Baski, AScT Planning Technician by Charles R. Goddard" Approved by: Charles R. Goddard, BA, MA Manager of Development & Environmental Services "Original signed by Frank Quinn" Approved by: Frank Quinn, MBA, P.Eng. GM: Public Works & Development Services "Original signed by J.L. (Jim) Rule" Concurrence: J. L. (Jim) Rule Chief Administrative Officer The following appendices are attached hereto: Appendix A - Subject Map Appendix B - Restrictive Covenant BB1755168 (without geotechnical report) Appendix C - Proposed Site Plan -3- APPENDIX A o' o �1226fi I 4 11 '__._ M M 2 m 3 r L.e �' 10 .5 11 e $ a ry N N , 12289 �3 Ei , `" 122`�� 1225 3 f 1 12 122 Ave. srp V2Z 11 1 G] 12252 .,'10 2 ,-A9 v X13 v v v _ 'v~.t ,P_.. -. 8 rn ui u� 2 n" 0 1$ 1224 n 01 LMP 12426 M co 6 12253 12246 - ry LMP 1593 14 n 8 L J ry P 1 - • • 8 , 5 •� R, 4 k 9 410 R11 20 19 MP 17 3� $\1514' a r' a 7 1 15 16 17 18 1p c : LM - • 12426 1239 '' 351 118 12 �1 22 a 16 P71907 1 12227 C� d� m P18526 E F g v G e H LM' 1 210 v g Al2 Ln m11 q n oM N 614 a o R c� 13 n. _ _ ; cpvT. g n 1*� Axa 4 C4 2 1 OO t1 N ry J 24" 25 1 P 72589 43 J 122 AVE. 23 LMF 124 6 1 12217T - -- - 61 W 12209 rJ 0 F3+ rn o N w CO Jn a P22101 S 260201 1 LMP 2gt 10897 M9 P M�L 18526 i{ - Rem 1 H X12195 1� LMP 2 3 4r 272p9 5� 6c 7„ 8n 9N LMP 57$ 58 12987 �'� 57 921 BAVE _ 12175 I I '1910 29 30 0 31 0 12170 I Rem A SUBJECT PROPERTIES P 54577 ,, 8' W N R T N q EP11166 46 12142 12140 P 69727 h3 -i 45 0 044CA CV N P 41572 P 7249 45 2 1 I 'P 20p37 RP 17121 A 12135 12122 P 41572 44 G cNI 1 12119 12110 12080 pip 12111 20 C.,1 12,087 0 LMP 569 34 a H — 37 � 19 r N 22 � 23 'n 24 `er 25 26 27 28 29 2 CD � 3 M 4 5 CV '� 1j 12083 U v ov r ON n a 12079 N m N p pp VN d 0) J 1206238 18 -A 1208 AVE. a 35 P 83237 1 m p �12066 12105 12065 A20 "12071 c 10 ii 8 VE1 1 v 12052 m K 16 12070 'A 912045 12040 n N 7 36 ao1 11 to$ in "12067 15 720,8 412035 12030 �1203s u_ 3 00 N 48 Rem M 0 0-- 12 813 ,- 512025 •120202 r� - 1 �lzo9zs L 14 —J M 12025 N LM' 691 B 120101 2031 120110 rn R / 07 DE vDNEY TRUNK ROAD . ti 'D l{7 a 49 a N 1 0 F, AN B Rem RP 8184 1; ry LMP 40767 Ram 41 N Scale: 1:2,500 __ w Meaos' Cit' .f Pitt411iT' .I.'- 12140/42/70 203 STREET CORPORATION OF THE DISTRICT OF I= ' o ...NM' MAPLE RIDGE MAPLE RIDGE District of, 11 &rilfshCW4mhla PLANNING DEPARTMENT LangleyIiIi DATE: Apr 18, 2013 FILE: RZ/004/06 01 BY: PC — — mil FRASER R. �\ -6 MAY 2Q i l LAND TITLE ACT FORM C (Section 233) Province of British Columbia GENERAL INSTRUMENT - PART 1 (This area for Land Title Office Use) APPENDIX B 755!58 Page 1 ofJ pages APPLICATION: (Name, address, phone number and signature of applicant, applicant's solicitor or agent) ANDERSON & THOMPSON, Barristers and Solicitors, 22311 - 119t Avenue, Maple Ridge, BC V2X 2Z2 (604)463-6281 Jan e'° olton, Signature ofApplicant a � PARCEL IDENTIFIER(S) AND LEGAL DESCRIPTION(S) O ` ND:* (PID) (LEGAL DESCRIPTION) SEE SCHEDULE 3. NATURE OF INTEREST: DESCRIPTION (page and paragraph) DOCUMENT REFERENCE PERSON ENTITLED TO INTEREST SEE SCHEDULE 4. TERMS: Part 2 of this instrument consists of (select one only) (a) Filed Standard charge Terms { j D.F. No. (b) Express Charge Terms {Xi Annexed as Part 2 (c) Release { j There is no Part 2 of this instrument A selection of (a) includes any additional or modified terms referred to in item 7 or in a schedule annexed to this instrument. If (c) -is selected, the charge described in Item 3 is released or discharged as a charge on the land described in Item 2. 5. TRANSFEROR(S): (Covenantor) * HANEY-PITT MEADOWS CHRISTIAN SCHOOL ASSOCIATION, (Inc. No. 26976), and THEODORE F. STROCEL LAW CORPORATION, (Inc. No. 441758) as Mortgagee 6. TRANSFEREE(S): (Covenantee) (including postal address(es) and postal code(s))* THE CORPORATION OF THE DISTRICT OF MAPLE RIDGE, a Municipal Corporation, of 11995 Haney Place, Maple Ridge, BC, V2X 6A9 7. ADDITIONAL OR MODIFIED TERMS: * N/A 8. EXECUTION(S):** This instrument creates, assigns, modifies, enlarges, discharges or governs the priority of the interest(s) described in Item 3 and the Transferor(s) and every other signatory agree to be bound by this instrument, and acknowledge(s) receipt of a true copyof the filed standard charge terms, if any. Officer Signatur ALAN C. THOMPSON 22311 - 119th GAtinue Maple gage' t2X 2Z2 h. 63-6251 SOLICITOR Execution Date Y 11 M OS' D 03 Party(ies) Signature(s) HANEY-PI11 MEADOWS CHRISTIAN SCHOOL AS OC , ION b , its thorized signatories. Name: Q/. OFFICER CERTIFICATION: Your signature constitutes a representation that you are a solicitor, notary public or other person authorized by the Evidence Act, R.S.B.C. 1996, c. 124, to take affidavits for use in British Columbia and certifies that matters set out in Part 5 of the Land Title Act as they pertain , to the execution of this instrument. * If space insufficient, enter "SEE SCHEDULE" and attach schedule in Form E. ** If space insufficient, continue executions on additional page(s) in Form D. LAND TITLE ACT FORM D EXECUTIONS CONTINUED Page 2 of pages Officer Signature(s) AMANDA M. SPRAGUE Commissioner for taking Affidavits in the Province of B.C. 11995 Haney Place Maple Ridge, B.0, V2X 6A9 Phone: 463-5221 Expires: February 28, 2013 (as to both signatures) 0 DALE A. STREtCHUK Barrister & Solicitor 300 - 2777 Gladwin Rd Abbotsford, BC V2T 4V1 Telephone # (604) 850-1737 (as to both signatures) Execution Date Y .11 M O5 D 5 3 Transferor/Borrower/Party Signature(s) THE CORPORATION OF THE DISTRICT OF MAPLE RIDGE by its authorized signatories zERNIE DAYKIN MAYOR Name CER E. MARLO CORPORATE OFFICER THEODORE F. STROCEL LAW CORPORATION by its authorize. .ignatories 4 e -c Name OFFICER CERTIFICATION: Your signature constitutes a representation that you are a solicitor, notary public or other person authorized by the Evidence Act, R.S.B.C. 1996, c 124 to take affidavits for use in British Columbia and certifies the matters set out in Part 5 of the Land Title Act as they pertain to the execution of this instrument. LAND TITLE ACT FORM E SC DULE Page of pages ENTER THE REQUIRED INFORMATION IN THE SAME ORDER AS THE INFORMATION MUST APPEAR ON THE FREEHOLD TRANSFER FORM, MORTGAGE FORM OR GENERAL DOCUMENTS FORM. 2. PARCEL IDENTIFIER(S) AND LEGAL DESCRIPTION(S) OF LAND:* (PID) (LEGAL DESCRIPTION) 011-078-405 001-764-870 PARCEL "2" (REFERENCE PLAN 17121) OF PARCEL "B" (REFERENCE PLAN 16630) LOT 1 DL 241 GP 1 NWD PLAN 4921 PARCEL "A" (EXPLANATORY PLAN 11166) LOT 1 EXCEPT: FIRSTLY: PARCEL B (EXPLANATORY PLAN 16630) AND SECONDLY: PART SUBDIVIDED BY PLAN 69727, DL 241 GP 1 NWD PLAN 4921 001-803-123 LOT 1 DL 241 GP 1 NWD PLAN 69727 3. NATURE OF INTEREST: DOCUMENT REFERENCE PERSON ENTITLED TO INTEREST DESCRIPTION (page and paragraph) Section 219 Covenant (Prohibiting Basement) Page 4 to 7 Transferee Priority Agreement granting Covenant 6 b11-5-5-(6-1 Page 7 Transferee priority over Mortgage BT108842 Page (7) pages TERMS OF INSTRUMENT - PART 2 COVENANT PROHIBITING BASEMENTS (RZ/004/06) BETWEEN: HANEY-PITT MEADOWS CHRISTIAN SCHOOL ASSOCIATION ,a Society incorporated under the laws of British Columbia, having an office at 12140 - 203'd Street, Maple Ridge, British Columbia, V2X 4V5, (Incorporation No. 26976) (hereinafter called the "Covenantor") AND: OF THE FIRST PART THE CORPORATION OF THE DISTRICT OF MAPLE RIDGE, a Municipal Corporation under the "Local Government Act", being Chapter 323 of the Revised Statutes of British Columbia, having its offices at 11995 Haney Place, Maple Ridge, British Columbia V2X 6A9 (hereinafter called the "Covenantee") AND: OF THE SECOND PART THEODORE F. STROCEL LAW CORPORATION, (Inc. No. 441758) (hereinafter called the "Lender") WHEREAS: OF THE THIRD PART A. The Covenantor is the registered owner of or has an equity of redemption in certain lands situate in the Municipality of Maple Ridge in the Province of British Columbia, and more particularly known and described as: 011-078-405 PARCEL "2" (REFERENCE PLAN 17121) OF PARCEL "B" (REFERENCE PLAN 16630) LOT 1 DL 241 GP 1 NWD PLAN 4921 001-764-870 Page of pages PARCEL "A" (EXPLANATORY P LAN 11166) LOT 1 EXCEPT: FIRSTLY: PARCEL B (EXPLANATORY PLAN 16630) AND SECONDLY: PART SUBDIVIDED BY PLAN 69727, DL 241 GP 1 NWD PLAN 4921 001-803-.123 LOT 1 DL 241 GP 1 NWD PLAN 69727 (hereinafter called the "said lands"); B. Section 219 ofthe Land TitleAct, R.S.B.C. 1996, c. 250, as amended (hereinafter called the "Land Title Act") provides, inter alia, that there may be registered as a charge against title to the land a covenant, whether of a negative or positive nature, in favour of a Municipality; C. The Covenantor desires to develop the said lands for residential uses; D. The District wishes to ensure that owners are aware that basements or crawlspaces are not permitted in all dwellings to be constructed on the said lands, unless specified otherwise in this covenant; E. The Covenantor and the Covenantee are concerned with ensuring that the construction is performed in accordance with recommendations identified in the report of GeoPacific Consultants Ltd. dated April 11,2011, which report is attached hereto as Schedule "A". NOW THEREFORE in consideration of the premises and of the mutual covenants and agreements of the parties herein contained and of the sum of ONE DOLLAR ($1.00) paid by the Covenantee to the Covenantor (the receipt and sufficiency whereof is hereby acknowledged by the Covenantor) the Covenantor hereby grants, covenants and agrees unto the Covenantee the Section 219 Land Title Act covenant as set out herein over the said lands and the parties hereto do hereby covenant and agree each with the other as follows: The Covenantor covenants and agrees with the Covenantee that: (a) Except as herein specifically provided no building or buildings shall be constructed or placed upon the said lands; (b) The Covenantor shall retain, at its expense, the services of GeoPacific Consultants Ltd. (hereinafter called the "Engineer"), being a member in good standing of the Professional Engineers Association of British Columbia, to review and approve or reject drawings for buildings (including foundations) proposed to be built on the said lands, and to inspect and to approve or reject the work in the course of construction by on-site inspections. If the Engineer approves such drawings, he shall note his approval on such drawings and the Page of pages Covenantor shall submit only such approved drawings to the Covenantee for the purpose of applying for a building permit for each building on the said lands. Construction of the buildings (including foundations) shall only be made in accordance with the said approved drawings and with on-site inspections and approval of the Engineer who shall report such approval in writing to the Covenantee as may be required from time to time; (c) Basements will be permitted within single family residential buildings on lots 1 - 3, 15 and 16 only. All other lots created upon subdivision of the said lands must be constructed as slab at grade (d) Crawlspaces will be permitted provided the underside of the crawlspace skim coat is to be set no lower than the MBE as specified on the lot grading plan prepared by Beesley Engineering (Dwg. 08.115-13, last revised April 6,2011); (e) Basements and crawlspaces are as defined in the British Columbia Building Code. 2. It is understood and agreed by and between the parties hereto that: (a) This Agreement does not affect the Covenantor's responsibility to comply with all Municipal bylaws and requirements otherwise provided; (b) The Covenantee has made no representations, covenants, warranties, guarantees or promises (verbal or otherwise) to the Covenantor other than those contained herein; (c) The covenants and agreements contained herein shall run with the said lands and shall be binding upon the Covenantor and all persons claiming through, under, or in trust for him and the Covenantor will in every conveyance, lease or other assurance of the said lands or any part thereof express notice of the said covenants and agreements and for that purpose this Agreement shall be registered in the Land Title Office at New Westminster, British Columbia, against the title of the said lands; (d) The Covenantor will, at the expense of the Covenantor, do or cause to be done all acts reasonably necessary to grant priority to this Covenant over all charges and encumbrances which have been registered against the title to the said lands in the New Westminster Land Title Office save and except those specifically exempted in writing by the Covenantee or those in favour of the Covenantee; (e) In the event of the inability or refusal of the Engineer to perfoiiii the duties and responsibilities herein contained, another engineer, being a member in good standing of the Professional Engineers Association of British Columbia, acceptable to the Covenantee shall be retained by the Covenantor under the terms and conditions prescribed herein; (f) (g) Page of pages The Covenantor hereby releases, indemnifies and saves the Covenantee harmless from and against any and all actions, causes of action, losses, damages, costs, claims, debts and demands whatsoever by any person, arising out of or in any way due to the granting or existence or enforcement of this Covenant. Notwithstanding anything contained herein, the Covenantor shall not be liable under any of the covenants and agreements contained herein where such liability or obligation arises by reason of an act or omission occurring after the Covenantor ceases to have any future interest in the Lot; (h) This Agreement shall enure to the benefit of and be binding upon the parties hereto and their heirs, executors, administrators, successors and assigns. Wherever the singular or the masculine is used in this Agreement, the same shall be construed as meaning the plural or the feminine or the body corporate or politic where the context or the parties hereto so require. CONSENT The Lender in consideration of the payment of ONE DOLLAR ($1.00) and other good and valuable consideration (the receipt and sufficiency of which is hereby acknowledged) hereby agrees and consents to the registration of the Covenant herein granted under Section 219 of the Land Title Act, running with the said lands and against the said lands in priority to the said Lender Document registered under No. BT108842 in the same manner and to the same effect as if it had been dated, granted and registered prior to the Lender Document. J:\Client Files\Maple Ridge Christian School\Prohibit Basement Cov.wpd APPENDIX C t / ooir °arc 114 203rd Street p- Orep Aaars Groan" 1-M400c District of Maple Ridge TO: His Worship Mayor Ernie Daykin MEETING DATE: April 22, 2013 and Members of Council FILE NO: DP/O86/O8 FROM: Chief Administrative Officer MEETING: C of W SUBJECT: Development Permit 12060, 12074, 12068 and 12082 227 Street EXECUTIVE SUMMARY: A Development Permit application has been received for the above noted development in support of construction of an 81 -unit 4 -storey wood -framed apartment building under the RM -2 (Medium Density Apartment Residential District) Zone. This application is subject to the Town Centre Development Permit Guidelines for multi -residential development in the North View and South View Precincts in Section 8.11 of the Official Community Plan. The associated rezoning application was presented at the April 20, 2010 Public Hearing and received Third Reading on April 27, 2010. Two extensions were granted by Council to complete the rezoning application by April 27, 2013. Final reading is expected on April 23, 2013. RECOMMENDATION: That the Corporate Officer be authorized to sign and seal DP/O86/O8 respecting property located at 12060, 12074, 12068 and 12082 227 Street. DISCUSSION: a) Background Context: Applicant: Owner: Legal Description: OCP: Existing: Proposed: Zoning: Existing: Proposed: Wilson Chang Architects Ltd. Perpetual Success Enterprises LTD. Lot: 2, Section: 20, Township: 12, Plan: 7450 Lot: 1, Section: 20, Township: 12, Plan: 86322 Lot: 2, Section: 20, Township: 12, Plan: 86322 Lot: B, Section: 20, Township: 12, Plan: 22808 Urban Residential Urban Residential RS -1 (One Family Urban Residential) RM -2 (Medium Density Apartment Residential) Surrounding Uses North: Use: Apartment Zone: RM -2 (Medium Density Apartment Residential) Designation Low -Rise Apartment 1107 South: East: West: Use: Zone: Designation: Use: Zone: Designation: Use: Zone: Designation: Existing Use of Property: Proposed Use of Property: Site Area: Access: Servicing: Companion Applications: b) Project Description: District Fire Hall P-6 (Civic Institutional) Institutional Single family residential RS -1 (One Family Urban Residential) Low -Rise Apartment Single family residential RS -1 (One Family Urban Residential) Medium and High -Rise Apartment Single Family Residential Low Rise Apartment 0.388 HA Proposed rear lane access Full Urban RZ/086/08 The subject site is located on the east side of 227 Street, on the northeast corner of 227 Street and Brown Avenue. The proposed development is a four storey apartment building containing 81 units with a floor area ratio of 1.46. The apartments are a mix of one and two-bedroom units, ranging in size from 50.31m2 (542ft2) to 88.26m2 (950ft2). The building is a four storey wood frame apartment structure over a one storey concrete basement parking level. An access ramp to the underground resident parking is to be provided via the proposed rear -lane. Seventeen visitor surface parking spaces are proposed to be located at the rear of the building, adjacent to the lane. c) Planning Analysis: The Official Community Plan (Town Centre Area Plan) designates the subject site for residential use and the proposed development is subject to the Town Centre Development Permit Guidelines for multi -residential development in the North View and South View Precincts in Section 8.11 of the Official Community Plan. The applicable key guidelines concepts are noted below based on a brief explanation provided by the project Architect about compliance: 1. Promote North and South View as distinctive, highly liveable multifamily neighbourhoods. This project celebrates the new 227th Street and Brown Avenue intersection at south-west corner of the site. High quality materials, modern building design, spacious unit areas and balconies/patios promoting a highly livable multifamily neighbourhood. 2. Create a pedestrian friendly, ground oriented, multifamily community. Indoor and outdoor community spaces are proposed on the ground floor. Private patios/yards for all ground floor units and semi -private usable open green spaces are proposed. Covered primary entrance plaza at the intersection of 227th Street and Brown Avenue provides pedestrian rest area. -2- 3. Maintain cohesive building styles. The building has similar building massing as the neighbouring building to the north. The architectural design approach is more modern, complementing the modern look of the Fire Hall to the south. The buildings bulk and massing is broken down by the use of different material, varied setbacks and the clustering of the building massing. To address the potential noise impacts from the Fire Hall, to create a 3 storey appearance for pedestrians and for a more human scale along Brown Avenue, the southern most units on the 4th floor are set back. The south facing units have roof deck patios. 4. Capitalize on important views The roof top decks for the units in the south portion of the 4th floor provide for views to the south. 5. Provide private and semi -private green space Private patios/yards for all ground floor units are proposed. Semi -private usable open space will surround the building. The courtyard outdoor amenity area with play area is connected to the indoor amenity space. 6. Provide climate appropriate landscaping and green features The landscape plan supports the guidelines by providing quality private and common open space. The ground floor units have walkways that link directly to the street sidewalk. The units are directly related to the street. Street trees and landscape allow for some separation but allows view of the street and social exchange, much like a front porch. The entry plaza relates to the intersection with open space, seating and clear addressing of the project. Amenity space includes: outdoor patios, open lawn areas and a play area that will encourage social activity within the development. 7. Maintain street interconnectivity Covered primary entrance plaza at the intersection of 227th Street and Brown Avenue provides pedestrian rest area. Street facing ground floor units have direct access from the exterior. d) Advisory Design Panel: This project was before the Advisory Design Panel on February 9, 2010. The Panel's recommendations and the Applicant's responses are noted below: The Panel supports this project moving ahead and recommends the applicant address the following: • Consider more contemporary material palette consistent with the architecture Applicant's answer: More contemporary material and colour (gray stone + more Nardi panel) added. -3- • Consider the issue of the visitor parking stalls in conflict with the adjacent units Applicant's answer: Moving visitor parking will decrease outdoor amenity area (courtyard). Alternatively, the design makes sure the adjacent units are at least 2'-0" higher elevation and landscape screening will be provided to ensure privacy. • Consider relocation of the amenity room on the main floor and have direct access to the open courtyard Applicant's answer: The amenity room is now on the main floor and has direct access to the open courtyard. • Consider securing the open courtyard for the safety of the building. Applicant's answer: Metal security gate will be installed for the safety of the building. • Resolve the design of the main entry to the building and incorporate a significant canopy and coordinate with the landscape design. Applicant's answer: An entrance canopy has now been incorporated to the main entry. • Consider increasing the depth of the balconies to improve functionality. Applicant's answer: The depth of the balconies has been increased by 1'-0". • Define a visitor access route from the surface parking to the building entry point. Applicant's answer: Revised landscape design to make visitor access clearer and easier. Due to privacy and available space, a public walkway from the visitor parking to the building was not provided; access is instead by way of the semi -private rear lane and sidewalk. • Consider introduction of additional screens to the other elevations. Applicant's answer: Additional screens have been added. • Consider simplifying the vertical glazing at the main entry. Applicants' answer: The vertical glazing has been simplified and using higher quality store- front window system. • Consider altering the parapet heights to create a more varied roof line. Applicant's answer: The parapet heights are now altered for a more interesting roof line. • Incorporate a barrier free washroom within the amenity room. Applicant's answer: Barrier free washroom has been incorporated within the amenity room. The architectural and landscaping plans were revised and address the concerns expressed by the Advisory Design Panel. e) Financial Implications: In accordance with Council's Landscape Security Policy, a refundable security equivalent to 100% of the estimated landscape cost will be provided to ensure satisfactory provision of landscaping in accordance with the terms and conditions of the Development Permit. A security of $121,131.58 has been provided. There will be eight (8) trees added to the municipal street tree inventory (3 existing street trees are being retained) on completion of this project. The costs associated with maintaining these trees will need to be included in a subsequent operating budget. -4- CONCLUSION: As the development proposal complies with Section 8.11 Town Centre Development Permit Guidelines in the North View and South View Precincts for the form and character of multi -residential development, it is recommended that DP/086/08 be given favourable consideration. "Original signed by Adrian Kopystynski" Prepared by: Adrian Kopystynski, MCIP, RPP, MCAHP Planner "Original signed by Christine Carter" Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning "Original signed by Frank Quinn" Approved by: Frank Quinn, MBA, P.Eng GM: Public Works & Development Services "Original signed by J.L. (Jim) Rule" Concurrence: J. L. (Jim) Rule Chief Administrative Officer The following appendices are attached hereto: Appendix A - Subject Map Appendix B - Site plan and Selected Architectural Plans Appendix C - Landscaping Plans -5- APPENDIX A 1Z1DZ 2 c° 354 7 12142 co N- 12147 12148 331 P 23392 121411 g CO 353 332 12136 J a P 56987 12139 12136 2 12131 12128 121 30 P 9944 Lo co N1/2 16 338 P 38897 175 ,— S1/2 16 a 12119 3372211 12126 12120 12114 147 12111 2 1 12090 1 o CC) m 148121 12101 02 P 68638 a O co BCS 1124 Subject Properties s c\J N 7t N to N 290 N P 228 08 B A- 1 11D44 12087 I ZU bb a B 287 288 289 12082 N CO ?2621 a) i. 13724 91 N 22087 1 N 1/2 1112081 FLETCHER ST. 12076 A co 12074 N S 1/2 '.2661 N a) CO 13724 ' 292 2 co 1112071 12062 295 12077 u� �N 1/2 a B x12068 P 7450 12 1212067 J N CT' N 07> Rem N 293 N 70' 2 12060 S 1/2 12 12054 S 1 /2 7Cll CO CO r �V N �RP 84340 _ 12057 Rem. A 12042 N 1/2 6 a R N CID ~ 22630 0 N co a Co 22650 J N (0 C0 226 70 > > JN J 0 300 N o I� N 120 38 EL S 1/2 6 12047 N 30117 Rem. c. PIA 12032 12028 Rem. < ;g 2 BCP 34253 310 P 51311 /30 16 18 - N a a m P 20546 N *PP083 22745/47 Rem. VA 22753 *I °u co N N N.1 150_ 120 26 N N P 61650 DEWDNEY TRUNK ROAD L\,.Ci N Scale: 1:1,500 _.f Pitt Mea•lows __ *+' "�► ' I 12060/68/74/82 - 227 St I RI 0 '... .y��y. � 13 i.M Tilde � qp I to 'ittilmoigora �+-- CORPORATION OF THE DISTRICT OF `�� o k�' 16 di �,Ei��r.�lL� urs rt1-TO `� LI I , ■ma y T .� i L y MAPLE RIDGE British Columbia MAPLE RIDGE PLANNING DEPARTMENT 7 District of _11 a_ _ Langley =1�' �. ■b] ,r'i=.:' DATE: Apr 17, 2013 DP -086-08 BY: JV ASER� CENTRAL LME OF STREETS i en jl 0B1-1._ �: f I I zI I ; 110C1-- _ -- Z - o I 01 0 227th STREET WALKWAY APPENDIX B1 co uda"acz.ee,nJ _ _ 8 LANE PL 76.195n, 0 Wilson Chang Architect Inc. Architect AMC 208 West 8th Ave Vanmu er,BC V6Y 1N6 9488 F 604.630.9487 RESIDENTIAL DEVELOPMENT 12060,12068,12074 AND 12082 227TH STREET MAPLE RIDGE, BC SITE PLAN A201 T L uda"acz.ee,nJ _ _ 8 LANE PL 76.195n, 0 Wilson Chang Architect Inc. Architect AMC 208 West 8th Ave Vanmu er,BC V6Y 1N6 9488 F 604.630.9487 RESIDENTIAL DEVELOPMENT 12060,12068,12074 AND 12082 227TH STREET MAPLE RIDGE, BC SITE PLAN A201 APPENDIX B2 227th STREET LANE Wilson Chang Architect Inc. Architect AMC 288 West 8th Ave Vanmu er,BC V6Y 1N6 9688 F 604.630.9487 RESIDENTIAL DEVELOPMENT 12060,12068,12074 AND 12082 27TH STREET MAPLE RIDGE, BC UNDERGROUND PARKING A202 O O O E° 0 0 0� 0 I, H 0 0 0oRLL �... 1■-■■ ■■ 0 iii c I, o ( ■® ®� C9 0 -vitt e,0 I, 11=H1=111=11=111=111=111=111=111=111=111=1 =111=111=11=111=111=1 I=11=_111=111=111=111=111=111=111=1 1-111—I-1=111=11=111_ —1I-1I-1I-1I1=1I1=1I1=1I1-1I1=1I-1I1=1I-1I-1I1-1I1-1I-1I1=1I1=1I-1I1I I111 -1I -1I -1I -1I -1I -1I -1I I1I-1I-111 — — — — — — — — — — — — — — — — — — — — — SO 7A O7 6A O6 5) 4A T T e -w 0",A=ttl Tron 00 .T.O.PLATE n Jt; 188'-0" _LEVELS n 158'-0" V LEVELI n 138'0' 1 APPENDIX B3 MATERIAL LEGEND: CD CULTURE STO. ®METAL TRIM WOW' GREY, ®STucco (LIG. en, Q< STucco prom) ewe. Nowa ®vr agriooNSANoeueuccrvv000as .LASS nEFAL I -W wwLs GREY ®MET, GRio VAXEL MEru FRAME PRE, ■ 1 I. 0 L ■1'0 =1 ■■■ 0 I1 III 11 III III III III III III III III III II III III III III II III III III III III III II III III I I III III III III 11 III III II III 11 I III III III 11-111—I I 1—III-111 111111111111 11 =111=111=111=111=111=111=111=111=111=111=111=111=111=111=111=111=111=111=111=111=1 1=111=11=111=111=111=111=111=111=111=111=111=1=1=111==1=111=111=111=111=111=111=111=111=111=111= 1=111=111111111=111=111=111=111=1=111= I I—III—III—III—III—III—III—III—III—III—III—III—III—III—III—III—III—III—III—III—III—III—III—III—III—III—III—III—III—III—III—III—III—III—III—III—III—III—III—III—III—III—III—III—III—III—III—I I I�I I I—III—III—III—III—III—III—III—III—III—I I r N I O.PLATE nr-o• .L168' 00'ET-1 .LEVELS 150'-0' LEVELI 140'-0' LEVEL Wilson Chang Architect Inc. Architect AMC 208 West Nth Ave Vancou er,eC VD' INS 9488 F 604.630.9487 RESIDENTIAL DEVELOPMENT 12060,12068,12074 AND 12082 227TH STREET MAPLE RIDGE, BC NORTH / EAST ELEVATION A301 �... 1■-■■ ■■ 0 0 c I, o ( 0 C9 0 -vitt e,0 I, 1, C ��ij O. ■■ •■■ O ..� �■ iI ■1'0 =1 ■■■ 0 I1 III 11 III III III III III III III III III II III III III III II III III III III III III II III III I I III III III III 11 III III II III 11 I III III III 11-111—I I 1—III-111 111111111111 11 =111=111=111=111=111=111=111=111=111=111=111=111=111=111=111=111=111=111=111=111=1 1=111=11=111=111=111=111=111=111=111=111=111=1=1=111==1=111=111=111=111=111=111=111=111=111=111= 1=111=111111111=111=111=111=111=1=111= I I—III—III—III—III—III—III—III—III—III—III—III—III—III—III—III—III—III—III—III—III—III—III—III—III—III—III—III—III—III—III—III—III—III—III—III—III—III—III—III—III—III—III—III—III—III—III—I I I�I I I—III—III—III—III—III—III—III—III—III—I I r N I O.PLATE nr-o• .L168' 00'ET-1 .LEVELS 150'-0' LEVELI 140'-0' LEVEL Wilson Chang Architect Inc. Architect AMC 208 West Nth Ave Vancou er,eC VD' INS 9488 F 604.630.9487 RESIDENTIAL DEVELOPMENT 12060,12068,12074 AND 12082 227TH STREET MAPLE RIDGE, BC NORTH / EAST ELEVATION A301 10 106) 10CI 110E1 0 d 0 1 0 0 0 0 0 0 Si 0 0 0 0 .T.O.PWTE l\ LEVELC 160'-0' .LEVELS I� 158'-0' .L14-0'EEL2 — 11 — 138 p V a T� lTll I II , I I II I I1 I 1 I I- I I1 I I1 I IIIII I I1 I II 11-1111 I fI 111111 I II 1 1111_11 II 11-1111 I II 111111 I I -I 111111 I II 111 I II n�Tf 2A 0 0 ® 4O 4A O5 SA 6A O7 aM 0 APPENDIX B4 MATERIAL LEGEND: ()CULTURE STONE EY, ©STUCCOIGNr r, E pa STUCCO BROWN ()WOOD SIDI. ",TNEwNNn�aN,n W A nn OOP o aeaMETALMANDAA a(ORM %META GMPANEL META rNAMEPR, 6VEL8'-0" -s° 158 0" V 148EL2 EV'-0�" _ _ --_--- _ EVEL1 _IIIIII=III=III=III=III=I I I=I I =I I I=I I IIII=I I II I_III=IIIIII=III=I I I=I I I=I I I=W_ I I_W_� =I f f i_ffi=I f i_f f i_ =ifif f i_ =I f i_WW=ifif f i_f =I l_1_ffi=I f i_f f i_ IWf f i_ l I ®7:;T"'" Wilson Chang Architect Inc. Architect AMC 288 West 8th Ave vanmuver,9c VSY INS 9488 F 604.630.9487 RESIDENTIAL DEVELOPMENT 12060,12068,12074 AND 12082 227TH STREET MAPLE RIDGE, BC SOUTH/WEST ELEVATION A302 I wig 1 II • i I I �„ WI i �I ^® oo = o ■■ e. .. . .. .� � ®■■ ®■■=■.I ■�■ ■■=aw® 0 El .� ■■ 4>T ■ 0 IF pa0 III p 0 0 6VEL8'-0" -s° 158 0" V 148EL2 EV'-0�" _ _ --_--- _ EVEL1 _IIIIII=III=III=III=III=I I I=I I =I I I=I I IIII=I I II I_III=IIIIII=III=I I I=I I I=I I I=W_ I I_W_� =I f f i_ffi=I f i_f f i_ =ifif f i_ =I f i_WW=ifif f i_f =I l_1_ffi=I f i_f f i_ IWf f i_ l I ®7:;T"'" Wilson Chang Architect Inc. Architect AMC 288 West 8th Ave vanmuver,9c VSY INS 9488 F 604.630.9487 RESIDENTIAL DEVELOPMENT 12060,12068,12074 AND 12082 227TH STREET MAPLE RIDGE, BC SOUTH/WEST ELEVATION A302 APPENDIX B5 Wilson Chang Architect Inc. Architect AMC 208 West 8th Ave Vanmu er,BC V6Y 1N6 9488 F 604.630.9487 RESIDENTIAL DEVELOPMENT 12060,12068,12074 AND 12082 227TH STREET MAPLE RIDGE, BC 3D View A800 CENTRAL UNE OE STREETS SITE SIGNAGE ON WALL CON RETE PLANT GRASSES &7- A] s� CONCRETE STE S & RADIAL WARNING ST CO AJ PRECAST CONCRETE PAVERS G2 ON SAND ON DRAIN MAT:PACIFIC SLATE RANDOM PATTERN PATTERN; SHADOW COLOUR ,,227th STREET 9" CONCRETE BANDS ACER PALMATUM'5ANGO KAKU' PROPOSED STREET TREES AS PER CITY CONCRETE WALL 42" HT ALUMINUM FENCE APPENDIX C1 X 12" DRAIN STRIP AT EDGE OF BUILDING TYP. SCORED CONCRETE WALK WALKWAY S PL 18.31m STET TREE IN TgEE GRATE ABSFORD 18'X18"C HYDRAPRESS NATU 5 I j 11111 I g IACER m RUM'A CO BN-- TE WALL SOD ON 1" SAND ROLLED 0 GRASSCRETE faa oilaz.ca PRECAST CONCRETE PAVERS ON SAND ON DRAIN MAT:PACIFIC SLATE RANDOM PATTERN PATTERN; SHADOW COLOUR LANE 12" DRAIN STRIP AT EDGE OF BUILDING TYP. 359° X X GRASS IN GRASSCRETE T -PAVING ARBOUR WITH BENCHES BELOW WISHBONE "FULL FRAME" RECYCLED PLASTIC BENCH OMPAN PLAYHOUSE ON UBBER TILES, GREEN COLOUR N SLAB INSTALLATION TO MFG. SPEC. ITH FLEXIBLE EDGER PL 76.195m METAL SECURITY FENCE 28' —I--- XUS HEDG JSCREENING PATIOS RAMP TO PARKING FrIDEXEAL PARKING 51" 6'-0" HEIGHT WOOD FENCE PRIVACY SCREEN PICEA OMORIA lat X NJ J • V Lai o▪ peTy of PMC Landscape Architects nd end may cwn Ls t be reproduced or used fa other pmlesls wlNoullMlr LANDSCAPE ARCHITECTS Burnaby, Bmish Colmlba,VVSC ccs NO. DATE REVISION DESCRIPTOR OR. PROJECT RESIDENTIAL DEV. 227TH STREET MAPLE RIDGE, BC O R,NING TITLE: LANDSCAPE PLAN 3MAa� DRAWING�NUMBER: D ▪ ESIGN: CHMOPref OF4 PAG PROJECT HUMBER. 12-231 © DRAIN STRIP ON SLAB M MAX 1X2 CLEAR CEDAR VERTICALS, SPACED CONCRETE WALL — EXPOSED AGREGATE PAVERS SECTION A -A 2X6 CEDAR — 4X4 P.T. FIR POST In CLEAR CEDAR HORIZ. XX. RAILS — 2RERRICWIGIUMINEV SPEC.) CONCRElt SLAB BY OTHERS —•-•-• NUDRAIN WD/I S INSTALLED AS PER MANUFACIIRER'S SPECS. 1" DRAIN MAT BY OTHERS CONTINUOUS WATUiPROOVING MEMBRANE,BY ARCH 1. DEPTH SAND ALL WOOD MEMBERS TO BE PRESSURE TREATED TO CSA STANDARDS ALL HARDWARE TO BE HOT -DIPPED GALVANIZED APPLY TWO COATS OF STAIN TO MATCH BUILDING (TO BE APPROVED BY OWNER OR LANDSCAPE ARCHITECT) COAT ALL CUT SURFACES WITH SIMILAR PRESERVATIVE AS ABOVE 5 FT. HEIGHT PATIO SCREEN <A„ 6' HT. METAL SECURITY FENCE WITH GATE z O.0 11/2 SO MEM POST I SO TOP RAIL AM. ba. PICKETS 42" ALUMINUM RAIL FENCE 1. P1TERTOVANWAPIEGATWO.COMPORMANLIPKTUREI6SPPOPICKPONS BLACK COLOR I OF APPENDIX C2 11 z kaanRukrAseisiroreamax•Hoommucure0 X Pa liournvP.PE off so GALvAxmn J9trINSIDTPItraNellarn'A it.vantMicr'romow.nrariafanie sa.$ 6'-O HEIGHT WOOD FENCE CHAMFER POST ENDS 2X6 P.T. HENVFIR TRELLIS 12231.43IP PCopyrIght reserved. Thls drawing end design is Me Property of MG Landscape ArchitectS and may not be reproduced or used for other projects without their permissiOn. LANDSCAPE ARCHITECTS Stlite C100 - 4106 Sfill Creek Drive Bumaby, BMisb Columbia, V6C 6G9 pi 604 294-0011 2 600 2.0022 NO. DATE REVISION DESCRIPTION DR. RESIDENTIAL DEV. 227TH STREET MAPLE RIDGE, BC DRAWING TITLE: LANDSCAPE DETAIL DATE: 1.3.MAR.UP DRAWING NUMBER: SCALE: ',SHOWN DRAWN: - 13 DESIGN: GPM. PPM 0F3 PUG PROJECT NUMBER 12-231 MAPLE RIDGE British Columbia Deep Roots Greater Heights TO: District of Maple Ridge His Worship Mayor Ernie Daykin DATE: April 22, 2013 and Members of Council Committee of the Whole FROM: Chief Administrative Officer SUBJECT: Disbursements for the month ended March 31, 2013 EXECUTIVE SUMMARY: Council has authorized all voucher payments to be approved by the Mayor or Acting Mayor and a Finance Manager. Council authorizes the vouchers for the following period through Council resolution. The disbursement summary for the past period is attached for information. Expenditure details are available by request through the Finance Department. RECOMMENDATION: That the "disbursements as listed below for the month ended March 31, 2013 now be approved". GENERAL $ 7,583,943 PAYROLL $ 1,452,274 PURCHASE CARD $ 94,152 $ 9,130,369 DISCUSSION: a) Background Context: The adoption of the Five Year Consolidated Financial Plan has appropriated funds and provided authorization for expenditures to deliver municipal services. The disbursements are for expenditures that are provided in the financial plan. b) Community Communications: The citizens of Maple Ridge are informed on a routine monthly basis of financial disbursements. 1131 c) Business Plan / Financial Implications: Highlights of larger items included in Financial Plan or Council Resolution • Anderson & Thompson In Trust - Land acquisition - 136 Avenue $ 870,797 • First Truck Centre Vanc Inc - 2013 Freightliner recycling truck $ 178,883 • Fraser Valley Regional Library - 1St quarter member assessment $ 621,533 • G.V. Water District - Water consumption Nov 28 - Dec 31/12 $ 502,724 • Receiver General - Three payroll remittances in March $ 1,078,313 • Tag Construction Ltd. - Abernethy Way intersection improvements $ 155,797 d) Policy Implications: Approval of the disbursements by Council is in keeping with corporate governance practice. CONCLUSIONS: The disbursements for the month ended March 31, 2013 have been reviewed and are in order. "Original signed by G'Ann Rygg" Prepared by: G'Ann Rygg Accounting Clerk II "Original signed by Trevor Thompson" Approved by: Trevor Thompson, BBA, CGA Manager of Financial Planning "Original signed by Paul Gill" Approved by: Paul Gill, BBA, CGA GM - Corporate & Financial Services "Original signed by J.L. (Jim) Rule Concurrence: J.L. (Jim) Rule Chief Administrative Officer gmr VENDOR NAME 0865274 BC Ltd 0906112 BC Ltd 655287 BC Ltd 899979 BC Ltd Anderson & Thompson "In Trust" BC Hydro BC SPCA BFI Canada Vancouver CUPE Local 622 Chevron Canada Ltd City Of Pitt Meadows CSDC Systems Inc D & S Bulldozing Ltd Dell Canada Inc Dougness Holdings Ltd Downtown Maple Ridge Business Family Education & Support Ctr First Truck Centre Vanc Inc Fitness Edge FortisBC - Natural Gas Fraser Valley Regional Library Gr Vanc Sewerage & Drainage Graham Hoffart Mathiasen Archt Greater Vanc Water District Guillevin International Inc Hub Fire Engines And Equipment Jacks Automotive & Welding Kanaka Creek Investments Keywest Asphalt Ltd Little Bear Development Ltd Manulife Financial Maple Ridge & PM Arts Council McElhanney Consulting Services Medical Services Plan Mierau Municipal Pension Plan BC North Of 49 Enterprises Ltd Oracle Corporation Canada Inc Panorama LMS 4011 CORPORATION OF THE DISTRICT OF MAPLE RIDGE MONTHLY DISBURSEMENTS - MARCH 2013 DESCRIPTION OF PAYMENT Property tax refund Town Centre investment incentive Security refund Security refund Land acquisition - 136 Avenue parkland Security refunds Electricity Contract payment Feb & Mar Waste disposal Jan & Feb Dues - pay periods 13/05 & 13/06 Gasoline & Diesel fuel Pitt Meadows arena cost share Amanda annual software maintenance - additional licenses Demolition services - Cedar Park site Document management project CPU licenses & maintenance Flush & CCTV storm and sanitary sewers 50% BIA funding & security Community Network funding 2013 Freightliner Recycling truck Fitness classes & programs Natural gas 1st quarter member assessment License for Maple Ridge Transfer Station Waste disposal Waste discharge industrial treatment fees Fire Hall No. 1 expansion Water consumption Nov 28 - Dec 31/12 Maple Ridge Main West PRV chamber Fire fighters' equipment Fire fighters' protective wear Facilities electrical supplies Operations electrical supplies Fire truck equipment Spartan Pumpers for Unit E1, E2 & E3 Fire Dept equipment repairs Security refund 232 Street road improvements Security refund Employee benefits premiums Arts Centre contract payment Mar Program revenue Feb Theatre rental & catering Hampton Street local area service Lower Hammond stormwater management Employee medical & health premiums Fire Hall No. 1 expansion Employee benefits premiums Skating lesson programs Hyperion software license & support Strata fees Mar & Apr 870,797 104,814 19,662 5,864 15,000 1,211 13,306 502,724 56,448 4,902 269 3,697 6,662 1,597 16,077 49,423 18,667 3,694 9,411 6,403 AMOUNT 24,742 50,000 390,934 233,746 975,611 110,811 55,054 19,067 33,737 90,743 84,276 29,904 15,064 25,526 15,232 149,175 25,000 178,883 30,146 30,269 621,533 29,517 15,671 559,172 15,529 17,674 15,098 36,000 84,311 135,661 133,693 71,784 15,814 35,171 36,736 347,542 21,202 15,229 20,598 Raincity Janitorial Sery Ltd Receiver General For Canada RG Arenas (Maple Ridge) Ltd Richards Buell Sutton -In Trust Ridge Meadows Recycling Society Sumas Remediation Services Inc Tag Construction Ltd Total Energy Systems Ltd UBS Industries Vanderwal Equipment Ltd Warrington PCI Management Young, Anderson - Barristers Disbursements In Excess $15,000 Disbursements Under $15,000 Total Payee Disbursements Payroll Purchase Cards - Payment Total Disbursements March 2013 Janitorial services: Firehalls Library Municipal Hall Operations Randy Herman Building RCMP South Bonson Community Centre Employer/Employee remit PP13/04, PP13/05 & PP13/06 Industry Canada radio license renewals Ice rental Jan & Feb Curling rink operating expenses Feb Security refund Monthly contract for recycling Mar Weekly recycling Litter pickup contract Recycling station pickup Recylcing processing bins Recycling apartment totes Profit/Loss partnership Culverts structural lining Abernethy Way intersection improvements Maintenance: Firehalls Leisure Centre Library Maple Ridge Museum Municipal Hall Operations Pitt Meadows Heritage Hall Pitt Meadows Museum Randy Herman Building RCMP South Bonson Community Centre Whonnock Lake Community Centre Street sign galvanized posts New Holland tractor repairs Advance for Tower common costs Professional fees Jan & Feb PP13/05 & PP13/06 6,637 6,423 3,130 3,150 4,638 3,320 4,839 1,078,313 1,640 108,101 5,181 106,784 475 1,663 297 6,037 10,372 24,211 4,188 9,141 1,871 276 4,168 1,149 515 368 1,267 4,232 3,661 656 GMR \\mr.corp\docs\Fin\05-Finance\1630-Accts-Payable\01-General\AP Disbursements\2013\[Monthly_Council_Report_2013.xlsx]MAR'13 32,137 1,079,953 113,282 58,309 149,839 70,437 155,797 31,492 16,970 33,808 55,951 52,193 6,646,024 937,919 7,583,943 1,452,274 94,152 9,130,369 District of Maple Ridge TO: His Worship Mayor Ernie Daykin DATE: April 22, 2013 And Members of Council FILE NO: FROM: Chief Administrative Officer ATTN: Committee of the Whole SUBJECT: 2012 Consolidated Financial Statements EXECUTIVE SUMMARY: The 2012 Financial Statements have been prepared using the accounting standards and reporting model mandated by the Public Sector Accounting Board (PSAB). The statements have been audited and will form an integral part of the 2012 Annual Report. Financial statements report the financial condition of a municipality at a point in time and there are a few key terms that are important to understand before drawing any conclusions about our 2012 results: • Net Financial Position: This is the difference between our financial assets and our liabilities. It provides an indication of available financial flexibility. If the net financial position is negative it is referred to as net debt and indicates that revenues that will be collected in the future are needed to satisfy liabilities that already exist. If the net financial position is positive it is referred to as net financial assets and indicates a greater degree of flexibility. • Accumulated Surplus: This is the total of all assets, both financial and non-financial, less our liabilities. As most of our assets are our tangible capita assets, used for service provision the accumulated surplus balance does not represent a source of cash available to finance our day-to-day operations. • Annual Surplus: This is the difference between our annual revenues and expenses. On the revenue side, we include items such as grants received towards capital projects, whereas on the expense side the annual cost of using those assets is recognized over time through amortization, rather than the amounts invested in capital investment or renewal. This is why the reported annual surplus is high. Council will recall that in 2009 the reporting model changed significantly, requiring the inclusion of previously unreported non-financial assets. This change resulted in recording assets with a book value of over $760 million on the Statement of Financial Position in 2009. The work required to record and value these assets is continuing and as better information becomes available, we update our records. As a result of some additional information, assets have been adjusted by $6.8 million, or less than 1% of the value previously recorded. This adjustment has been applied retroactively. In 2012, the District realized revenues of $129 million, compared to a budget of $155.4 million. The variance is comprised of a shortfall of approximately $27.9 million related to tangible capital assets and development revenue; offset by a favorable variance of $1.7 million for investment earnings. On the expense side, we had expenses of $106.6 million against a budget of $117.5 million. Favorable variances were realized from savings in financing costs, labour and succession planning, ongoing projects and the RCMP contract. Overall, the District realized an annual surplus of $22.6 million, increasing our accumulated surplus to $862.2 million. As noted earlier, a large portion of this surplus is the result of the way capital assets are reported and does not represent a cash surplus. Net Financial Position has increased to $32.7 million from $22.3 million at the end of 2011. Page 1of6 1132 In the General Revenue fund, overall results were positive with a general revenue surplus of $340.4K after transfers to reserves for committed projects and Council initiatives. Favorable variances were driven by investment earnings, higher than anticipated gaming revenues, savings on debt servicing costs for debt that was not accessed until October 2012, and careful cost containment in all areas, offset by shortfalls in building permit revenues and costs in excess of budget in some areas such as snow removal. In the Sewer and Water Utilities many of the costs are driven by Metro Vancouver. When we set rates for the utilities we need to consider not only our own planned expenses and infrastructure requirements, but also those planned by the region. For a number of years Council has employed a rate stabilization policy to smooth the impact of regional activities on our rates. This strategy results in a gradual build up of the utilities accumulated surplus amounts to allow us to manage fluctuations in rate increases from the region. Reserve balances at the start of 2012 were $52.9 million. At the end of the year, reserve balances increased by $8.2 million, resulting in overall balances of $61.1 million. District reserves are sound and reflect a commitment to planning for a secure financial future for the residents of Maple Ridge. RECOMMENDATION: That the 2012 Consolidated Financial Statements be accepted by Council DISCUSSION: Municipal financial statements are prepared using the accounting standards and reporting model prescribed by PSAB. In 2009 the reporting model changed, requiring the move from a modified revenue and expenditure basis to a full accrual basis. This new model required the inclusion of previously unreported non-financial assets such as tangible capital assets and the related amortization expense. The work required to record and value these assets is ongoing and as better information becomes available we make sure our records are updated to reflect that. In 2012 this ongoing work resulted in retroactive adjustments to 2011 results, the effect of which was to decrease accumulated surplus by $6.8 million to $839.6 million and decrease annual surplus by $1.6 million to $33.9 million. It should be noted that the magnitude of these changes is less than 1% of accumulated surplus. The 2012 Consolidated Financial Statements present the District's financial activities during the year and the financial position as at December 31, 2012. Actual financial performance is compared to the Financial Plan used to set property taxation rates, adopted in May of 2012, and to prior year results. The transactions reported in the consolidated financial statements are those that took place with outside parties; the effects of internal transactions, such as transfers between reserves, have been eliminated. BDO Canada LLP has conducted an audit of the 2012 Consolidated Financial Statements and, pending Council's acceptance of the statements, will finalize their audit report. The audit report is "unqualified" which is the highest form of assurance that an auditor can provide and indicates that the statements are free of material misstatements and that readers can rely on them for decision- making. A discussion of the 2012 Consolidated Financial Statements follows: Statement of Financial Position This is the public sector version of a balance sheet. One of the key indicators that appears on this statement is our Net Financial Position. Net Financial Position is calculated by subtracting all of our liabilities from our financial assets and provides an indication of the extent to which revenues that Page 2 of 6 will be collected in the future are needed to satisfy the liabilities that exist today. It is one piece of information that can be used to begin to assess the degree of financial flexibility a municipality has. At the end of 2012, the District's net financial assets had increased from $22.3 million to $32.7 million. Changes in Net Financial Position are explained by the excess or deficiency of revenues over expenditures. For example, if we recognize more revenue that we expend our net financial position will increase, if the opposite situation occurs, then net financial position will decrease. Key factors driving the increase in our net financial position are noted in the discussion about our Statement of Operations. Another key indicator that appears on this statement is our accumulated surplus. Accumulated surplus is the difference between all assets, both financial and non-financial, and all of our liabilities. It represents the net economic resources available for service provision. It does not represent cash that can be used to support operations, as the bulk of the number is comprised of the physical assets that are used in service provision. At the end of 2012, the District's accumulated surplus had increased from $839.6 million to $862.2 million with the increase coming from an $8.1 million increase in reserve balances; $12.6 million increase in tangible capital assets and a $1.8 million increase in accumulated surplus balances in the general revenue fund and the sewer and water utilities. Statement of Operations The Statement of Operations is the public sector version of an income statement, reporting revenues and expenses for the year. The difference between revenues and expenses is the key indicator on this statement and is referred to as the annual surplus, if positive, or the annual deficit if negative. The annual surplus, or deficit, indicates whether or not the revenues raised in a year were sufficient to cover the year's costs. It's important to note that on the revenue side of this equation we report all revenues earned in the year, including items such as grants received towards capital projects, but on the expense side, we include only the annual cost of using our assets through amortization, not the actual cash expended to acquire new or replacement assets. This timing difference results in an annual surplus, but does not represent a cash surplus. In 2012, the District realized an annual surplus of $22.6 million. The following discusses actual results reported on the Statement of Operations for 2012: Consolidated Revenues - Actual: $129.2 million; Budget: $155.4 million Not all monies the District receives are recorded as revenues at the time of receipt. Monies such as DCCs or Parkland Acquisition fees that are collected for specific capital works are recorded as a liability when they are received. When we budget for capital expenditures that are funded from these sources we also budget to record the revenue, which results in drawing down the liability. If capital expenditures do not occur, no revenue is recognized and the funds remain on hand, recorded as a liability. In 2012, consolidated revenues were below budget by $26.2 million. This is comprised of negative variances from development revenues of $21 million and grants of $9 million, offset by favorable variances from investment income and contributed assets in excess of financial plan estimates. As noted in the previous paragraph, negative variance in development revenues and grants does not represent a cash shortfall as the related expenditures did not occur. Consolidated Expenses - Actual $106.6 million; Budget $117.5 million Expenses are comprised of general operating expenses for goods and services, labour, debt servicing and amortization of our tangible capital assets. The actual cash expended to invest in replacement or acquisition of assets is not reflected on this statement. In 2012, consolidated expenses were below budget by $10.9 million. Key items contributing to this positive variance include $422K in interest cost savings associated with planned debt financing that was not entered into until October, $4.3 million in projects scheduled for 2012 that will proceed in Page 3 of 6 2013 and overall cost containment, approximately $5 million in capital related projects, $1.5 million in labour and succession planning costs, and $1 million from the RCMP contract. Statement of Change in Net Financial Assets The change in Net Financial Position in a year is explained by the excess or deficiency of revenues over expenditures; if we recognize more revenues than we expend, then net financial position will increase; if less, then it will decrease. This statement starts with the annual surplus and then factors in the expenditures associated with non-financial assets such as the acquisition of tangible capital assets and land bank properties. As noted above, the District's financial position increased by $10.4 million to $32.7 million, Statement of Cash Flow The Statement of Cash Flow explains the change in the balance of cash and temporary investments for the year. It shows the impact the various types of transactions have on the balance. For example, the statement indicates that $21.3 million was generated from operating activities and that $14.5 million was used for capital activities. Segment Report The Segment Report augments the information found on the Consolidated Statement of Operations. The information is laid out in the same fashion, but provides a finer level of detail. Municipal services have been segmented by grouping activities by function, as directed by PSAB. For example, protection of the public is achieved by activities such as bylaw enforcement and inspection services in addition to police and fire fighting services so all of these activities are reported as part of the Protective Services segment. Revenues that are directly related to the costs of a function have been reported in each segment, this includes revenues related to capital investment, such as grants that are recognized in full when earned. Expenses are broken down into the categories of Goods and Services, Labour, Debt Servicing, and Amortization. Amortization represents the annual cost of using our assets in service provision, so while the revenue for a particular asset is recognized at the outset of an assets life, the expense of using that same asset will be recognized over time. The segment report allows us to see how each segment contributes to the annual surplus before considering allocations of taxes and other municipal resources. As described earlier, annual surplus is the difference between annual revenues and annual expenses. The following table shows the Municipal departments included in each segment. Reporting Segments General Gov't Protective Svc Recreation Planning; Public Health & Other Transportation Water Sewer Human Resources Clerks Administration Finance Purchasing Information Svc Legislative Svc Economic Dev Communications Police Fire Bylaws Inspection Svc Emergency Svc Parks Leisure Svc Youth Svc Arts Library Planning Recycling Cemetery Social Planning Engineering Operations Drainage Roads Water Sewer The above discussion focuses on the Consolidated Financial Statements, and as noted consists of transactions with outside parties, internal transactions, such as transfers, have been eliminated. It is also useful to look at some of the elements of the consolidated statements in isolation. The following discussion touches on the general revenue fund, the utilities and the reserves. While the Page 4 of 6 statements don't show each element in isolation, aggregated information is shown on Schedule 1 to the Consolidated Financial Statements. General Revenue It's important to look at the General Revenue Fund in isolation, as many of the activities discussed during business planning are held in this area, and, to a large extent, the transactions that take place in this fund drive property taxation. As noted above, the information in the statements does not drill down to this level of detail, so while information is included in Schedule 1, it is part of the aggregated information about General Revenue and the Utilities. Council received a detailed report about the General Revenue Fund on March 18, 2013, noting that overall 2012 General Revenue results were positive, and after providing for various projects and initiatives identified for 2012 that will proceed in 2013, we were left with a favorable variance to budget of $340.4K. General Revenue Accumulated Surplus increased to $6.09 million, from $5.75 million in 2011. Utilities The Sewer and Water utilities are self-funded business units that manage the collection and distribution of water and liquid waste as well as the related infrastructure. A large portion of the costs in the utilities are driven by the Regional District and Council has used a rate stabilization policy for a number of years to smooth the impact of regional cost increases on our rate payers. Through this approach, we deliberately built the utility surplus amounts over time, so that when larger regional rate increases took effect we have the capacity to manage those increases. The planned 2013 rate increases are 5.5% for water and 4.6% for sewer which is less than previously planned. The accumulated surplus amounts in both utilities increased in 2012, mainly due to work projects that will proceed in 2013. The following shows the accumulated surplus amounts in each of the utilities. 2012 2011 Sewer Utility 3,139,776 2,508,311 Water Utility 4,004,157 3,176,352 Reserves District reserves are an important financial planning tool, providing a mechanism to build capacity over time to undertake strategic projects. They are reviewed on a regular basis to assess their adequacy, with adjustments being made when capacity permits. The term "reserves" is often applied to both our reserve funds and reserve accounts but there are important distinctions between the two resources. Reserve Funds are statutory, meaning they are established by bylaw. Once monies are placed into a reserve fund, they can only be used for the purposes noted in the establishing bylaw. In contrast, Reserve Accounts are discretionary appropriations of surplus, established to meet business needs. They can be established or dissolved, as Council directs, to ensure that identified business needs are met and risks are managed appropriately. At the beginning of 2012, the District had $52.9 million in total reserves. The Financial Plan contemplated these resources being drawn down by $15 million, primarily to fund capital projects. At the end of 2012, the District reserves total $61.07 million ($29.9 million in reserve funds & $31.17 million in reserve accounts) an overall increase of $8.17 million. This variance is the combined result of planned capital investment that will occur in the future, and end of year provisions for Page 5 of 6 various operating projects and initiatives. A separate report provides detailed information on our reserves. CONCLUSIONS: The District's reserves are sound and long-term financial plans reflect the ability of the District to meet its future obligations. Overall results for 2012 are positive. We ended the year with an annual surplus of $22.6 million, Net Financial Assets of $32.7 million and Accumulated Surplus of $862.2 million. "Original signed by Catherine Nolan Prepared by: Catherine Nolan, CGA Manager of Accounting "Original signed by Paul Gill Approved by: Paul Gill, CGA GM: Corporate and Financial Services "Original signed by Jim Rule Concurrence: J.L. (Jim) Rule Chief Administrative Officer Page 6 of 6 British CoLumbia Deep Roots Greater Heights District of Maple Ridge TO: His Worship Mayor Ernie Daykin DATE: April 22, 2012 and Members of Council FILE NO: FROM: Chief Administrative Officer ATTN: Committee of the Whole SUBJECT: Reserves EXECUTIVE SUMMARY: This report is intended to provide an overview of the District's financial resources. They are grouped into four categories: 1. Accumulated surplus (revenue funds). This is the cumulative balance of excess revenues over expenses and net transfers to reserves. 2. Reserve funds. These allocations are established by bylaw to hold financial assets for specific purposes, typically capital. 3. Reserve accounts. These allocations represent discretionary appropriations of surplus established to meet business needs as directed by Council. 4. Restricted revenues. These are monies collected from others for which we are obligated to provide specific services. The amounts on Schedule "A" detail the balances in each of these categories. At the end of 2012, the balance in the accumulated surplus (revenue funds), reserve funds and reserve accounts totalled $74.3 million and we had a further $45.4 million in restricted revenues. RECOMMENDATION: None required. For information only. DISCUSSION: The District of Maple Ridge has financial resources that have been summarized on the attached Schedule "A". Some of these resources are subject to legislation in the Community Charter while others are not. As part of our financial planning process, detailed projections are done for key reserves to ensure that the available resources can support the planned activities. The transactions between our reserves, funds and accounts, are what we refer to as transfers. Transfers are internal transactions that do not result in revenues or expenses. For example, the Capital Works Reserves received 1% of general taxation, fixed transfer amounts of approximately $200,000, and 75% of the proceeds from any land sales. Generally, this reserve builds funds for large projects and is then drawn down. As another example, each year, we contribute money into the Equipment Replacement Reserve so that we can replace equipment when needed. In 2012, a transfer of $2.274 million was made to this reserve. These are both examples of "transfers to" transactions. We also have "transfers from" transactions. For example, in 2012, some of our fleet vehicles were replaced and the identified funding source was the Equipment Replacement Reserve, so monies were transferred from the reserve for those purchases. The District's financial resources can be categorized as follows: Page 1 of 7 1133 1. Accumulated Surplus (Revenue Funds) The District's business is comprised of three major cost centres: General Revenue, the Sewer Utility and the Water Utility. The excess of revenues over expenses and net transfers to reserves for each cost centre flows to the accumulated surplus balance. The accumulated surplus balance in the revenue funds at the end of 2012 is $13.2 million. Of this amount, $7.1 million relates to the sewer and water utilities and, as per Council's rate stabilization policy, these balances are used to mitigate the impact of regional rate increases to our rate payers. The general revenue fund has an accumulated surplus amount of $6.1 million and can be used to provide funding for extraordinary one-time items in line with Council's financial sustainability policies. 2. Reserve Funds Reserve funds are established by bylaw and hold financial assets for specific purposes, typically for capital investment. Once a reserve fund has been established, the funds in it can only be used for the purposes noted in the establishing bylaw and any use of the funds must be authorized in the Financial Plan Bylaw. The following provides a brief summary of the District's reserve funds: i). Local Improvement The balance in this fund is comprised primarily of monies returned to us by the Municipal Finance Authority (MFA) when debt was retired for which sinking fund monies had been held. These funds are intended to be used for local capital improvement projects where a community benefit is derived and a municipal contribution is deemed necessary. ii). Equipment Replacement Each year we transfer monies to this reserve in recognition of the fact that the equipment in use today will need to be replaced in the future. This reserve provides for the replacement of our municipal fleet, fire department vehicles as well as our computers and photocopiers. iii). Capital Works The capital works reserve provides for future capital investment. Each year 1% of general taxation is credited to the reserve along with fixed transfer amounts of approximately $200,000 as well as 75% of the proceeds from any land sales. Our practice is to retain a minimum balance of 10% of the prior year's taxation in order to have some funds available in the event of an emergency. In 2012, $1.3 million of debt proceeds were transferred to this reserve to repay it for internal financing for the cemetery expansion. iv). Fire Department Capital Each year 2% of general taxation is transferred to the reserve to build the financial capacity required to respond to increasing the fire protection capacity needed as the community grows. The balance in this reserve was drawn down between 2007 and 2010 to fund the construction and renovation of Fire Hall #1. Council has authorized the use of debt financing for the construction of Fire Hall #4 in the future. This reserve will provide the funding for that debt. Page 2 of 7 v). Sanitary Sewer This fund resulted from surpluses on sanitary sewer projects in previous years and is available for use on current and future sanitary sewer projects. vi). Land This reserve receives 25% of the proceeds from land sales and is used for land acquisitions. In 2009 the fund received an infusion of $1.5 million as part of the year- end process to provide funding for land acquisitions of importance for Council where there is no other identifiable source of funding. In 2010, Council was able to use this reserve to assist with the purchase of strategic lands in the town centre. 3. Reserve Accounts Reserve accounts are appropriations of surplus, established to meet business needs. They can be established or dissolved as Council directs to ensure that identified business needs are met and risks are managed appropriately. The following provides a brief summary of the District's reserve accounts: i). Committed Projects (capital and operating) These represent items approved by Council in prior years that were not completed, but are still deemed necessary. A number of the capital projects that will receive funding from this reserve are reliant on third party funding and/or awaiting the outcome of property acquisition negotiations. The amounts in these reserves have increased by $2.7 million from the 2011 balance. The bulk of this increase relates to Council approved items provided for as part of 2012 year-end processes: Capital projects ($945K) Town Centre Investment Incentive Program ($1.25 Million) and a provision for a future incentive program ($550K). ii). Self Insurance In order to control insurance premium costs we have relatively high deductibles and have chosen to self -insure many events. This reserve account provides funding for insurance deductibles and for self-insured claims. iii). Police Services This reserve was established a number of years ago to fund one-time police services initiatives. As per policy, at least 50% of RCMP contract savings are transferred into this reserve each year. Some of the projects funded from this reserve are the result of changing standards mandated by the RCMP, for example the cell retrofit undertaken in 2010, or initiatives such as the pilot Community Safety Officer program. In 2013, should RCMP members be awarded a retroactive settlement, this reserve will provide the District with the capacity to meet that settlement. iv). Core Reserve This reserve was established at the outset of project to construct the new downtown facilities to provide a mechanism to build our capacity to finance the project over time while smoothing the impact to taxpayers. It assists in managing the cash flows related to the commercial component of the project and is also available to assist with capital improvements. In 2010, funds from this reserve we used to assist with the acquisition of strategic lands in the downtown area. Page 3 of 7 v). Recycling Reserve The recycling reserve retains the balance of recycling levies in excess of contract costs as well as the District's share of the Recycling Society's profits. The reserve is used to provide funding for recycling related projects, such as studies or equipment purchases, or to help offset losses incurred by the Society in the event of falling commodity values. vi). Building Inspections This account is designed to allow us to deal with the impact of an unexpected reduction in building permit revenues. The amount of revenue realized from building permits varies from year to year in relation to development activity. In years when revenues exceed budgeted targets, a portion of the favourable variance is transferred to this reserve. In years when building permits revenues fall short of financial plan targets, we can mitigate the impact of that shortfall by transferring monies from the reserve, providing us with some capacity to sustain service levels in the short-term. In 2011, we transferred $263,885 from this reserve to offset a shortfall in building permit revenues. In 2012, we were able to manage a shortfall in building permit revenues without drawing from the reserve. vii). Gravel Soil removal fees are credited to this account each year. It is intended to assist with minor infrastructure repair that may be required as a result of soil removal activities. In 2011, this reserve provided the funding needed to resurface a portion of Dewdney Trunk Road that sees a lot of traffic from gravel trucks. viii). Facility Maintenance Not all facility maintenance is required on an annual basis and this reserve was established to smooth the impact of annual fluctuations in required maintenance costs. ix). Snow Removal This reserve in intended to ensure that the District has the financial capacity to respond to costs associated with higher than normal snowfall without the need to curtail other services. Our annual budget for snow removal is approximately $230,000, with actual costs fluctuating in relation to the severity of weather experienced; in recent years it has not been unusual to see costs in excess of budget. The reserve was established in 1999 with a balance of $200,000; in each of 2007 and 2008, in recognition of inflationary pressures and the increased costs associated with changing weather patterns the balance in the reserve was increased to a balance of $700,000. In 2011, costs exceeded budgeted amounts by $13,985. This amount was transferred from the reserve to offset the impact to the bottom line, no similar draw down was required in 2012. x). Cemetery Maintenance Any excess of revenues over expenses in the cemetery cost centre is transferred to this reserve at year-end and is used as a funding source to maintain the cemetery function, both the facility and the related technology. In 2011, this reserve provided some of the funding needed to install a columbarium at the cemetery. The perpetual care fund is a separate entity and is managed as a trust. Page 4 of 7 xi). Infrastructure Sustainability In 2007, the first infrastructure sustainability account was established in recognition of the need to build the capacity to maintain our growing infrastructure, the replacement cost of which exceeds $1.3 billion. The level of annual maintenance and rehabilitation spending required to maintain it is estimated at over $40 million, our actual expenditures are less than a quarter of this amount. Starting in 2008, we began to dedicate 1% of taxation to address the gap between required and actual spending. xii). Critical Building Infrastructure This reserve was established in 2006 in recognition of the need to provide for emergency or irregular items associated with facility maintenance. Facilities, such as the RCMP building, Municipal Hall and the Leisure Centre were constructed at approximately the same time; consequently, some of the building infrastructure, such as the boilers, will likely need to be replaced at similar times. Such infrastructure is costly to replace and our existing lifecycle budget does not have the capacity to provide the necessary funding. This reserve is intended to provide the necessary capacity without having to defer other planned facility infrastructure maintenance. xiii). Infrastructure Grants Contribution This reserve was established in 2008 to provide the capacity to take advantage of infrastructure grant programs that typically require a municipality to provide matching funds. In 2010, as senior levels of government began winding down the current round of infrastructure grant programs, Council authorized using some of the monies in this reserve to assist in the acquisition of strategic lands in the downtown area. The federal government has recently announced a renewal of infrastructure funding programs so there may be an opportunity use this reserve to leverage funding opportunities in the future. xiv). Gaming Revenues In 2010, Council entered into an agreement with the Province, resulting in the District receiving a portion of the net revenues from provincial casino gaming at the Maple Ridge community gaming centre. Monies received under this agreement must be used to benefit the community. In June of 2011, Council adopted a policy framework to guide the use of gaming monies in the community. (Policy 5.55) Under this policy, gaming revenues will be targeted to fund non-recurring items, in particular, capital improvements that cannot be funded through development charges. The resources listed above represent the District's financial assets and do not include non- financial assets, such as our Silver Valley land holdings, a strategic non-renewable resource available to Council. 4. Restricted Revenues Restricted revenues are monies collected from others for which we are obligated to provide specific works. Due to the restrictions on their use, these monies are reported as a liability until the specific works are undertaken. The following provides an overview of the District's restricted revenues: Page 5 of 7 i). Development Cost Charges These funds are collected from the development community and are used to assist in funding the infrastructure requirements resulting from development. DCC's are the largest source of funding for the District's capital program with planned investment in infrastructure exceeding $50 million between 2013 and 2017. ii). Parkland Acquisition (ESA) The Parkland Acquisition Reserve consists of monies paid by the development community that are used to acquire environmentally sensitive areas, such as land required for watercourse protection. Land acquisitions along the North Alouette and adjacent to Davison's Pool exhausted this funding source in 2007. Subsequent collections have started to rebuild capacity in this fund. iii). Downtown Parking Facilities These funds are collected in lieu of providing parking spaces and are to be used for the provision of parking in the downtown area. iv). Developer Specified Projects Charges collected from the development community to assist with the provision of certain infrastructure works. CONCLUSIONS: The above information and attached schedule are intended to provide an overview of the District's financial resources. At the end of 2012 our accumulated surplus (revenue funds), reserve fund and reserve accounts total $74.3 million and we have a further $45.4 million in restricted revenues. Much of this amount is held for capital investment in the community. Not included in these amounts are non-financial resources, such as our land holdings in Silver Valley. The District has a sound business planning framework which includes a series of financial sustainability policies. The funds, accounts and revenues outlined in this report were established over many years and assist Council in managing the municipality's finances. "Original signed by Catherine Nolan" Prepared by: Catherine Nolan, CGA Manager of Accounting "Original signed by Paul Gill" Approved by: Paul Gill, CGA GM: Corporate and Financial Services "Original signed by Jim Rule" Concurrence: J.L. (Jim) Rule Chief Administrative Officer Page 6 of 7 ACCUMULATED SURPLUS (REVENUE FUNDS) General Revenue Sewer Revenue Water Revenue 2012 $ 6,091,162 $ 3,139, 776 4,004,157 2011 2010 2009 2008 5,750,719 $ 5,156,074 $ 4,985,070 $ 4,448,718 2,508,311 2,515,823 3,059,571 2,963,911 3,176,352 3,638,446 3,383,195 3,712,928 13, 235,095 11,435, 382 11,310,343 11,427,836 11,125, 557 RESERVE FUNDS Local Improvement 2,546,836 2,410,449 2,196,846 2,145,754 2,077,103 Equipment Replacement 10,201,905 8,739,798 7,459,146 6,937,477 7,329,490 Capital Works 11,534,975 9,597,847 8,362,412 8,404,633 8,686,373 Fire Department Capital Acquisition 3,837,795 2,636,745 1,473,146 1,807,185 6,062,996 Sanitary Sewer 1,549,532 1,525,588 1,552,189 1,524,971 1,442,312 Land 237,793 234,121 231,528 1,919,946 406,056 29,908,836 25,144,548 21,275,267 22,739,966 26,004,330 RESERVE ACCOUNTS Specific projects - capital 3,940,405 4,279,626 4,064,496 4,408,631 4,239,744 Specific projects -operating 7,904,720 4,840,167 3,189,906 2,253,608 3,124,747 Self insurance 853,830 921,367 956,241 914,702 938,349 Police services 3,589,380 3,209,740 2,521,930 2,618,915 2,259,704 Core development 1,337,430 904,121 592,016 1,116,807 1,129,505 Recycling 1,519,591 1,504, 858 1,583,709 1,634,271 1,475, 367 Community development 1,296 1,274 1,252 1,218 1,176 Building inspections 1,604,768 1,579,971 1,810,750 1,761,704 1,704,522 Gravel extraction 487,715 478,835 563,875 419,417 549,384 Neighbourhood improvements - 51,477 50,523 60,697 58,688 Facility maintenance 750,376 479,668 317,512 515,408 360,508 Snow removal 686,015 686,015 700,000 700,000 700,000 Youth and arts centre 3,708 8,535 Cemetery maintenance 125,198 109,068 189,608 151,980 109,457 Infrastructure Sustainability (town centre bldgs) 104,860 38,926 - - 295,385 Infrastructure Sustainability (road network) 1,013,438 882,417 1,106,822 1,225,888 419,417 Infrastructure Sustainability (drainage) 249,861 201,882 493,634 40,282 Critical infrastructure reserve 203,191 200,052 196,759 172,072 368,625 Infrastructure grants contribution 9,383 9,383 271,979 1,200,000 1,200,000 Gaming revenues 1,043,811 704,430 125,600 25, 425, 268 21, 083, 277 18, 736, 612 19,199, 308 18,943,113 WATER AND SEWER RESERVE ACCOUNTS Self Insurance - Sewer 115,373 108,873 102,373 95,873 36,184 Specific projects - Sewer 2,557,611 2,917,913 3,109,415 2,160,492 1,738,057 Self Insurance - Water 95,528 89,028 82,528 99,528 93,028 Specific projects - water 2,973,941 3,563,856 2,201,777 1,722,636 1,088,066 5,742,453 6,679,670 5,496,093 4,078,529 2,955,335 TOTAL RESERVES $ 61,076,557 $ 52,907,495 $ 45,507,972 $ 46,017,803 $47,902,778 TOTAL RESERVES AND REVENUE ACCUMULATED SURPLUS $ 74,311,652 $ 64,342,877 $ 56,818,315 $ 57,445,639 $59,028,335 Schedule "A" Note 15 Schedule 6 RESTRICTED REVENUES Development cost charges $ 39,541,745 $ 35,660,974 $ 32,211,726 $ 31,644,928 $34,330,309 Parkland acquistion 559,473 295,082 162,355 Downtown parking facilities 166,770 164,193 161,244 144,515 139,734 Note 11 Developer specified projects 5,089,215 4,922,373 4,641,174 4,367,763 4,129,236 $ 45,357,203 $ 41,042,622 $ 37,176,499 $ 36,157,206 $38,599,279 Page 7 of 7 MAPLE RIDGE British Columbia Deep Roots Greater Heights TO: District of Maple Ridge His Worship Mayor Ernie Daykin and Members of Council FROM: Chief Administrative Officer SUBJECT: DATE: April 22, 2013 ATTN: Committee of the Whole 2013-2017 Financial Plan Amending Bylaw No. 6988-2013 EXECUTIVE SUMMARY: The 2013 property tax assessment roll has been received from BC Assessment and the 2013 Property Tax Rates Bylaw has been prepared. Prior to establishing the property tax rates, it is desirable to update our financial plan to reflect information received since the plan's adoption in January. As in previous years and as reported to Council in the year end update, projects that were budgeted for in the prior year but were not completed have been reviewed. This financial plan has been amended accordingly. The Financial Plan Bylaw that is adopted prior to the Property Tax Rates Bylaw is the budget that is used in our Annual Report. In order for this Financial Plan Bylaw and Property Tax Rates Bylaw to be adopted prior to the May 15 deadline, three readings are required at Council on April 23, 2013 with final consideration of the bylaws at the Council Meeting on May 14. RECOMMENDATION(S): That Bylaw No. 6988 - 2012 be given first, second and third readings. DISCUSSION: a) Background Context: Previous 2013-2017 Financial Plan The 2013-2017 Business Plans and an overview of the financial plan were presented to Council at public meetings held on December 10 and 11, 2012. Business Plans from all areas including the Capital Works Program and the 2013-2017 Financial Plan Overview Report were provided. Financial Plan Bylaw 6959-2012 was adopted in January. The business plans, report, presentations and Financial Plan Bylaw are available on our website. We have about $1.5 billion invested in our infrastructure and it is important that we protect this investment. This financial plan sets aside dedicated money for sustaining our infrastructure. As well, we are a growing community and along with that growth comes pressure on our existing services. This financial plan provides funding to help meet growth related demands. The funding for growth and for infrastructure sustainability are in line with Council's Financial Sustainability Policies. 1134 b) Financial Plan Implications: The 2013-2017 Financial Plan is being amended to carry forward funding for projects that were approved in 2012 but were not completed as of year-end. The previously approved funding sources remain unchanged. The plan is further amended to incorporate recent information. These amendments include: 1. The actual real growth in tax property revenue of 1.30% compared to a previously budgeted 1.35%. This represents a revenue reduction in 2013 of $30,000. 2. The reduction of growth revenue of $12,650 to adjust the Major Industry Property Tax Rate to negate additional property taxes generated due to the change in classification of property at the mill from Light Industry to Major Industry. 3. The preliminary 2012 financial overview report, presented to Council in March 18, 2013, included funding for advancing several capital projects including: road and sidewalk improvements on Lougheed Highway (224-227) and on 122 Ave, Hammond Stadium Retrofit, Albion Park Playfield Retrofit and bleachers at Westview. In the same report, $1.8 million was identified to fund the Town Centre Investment Incentive Program and an incentive program being contemplated to targets investments that support employment. 4. The project costs for two regional capital projects have been increased to reflect the updated project cost estimates provided by the GVRD. The projects are Maple Ridge Main (West) for $18.8 million of which Maple Ridge pays 40.2% and Barnston Maple Ridge Pump Station for $46.5 million of which Maple Ridge pays 14.09%. These projects are unique as they were specifically agreed to be cost shared with the Water District in 1979. Other regional water capital projects are shared by the region through the cost of cubic meter of water consumed. The increased project costs will put upward pressure on Development Cost Charges when they are next amended. Borrowing for this project has been delayed in the budget until 2014 when the project cost will be more certain. These projects have been built into the funding model for water rates for some time and the increased cost can be managed within the current water user fees. 5. As directed by Council, $30,000 from Gaming Revenues has been committed to support the Alouette River Management Society to assist with the upgrades to the hatchery at the Alouette Prison. 6. Other updates to existing budgets with a total favourable impact to surplus of $95,000 include: grants in lieu of taxes, property taxes due to supplementary adjustments, contracts, debt payments, approved equipment purchases, and updated reserve interest earnings. 7. The transfer to accumulated surplus for General Revenue for 2013 has been increased to $58,000 as a result of the above noted adjustments. This transfer to accumulated surplus could be quickly eliminated through supplementary adjustments to assessed values or other shortfalls in revenue expectations. c) Desired Outcome: A Financial Plan that accurately reflects the planned expenditures and methods of funding and is consistent with corporate strategic plans, policies and Council direction. d) Strategic Alignment: All departments updated their Business Plans which were prepared using the Business Planning Guidelines 14th Edition. These guidelines are reviewed and amended annually in consultation with Council. The Financial Plan reflects Council's Strategic Financial Sustainability Policies and Infrastructure Funding Strategy. e) Citizen/Customer Implications: The business plans have far reaching citizen and customer implications. The Financial Plan reflects the financial impact of the business plans. Property tax revenue and user fees are planned to increase as detailed in the above discussion. f) Statutory Requirements and Policy Implications: The Financial Plan has been prepared in accordance with statutory requirements and Municipal financial policies. As required by the Community Charter, the Financial Plan Bylaw includes: disclosure of the proportions of revenue proposed to come from various funding sources, the distribution of property taxes among property classes, and the use of permissive tax exemptions. In 2009 we reported our assets and the related amortization expense to comply with accounting rules in PSAB 3150. The Financial Plan Bylaw now includes a figure for the annual amortization expense and an offsetting entry to draw down the value of the Tangible Capital Assets. These items are accounting entries and do not represent cash being spent. The amortization figure does have some relevance for financial planning, even if it is based on historic cost rather than replacement costs. If we compare the annual amortization expense to the amount we spend on replacement of our existing assets or transfers to reserves to later fund the same, one would see that the amortization expense is considerably more. This highlights the fact that we currently have an infrastructure funding gap which means that we are consuming more of our assets than we are replenishing. Fortunately, we have relatively new infrastructure so we have some time to bridge this funding gap. Public consultation is an important and legislated component of preparing financial plans. Public input during business planning this December was invited through advertisements in the local paper and on the corporate website. Input was accepted through many different mediums including: in person at the business planning presentations which were open to the public or through email, voicemail, Facebook, Twitter and regular mail. Regular feedback and interaction with the public is also taken into account in developing the business plans. For the amendment to the Financial Plan an advertisement will be placed in the local paper. Public input into the financial plan and departmental business plans is incorporated indirectly through regular feedback and interaction with customers and the public as well as through the results of surveys. g) Alternatives: In the event that this bylaw is not adopted, the District is not authorized to make any expenditure other than those identified in the 2013-2017 Financial Plan Bylaw No.6959- 2012. This would require departments to curtail or delay expenditures and only proceed with capital projects that were identified in the previous financial plan. CONCLUSIONS: The Financial Plan is a multi-year planning, reviewing and reporting tool that represents Council's vision and commitment to providing quality services to the residents of Maple Ridge. The Plan provides a forecast of the financial resources that are available to fund operations, programs and infrastructure for the five year period. "Original by Trevor Thompson" Prepared by: Trevor Thompson, BBA, CGA Manager of Financial Planning "Original signed by Paul Gill" Approved by: Paul Gill, BBA, CGA General Manager, Corporate & Financial Services "Original signed by J.L. (Jim) Rule Concurrence: J.L. (Jim) Rule Chief Administrative Officer DISTRICT OF MAPLE RIDGE BYLAW NO. 6988-2013 A bylaw to amend Maple Ridge 2013-2017 Financial Plan Bylaw No. 6959-2012 WHEREAS, through a public process in an open meeting the business plans and resulting financial plan were presented; AND WHEREAS, the public will have the opportunity to provide comments or suggestions with respect to the financial plan; AND WHEREAS, Council deems this to a process of public consultation under section 166 of the Community Charter. NOW THEREFORE, the Council for the District of Maple Ridge enacts as follows: 1. This Bylaw may be cited as "Maple Ridge 2013-2017 Financial Plan Amending Bylaw No. 6988-2013". 2. Statement 1, Statement 2 and Statement 3 attached to and forming part of Maple Ridge 2013- 2017 Financial Plan Bylaw 6959-2012 are deleted in their entirety and replaced by Statement 1, Statement 2 and Statement 3 attached and forming part of Maple Ridge 2013-2017 Financial Plan Amending Bylaw No. 6988-2013. READ a first time the day of , 2013. READ a second time the day of , 2013. READ a third time the day of , 2012. PUBLIC CONSULTATION completed on the day of RECONSIDERED and adopted the day of , 2013. , 2013. PRESIDING MEMBER CORPORATE OFFICER ATTACHMENT: Statement 1, Statement 2 and Statement 3 Attachment to Maple Ridge 2013-2017 Amending Financial Plan Bylaw 6988-2013 Statement 1 Consolidated Financial Plan 2013-2017 (in $ thousands) 2013 2014 2015 2016 2017 REVENUES External Revenues Development Fees Developer Contributed Assets 16,500 16,500 16,500 16,500 16,500 Developer Cost Charges 32,774 (4,909) 7,978 7,356 6,091 Developer Specified Projects 0 0 0 0 0 Parkland Acquisition 200 200 200 200 200 Contributions from Others 3,102 5,729 3,760 3,780 3,753 Development Fees Total 52,576 17,520 28,438 27,836 26,544 Property Taxes 65,089 68,912 73,320 78,025 83,064 Parcel Charges 2,825 2,941 3,065 3,195 3,331 Fees & Charges 34,962 36,470 38,117 40,282 42,129 Interest 1,818 1,843 1,843 1,843 1,843 Grants (Other Govts) 6,704 3,592 3,040 2,877 3,890 Property Sales 0 4,250 0 0 0 Total External Revenues 163,974 135,528 147,823 154,058 160,801 EXPENDITURES Operating Expenditures Other Expenditures 103,339 97,490 98,592 102,898 107,495 Interest Payments on Debt 2,388 2,768 2,654 2,539 2,420 Amortization Expense 18,688 19,391 20,124 20,929 21,034 Total External Expenditures 124,415 119,649 121,370 126,366 130,949 ANNUAL SURPLUS 39,559 15,879 26,453 27,692 29,852 Add Back: Amortization Expense (Surplus) 18,688 19,391 20,124 20,929 21,034 Less: Capital Expenditures 78,268 19,065 22,784 20,626 19,050 Less: Developer Contributed Capital 16,500 16,500 16,500 16,500 16,500 CHANGE IN FINANCIAL POSITION OTHER REVENUES Add: Borrowing Proceeds OTHER EXPENDITURES Less: Principal Payments on Debt (36,521) (295) 7,293 11,495 15,336 14,490 11,400 0 0 0 2,610 6,167 6,257 6,351 6,448 TOTAL REVENUES LESS EXPENSES (24,641) 4,938 1,036 5,144 8,888 INTERNAL TRANSFERS Transfer from Reserve Funds Capital Works Reserve 3,718 1,449 549 549 549 Equipment Replacement Reserve 4,656 1,115 1,276 1,495 1,155 Fire Department Capital Reserve 2,910 350 250 1,750 0 Land Reserve 0 0 4,250 0 0 Local Improvement Reserve 0 0 0 0 0 Sanitary Sewer Reserve 0 0 0 0 0 Transfer from Reserve Fund Total 11,284 2,914 6,325 3,794 1,704 Less :Transfer to Reserve Funds Capital Works Reserve 821 805 814 1,619 1,418 Equipment Replacement Reserve 2,246 2,330 2,470 2,571 2,577 Fire Dept. Capital Aquisition 1,200 629 738 856 1,003 Land Reserve 5 4,255 5 5 5 Local Improvement Reserve 0 0 0 0 0 Sanitary Sewer Reserve 30 30 30 30 30 Total Transfer to Reserve Funds 4,302 8,049 4,057 5,081 5,033 Transfer from (to) Own Reserves 18,077 72 (586) (201) (1,030) Transfer from (to) Surplus (418) 125 (2,718) (3,656) (4,529) Transfer from (to) Surplus & own Reserves 17,659 197 (3,304) (3,857) (5,559) TOTAL INTERNAL TRANSFERS 24,641 (4,938) (1,036) (5,144) (8,888) Attachment to Maple Ridge 2013-2017 Amending Financial Plan Bylaw 6988-2013 Statement 2 Revenue and Property Tax Policy Disclosure REVENUE DISCLOSURE Revenue Proportions 2013 2014 2015 2016 2017 $ ('OOOs) % $ ('000s) % $ ('000s) % $ ('000s) % $ ('000s) Revenues Property Taxes 65,089 37% 68,912 48% 73,320 49% 78,025 51% 83,064 51% Parcel Charges 2,825 2% 2,941 2% 3,065 2% 3,195 2% 3,331 2% Fees & Charges 34,962 20% 36,470 26% 38,117 26% 40,282 26% 42,129 26% Borrowing Proceeds 14,490 8% 11,400 8% - 0% - 0% 0% Other Sources 61,098 34% 22,955 16% 34,321 23% 32,556 21% 32,277 20% Total Revenues 178,464 101% 142,678 100% 148,823 100% 154,058 100% 161,801 99% Other Sources include: Development Fees Total 52,576 29% 17,520 12% 28,438 19% 27,836 18% 26,544 16% Interest 1,818 1% 1,843 1% 1,843 1% 1,843 1% 1,843 1% Grants (Other Govts) 6,704 4% 3,592 3% 3,040 2% 2,877 2% 3,890 2% Property Sales 0% 4,250 3% 0% - 0% 0% 61,098 34% 22,955 19% 34,321 22% 32,556 21% 32,277 19% Objectives & Policies Property Tax Revenue is the District's primary revenue source, and one which is heavily reliant on the residential class. Diversification of the tax base and generation of non -tax revenue are ongoing objectives, outlined in Financial Sustainability Policy 5.52 section 6. Business Planning Guidelines and the Financial Plan includes a 3% general tax increase, a 1% increase to fund replacement of existing infrastructure and in 2012 an increase of $600,000 plus growth since 2005, to fund the Fire Department Master Plan implementation. More information can be found in the Business Planning Guidelines 14th Edition, Financial Sustainability Plan and the 2012-2016 Financial Plan Overview Report. Specific policies discussing the tax increases are included in the Financial Sustainability Plan and related policies which were adopted in 2004. Property tax revenue includes property taxes collected through setting the rates noted below as well as grants in lieu of property taxes. Parcel Charges are largely comprised of a recycling charge, a sewer charge and on certain properties a local area service or improvement charge. Parcel charges are a useful tool to charge all or a subset of properties for a fixed or variable amount to support services. Unlike property taxation the variable amount does not need to be related to property assessment value, but can be something that more accurately reflects the cost of the service. Attachment to Maple Ridge 2013-2017 Amending Financial Plan Bylaw 6988-2013 Statement 2 Revenue and Property Tax Policy Disclosure Fees & Charges The Business Planning Guidelines call for an increase of 5% in fees as a guideline. Actual fee increases vary depending on the individual circumstances, the type of fee and how it is calculated. Fees should be reviewed annually and updated if needed. Recent fee amendments include recreation fees, development application fees, business license fees and cemetery fees. A major amendment to the Development Costs Charges (DCC), recommended every 5 years, was completed in 2008. Minor DCC amendments are done more frequently. Some fees are to offset the costs of providing specific services. The utility fees are reviewed annually with a view towards using rate stabilization practices to smooth out large fluctuations in rates, as set out in the Business Planning Guidelines. Borrowing Proceeds - Debt is used where it makes sense. Caution is used when considering debt as it commits future cash flows to debt payments restricting the ability to use these funds to provide other services. The source of the debt payments needs to be considered as does the justification for advancing the project. More information on borrowing previously approved or proposed for 2012- 2016 can be found in the 2012-2016 Financial Plan Overview report. Other Sources, will vary greatly year to year as it includes: - Development fees, which is the funding for capital projects from the DCC Reserve, - Contribution from others in relation to capital, - Interest earned on funds invested in accordance with the Investment Policy - Grants, which are sought from various agencies, and may be leveraged with District funds. PROPERTY TAX DISCLOSURE Property Tax Revenue Distribution Property Class Taxation Revenue Assessed Value Tax Rate Multiple ('000s) ('OOOs) ($/1000) (Rate/Res.Rate) 1 Residential 2 Utility 4 Major Industry 5 Light Industry 6 Business/Other 8 Rec./ Non -Profit 9 Farm Total 48,981 77.6% 11,435,396 91.3% 506 0.8% 12,642 0.1% 669 1.1% 17,972 0.1% 2,623 4.2% 214,481 1.7% 10,163 16.1% 830,954 6.6% 36 0.1% 2,976 0.0% 147 0.2% 5,287 0.0% 63,126 100% 12,519,706 100% 4.2833 40.0000 37.2342 12.2307 12.2307 12.0983 27.8646 1.0 9.3 8.7 2.9 2.9 2.8 6.5 Attachment to Maple Ridge 2013-2017 Amending Financial Plan Bylaw 6988-2013 Statement 2 Revenue and Property Tax Policy Disclosure PROPERTY TAX DISCLOSURE Objectives & Policies Property taxes are the District's largest source of revenue and are only contained by efficient business practices. Annual business planning practices have been the mechanism for resource allocation decisions. The District's Financial Sustainability Policy section 6 discusses the necessity of diversifying the tax base. As development of employment related properties is one method of diversification, key performance measurement in Economic Development tracks the increased investment and development of non-residential properties. A policy in the Financial Sustainability Plan that calls for stable tax increases and the adoption of the annual increase early in the prior year in the Business Planning Guidelines provides citizens with a more stable and predictable set of cost increases. In some cases costs are phased in over multiple years to keep within the set tax increases. Property Tax Rates It is policy to adjust property tax rates annually to negate the impact of fluctuations in the market values of properties. (Tax rates are negatively correlated to market changes). Property tax increases are then applied at the same relative increase for all classes, unless legislation restricts the rates, as with Class 2, Utility. The Business Class and Light Industry Class properties have the same tax rate and are treated as a composite class when setting the tax rates. This is done as the types of businesses in each class of property are quite similar. This alignment was achieved over a long period of time with small incremental adjustments. A review was done on the Major Industry Class rates and the recommendation from the Audit and Finance Committee and Council was a reduction of 5% in 2009 and 2010 to the taxes collected to support additional investments in the subject property and to keep rates competitive. In reviewing the tax rates to ensure competitiveness absolute rates, tax multiples and overall tax burden are considered. The impact that assessed values have on comparing other geographical areas must be considered in a comparison of tax rates or multiples. Attachment to Maple Ridge 2013-2017 Amending Financial Plan Bylaw 6988-2013 Statement 2 Revenue and Property Tax Policy Disclosure Permissive Tax Exemptions Council has set policies around the use of permissive tax exemptions. They are Council Policies 5.19 though 5.24. The policies discuss Churches, Community Halls, Heritage Sites, Homes for the Care of Children and the Relief of the Aged, the Poor, the Disabled and the Infirm, Municipal Recreational Services, Private Hospitals and Daycares, Private School and Youth Recreation Groups. Revitalization Tax Exemption The District of Maple Ridge has made significant investments in the Town Centre over the last several years, in keeping with Council's vision to create a vibrant and dynamic Town Centre. The Town Centre Investment Incentives Program has been established to encourage accelerated private sector investment in residential and commercial projects to help achieve Council's vision. Specific objectives of the program are to: a. Encourage residential investment to diversify housing options, to increase density in the Town Centre, and to provide a larger base of residents to support Commercial activities; b. Encourage Commercial investment to create a strong local economy and expand employment opportunities for citizens; c. Increase pedestrian traffic with added residential and Commercial activity, both to support local business, and to enhance safety; d. Encourage and support the use of environmentally sustainable building construction methods and materials, and encourage energy efficiency and alternative technologies. Revitalization Tax Exemption Bylaw 6789-2011 is one element of that incentive program. The three- year program expires at the end of 2013. Attachment to Maple Ridge 2013-2017 Amending Financial Plan Bylaw 6988-2013 Statement 3 Capital Expenditure Disclosure The sole purpose of this statement is to meet legislative requirements, highlighting the value of the DCC program; no other conclusions should be drawn from the figures as the information could be misleading. This is required under the Local Government Act s. 937(2); Capital costs attributable to projects to be partially funded by Development Cost Charges (DCC) must be included in the financial plan. The DCC program includes projects as far out as 2030 so the capital expenditures must be extended to match. Certain types of projects are not planned past the five year time horizon of the financial plan. Much less scrutiny is given to projects that are planned in years 2017 through 2030. Projects in these years typically exceed likely funding available. Capital Works Program for 2018 - 2030 $ (`000s) Capital Works Program 274,731 Source of Funding Development Fees Development Cost Charges Parkland Acquisition Reserve Contribution from Others 104.590 6.355 110._945 Borrowing Proceeds 0,160 Grants 24,204 Transfer from Reserve Funds Capital Works Reserve 11.067 Cemetery Reserve 115 Equipment Replacement Reserve 1,543 Fire Department Capital Reserve Infrastructure Sustainability Reserve 400 Transfer from Reserve Funds 13 Revenue Funds 117,288 Source of Funding 274,731 MAPLE RIDGE British Columbia Deep Roots Greater Heights TO: FROM: District of Maple Ridge His Worship Mayor Ernie Daykin DATE: April 22, 2013 and Members of Council Chief Administrative Officer ATTN: Committee of the Whole SUBJECT: 2013 Property Tax Rates Bylaw No. 6989-2013 EXECUTIVE SUMMARY: The Property Tax Rates Bylaw needs to be adopted prior to May 15. In order to do so, the bylaw requires first through third reading on April 23 and final consideration at the Council meeting on May 14. The 2013 tax rates are calculated based on the direction that Council has provided. The rate increases were reflected in the approved Business Planning Guidelines, the 2013-2017 business planning proceedings and the 2013-2017 Financial Plan Bylaw. Municipal property tax rates continue to be calculated using the same methodology that Council has set and reviewed. The methodology being, that tax rates for each property class are adjusted for market related assessment changes and then the planned tax increase is applied. The only Major Industry Class properties in Maple Ridge are mill properties. In 2009 and 2010 the municipal portion of the property taxes for the Major Industry Class was reduced by 5%, while other property classes received the budgeted tax increase. For 2011 and 2012, the Major Industry Class received the same property tax increase as the other classes. In 2013, a portion of a property previously included in Class 5, Light Industry, was shifted to Class 4, Major Industry. This would typically generate additional revenue as it is considered a non -market change and the property tax rate for Major Industry is higher than Light Industry. The Major Industry property tax rate has been reduced to negate the additional property taxes that would have been charged. The amount of the adjustment is approximately $12,650. Property tax rates are set by property class. The actual increase in the property tax bill for any individual property will vary depending on change in assessed value. The Province is phasing out the Light Industrial Property Tax Credit on school tax levies. The credit was first introduced in 2009 at 50% of school tax levies and was increased in 2011 to 60%. It will be effectively reduced to 30% in 2013 and eliminated in 2014. RECOMMENDATION: That Bylaw No. 6989-2013 be given first, second and third readings. 1135 DISCUSSION: The increases in 2013 taxation revenue which were confirmed during business planning and incorporated into the Financial Plan include: • 2.25% for general purposes and 0.5% for the infrastructure sustainability • $300,000 plus growth for the Fire Service Improvement Levy • 0.125% for Parks and Recreation improvements • 0.3% for drainage improvements There have been several initiatives from the province that impact property taxation or property assessments including: • A temporary property tax deferment program was put in place for 2009 and 2010 which allows people who attest that they are experiencing serious financial difficulties due to current economic conditions, to defer their property taxes. Although this program is closed to new applicants, anyone who was approved during those two years is able to continue to defer. • The criteria for the existing property tax deferment program was expanded to include homeowners that have children living at home, previously it was just for homeowners that were 55 or older. • A Provincial Industrial Property Tax Credit was introduced in 2009 to reduce the school tax levy for major industrial and light industrial properties. The original 50% reduction was increased to a 60% reduction in 2011. For Light Industry Class properties the credit has been effectively reduced to 30% in 2013 and will be eliminated in 2014. • The Farm Land Tax Credit, a 50% reduction in the school tax levy, was introduced for 2011 for Farm Class properties. In 2011, this saved the Farm Class Property Class about $9,000. The Property Assessment Roll which is used in calculating the tax rates has been received from BC Assessment. Council policy is to reduce the property taxes to reflect average market value increases in each property class. This policy has been applied to calculate the municipal tax rates included in the attached bylaws. The Residential Class assessments decreased in market value by just over 1%. Once the tax rates are adjusted for market change, the rates are increased based on the tax increase approved in the Financial Plan. Previous year's supplementary adjustments in assessed values are reviewed ensuring those changes are also considered using the same methodology. In the past our tax rates bylaw included rates for other taxing authorities (Trans Link, BC Assessment and Municipal Finance Authority). The current bylaw only includes the GVRD property tax rates as it is the only one that we are actually setting. The others set the rates through their own bylaws and we are required to levy that rate. Council has no direct control in the amount of these levies or the methodology used in the calculations. For illustrative purposes, the tax levies highlighting the 2013 property tax increase for a residence valued at $400,000 can be found in the appendix. Since the School Tax rates and the rates for Trans Link are not yet known, an increase of 2% is assumed. The Business and Light Industry Class are treated as a composite resulting in municipal tax rates that are identical. Staff will continue to review property taxes and the distribution between property classes to ensure that tax rates remain competitive. CONCLUSIONS: The property tax rates are reflective of the decisions made during the public process of business planning and decisions that are incorporated in the Financial Plan. "Original signed by Trevor Thompson" Prepared by: Trevor Thompson, BBA, CGA Manager of Financial Planning "Original signed by Paul Gill" Approved by: Paul Gill, BBA, CGA General Manager, Corporate & Financial Services "Original signed by Jim Rule" Concurrence: J.L. (Jim) Rule Chief Administrative Officer Appendix A - Illustrative Residential Property Tax Comparison 2012 2013 Change $ , % Assessed Value $ 404,817 $ 400,000 $ (4,817) -1.19% Municipal Property Taxes: General & Infrastructure $ 1,501.43 $ 1,542.56 $ 41.13 2.74% Fire Service Improvement 153.79 164.36 10.57 Drainage Improvement 4.52 4.52 Parks & Recreation Improvements 1.88 1.88 Subtotal Property Taxes $ 1,655.22 $ 1,713.32 $ 58.10 3.51% User Fees: Water $ 450.90 $ 475.70 $ 24.80 5.50% Sewer 297.40 309.45 12.05 4.05% Recycling 68.15 70.20 2.05 3.01% Municipal Subtotal $ 2,471.67 $ 2,568.67 $ 97.00 3.92% Other Agency Levies: BCAA, MFA $ 24.33 $ 24.48 $ 0.15 0.62% GVRD 23.28 24.96 1.68 7.23% Trans Link * 131.32 133.95 2.63 2.00% School Tax * Less: Home Owner Grant Net School Taxes 814.74 819.63 4.89 0.60% (570.00) (570.00) 0.00% $ 244.74 $ 249.63 $ 4.89 2.00% Total Property Taxes $ 2,895.33 $ 3,001.69 $ 106.36 3.67% * The rates for School Taxes and Trans Link are not known at this time. For illustrative purposes an annual increase of 2% is used. DISTRICT OF MAPLE RIDGE BYLAW NO. 6989-2013 A Bylaw to establish property tax rates for Municipal and Regional District purposes for the year 2013 WHEREAS pursuant to provisions in the Community Charter Council must, by bylaw, establish property tax rates; The Council of the District of Maple Ridge ENACTS AS FOLLOWS: 1. This Bylaw may be cited for all purposes as "Maple Ridge 2013 Property Tax Rates Bylaw No. 6989-2013". 2. The following rates are hereby imposed and levied for the year 2013: (a) For all lawful general purposes of the municipality on the assessed value of land and improvements taxable for general municipal purposes, rates appearing in Row "A" of Schedule "A" attached hereto and forming a part hereof. (b) For the purposes of improving fire services the assessed value of land and improvements taxable for general municipal purposes, rates appearing in Row "B" of Schedule "A" attached hereto and forming a part hereof. (c) For the purposes of improving drainage services the assessed value of land and improvements taxable for general municipal purposes, rates appearing in Row "C" of Schedule "A" attached hereto and forming a part hereof. (d) For the purposes of improving parks and recreation services the assessed value of land and improvements taxable for general municipal purposes, rates appearing in Row "D" of Schedule "A" attached hereto and forming a part hereof. (e) For purposes of the Greater Vancouver Regional District on the assessed value of land and improvements taxable for regional hospital district purposes, rates appearing in Row "A" of Schedule "B" attached hereto and forming a part hereof. Bylaw No. 6989-2013 Page (2) 3. The minimum amount of taxation upon a parcel of real property shall be One Dollar ($1.00). READ a first time the day of 2013 READ a second time the day of 2013 READ a third time the day of 2013 RECONSIDERED AND FINALLY ADOPTED the day of 2013. PRESIDING MEMBER CORPORATE OFFICER ATTACHMENTS: SCHEDULES "A" AND "B" District of Maple Ridge Schedule 'A' to Bylaw No. 6989-2013 Tax Rates (dollars of tax per $1,000 taxable value) 1 2 4 5 6 8 9 Major Light Business/ Rec/ Residential Utility Industry Industry Other Non-profit Farm A General Municipal 3.8564 36.0138 33.5237 11.0118 11.0118 10.8926 25.0879 B Fire Service 0.4109 3.8372 3.5718 1.1733 1.1733 1.1606 2.6730 Improvement Levy C Drainage 0.0113 0.1052 0.0979 0.0322 0.0322 0.0318 0.0732 Improvements Levy D Park & Recreation 0.0047 0.0438 0.0408 0.0134 0.0134 0.0133 0.0305 Improvements Levy Total 4.2833 40.0000 37.2342 12.2307 12.2307 12.0983 27.8646 District of Maple Ridge Schedule 'B' to Bylaw No. 6989-2013 Tax Rates (dollars of tax per $1,000 taxable value) 1 2 4 5 6 8 9 Major Light Business/ Rec/ Residential Utility Industry Industry Other Non-profit Farm A Greater Vancouver Regional District 0.0624 0.2184 0.2122 0.2122 0.1529 0.0624 0.0624 MAPLE RIDGE British Columbia Deep Roots Greater Heights TO: FROM: District of Maple Ridge His Worship Mayor Ernie Daykin DATE: April 22, 2013 and Members of Council FILE NO: Chief Administrative Officer ATTN: Committee of the Whole SUBJECT: Tax Rate Bylaws - Maple Ridge Road 13 Dyking District and Albion Dyking District EXECUTIVE SUMMARY: Levies are collected from property owners within the Road 13 and Albion Dyking Districts to maintain the dykes and equipment. Bylaws have been prepared for the collection of these levies in. A 2% Increase is proposed from the rates levied in 2012. RECOMMENDATIONS: That Maple Ridge Road 13 Dyking District Tax Rates Bylaw No. 6980-2013; be given first, second and third readings and that. Albion Dyking District Tax Rates Bylaw No. 6981-2013 be given first, second and third readings. DISCUSSION: The District serves as Interim Trustee of these two dyking districts, No funds are allocated in the Capital Works budget for these dikes. All works must be funded through the dyking districts. Provincial grants can be applied for but these generally require that the recipient pay 33% of all costs. A geotechnical investigation is currently being undertaken on both dykes with partial funding from the Province. Providing for pump replacement in the event of a non-insured failure is important for both dyking districts. Neither dyking district has sufficient reserves at this time to do so, therefore, a moderate increase in rates is recommended in order to build up their reserves over multiple years. "Original signed by Ceri Marlo" for Prepared by: Russ Carmichael Director of Engineering Operations "Original signed by Paul Gill" Approved by: Paul Gill, BBA, CGA General Manager, Corporate & Financial Services "Original signed by Ceri Marlo" "Original signed by J.L. (Jim) Rule Prepared by: Ceri Marlo. Concurrence: J.L. (Jim) Rule Manager of Legislative Services Chief Administrative Officer 1136 THE DISTRICT OF MAPLE RIDGE BYLAW NO. 6980-2013 A Bylaw for imposing taxes upon lands in Maple Ridge Road 13 Dyking District The Municipal Council of the Corporation of the District of Maple Ridge, acting on behalf of the Trustees for Maple Ridge Road 13 Dyking District, enacts as follows: 1. This Bylaw may be cited for all purposes as "Maple Ridge Road 13 Dyking District Tax Rates Bylaw No. 6980--2013". 2. The following rates are hereby imposed and levied for those lands within the boundaries of Maple Ridge Road 13 Dyking District: For purposes of dyke maintenance and improvements and equipment repair and maintenance: (a) a rate of $0.4895 per $1000 of assessment of land and improvements in all categories (b) a rate of $12.00 per acre of land with a minimum charge of $5.00. 3. If any section, subsection, clause or other part of this Bylaw is for any reason held to be invalid by the decision of a court of competent jurisdiction, such decision will not affect the validity of the remaining portions of this Bylaw. READ a first time on the day of , 2013. READ a second time on the day of , 2013. READ a third time on the day of , 2013. RECONSIDERED AND ADOPTED on the day of , 2013. PRESIDING MEMBER CORPORATE OFFICER THE DISTRICT OF MAPLE RIDGE BYLAW NO. 6981-2013 A Bylaw for imposing taxes upon lands in the Albion Dyking District The Municipal Council of the Corporation of the District of Maple Ridge, acting as Receiver for the Albion Dyking District, enacts as follows: 1. This Bylaw may be cited for all purposes as "Albion Dyking District Tax Rates Bylaw No.6981 -2013". 2. The following rates are hereby imposed and levied for those lands within the boundaries of Albion Dyking District: For purposes of dyke maintenance and improvements and equipment repair and maintenance: (a) a rate of $2.4986 per $1000 of assessment of land and improvements in all categories 3. If any section, subsection, clause or other part of this Bylaw is for any reason held to be invalid by the decision of a court of competent jurisdiction, such decision will not affect the validity of the remaining portions of this Bylaw. READ a first time on the day of , 2013. READ a second time on the day of , 2013. READ a third time on the day of , 2013. RECONSIDERED AND ADOPTED on the day of , 2013. PRESIDING MEMBER CORPORATE OFFICER 4 MAPLE RIDGE nr1Yih CN.umbl■ District of Maple Ridge TO: His Worship Mayor Ernie Daykin MEETING DATE: 2013-04-22 and Members of Council FILE NO: CDPR-0640-30 FROM: Chief Administrative Officer MEETING: C.O.W. SUBJECT: CONCEPT PLAN FOR WHARF STREET NEIGHBOURHOOD PARK EXECUTIVE SUMMARY: See the attached Maple Ridge -Pitt Meadows Parks & Leisure Services Commission report. The Commission at their meeting of April 11, 2013, endorsed the concept plan and agreed to the recommendation to forward the concept to Maple Ridge Council for their consideration. RECOMMENDATION: That the concept plan titled Wharf Street Park dated March 14, 2013 as prepared by the Park Planning & Development Section, be approved. DISCUSSION: a) Background Context: An information meeting for the proposed Wharf Street Park was held on February 18, 2013 at the Hammond Community Centre. Approximately 40 people attended the meeting, with 35 individuals signing with contact details for future information. At the meeting ten residents indicated they would like to participate on the park design steering committee. The first steering committee meeting was held on February 25, 2013, with six residents attending. The committee reviewed the 19 surveys that were collected at the February 18 information meeting and a list of most popular park amenities was prepared. The committee also discussed how the adjacent undeveloped Hazelwood road right of way could be incorporated in the park design. A design theme for the park was discussed based on the natural amenities, river waterfront and vegetation, the suggested theme was to focus on enhancing these natural features. The steering committee met again on March 7, 2013 with three residents attending. This meeting was held to review a draft concept plan prepared by Park Planning and Development Staff. The committee supported the draft concept with the suggestion that it be further refined for the next steering committee meeting. On March 14, 2013, four members of the steering committee met for the third time to review the refined draft concept plan. At this meeting the steering committee were unanimously in support of the concept plan recommending that it be presented at an open house meeting of April 4, 2013. A notice for the open house to review the concept plan was published on two occasions in the local newspaper, mail out notices were also sent to those residents who signed in at the initial information meeting. At the April 4th open house 12 residents signed in, and five surveys were collected. The concept plan was also posted on the municipal website and residents who could not attend the open house were invited to submit electronic versions of the surveys. A total of eight electronic surveys were received by April 12, 2013. All comments received were in support of the concept plan. 1151 The concept plan was then presented to the Maple Ridge and Pitt Meadows Parks and Leisure Services Commission on April 11, 2013. The Commission endorsed the concept plan and forwarded it on to Maple Ridge Council for consideration. b) Desired Outcome: With approval of the concept plan, Park Planning staff will begin developing detailed plans and specifications for tender documents to be issued in May, with potential construction to begin in July 2013. c) Strategic Alignment: Development of a neighbourhood park in this area of Maple Ridge is consistent with the Parks and Leisure Services Master Plan strategic objective of providing a neighbourhood park within a five minute walk of all residents. d) Interdepartmental Implications: Park Planning Staff have discussed the proposed concept plan that shows landscape work in the Hazelwood road right of way with Staff in the Engineering Department. Further discussion with the Engineering Department will continue prior to the issuing of tender documents to avoid conflicts with any future servicing work that may occur in the road right of way. e) Business Plan/Financial Implications: The Wharf Street Park is identified as a capital project in the 2013 Parks and Facilities Business plan. A budget of $239,797.00 was included in the 2013 Capital Plan for Wharf Street Park. CONCLUSION: Based on the positive comments and overall support the concept plan has received, it is recommended that the concept plan be approved. "Original signed by Bruce McLeod" Prepared by: Bruce McLeod, Manager Park Planning & Development "Original signed by David Boag" Approved by: David Boag, Director Parks & Facilities "Original signed by Kelly Swift" Approved by: Kelly Swift, General Manager, Community Development Parks & Recreation Services "Original signed by Jim Rule" Concurrence: J.L. (Jim) Rule Chief Administrative Officer Attachment: MR -PM Parks & Leisure Services Commission Report 2012-04-11 PARKS & LEISURE SE.RVIGES Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Report REGULAR MEETING April 11,2013 SUBJECT: CONCEPT PLAN FOR WHARF STREET NEIGHBOURHOOD PARK EXECUTIVE SUMMARY: An open house was held on April 4, 2013 to share the concept plan of the Wharf Street Neighbourhood Park. This concept plan was developed though a steering committee comprised of area residents and park planning staff. The feedback through participants at the open house and the surveys submitted to date indicate widespread support for the design concept. As the open house and survey results would be received after the production of the April 11 Commission agenda, staff proposes a presentation of the concept plan as a late addition to the Commission agenda. In order to proceed with the proposed construction schedule it is important that Maple Ridge Council approve the concept plan at their April 23 regular meeting. RECOMMENDATION: That the concept plan titled Wharf Street Park with the revision date of March 14, 2013 as prepared by the Park Planning & Development Section, be endorsed, and forwarded to Maple Ridge Council for consideration. CONCLUSIONS: Based on the positive feedback that has been received on the concept plan it is recommended that the Commission endorse the concept plan and forward it to Maple Ridge Council for consideration. Prepared By: Bruce McLeod, MBCSLA ger of Park Planning & Development Approved By: =avid Boag Director, Parks & Facilities ities Approved By: Kel :bmcl Gneralan r, Community Development Parks & Recreation Services \\m r.corp\docs\CD PR-Admin\01-Admin\0540-Council-Com m ittees\20-PLSC\02-Agendas\Regular\2013\2013-04- 11\PLSC_Wharf_Concept_2013-04-11.doc #1 an. xiliry pole inft Park Entry Gate Gabion walls \ v504 M ATQW(C>RA1s s; Typical parkfence -black chainlink 4'-00 ht Shade tree growing through viewing platform Safety Rad Proposed 300mm: pipe to outfall (Flood Protection).; ....... .... ... • 2,00 43,,3 Cl ,v, stone stairs down to water INS uapCC RI00 laraastt 2013- Mai )• 1st draft plan 2013. Man14 draft plan review WHARF STREET PARR Hammond NeiSllbOurf000 :Mr PAr 1st DRAFT PUN 1/0'-1'00 MAPLE RIDGE British Columbia Deep Roots Greater Heights TO: FROM: District of Maple Ridge His Worship Mayor Ernie Daykin DATE: April 22, 2013 and Members of Council FILE NO: Chief Administrative Officer ATTN: COW SUBJECT: Request for a Letter of Support for the Seniors Regional Planning Table EXECUTIVE SUMMARY: The Maple Ridge/Pitt Meadows/Katzie Seniors Network sent a request to the Social Planning Advisory Committee asking that the Mayor and Council endorse the position of the Seniors Regional Planning Table regarding the Office of the Seniors Advocate by writing a joint letter of support. The Seniors Regional Planning Table, representing ten Seniors Planning Tables in the Lower Mainland, including the Maple Ridge/Pitt Meadows/Katzie Seniors Network, is pleased with the proactive stance of the Provincial government in creating the Office of the Seniors Advocate. However, they have a major concern regarding the jurisdiction for the Act and the Office being placed under the Ministry of Health. This concern is based on the fact that many of the issues and challenges facing seniors are not under the jurisdiction of the Ministry or Health. The Seniors Regional Planning Table strongly recommends that the Office of the Seniors Advocate be an independent office reporting to the Members of the Legislative Assembly rather than the Ministry of Health. The Social Planning Advisory Committee has endorsed this request through a resolution. The Committee has prepared a letter supporting this position and requests that Mayor and Council jointly sign this letter. RECOMMENDATION: That the Seniors Regional Planning Table's recommendation that the Office of the Seniors Advocate be an independent office reporting to the Members of the Legislative Assembly be endorsed; And that a letter regarding support for this position, jointly signed by the Social Planning Committee Chair and the Mayor, is forwarded to the Minister of State for Seniors. DISCUSSION: a) Background Context: British Columbia has one of the most rapidly aging populations in Canada. By 2036, it is estimated that 25% of the population will be 65 years and over. In the face of rapid population aging, the issues and challenges facing seniors have become more apparent. Some of the most common challenges that seniors encounter involve access to health care, housing, income supports, transportation, isolation and elder abuse. Like the rest of the population, seniors are a diverse group of people with a variety of needs, but they are also a group of people with a distinct set of interests which need to be recognized, protected and represented. The Provincial government, in an effort to acknowledge this distinct set of interests and to protect the most Page 1 of 3 1152 vulnerable of this population, has created an Office of the Seniors Advocate. The jurisdiction for Bill 10-2013, Seniors Advocate Act is under the Ministry of Health. The Seniors Regional Planning Table, representing ten Seniors Planning Tables in the Lower Mainland including the Maple Ridge/Pitt Meadows/Katzie Seniors Network, has provided a list of recommendations that they felt should be included in the Act. While the Planning Table is pleased with the proactive stance of the Provincial government in creating the Office, their primary recommendation has not been included in the legislation. This recommendation was that the Office of the Seniors Advocate report to the Legislature and not to a specific Ministry. This has not been reflected in the Act and is cause for concern due to the fact that other comparable oversight offices like the auditor general or Child and Youth Advocate report to the Speaker of the Legislative Assembly. Many of the issues and challenges facing seniors are not under the jurisdiction of the Ministry or Health and require an independent authority. The Seniors Regional Planning Table strongly recommends that the Office of the Seniors Advocate be an independent office reporting to the Members of the Legislative Assembly rather than the Ministry of Health. b) Desired Outcome: That the Office of the Seniors Advocate report directly to the Legislative Assembly to ensure that the distinct needs of seniors is adequately addressed and that the most vulnerable of this population are protected. c) Strategic Alignment This is in alignment with the Safe and Livable Community strategy as it supports citizens' safety, health and well being. d) Citizen/Customer Implications: Seniors in the community could be better served by the Office of the Seniors Advocate if it is able to effectively address all of the challenges facing seniors with oversight that is independent of a specific Ministry. CONCLUSIONS: The Social Planning Advisory Committee endorses the position of the Regional Seniors Planning Table in strongly recommending that the Office of the Seniors Advocate be an independent office reporting to the Members of the Legislative Assembly rather than the Ministry of Health. The Social Planning Advisory Committee commends the Provincial government's creation of this office but shares the same concerns as the Regional Planning Table and recommends that joint letter be sent to the Minister of State for Seniors. "Original signed by Shawn Matthewson" Prepared by: Shawn Matthewson Coordinator Recreation/Social Planning "Original signed by Sue Wheeler Approved by: Sue Wheeler Director of Community Services Page 2 of 3 "Original signed by Kelly Swift" Approved by: Kelly Swift, General Manager Community Development, Parks & Recreation Services "Original signed by J.L. (Jim) Rule Concurrence: J.L. (Jim) Rule Chief Administrative Officer sm:sw Page 3 of 3 March 27, 2013 The Hon. Ralph Sultan Minister of State for Seniors Parliament Building Victoria, BC V8V 2L8 Dear Mr. Sultan: The District of Maple Ridge Mayor and Council and the Social Planning Advisory Committee have received a request from the Maple Ridge Pitt Meadows Katzie Seniors Network to endorse the position of the Regional Seniors Planning Table regarding the Office of the Seniors Advocate. Mayor and Council and the Social Planning Advisory Committee applaud the provincial government on the introduction of Bill 10-2013 and the creation of the Office of the Seniors Advocate. This office will address issues facing the growing number of seniors and will protect the vulnerable members of this population. The Seniors Regional Planning Table put forward a number of recommendations that they felt should be included in the Act. The Act addresses most of the recommendations however it does not include the primary recommendation that the Office of the Seniors Advocate be independent and report to the Legislative Assembly. Many of the issues facing seniors do not fit under the mandate of the Ministry of Health. The District of Maple Ridge Mayor and Council and the Social Planning Advisory Committee support the position of the Regional Planning Table. We strongly recommend that the Office of the Seniors Advocate be an independent office of the legislature reporting to the Legislative Assembly, rather than the Ministry of Health. Sincerely, Mayor Ernie Daykin Bob Goos Chair of the District of Maple Ridge Social Planning Advisory Committee MAPLE RIDGE Brit ih Gciumh'u District of Maple Ridge TO: His Worship Mayor Ernie Daykin MEETING DATE: April 22, 2013 and Members of Council FILE NO: CDPR-0640-30 FROM: Chief Administrative Officer MEETING: C.O.W. SUBJECT: Festival Support Policy 4.17 Personnel Support for the 1998 BC Summer Games Policy 4.14 EXECUTIVE SUMMARY: Staff is in the process of reviewing the Parks & Leisure Services policies and have come across some housekeeping items to be brought forward to Council. See the attached report to the Maple Ridge -Pitt Meadows Parks & Leisure Services Commission dated April 4, 2013 regarding the Festival Support Policy 4.17. As the 1998 Summer Games were a one time event, the Personnel Support for the 1998 BC Summer Games Policy 4.14 should be rescinded. RECOMMENDATION: That the following District of Maple Ridge policies be rescinded: Policy 4.14 - 1998 BC Summer Games Policy Policy 4.17 - Festival Support Policy "Original signed by Kelly Swift" Prepared by: Kelly Swift, General Manager, Community Development, Parks & Recreation Services "Original signed by Jim Rule" Concurrence: J.L. (Jim) Rule Chief Administrative Officer :ik Attachment - PLSC Report of April 4, 2103 1153 PARKS 3 LEISURE SERVICES Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Report REGULAR MEETING April 11, 2013 SUBJECT: FESTIVAL SUPPORT - DISTRICT OF MAPLE RIDGE POLICY - 4.17 EXECUTIVE SUMMARY: In September 2010, the Commission reviewed and updated the Festival Support Policy P100. At that time, it was endorsed as an operational policy which provides guidelines for the Commission to administer requests for festival funding on an annual basis. Following the adoption of Policy P100, a further recommendation should have gone to Maple Ridge Council to rescind Maple Ridge Festival Support Policy 4.17, however this step was missed. Therefore, it is recommended that Commission proceed with a recommendation to rescind the redundant policy at this time. RECOMMENDATION: That a recommendation be forwarded to Maple Ridge Council to rescind Festival Support Policy 4.17. DISCUSSION: a) Background Context: The Parks & Leisure Services Commission Policy P100 was updated in 2010 and was to replace the District of Maple Ridge Festival Policy 4.17. b) Policy Implications: The Commission Policy P100 provides the guidelines to manage requests for festival funding and support. CONCLUSIONS: It is recommended that Maple Ridge Policy 4.17 be rescinded. "Original signed by Kelly Swift" Approved By: Kelly Swift General Manager, Community Development Parks & Recreation Services ik:ks Attach ments: PLSC Festival Support Policy P100 District of Maple Ridge Festival Support Policy 4.17 \\m r.corp\Docs\CA\01-Admin\0550-Cou ncil-Mtgs-Pu blic\20-COW\01-Gen\Agendas\2013\2013-04- 22_COW\CDPR\Item_1153_PLSC_Fest_Support Pol DMR 4-17 2013-04-11. docx #1 FAFk3S LEIEN.FRE8B Y10E9 TITLE POLICY: FESTIVAL SUPPORT AUTHORITY: POLICY NO. P100 APPROVAL: EFFECTIVE DATE: 2010-09-09 SUPERSEDES: Revised POLICY STATEMENT: Requests for financial and in-kind support from qualified festival groups will be reviewed in accordance with guidelines established for that purpose and approved in accordance with the defined procedure process that all requests be considered within the context of the available resources. PURPOSE: Maple Ridge and Pitt Meadows recognize the significant benefits which accrue to citizens from the festivals which are held in the two communities. These benefits include fostering community identity, spirit and responsibility as well as providing opportunities for economic development and community involvement. The purpose of this policy is to identify a process through which festivals that deliver these benefits to citizens can receive support from Maple Ridge and Pitt Meadows through the Commission. It is also intended to ensure fair and consistent treatment of requests for support made to the Commission by qualified festival groups, and to allocate support within the limits of available resources. DEFINITIONS: Definitions: Festival: a free or low cost, volunteer driven, annual celebration, entertainment or activity that is accessible, promotes community spirit, identity and responsibility and is promoted to the general public including Municipal residents and tourists. For the purpose of clarity and this policy, the term "festival" does not include sporting events, tournaments or artistic competitions or exhibits, religious or political causes and commercial events. Qualified festival group: is a local festival group, registered as a non-profit society that has made application, and agrees to enter into a suitable fee-for-service agreement. C:\Users\amandaga\AppData\Local\Microsoft\Windows\Temporary Internet Fi les\Content.0utlook\NSTE4IS U\P100_Festiva I_Su pport_2010-09-09.doc 1 Available Resources: means the budget established through the Parks and Leisure Services Commission to support qualified local festival groups, plus in-kind allocations including park, facility and equipment use or staff time provided by the Commission, the Parks and Leisure Services Festival and Volunteer Office, or other Municipal Departments. Base Level of support: means the level of support available to any and all qualified festival groups and includes: 1. Support from Parks and Leisure Services: • Access to parks and Municipal recreation facilities to host festivals, in accordance with the Fees and Charges Policy. • The park or facility will be found in a clean and tidy condition in preparation for the festival. • Access to tables, chairs and any other equipment generally available at the scheduled site. • Use of the Commission's festival equipment, such as the water unit and risers, at no charge. • Access to electricity, to the best ability of the site the festival is located at. • Support with the development of new volunteer programs, within the time the Recreation Volunteer Coordinator has available. 2. The following additional support can be requested from the Parks and Leisure Services Festival and Volunteer Office, depending on availability: • Assistance to schedule facilities and equipment. • Promotion in Parks and Leisure Services publications. 3. Responsibilities that all festival groups retain, are: • The cost of additional electrical requirements such as generator rentals and electricity and gas costs that are particularly high. • Planning and scheduling of their facility and equipment needs. • The cost to transport equipment to or from the festival site. • The cost of staff support that the festival group requests, beyond what is regularly scheduled, at rates outlined in the union contract. • Returning the festival site to the same or near to the same condition it was provided in. Benefit Criteria: 1. Fosters community identity and spirit. Involves citizens in planning creatively for the community. Enhances the image and reputation of the community by contributing to a vibrant and creative environment that attracts citizens, visitors and business. 2. Fosters economic benefits. Draws a critical mass opportunity, attracting a large number of attendees including tourists. Provides opportunities for business to network with or promote their services to the community in a positive environment. 3. Fosters community involvement. Increases the range of experiences available to residents and visitors through cultural, recreational and educational components. Provides an environment for public gathering, mingling and safe celebration to counteract the negative effects of isolation. Increases residents' sense of belonging and comfort participating in their community and ensures access to these activities through inclusive practices and low-cost opportunities. 4. Demonstrates a sense of responsibility to the community. Uses sound financial practices and has sources of revenue other than from the Commission. Demonstrates environmental stewardship. Supports local business and community projects. Ensures safety is a primary consideration when planning and staging festivals. Incorporates a range of quality opportunities for citizen volunteerism and provides volunteers with leadership development and C:\Users\amandaga\AppData\Local\Microsoft\Windows\Temporary Internet Fi les\Content.0utlook\NSTE4IS U\P100_Festiva I_Su pport_2010-09-09.doc 2 training opportunities that increase their capacity to come together, plan and take action toward common goals. Procedure: 1. Ninety -percent of the available resources will be divided among the qualified festival groups who have made application, based on how well each group has met the benefit criteria and the degree to which a financial need exists. 2. New requests shall be brought to the Parks and Leisure Services Commission for consideration as they arise. 3. The remaining ten -percent of the available resources will be allocated to new festivals as grassroots event seed money. 4. Applications are received twice per year and at least 60 days prior to the festival date. Requests received after the deadline will not be considered for that festival season. Applications must include: a) A copy of the groups' constitution and bylaws. b) A listing of the primary festival organizers, related experience and an indication of any honoraria or wages paid. c) A copy of the group's last financial statement including a balance sheet and last annual report if the group has been operating for a year. d) A multi year business plan and budget. The plan shall provide an outline of the festival, include measurable goals and objectives, and a description of how the festival will achieve the benefits listed below. • Involves citizens in planning for the community. • Enhances the image and reputation of the community. • Attracts the participation of citizens, visitors and businesses. • Increases the range of experiences available to residents. • Demonstrates inclusive practices regarding participants and festival planning members. • Demonstrates sound financial practices. • Demonstrates environmental stewardship. • Supports local business and community projects. • Ensures safety. • Incorporates a range of opportunities for volunteerism. • Provides volunteers with opportunities for development and training. • Collaborates with the festival community to coordinate activities and dates that enhance festival offerings. • Demonstrates a need for support. ■ Will report to Council with an event update. ■ Has evidence of event day insurance and directors and officer's insurance. 5. A sub -committee will be formed each year that shall include 3 members of the Parks and Leisure Services Commission and two staff members. The sub -committee shall review all applications against the benefits criteria, and will rate each application on the degree to which the benefits are met. Using these ratings, the sub -committee will prepare funding recommendations to bring forward to Commission for approval. 6. If the request is for a renewal or formalization of an existing arrangement, the sub -committee shall review the history of the relationship with the Commission or Municipalities to determine any legal obligations the Commission may have as a result of previous contracts. If there are legal obligations, staff will develop the required documentation to define and implement the agreement. 7. Commission will determine final festival funding and in-kind allocations. C:\Users\amandaga\AppData\Local\Microsoft\Windows\Temporary Internet Fi les\Content.Outlook\NSTE4IS U\P100_Festiva I_Su pport_2010-09-09.doc 3 8. Once approved by the Commission, festival groups that receive support beyond a "base level" must agree to enter into a fee-for-service agreement. Such an agreement shall contain: a) A commitment by the group to provide a complete final report of the event results including a description of activities, a description of participation levels, financial statements including a statement of revenue and expense, a balance sheet and photographs of the event. Financial statements may be audited at the expense and discretion of the Municipality. b) A commitment by the group to run the event in accordance with the approved application, business plan, budget and festival description. c) A commitment by festival organizers to set up disposal sites for recycling event waste, and prohibit the sale or distribution of items that are banned or prohibited from landfills. d) A commitment by the group to stage their event within the budget allocated by the Commission, and any other resources they have secured. Tasks and associated costs required to meet base level support requirements will be determined by the staff designate and/or the Festivals Society. It is the festival group's responsibility to determine how they will use the remaining support allocated to them by the Commission. Festival groups are not authorized to incur expenses on behalf of the Commission beyond what they received in allocations for that year. In the event this occurs, the festival group is responsible for reimbursing the Commission for any expenses beyond what was allocated. Non-compliance with the terms of the agreement will be considered as adequate grounds for the Commission to decline future requests for support. REFERENCE: Fees and Charges Policy C:\Users\amandaga\AppData\Local\Microsoft\Windows\Temporary Internet Fi les\Content.0utlook\NSTE4IS U\P100_Festiva I_Su pport_2010-09-09.doc 4 MAPLE RIDGE British Columbia Deep Roots Greater Heights POLICY STATEMENT District of Maple Ridge Title: Festival Support Policy No : 4.17 Supersedes: New Authority: Council Effective Date: April 9, 2003 Approval: April 8. 2003 Policy Statement: Requests for financial and in-kind support from qualified festival groups will be reviewed in accordance with guidelines established for that purpose and approved in accordance with the defined procedure noting that all requests will be considered within the context of the available resources. Purpose: Maple Ridge and Pitt Meadows recognize the significant benefits which accrue to citizens from the festivals which are held in the two communities. These benefits include fostering community identity and spirit as well as providing opportunities for economic development and community involvement. The purpose of this policy is to identify a process through which festivals that deliver these benefits to citizens can receive support from Maple Ridge and Pitt Meadows through the Commission. It is also intended to ensure fair and consistent treatment of requests for support made to the Commission by qualified festival groups, and to allocate support within the limits of available resources. Definitions: Festival: is a celebration, entertainment or activity that is accessible and promoted to the general public including Municipal residents and tourists. For purpose of clarity and this policy, the term "festival" does not include sporting events, tournaments or artistic competitions or exhibits. Qualified festival group: is a local festival group, registered as a non-profit society, that has made application, and agrees to enter into a suitable fee-for-service agreement. Available Resources: means the budget established through the Parks and Leisure Services Commission to support qualified local festival groups plus in-kind allocations including park, facility and equipment use or staff time provided by the Commission, the Ridge Meadows Community Festivals Society, or other Municipal Departments. Base Level: of support means the level of support available to any and all qualified festival groups and includes: 1. The following support from Parks and Leisure Services: • Access to parks and Municipal recreation facilities to host festivals, in accordance with the Fees and Charges Policy. • The park or facility will be found in a clean and tidy condition in preparation for the festival. • Access to tables, chairs and any other equipment generally available at the scheduled site. • Use of the Commission's festival equipment, such as the water unit and risers, at no charge. • Access to electricity, to the best ability of the site the festival is located at. Printed on: April 19, 2013 Page 1 of 4 Policy 4.17 ■ Support with the development of new volunteer programs, within the time the Recreation Volunteer Coordinator has available. 2. The following additional support can be requested from the Ridge Meadows Community Festivals Society: ■ Assistance to schedule facilities and equipment. ■ Promotion in Parks and Leisure Services and Ridge Meadows Community Festivals Society publications. ■ For a small membership fee, the festival group is also eligible to submit a request for additional support to the Festivals Society for consideration by their Board of Directors. 3. Responsibilities that all festival groups retain, are: ■ The cost of additional electrical requirements such as generator rentals and electricity and gas costs that are particularly high. ■ Planning and scheduling of their facility and equipment needs. ■ The cost to transport equipment to or from the festival site. ■ The cost of staff support that the festival group requests, beyond what is regularly scheduled, at rates outlined in the union contract. ■ Returning the festival site to the same or near to the same condition it was provided in. Benefit Criteria: 1. Fosters community identity and spirit. Involves citizens in planning creatively for the community. Enhances the image and reputation of the community by contributing to a vibrant and creative environment that attracts citizens, visitors and business. 2. Fosters economic benefits. Draws a critical mass opportunity, attracting a large number of attendees including tourists. Provides opportunities for business to network with or promote their services to the community in a positive environment. 3. Fosters community involvement. Increases the range of experiences available to residents and visitors through cultural, playful and educational components. Provides an environment for public gathering, mingling and safe celebration to counteract the isolating effects of the trend to `cocoon'. Increases resident's sense of belonging and comfort participating in their community. Ensures access to these activities through inclusive practices and low-cost opportunities. 4. Demonstrates a sense of responsibility to the community. Uses sound financial practices and has sources of revenue other than from the Commission. Demonstrates environmental stewardship. Supports local business and community projects. Ensures safety is a primary consideration when planning and staging festivals. Incorporates a range of quality opportunities for citizen volunteerism and provides volunteers with leadership development and training opportunities that increase their capacity to come together, plan and take action toward common goals. Printed on: April 19, 2013 Page 2 of 4 Policy 4.17 CORPORATION OF THE DISTRICT OF MAPLE RIDGE MAPLE RIDGE Incorporated 12 September, 1974 TITLE POLICY: PERSONNEL SUPPORT FOR THE 1998 B.C. SUMMER GAMES AUTHORITY: POLICY NO. APPROVAL: December 1997 EFFECTIVE DATE: Immediately SUPERSEDES: POLICY STATEMENT: 1. Requests for staff assistance for the 1998 B.C. Summer Games will be given every consideration. Prior to the Games, assistance may be provided to the extent that the ongoing operation of the Municipality and the Municipal Budget are not significantly adversely affected. 2. Municipal operations other than those critical to the running of the 1998 B.C. Summer Games and those providing essential services may function with minimal staffing from Thursday, July 23, 1998 to Sunday, July 26, 1998 to permit as many Municipal staff as possible to volunteer for the Games. 3. Municipal staff may be released by their Department Director to volunteer to work during the above time period on the 1998 B.C. Summer Games and may be permitted to do so on company time if they are otherwise scheduled to work. 4. Municipal staff will also be encouraged to volunteer to work on the Games outside of their regular working hours. PURPOSE: The 1998 B.C. Summer Games will be held from July 23 — 26, 1998 in Maple Ridge and Pitt Meadows. Four thousand volunteers are required to run the Games. The District bid for and has been awarded the Games in concert with the District of Pitt Meadows to fulfill one of its goals to enhance Community spirit and pride and is encouraging as many residents and businesses as possible to get involved. The policy noted above is intended to "set the tone" for other businesses in the Community and to engage as many of the District's employees as possible in the Games which is considered to be one of, if not the most, significant Community -building events held in Maple Ridge in the last decade. Personnel Support for the 1998 B.C. Summer Games Policy Page 2 PROCEDURE: Requests for staff assistance in advance of the Games must be made through the staff liaison to the Game's Board of Directors, either the Chief Administrative Officer or the General Manager: Community Development and Recreation Services. Such requests will be considered in consultation with the appropriate General Manager or Department Director whose staff may be involved. Requests by staff who wish to volunteer during the Games during regular working hours in accordance with the above -noted Policy Statement should be made to their direct supervisor in advance of making the commitment to the B.C. Games Office. District of Maple Ridge Policy Manual