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District of Maple Ridge COUNCIL MEETING January 26, 2010 The Minutes of the Municipal Council Meeting held on January 26, 2010 at 7:00 p.m. in the Council Chamber of the Municipal Hall,
11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Appointed Staff Mayor E. Daykin J. Rule, Chief
Administrative Officer Councillor C. Ashlie M. Murray, General Manager of Community Development, Councillor J. Dueck Parks and Recreation Services Councillor A. Hogarth P. Gill, General
Manager Corporate and Financial Services Councillor L. King F. Quinn, General Manager Public Works and Development Councillor M. Morden Services Councillor C. Speirs J. Pickering, Director
of Planning C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Other Staff as Required B. McDonald, Director of Licences, Permits and Bylaws A. Wood, Municipal
Engineer Note: These Minutes are also posted on the Municipal Web Site at www.mapleridge.ca The meeting was filmed by Shaw Communications Inc. 100 CALL TO ORDER 200 OPENING PRAYERS
Pastor Celina Holliman, Word in Action Church 300 INTRODUCTION OF ADDITIONAL AGE AGENDA ITEMS NDA Item 601 District of Maple Ridge/BC SPCA Animal Shelter Update 400 APPROVAL OF THE
AGENDA The agenda was approved with the addition of Item 601
Council Minutes January 26, 2010 Page 2 of 15 500 ADOPTION AND RECEIPT OF MINUTES 501 Minutes of the Regular Council Meeting of January 12, 2010. R/2010-053 501 Minutes Regular Council
It was moved and seconded January 12, 2010 That the m minutes of the Regular Council Meeting of inutes January 12, 2010 be adopted as circulated circulated. CARRIED 502 Minutes of the
Public Hearing of January 19, 2010 R/2010-054 502 Minutes Public Hearing It was moved and seconded January 19, 2010 That the minutes of the Public Hearing of January 19, 2010 be received
received. CARRIED 503 Minutes of the Development Agreements Committee Meetings of January 12 and 18, 2010 R/2010-055 503 Minutes Development Agmt It was moved and seconded Committee
That the minutes of the Development Agreements Committee Meetings of January 12 and 18 18, 2010 , be received. CARRIED 600 PRESENTATIONS AT THE REQUEST OF COUNCI COUNCIL 601 District
of Maple Ridge/BC SPCA Animal Shelter Update The Director of Licences, Permits and Bylaws advised on the tendering process, the development of the building’s design and standards and
the future construction of the animal shelter project. He gave a PowerPoint presentation providing architectural renderings of the proposed building.
Council Minutes January 26, 2010 Page 3 of 15 700 DELEGATIONS – Nil 800 UNFINISHED BUSINESS – Nil 900 CORRESPONDENCE – Nil 1000 BY BY-LAWS Note: Items 1001 to 1001.2 are from the Public
Hearing of January 19, 2010 Bylaws for Second and Third Readings 1001 RZ/069/07, 26527 Dewdney Trunk Road 1001.1 Maple Ridge Official Community Plan Amending Bylaw No. 6701 6701-2009
To designate an area from Suburban Residential to Conservation and to amend the conservation area R/2010-056 RZ/069/07 BL No. 6701-2009 It was moved and seconded Second and third That
Bylaw No. 6701 6701-200 2009 be given second and third readings. CARRIED Councillor King, Councillor Speirs -OPPOSED 1001.2 Maple Ridge Zone Amending Bylaw No. 6702 6702-2009 To rezone
from RS-3 (One Family Rural Residential) to RS-2 (One Family Suburban Residential) to permit subdivision and development of 26 single family residential lots. The Director of Planning
advised on concerns pertaining to road dedication to allow for a safer intersection at 264 Street and Dewdney Trunk Road, the applicant’s guarantee of providing water connections to
municipal water for residents encountering problems with groundwater and the issue of the placement of driveways coming from the proposed subdivision.
Council Minutes January 26, 2010 Page 4 of 15 R/2010-057 1001.2.1 RZ/069/07 BL No. 6702-2009 It was moved and seconded Second and third That Bylaw No. 6702 6702-2009 be given second
and third readings. R/2010-058 1001.2.2 RZ/069/07 BL No. 6702-2009 It was moved and seconded Second and third AMENDMENT WITHDRAWN That the text “and further; that the Planning Department
be asked to find the best way to guarantee that water hookups could be made available to affected residents if needed for health reasons” be add added following the text “readings.”
ed WITHDRAWN R/2010-059 1001.2.3 RZ/069/07 BL No. 6702-2009 It was moved and seconded Second and third AMENDMENT That the text “ and further; That the Planning Department ensure that
the commitment from the applican applicant in regard to t water supply be embedded in the final reading of the application” be added following the text “readings.” CARRIED Councillor
Speirs -OPPOSED MOTION AS AMENDED CARRIED Councillor King, Councillor Speirs -OPPOSED Bylaws for Final Read Reading ing 1002 RZ/015/08, 11252 Cottonwood Drive Staff report dated January
6, 2010 recommending final reading 1002.1 Maple Ridge Official Community Plan Amending Bylaw No. 6652 6652-2009 To adjust the conservation boundary Final reading
Council Minutes January 26, 2010 Page 5 of 15 R/2010-060 RZ/015/08 BL No. 6652-2009 It was moved and seconded Final reading That Bylaw No. 6652 6652-2009 be adopted. CARRIED 1002.2 Maple
Ridge Zone Amending Bylaw No. 6574 6574-2008 To rezone from RS-3 (One Family Rural Residential) to RM-1 (Townhouse Residential) to permit the construction of 81 townhouses Final reading
R/2010-061 RZ/015/08 BL No. 6574-2008 It was moved and seconded Final reading That Bylaw No. 6574 6574-2008 be adopted. CARRIED 1003 Maple Ridge Highway and Traffic Bylaw No. 6704 6704-2009
To update the existing bylaw regulating uses regarding roadways within Maple Ridge Final reading The Municipal Engineer advised on the issue of parked cars and snow removal and the
section of the bylaw relating to impoundment of vehicles. R/2010-062 BL No. 6704-2009 Final reading It was moved and seconded That Bylaw No. 6704 6704-2009 be amended as presented in
Appendix ‘A’ attached to the staff report dated January 21, 2010; and That Bylaw No. 6704 6704-2009 be adopted as amended. CARRIED
Council Minutes January 26, 2010 Page 6 of 15 1004 Amendments to the Maple Ridge Ticket Information System Utilization Amending Bylaw No. 6620 6620-2008 To amend the Maple Ridge Ticket
Information System Utilization Bylaw to include certain offences under the new Highway and Traffic bylaw Final reading R/2010-063 BL No. 6620-2008 Final reading It was moved and seconded
That Bylaw No. 6620 6620-2008 be amended by deleting “Drive on Horse Trail” in Schedule 5, Section 7 and replacing it with “Drive on Trail”; and further That Bylaw No. 6620 6620-2008
be adopted as amended. CARRIED COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE Minutes – January 18, 2010 R/2010-064 Minutes COW It was moved and seconded January
18, 2010 That the minutes of the Committee of the Whole Meeting of January 18, 2010 be rec received. eived. CARRIED Public Works and Development Services 1101 RZ/103/08, 28594 104 Avenue,
The Miller Residence Staff report dated January 11, 2010 recommending that Maple Ridge Heritage Designation and Revitalization and Tax Exemption Agreement Bylaw No. 6709-2009 and Maple
Ridge Heritage Site Maintenance Standards Bylaw No. 6710-2009 to conserve the heritage site known as the Miller residence be given first reading and be forwarded to Public Hearing.
Council Minutes January 26, 2010 Page 7 of 15 R/2010-065 1101.1 RZ/103/08 BL No. 6709-2009 It was moved and seconded First reading 1. That Bylaw No. 6709 6709-2009 be given first reading
and be forwarded to Public Hearing; and 2. That the following terms and conditions be met prior to final reading; i. Registration of a Rezoning Servicing Agreem Agreement as a ent Restrictive
Covenant and receipt of the deposit of security as outlined in the Agreement; ii. Registration of a geotechnical report as a Restrictive Covenant which addresses the suitability of
the site for the proposed development; iii. A Statutor Statutory right of way plan and agreement must be y registered at the Land Title Office for a horse trail that extends east off
of 104 104th th Avenue, along the north property line of the site; iv. Construction of the equestrian trail described in Item iii. above; v. Road dedication as required; vi. A Landscaping
Restrictive Covenant must be registered at the Land Title Office; vii. A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of
underground fuel storage tanks. If there is evidence, a site profile pursuant to the Waste Management Act must be provided in accordance with the regulations viii. Pursuant to the Contaminated
Site Regulations of the Environmental Management Act Act, the subdivider , will provide a Site Profi Profile for the subject lands. le CARRIED R/2010-066 1101.2 RZ/103/08 BL No. 6709-2009
It was moved and seconded First reading That Bylaw No. 6710 6710-2009 be given first reading and be forwarded to Public Hearing. CARRIED
Council Minutes January 26, 2010 Page 8 of 15 Note: Councillor Hogarth excused himself from discussion of Item 1102 1102 RZ/085/08, 13260 236 Street, RS RS-3 and RS RS-2 to RM RM-1 Staff
report dated January 7, 2010 recommending that Maple Ridge Zone Amending Bylaw No. 6703-2009 to permit a 51 unit townhouse development be given first reading and be forwarded to Public
Hearing. The General Manager, Public Works and Development Services advised on the access routes into Silver Valley R/2010-067 RZ/085/08 BL No. 6703-2009 It was moved and seconded First
reading 1. That Bylaw No. 6703 6703-2009 be given first reading and be forwarded to Public Hearing; and 2. That the following terms and conditions be met prior to final reading: i.
Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of security as outlined in the Agreement; ecurity ii. Registration of a geotechnical
report as a Restrictive Covenant which addresses the suitability of the site for the proposed development; iii. Road dedication as required; iv. Removal of the existing buildings and
structures; v. Registration of a Restrictive Covenant protecting the Visitor Parking. CARRIED Note: Councillor Hogarth returned to the meeting 1103 RZ/022/09, 23300 and 23400 136 Avenue,
RS RS-3 to RS RS-1b Staff report dated January 7, 2010 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 6699-2009 and Maple Ridge Zone Amending Bylaw No. 6700-2009
to permit the subdivision of 21 single family lots be given first reading and be forwarded to Public Hearing.
Council Minutes January 26, 2010 Page 9 of 15 R/2010-068 RZ/022/09 BL No. 6699-2009 It was moved and seconded BL No. 6700-2009 First reading 1. That Bylaw No. 6699 6699-2009 be given
first reading and be forwarded to Public Hearing; 2. That in accordance with Section 879 of the Local Government Act opportunity for early and on on-going consultation has been provided
by way of posting Bylaw No. 6699 6699-2009 on the municipal website and requiring that the applicant host a Development Information Meeting, and Council considers it unnecessary to
provide any further consultation opp opportunities, except by way of ortunities, holding a public hearing on the bylaw; 3. That Bylaw No. 6699 6699-2009 be considered in conjunction
with the Capital Expenditure Plan and Waste Management Plan; 4. That it be confirmed that Bylaw No. 6699 6699-2009 is consistent with the Capital Expenditure Plan and Waste Management
Plan; 5. That Bylaw No. 6700 6700-2009 be given first reading and be forwarded to Public Hearing; and 6. That the following terms and conditions be met prior to final reading: i. Registration
of a Rezoning Se Servicing Agreement as a rvicing Restrictive Covenant and receipt of the deposit of security as outlined in the Agreement; ii. Amendment to S Schedule chedule “C” of
the Official Community Plan; iii. Amendment to Part VI A of the Silver Valley Figure 2 – Land Use Plan and Par Part VI A of the Silver Valley t Figure 4 – Trails/Open Space Plan and
Part VI A of the Silver Valley Figure 5 – Transportation Network Plan; iv. Registration of a Geotechnical Report as a Restrictive Covenant which addresses the suitability of the site
for the proposed development; v. Registration of a Restrictive Covenant which addresses recommendations to mitigate wild fire hazards for the proposed development;
Council Minutes January 26, 2010 Page 10 of 15 vi. Registration of a No No-Build/No No-Disturb Restrictive Covenant on the rear y yards ards of all the newly c created reated lots, including
all the lands on the eastern edge forming part of Lot 21; vii. A Statutory right of way plan and agreement for the Equestrian/Horse Trail must be registered at the Land Title Office;
viii. Consolidation of the development site; ix. Road dedication as required; oad x. Park dedication as required, including construction of walkways and Equestrian/Horse Trail. CARRIED
1104 RZ/050/06, Development Procedures Amending Bylaw Staff report dated January 13, 2010 recommending that Maple Ridge Development Procedures Amending Bylaw No. 6706-2009 to implement
changes to the development process be given first, second and third readings, that Council Policy No. 6.20 be amended and that Appendix B “Landscape Security Policy” be adopted. R/2010-069
1104.1.1 RZ/050/06 BL No. 6706-2009 It was moved and seconded First, second and third That Bylaw No. 6706 6706-2009 be given first, second and third readings readings. R/2010-070 1104.1.2
RZ/050/06 BL No. 6706-2009 It was moved and seconded First, second and third AMENDMENT That Section 6 (ii) of Bylaw No. 6706 6706-2009 be amended with the replacement of the text “6
months” with the text “12 months”, and that the sentence “Failure to do so will result in the application being closed without notice” be rep replaced with laced the sentences “Written
notification of the impending file closure will be sent to the applicant 60 days prior to the expiry of the one year period following 1 1st st reading reading. Failure to respond .
will result in the application being closed.” and furth further er
Council Minutes January 26, 2010 Page 11 of 15 That Bylaw No. 670 6706-2009 as amended be given first, second and third readings. CARRIED MOTION AS AMENDED CARRIED Councillor King –
OPPOSED R/2010-071 1104.2 RZ/050/06 Council Policy It was moved and seconded No. 6.20 That the existing clau clause 8 of Council Policy No. 6.20 se – Development Information Meetings,
be deleted entirely and replaced by an amended Clause 8 as follows: “The notice of the Development Information Meeting must be published in at least 2 consecutive issues of a local
newspa newspaper, the last publication to appear not less than 3 per, and not more than 10 days before the meeting. The notice must be a minimum 9 cm x 12 cm (3 inches x 4 inches) in
size and include a property location map, the civic address of the property under applicat application, the date, time and ion, location of the Development Information Meeting, and
a contact number for the applicant and the Planning Department”. CARRIED R/2010-072 1104.3 RZ/050/06 Landscape Security It was moved and seconded Policy That “Landscap Landscape Security
Policy”, attached as Appendix B to e the staff report dated January 13, 2010, be adopted. CARRIED
Council Minutes January 26, 2010 Page 12 of 15 1105 DVP/DP/015/08, 11252 Cottonwood Drive Staff report dated January 4, 2010 recommending that the Corporate Officer be authorized to
sign and seal DVP/015/08 to vary front and interior side yard setbacks, maximum building height and to allow for retention of an aboveground utility plant and further that the Corporate
Officer be authorized to sign and seal DP/015/08 to permit 81 townhouse units. R/2010-073 DVP/DP/015/08 Sign and Seal It was moved and seconded That the Corporate Officer be authorized
to sign and seal DVP/015/08 respecting property located at 11252 Cottonwood Drive; and further That the Corporate Officer be authorized to sign and seal DP/015/08. CARRIED 1106 SD/081/09,
12191 228 Street Staff report dated January 7, 2010 recommending that the Mayor and Corporate Officer execute the Strata Plan for an 11 unit townhouse development. R/2010-074 SD/081/09
Sign and seal It was moved and seconded That the Mayor and Corporate Officer execute the Strata Plan for Lot A, Section 20, Township 12, N.W.D. Plan BCP23946 at 12191 228 Street. CARRIED
Financial and Corporate Services (including Fire and Police) -Nil Community Development and Recreation Service – Nil Correspondence – Nil
Council Minutes January 26, 2010 Page 13 of 15 Other Committee Issues – Nil 1200 STAFF REPORTS – Nil 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL From the Closed Council Meeting of January
11, 2010 Appointments to t the Social Planning Advisory Committee for the 2010 he 2010-2011 Term Re-appointment of Mr. Paul Livingstone for a one year term and appointment of Ms. Treena
Innes for a two year term, both as community at large members Appointment to the Public Art Steering Comm Committee for the 2010 ittee 2010-2011 Term Appointment of Mr. Craig Redmond
for a two year term For information only 1400 MAYOR’S REPORT Mayor Daykin advised that 240th Street Bridge will re-open on Friday, January 29, 2010. Mayor Daykin attended a dinner with
the Mayor, Council and senior staff from the Township of Langley, the Annual Maple Ridge Fire Department Awards Banquet and a RCMP contract update hosted by the Union of British Columbia
Municipalities. 1500 COUNCILLORS’ REPORTS Councillor King Councillor King spoke to the earthquake disaster in Haiti and thanked members of the community for hosting a number of benefit
events to assist that country. She registered her dissatisfaction with the proroguing of the federal parliament. She attended a meeting of the Maple Ridge-Pitt Meadows Bicycle Advisory
Committee and the Annual Maple Ridge Fire Department Awards Banquet.
Council Minutes January 26, 2010 Page 14 of 15 Councillor Morden Councillor Morden attended a Community Strategy Planning session hosted by the RCMP, the 2010 RCMP contract update, a
meeting of the Economic Advisory Commission and a meeting with the RCMP and the Safety and Security Committee of the Downtown Maple Ridge Business Improvement Association. Councillor
Speirs Councillor Speirs attended a demonstration against the proroguing of the federal parliament. He assisted local seniors with the organization of a rally to encourage negotiations
for the re-opening of Extra Foods. Councillor Speirs also attend Metro Vancouver’s Regional Growth Strategy public meeting, a dinner with the Township of Langley and a Rotary fundraiser
for Haiti. Councillor Ashlie Councillor Ashlie attended a meeting with Randy Kamp and a meeting with representatives of Fraser Health on behalf of a sub committee of the Social Planning
Advisory Committee. She also attended a meeting of the Community Action for Seniors Independence group and the Annual Maple Ridge Fire Department Awards Banquet. Councillor Dueck Councillor
Dueck attended the Annual Maple Ridge Fire Department Awards Banquet, the Citizens on Patrol Annual General Meeting and the Crime Prevention dinner. She also attended meetings of the
Maple Ridge Public Art Steering Committee and the Arts Council Committee. She reminded residents of the Festival of Light’s Lantern Parade on January 29, 2010. Councillor Hogarth Councillor
Hogarth spoke to the crisis in Haiti and expressed his appreciation for the Canadian response to the disaster. He attended the Metro Vancouver Regional Growth Strategy public meeting.
Mayor Daykin advised that the 2010 Winter Olympic Torch Run will be coming through Maple Ridge on February 8. 1600 OTHER MATTERS DEEMED EXPEDIENT – Nil 1700 NOTICES OF MOTION AND MATTERS
FOR FUTURE MEETINGS – Nil
Council Minutes January 26, 2010 Page 15 of 15 1800 QUESTIONS FROM THE PUBLIC Dave Ross Mr. Ross asked whether members of Council will visit development sites in Silver Valley prior
to rezoning proposals to ensure infrastructure principles in the Official Community Plan are being adhered to. He expressed concern for safety due to the under developed road sides,
spoke to lack of public transportation and growing congestion on existing roadways. George Pop Mr. Pop asked when the existing Official Community Plan had been developed. He asked whether
new residents in Silver Valley who were not part of the planning process in 2006 would be consulted to ascertain whether the OCP is still valid. He raised concern over the development
of hillside subdivision considering the lower mainland is in an earthquake zone. Mr. Pop asked whether rescheduling of the February 16, 2010 Public Hearing will be reconsidered as it
falls during the Olympics. Mayor Daykin advised that written submissions may be made if citizens are not able to attend the Public Hearing in person. 1900 ADJOURNMENT – 9:52 p.m. ___________________
____________ E. Daykin, Mayor Certified Correct ___________________________________ C. Marlo, Corporate Officer