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District of Maple Ridge COUNCIL MEETING March 23, 2010 The Minutes of the Municipal Council Meeting held on March 23, 2010 at 7:00 p.m. in the Council Chamber of the Municipal Hall,
11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Appointed Staff Mayor E. Daykin J. Rule, Chief
Administrative Officer Councillor C. Ashlie M. Murray, General Manager of Community Development, Councillor J. Dueck Parks and Recreation Services Councillor A. Hogarth P. Gill, General
Manager Corporate and Financial Services Councillor L. King F. Quinn, General Manager Public Works and Development Councillor M. Morden Services Councillor C. Speirs J. Pickering, Director
of Planning C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Note: These Minutes are also posted on the Municipal Web Site at www.mapleridge.ca The meeting
was filmed by Shaw Communications Inc. 100 CALL TO ORDER 200 OPENING PRAYERS Pastor Harry Loewen – East Ridge Community Fellowship Church 300 INTRODUCTION OF ADDITIONAL AGENDA ITEMS
400 APPROVAL OF THE AGENDA The agenda was approved with the following amendments: Item 1201 will be dealt with prior to Item 1000 Item 1109 was withdrawn at the request of the applicant
Council Minutes March 23, 2010 Page 2 of 15 500 ADOPTION AND RECEIPT OF MINUTES 501 Minutes of the Regular Council Meeting of March 9, 2010 R/2010-157 501 Minutes Regular Council It
was moved and seconded March 9, 2010 That the m minutes of the Regular Council Meeting of inutes March 9 9, 2010 be adopted as circulated circulated. CARRIED 502 Minutes of the Public
Hearing Meeting of March 16, 2010 R/2010-158 Minutes Public Hearing It was moved and seconded March 16, 2010 That the minutes of the Public Hearing of March 16, 2010 be received. CARRIED
503 Minutes of the Development Agreements Committee Meetings of March 1, 2(2), 3, 8 and 9, 2010 R/2010-159 Minutes Development Agmt It was moved and seconded Committee That the minutes
of the Development Agreements Committee Meetings of March 1, 2(2), 3, 8 and 9, 2010 be received. CARRIED
Council Minutes March 23, 2010 Page 3 of 15 600 PRESENTATIONS AT THE REQUEST OF COUNCIL 601 Presentation by Mayor Daykin of the Canadian Award f for Financial or Reporting and the Canadian
Award for Financial Reporting Achievement Mayor Daykin congratulated the General Manager of Corporate and Financial Services and staff in the Finance Department on receiving the Canadian
Award for Financial Reporting and the Canadian Award for Financial Reporting Achievement. The General Manager of Corporate and Financial Services accepted the awards on behalf of the
Finance Department and spoke to past and presented work carried out which allows for continued excellence. 700 DELEGATIONS 701 Hall of Fame Inductee Presentation -Mr. Peter Tam and
Ms. Ann Meraw Mr. Tam introduced Ann Meraw, the first inductee into the Hall of Fame. Ms. Meraw spoke to the history of the formation of the Ridge Meadows Hall of Fame and the qualities
looked for in the inductees. Mr. Tam gave a presentation outlining the history and background of Aeron McBride, his achievements and his contributions to the community of Maple Ridge.
Mayor Daykin, Mr. Tam and Ms. Meraw presented the award to Mr. McBride’s sister and her son. 702 EXFood Action Committee of Maple Ridge Presentation -Mr. Rex Rutherford Mr. Rutherford
spoke to the issues and negative impact of the continuing strike at the Extra Foods Store and showed a video of the impact the strike at Extra Foods is having on local residents. He
requested that the Mayor consider writing another letter to Loblaws asking for resolution to the ongoing strike. R/2010-160 Extra Foods Strike It was moved and seconded That the Mayor
write a letter to Loblaws urging resolution to the ongoing strike situation at Extra Foods. CARRIED
Council Minutes March 23, 2010 Page 4 of 15 703 Bullying Stops Here – April 14 -Pink Shirt Day 2010 -Mr. Dave Teixeira, Pink Shirt Day Communications Mr. Teixeira gave a PowerPoint presentation
which explained the origin of Pink Shirt Day, provided facts on the impact of bullying in schools and in the work place and spoke to the success of the “Bullying Stops Here -Pink Shirt
Day” event. He encouraged participation in the 2010 “Bullying Stops Here” campaign. 800 UNFINISHED BUSINESS – Nil 900 CORRESPONDENCE – Nil Note: Item 1201 was dealt with prior to Item
1000 1201 First Reading – Greenhouse Gas Emissions Reduction Targets Official Community Plan Amending Bylaw No. 6726 6726-2010 Staff report dated March 9, 2010 recommending that Bylaw
No. 6726-2010 to set Maple Ridge Community Greenhouse Gas Emissions Reduction Targets be given first reading and be forwarded to Public Hearing. R/2010-161 BL No. 6726-2010 First reading
It was moved and seconded 1. That Bylaw No. 6726 6726-2010 be given first reading and forwarded to Public Hearing; 2. That in accordance with S. 879 of the Local Government Act opportunity
for early and ongoing consultation has been provided by way of holding adve advertised public rtised meetings, posting Bylaw No. 6726 6726-2010 and related material on the municipal
website and it is considered unnecessary to provide any further consultation opportunities, except by way of holding a Public Hearing on the bylaw; 3. That Bylaw No. 6726 6726-2010
be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; and
Council Minutes March 23, 2010 Page 5 of 15 4. That it be confirmed that Bylaw No. 6726 6726-2010 is consistent with the Capital Expenditure Plan and Waste Management Plan. CARRIED 1000
BY BY-LAWS Bylaws for Second and Third Reading Note Item 1001 is from the Public Hearing of March 16, 2010 Bylaws for Second and Third Readings 1001 RZ/080/08, 23227 Dogwood Avenue
1001.1 Maple Ridge Official Community Plan Amending Bylaw No. 6687 6687-2009 To amend Schedule “B” of the Official Community Plan from Estate Suburban Residential and Commercial to
Commercial Second and third readings The Director of Planning advised on future landscaping for the proposed development and on the 4 principle uses permitted in the C-1 zoning. She
also advised on the parking bylaw used to set standards for parking. R/2010-162 RZ/080/08 BL No. 6687-2009 It was moved and seconded Second and third That Bylaw No. 6687 6687-2009 be
given second and third readings. R/2010-163 RZ/080/08 BL No. 6687-2009 It was moved and seconded Amendment That the resolution be amended to read “That Bylaw No. 6687 6687-2009 be given
second reading.” CARRIED MOTION AS AMENDED CARRIED
Council Minutes March 23, 2010 Page 6 of 15 1001.2 Maple Ridge Zone Amending Bylaw No. 6688 6688-2009 To rezone from LUC (Land Use Contract) and RS-2 (One Family Suburban Residential)
to C-1 (Neighbourhood Commercial) to permit the renovation of the existing building into three commercial rental units Second and third readings R/2010-164 RZ/080/08 BL No. 6688-2009
It was moved and seconded Second and third That Bylaw No. 6688 6688-2009 be given second reading. CARRIED COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE Minutes –
March 15, 2010 R/2010-165 Minutes COW It was moved and seconded March 15, 2010 That the minutes of the Committee of the Whole Meeting of, March 15, 2010 be received. CARRIED Public
Works and Development Services Note: Councillor Hogarth excused himself from discussion of Item 1101 as he holds a management contract for houses on the property. 1101 RZ/086/08, 12060,
12074, 12068 and 12082 227 Street, RS RS-1 to RM RM-2 Staff report dated March 4, 2010 recommending that Maple Ridge Zone Amending Bylaw No. 6712-2010 to permit construction of a four-storey,
wood frame, 81 unit residential apartment building be given first reading and be forwarded to Public Hearing.
Council Minutes March 23, 2010 Page 7 of 15 R/2010-166 RZ/086/08 BL No. 6712-2010 It was moved and seconded First reading Public Hearing 1. That Bylaw No. 6712 6712-20 2010 10 be given
fi first reading and be rst forwarded to Public Hearing; and 2. That the following terms and condition conditions be met prior to s final reading: i. Registration of a Rezoning Servicing
Agreement as a Restrictive Covenant and receipt of the deposit of security as outlined in the Agreement; ii. Registration of a Geotechnical Report as a Restrictive Covenant which addresses
the suitability of the site for the proposed development; iii. Road dedication as required; iv. Consolidation of the development site; v. Removal of the existing buildings; vi. A d
disclosure statement must be submitted by a isclosure Professional Engineer advising whether there is any evidence of underground fuel storage tanks. If there is evidence, a site profile
pursuant to the Waste Management Act must be provided in accordance with the reg regulations. ulations. vii. Purchase of Parcel A, Except Plan BCP36787 Road, from the District of Maple
Ridge; viii. Registration of a Restrictive Covenant protecting the Visitor Parking. CARRIED Note: Councillor Hogarth returned to the meeting 1102 RZ/027/09, 24155 124 Avenu Avenue,
RS e, RS-3 to RS RS-2 Staff report dated March 4, 2010 recommending that Maple Ridge Zone Amending Bylaw No. 6720-2010 to permit subdivision into two single family residential lots
be given first reading and be forwarded to Public Hearing.
Council Minutes March 23, 2010 Page 8 of 15 R/2010-167 RZ/027/09 BL No. 6720-2010 It was moved and seconded First reading Public Hearing 1. That Bylaw No. 6720 6720-2010 be given first
reading and be forwarded to Public Hearing; and 2. That the following terms and conditions be met prior to final reading; i. Dem Demolition of barn and shed located at proposed olition
Lot 2; ii. A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks. If there is evidence, a site
profile pursuant to the Waste Management Act must be provided in accordance with the regulations; iii. That a notification be registered on title to disclose the possible negative impacts
of allowable agricultural activities on adjacent agricultural lands. CARRIED Councillor Speirs, Councillor King – OPPOSED R/2010-168 1102.1 Agricultural Groundwater Impact It was moved
and seconded Assessment That a discussion be held at a future Council Workshop Meeting regarding the agricultural groundwater impact assessment requirement. CARRIED Councillor King
and Councillor Speirs -OPPOSED
Council Minutes March 23, 2010 Page 9 of 15 1103 RZ/012/10, 24930 110 Avenue, RS RS-3 to RS RS-1b Staff report dated March 1, 2010 recommending that Maple Ridge Zone Amending Bylaw No.
6722-2010 to rezone to allow for future subdivision be given first reading and that the applicant provide further information as described in Schedules A, B, and F of the Development
Procedures Bylaw No. 5879-1999. R/2010-169 RZ/012/10 BL No. 6722-2010 It was moved and seconded First reading That Bylaw No. 6722 6722-2010 be given First Reading; and That the applicant
provide further information as described on Schedules A, B and F of the Development Procedures Bylaw No. 5879 –1999. CARRIED 1104 RZ/013/10, 22875 13 132 Avenue, property east of 22875
13 132 Avenu Avenue, e, 22942 and 22850 136 Avenue, RS RS-3 and CD CD-3-98 to R R-1, R R-3, RST, RS RS-1d and A A-1 Staff report dated March 3, 2010 recommending that Maple Ridge Zone
Amending Bylaw No. 6725-2010 to permit an eco-cluster residential development and one agricultural lot in the ALR be given first reading and that the applicant provide further information
as described in Schedules A, C, E, F and G of Development Procedures Bylaw No. 5879-1999. R/2010-170 RZ/013/10 BL No. 6725-2010 It was moved and seconded First reading That Bylaw No.
6725 6725-2010 be given first irst reading; and eading; That the applicant provide further information as described on Schedules A, C, E, F and G of the Development Procedures Bylaw
No. 5879 –1999. CARRIED
Council Minutes March 23, 2010 Page 10 of 15 1105 RZ/015/10, 12507 and 12555 240 Street, RS RS-3 to RG RG-2 Staff report dated March 3, 2010 recommending that Maple Ridge Zone Amending
Bylaw No. 6723-2010 to permit 8 single family bare land strata lots be given first reading and that the applicant provide further information as described in Schedules A-H of Development
Procedures Bylaw No. 5879-1999. The General Manager, Public Works and Development Services advised that the alignment of a future bridge on 240th Street is located to the east of the
property in the application. He also advised that future property owners will be notified of the possibility of a bridge. R/2010-171 RZ/015/10 BL No. 6723-2010 It was moved and seconded
First reading That Bylaw No. 6 6723 723 723-2010 be given first irst reading eading eading; and ; That the applicant provide further informati information as described on on Schedules
A -H of the Development Procedures Bylaw No. 5879 –1999. CARRIED Councillor King, Councillor Speirs -OPPOSED 1106 RZ/021/04, 20870 Lougheed Highway, First Extension Staff report dated
February 25, 2010 recommending that a one year extension be granted for rezoning application RZ/021/04. R/2010-172 RZ/021/04 First Extension It was moved and seconded That a one year
extension be granted for rezoning application RZ/021/04 and that the following conditions be address addressed ed prior to consideration of final reading: i. Approval from the Ministry
of Transportation; ii. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of security as outlined in the Agreement; iii. Amendment t
to Schedule "B" of the Official Community o Plan; iv. Consolidation of the development site (Lots 5, 6, and 7);
Council Minutes March 23, 2010 Page 11 of 15 v. A landscape plan prepared by a Landscape Architect must be submitted including the security to do the works; vi. A disclosure statement
must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks. If there is evidence, a site profile pursuant to the Waste Management
Act must be provided in accordance with the regulations. CARRIED 1107 RZ/081/06, 236 Street and 134 Avenue, First Extension Staff report dated March 3, 2010 recommending that a one
year extension be granted for rezoning application RZ/081/06. R/2010-173 RZ/081/06 First extension It was moved and seconded That a o one year extension be granted for rezoning application
ne RZ/081/06 and that the following conditions be addressed prior to final reading. i. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit
of security as o outlined in the Agreement; utlined ii. Registration of a geotechnical report as a Restrictive Covenant which addresses the suitability of the site for the proposed
development; iii. Completion of Phase Phase-II of the subdivision located at 13396 233rd Street and tra transfer to the District of the “Park” lot nsfer intended to be exchanged for
the subject site. CARRIED 1108 DVP/DP/054/09, 22740 Dewdney Trunk Road Staff report dated February 25, 2010 recommending that the Corporate Officer be authorized to sign and seal DVP/054/09
and DP/054/09 to vary minimum required rear lot setbacks and to permit an exterior façade renovation of the existing Haney Builders Supplies retail building.
Council Minutes March 23, 2010 Page 12 of 15 R/2010-174 DVP/DP/054/09 Sign and seal It was moved and seconded That the Corpo Corporate Officer be authorized to sign and seal rate DVP/054/09
respecting property located at 22740 Dewdney Trunk Road; and further That the Corporate Officer be authorized to sign and seal DP/054/09. CARRIED Note: Item 1109 was withdrawn at the
request of the applicant. 1109 AL/084/09, Application to Exclude Land from the Agricultural Land Reserve, 12353 264 Street, Staff report dated March 8, 2010 providing options for consideration
of application AL/084/09 to exclude 4.045 hectares (10 acres) of land from the Agricultural Land Reserve. 1110 Municipal Equipment Purchase, Five Ford Escape Hybrids Staff report dated
February 23, 2010 recommending that the contract for the purchase of five Ford Escape Hybrid Vehicles be awarded to West Coast Ford Auto Group. R/2010-175 Award of Contract West Coast
Ford It was moved and seconded That the contract for the purchase of five Ford Escape Hybrid vehicles be awarded to West Coast Ford Auto Group; and further That the District of Maple
Ridge enter into a contract to purchase the five units for $176,180.00 including extended warranty and optional items plus applicable taxes of approximately $21,141.60. CARRIED
Council Minutes March 23, 2010 Page 13 of 15 Financial and Corporate Services (including Fire and Police) 1131 2010 Community Grants Staff report dated March 9, 2010 recommending that
the proposed distribution of grants as shown on the attached Schedule “A” be approved. R/2010-176 2010 Community Grants It was moved and seconded That the proposed distribution of grants
as shown o on Schedule n “A” attached to the staff report dated March 9, 2010 be approved. CARRIED Community Development and Recreation Service 1151 Award of Mowing and Trimming Contract
Staff report dated March 3, 2010 recommending that the Grass Mowing and Trimming contract be awarded to Newlands Lawn and Garden Maintenance. R/2010-177 Award of Contract Newlands Lawn
and It was moved and seconded Garden That the Grass Mowing and Trimming contract outlined in the staff report dated March 3, 2010 be awa awarded to Newlands rded Lawn and Garden Maintenance
for the annual contract price of $61,005.00 plus GST; and further That the Corporate Officer be authorized to sign the contract and that the term of the contract will be for two (2)
years beginning March 29, 20 2010 with an option to renew the 10 contract for an additional one year period, under the same terms and conditions. CARRIED
Council Minutes March 23, 2010 Page 14 of 15 Correspondence – Nil Other Committee Issues – Nil 1200 STAFF REPORTS – Nil 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL – Nil 1400 MAYOR’S REPORT
Mayor Daykin attended the Paralympic Torch Relay event and the Maple Ridge-Pitt Meadows Chamber of Commerce 100 Year Anniversary Gala. He reminded residents that the Canadian Cancer
Daffodil Campaign begins on April 9 and that the week of April 18 is Volunteer Week. He also encouraged residents to participate in Earth Day by turning off all unnecessary lights for
one hour on Saturday, March 24 1500 COUNCILLORS’ REPORTS Councillor Morden Councillor Morden attended a Economic Advisory Commission meeting, the Maple Ridge-Pitt Meadows Chamber of
Commerce 100 Year Anniversary Gala, a meeting of the Maple Ridge-Pitt Meadows Chamber of Commerce and the opening of the Kanaka Industrial Park. Councillor Morden advised that Tourism
Maple Ridge is looking for volunteers and he thanked all those who volunteered during the Olympic and Paralympic Games. Councillor Dueck Councillor Dueck attended a Parks and Leisure
Services Community Development Workshop and the opening of the Kanaka Industrial Park. She expressed regrets over the passing of Mr. Gerry Trerise, a past mayor and alderman of Maple
Ridge who contributed much to the community. Councillor Speirs Councillor Speirs attended the Kanaka Industrial Park opening, the Maple Ridge/Pitt Meadows Chamber of Commerce 100 Year
Anniversary Gala and a presentation on Transition Towns. He also attended a Municipal Election Taskforce Workshop, a Maple Ridge-Pitt Meadows Parks and Leisure Services Commission meeting
and the lighting of the Paralympic Torch at the Kwantlen Reserve.
Council Minutes March 23, 2010 Page 15 of 15 Councillor Hogarth Councillor Hogarth attended meetings of the Economic Advisory Commission and the Maple Ridge Advisory Committee for Accessibility
Issues. He also attended the opening of the Kanaka Industrial Park and the Maple Ridge/Pitt Meadows Chamber of Commerce 100 Year Anniversary Gala. He spoke to the passing of Mr. Gerry
Trerise. Councillor King Councillor King attended the Fraser Valley Regional Library retreat and a meeting of the Maple Ridge-Pitt Meadows Bicycle Advisory Committee. She also attended
the lighting of the Paralympic Torch ceremony and thanked all the volunteers who worked at both the 2010 Paralympic and 2010 Olympic Games. Councillor Ashlie Councillor Ashlie expressed
regrets over the passing of Mr. Gerry Trerise. She attended the Maple Ridge/Pitt Meadows Chamber of Commerce 100 Year Anniversary Gala, a Maple Ridge-Pitt Meadows Parks and Leisure
Services Commission meeting and the Paralympic Torch Relay event. She expressed appreciation for the many volunteers involved in the Olympic and Paralympic events, particularly Bonnie
Telup and Cheryl Johnson, cochairs of the Spirit of BC Committee. 1600 OTHER MATTERS DEEMED EXPEDIENT – Nil 1700 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS – Nil 1800 QUESTIONS
FROM THE PUBLIC – Nil 1900 ADJOURNMENT – 9:12 p.m. _______________________________ E. Daykin, Mayor Certified Correct ___________________________________ C. Marlo, Corporate Officer