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District of Maple Ridge COUNCIL MEETING April 13, 2010 The Minutes of the Municipal Council Meeting held on March 23, 2010 at 7:00 p.m. in the Council Chamber of the Municipal Hall,
11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Appointed Staff Mayor E. Daykin J. Rule, Chief
Administrative Officer Councillor C. Ashlie M. Murray, General Manager of Community Development, Councillor J. Dueck Parks and Recreation Services Councillor A. Hogarth P. Gill, General
Manager Corporate and Financial Services Councillor L. King F. Quinn, General Manager Public Works and Development Councillor M. Morden Services Councillor C. Speirs J. Pickering, Director
of Planning C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Note: These Minutes are also posted on the Municipal Web Site at www.mapleridge.ca The meeting
was filmed by Shaw Communications Inc. 100 CALL TO ORDER 200 OPENING PRAYERS Pastor Rod Sherling, High Way Church 300 INTRODUCTION OF ADDITIONAL AGENDA ITEMS 400 APPROVAL OF THE AGENDA
The agenda was adopted as circulated.
Council Minutes April 13, 2010 Page 2 of 18 500 ADOPTION AND RECEIPT OF MINUTES 501 Minutes of the Regular Council Meeting of March 23, 2010 R/2010-184 501 Minutes Regular Council It
was moved and seconded March 23, 2010 That the m minutes of the Regular Council Meeting of inutes March 23 23, 2010 be adopted as circulated CARRIED 502 Minutes of the Development Agreements
Committee Meetings of March 8, 12, 23 and 31, 2010 R/2010-185 Minutes Development Agmt It was moved and seconded Committee That the minutes of the Development Agreements Committee Meetings
of March 8, 12, 23 and 3 31, 2010 1, be received. CARRIED 600 PRESENTATIONS AT THE REQUEST OF COUNCIL – Nil 700 DELEGATIONS 701 Maple Ridge Pitt Meadows Arts Council Presentation •
Roger Welch, President, Board of Directors • Lindy Sisson Sisson, Executive Director , Mr. Welch thanked Council members for the continued support of the Maple Ridge Pitt Meadows Arts
Council. He advised that April 17 to April 24 is Celebration of the Arts week and provided an overview of the events which will be held during that week. Ms. Sisson gave a PowerPoint
presentation which provided information on the vision and mission of the Maple Ridge Pitt Meadows Arts Council and the background and history of the organization. She reported on the
Arts Council presentation series, attendance and participation statistics for the ACT, community initiatives, upcoming arts programs and upcoming events.
Council Minutes April 13, 2010 Page 3 of 18 702 Volunteer Maple Ridge Pitt Meadows • Ashley Singh, Community Volunteer Developer Ms. Singh provided information on the function of the
volunteer centre hosted by Maple Ridge/Pitt Meadows Community Services. She advised that National Volunteer Week is from April 18 to 24 and listed a number of events being held by the
volunteer centre to celebration volunteerism. 800 UNFINISHED BUSINESS – Nil 900 CORRESPONDEN CORRESPONDENCE CE – Nil 1000 BY BY-LAWS – Nil COMMITTEE REPORTS AND RECOMMENDATIONS 1100
COMMITTEE OF THE WHOLE Minutes – N/A Public Works and Development Services 1101 RZ/035/08, 11307 and 11295 Maple Crescent, C C-3 to M M-3 Staff report dated April 6, 2010 recommending
that Maple Ridge Zone Amending Bylaw No. 6666-2009 be given first reading. R/2010-186 RZ/035/08 BL No. 6666-2009 It was moved and seconded First reading In respect of Section 879 of
the Local Government Act, requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required with
specifically: a. The Board of the Regional District in which the area covered by the plan is located, in the case of a Munic Municipal ipal Official Community Plan; b. The Board of
any Regional District that is adjacent to the he area covered by the plan;
Council Minutes April 13, 2010 Page 4 of 18 c. The Council of any municipality that is adjacent to the area covered by the plan; d. First Nations; e. School District Boards, grea greater
boards and improvements ter district boards, and f. The Provincial and Federal Governments and their agencies. and in that regard it is recommended that no additional consultation be
required in respect of this matter beyond the early posting of the prop proposed Official Community Plan osed amendments on the District's website, together with an invitation to the
public to comment, and; That Zone Amending Bylaw No. 6666 6666-2009 be given First Reading. CARRIED Councillor King, Councillor Morden, Councillor Ashlie -OPPOSED 1102 RZ/071/09, 12161
237 Street, A A-1 to RM RM-1 Staff report dated April 1, 2010 recommending that Maple Ridge Zone Amending Bylaw No. 6719-2010 be given first reading. R/2010-187 RZ/071/09 BL No. 6719-2010
It was moved and seconded First reading In respect of Section 879 of the Local Government Act, requirement for consultation during the development or amendment of an Official Community
Plan, Council must consider whether consultation is required with specifically: a. The Board of the Regional District in which the area covered by the plan is located, in the case of
a Municipal Official Community Plan; b. The Board of any Regional District that is adjacent to the he area covered by the plan; c. The Council of any municipality that is adjacent to
the area covered by the plan; d. First Nations; e. School District Boards, greater boards and improvements district boards, and f. The Provincial and Federal Governments and their agencies.
Council Minutes April 13, 2010 Page 5 of 18 and in that regard it is recommended that no add additional itional consultation be required in respect of this matter beyond the early posting
of the proposed Official Community Plan amendments on the District's website, together with an invitation to the public to comment, and; That Zone Amending Bylaw No. 6719 6719-2010
be given first irst reading. eading. CARRIED Councillor King, Councillor Speirs – OPPOSED 1103 RZ/072/09, 10175, 10121 and 10141 240 Street, RS RS-3 and RS RS-2 to RM RM-1 Staff report
dated April 1, 2010 recommending that Maple Ridge Zone Amending Bylaw No. 6732-2010 be given first reading. R/2010-188 RZ/072/09 BL No. 6732-2010 It was moved and seconded First reading
In respect of Section 879 of the Local Government Act, requirement for consultation during the development or amendment of an Official Co Community Plan, Council must mmunity consider
whether consultation is required with specifically: a. The Board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community
Plan; b. The Board of any Reg he Regional District that is adjacent to the ional area covered by the plan; c. The Council of any municipality that is adjacent to the area covered by
the plan; d. First Nations; e. School District Boards, greater boards and improvements district boards, and f. The Provincial and Federal Governments and their agencies. and in that
regard it is recommended that no additional consultation be required in respect of this matter beyond the early posting of the proposed Official Community Plan amendments on the Distri
District's website, together with an ct's invitation to the public to comment, and;
Council Minutes April 13, 2010 Page 6 of 18 That Zone Amending Bylaw No. 6732 6732-2010 be given first irst reading. eading. CARRIED Councillor King -OPPOSED 1104 RZ/017/10, 12472 Laity
Street, RS RS-1a to R R-1 Staff report dated March 24, 2010 recommending that Maple Ridge Zone Amending Bylaw No. 6728-2010 to permit future subdivision into two parcels zoned R-1 (Residential
District) be given first reading and that the applicant provide further information as described on Schedule (A-H) of Development Procedures Bylaw No. 5879-1999. R/2010-189 RZ/017/10
BL No. 6728-2010 It was moved and seconded First reading That Bylaw No. 6728 -2010 be given first reading; and That the applicant provide further information as described on Schedule
(A A-H) of the Development Procedures Bylaw No. 5879 79-1999. CARRIED 1105 RZ/018/10, 12580 243 Street, RS RS-3 to RS RS-2 Staff report dated March 30, 2010 recommending that Maple
Ridge Zone Amending Bylaw No. 6734-2010 to permit a two lot single family subdivision be given first reading and that the applicant provide further information as described in Schedule
B of Development Procedures Bylaw No. 5879-1999. R/2010-190 RZ/018/10 BL No. 6734-2010 It was moved and seconded First reading That Bylaw No. 6 6734 734 734-2010 be given first reading;
and That the applicant provide further information as described on Schedule B of the Development Procedures Bylaw No. 5879 79-1999. CARRIED Councillor King, Councillor Speirs -OPPOSED
Council Minutes April 13, 2010 Page 7 of 18 1106 RZ/021/10, 9990 240 Street, RS RS-2 and CS CS-1 to RM RM-1 Staff report dated March 30, 2010 recommending that Maple Ridge Zone Amending
Bylaw No. 6735-2010 to permit a townhouse development be given first reading and that the applicant provide further information as described in Schedule A, C, D and F of Development
Procedures Bylaw No. 5879-1999. R/2010-191 RZ/021/10 BL No. 6735-2010 It was moved and seconded First reading In respect of Section 879 of the Local Government Act, requirement for
consultation during the development or am amendment of an Official Community Plan, Council must endment consider whether consultation is required with specifically: i. The Board of
the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan Plan; ii. The Board of any Regional District that is adjacent
to the he area covered by the plan; iii. The Council of any municipality that is adjacent to the area covered by the plan; iv. First Nations; v. School District Boards, greater boards
and improveme improvements nts district boards, and vi. The Provincial and Federal Governments and their agencies. and in that regard it is recommended that no additional consultation
be required in respect of this matter beyond the early posting of the proposed Official Community Plan amendments on the District's website, together with an invitation to the public
to comment, and; That Zone Amending Bylaw No. 6735 6735-2010 be given first irst reading. eading. That the applicant provide further information as described on Schedule A, C, D and
F of the Development Procedures Bylaw No. 5879 79-1999. CARRIED Councillor King, Councillor Speirs -OPPOSED
Council Minutes April 13, 2010 Page 8 of 18 1107 RZ/022/10, 11523 236 Street, RS RS-3 to RM RM-1 Staff report dated March 31, 2010 recommending that Maple Ridge Zone Amending Bylaw No.
6733-2010 to permit a townhouse development be given first reading and that the applicant provide further information as described in Schedule A, C, D, F and G of Development Procedures
Bylaw No. 5879-1999. R/2010-192 RZ/022/10 BL No. 6733-2010 It was moved and seconded First reading In respect of Section 879 of the Local Government Act, requirement for consultation
during the development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: i. The Board of the Regional District in
which the area covered by the plan is located, in the case of a Municipal Official Community Plan; ii. The Board of any Regional District that is adjacent to the he area covered by
the plan; iii. The Council of any mu municipality that is adjacent to the area nicipality covered by the plan; iv. First Nations; v. School District Boards, greater boards and improvements
district boards, and vi. The Provincial and Federal Governments and their agencies. and in that regard it is rec recommended that no additional ommended consultation be required in
respect of this matter beyond the early posting of the proposed Official Community Plan amendments on the District's website, together with an invitation to the public to comment, and;
That Zone Amen Amending Bylaw No. ding 6733 6733-2010 be given first irst reading. eading. That the applicant provide further information as described on Schedule A, C, D, F and G of
the Development Procedures Bylaw No. 5879 79-1999. CARRIED
Council Minutes April 13, 2010 Page 9 of 18 1108 AL/010/10, 12616 248 Street, Homesite Severance (Subdivision) Of Land Within the Agricultural Land Reserve Staff report dated March 30,
2010 recommending that application AL/010/10 for homesite severance (subdivision) of land within the Agricultural Land Reserve be authorized to proceed to the Agricultural Land Commission.
The Director of Planning advised that the Agricultural Land Commission has a restriction on homesite severance which requires the property to remain in the hands of the owner for 5
years. R/2010-193 AL/010/10 Homesite Severance It was moved and seconded That Application AL/010/10 be authorized to proceed to the Agricultural Land Commission. CARRIED 1109 AL/020/10,
24227 Dewdney Trunk Road, Non Non-Farm Use Application in the Agricultural Land Reserve Staff report dated March 30, 2010 recommending that application AL/020/10 for non-farm use to
permit a wireless communications facility in the Agricultural Land Reserve be authorized to proceed to the Agricultural Land Commission R/2010-194 AL/020/10 Non-farm Use It was moved
and seconded That Application AL/020/10 be authorized to proceed to the Agricultural Land Commission. CARRIED 1110 SP/011/10, Soil Deposit Permit Staff report dated March 15, 2010 recommending
that application SP/011/10 for a fill permit for District of Maple Ridge properties located at the intersection of 104 Avenue and 105 Avenue be authorized to go forward to the Agricultural
Land Commission.
Council Minutes April 13, 2010 Page 10 of 18 R/2010-195 SP/011/10 Soil Deposit Permit It was moved and seconded That the application for a fill permit under section 20 (3) of the Agricultural
Land Commission Act, for District of Maple Ridge properties located at the intersection of 104 Avenue and 105 Avenue be authorized to go forward to the Agricultural Land Commission.
CARRIED 1111 Liquor Primary License – Extension of Hours Staff report dated March 8, 2010 recommending that the extension of operating hours to 2:00 a.m. on Sundays for the Haney Hotel
liquor primary license not be supported. R/2010-196 Liquor Primary License It was moved and seconded Haney Hotel Whereas the District of Maple Ridge Council considered an application
for the extension of operating hours for a liquor primary license for the Haney Hotel; and Whereas letters were sent to 367 surrounding reside residents nts requesting comment on the
proposal and 55 negative responses were received; and Whereas the Bylaw Enforcement Department are concerned that an extension of closing hours from 12:00 a.m. to 2:00 a.m. on Sundays
will generate complaints from area reside residents in nts terms of negative excessive noise generation and unruly behaviour; Therefore be it resolved that the District of Maple Ridge
Council does not support the extension of operating hours for the Haney Hotel liquor primary license. CARRIED Councillor Morden -OPPOSED
Council Minutes April 13, 2010 Page 11 of 18 1112 Local Area Service, 202 Street (Chatwin Avenue to McIvor Avenue) Staff report dated March 16, 2010 recommending that Maple Ridge 202
Street Sanitary Sewer Services Bylaw No. 6692-2009 be given first, second and third readings. R/2010-197 Local Area Service BL No. 6692-2009 It was moved and seconded That Bylaw No.
6692 6692-2009 be given first, second and third readings. CARRIED 1113 Award of Contracts, Downtown Road and Utility Rehabilitation Project Staff report dated April 7, 2010 recommending
that Contract ITT-EN10-131 for Downtown Road and Utility Rehabilitation be awarded to Imperial Paving Limited, that Contract ITT-EN10-137 for Supply of Streetlights, Traffic Signal
Poles and Accessories for the Downtown Road and Utility Rehabilitation Project be awarded to Guillevin International Co., that the total engineering services contract for ISL Engineering
and Land Services be increased and that the Corporate Officer be authorized to execute the contracts. R/2010-Award of Contracts It was moved and seconded That Contract ITT ITT-EN10
EN10-131 for Downtown Road and Utility Rehabilitation, be awarded to Imperial Paving Limited in the amount of $3,425,196.20 plus taxes; and That Contract ITT ITT-EN10 EN10-137 for Supply
of Streetligh Streetlights, Traffic ts, Signal Poles and Accessories for the Downtown Road and Utility Rehabilitation Project, be awarded to Guillevin International Co. in the amount
of $240,220.00 plus taxes; and That the total engineering services contract for ISL Engineering and Land Services Ltd. be increased by $87,430.00 plus taxes, and further That the Corporate
Officer be authorized to execute the contracts. CARRIED
Council Minutes April 13, 2010 Page 12 of 18 1114 Excess Capacity/Extended Services Agreement LC 140/10, 236 Street and 112 Avenue Staff report dated March 19, 2010 recommending that
Latecomer Charges be imposed and that the Corporate Officer be authorized to sign and seal Latecomer Agreement LC 140/10. R/2010-198 Latecomer Agreement It was moved and seconded LC
140/10 That with respect to the subdivision of lands involved in subdivision SD/104/07 located at 236 Street and 112 Avenue, be it resolved: 1. That the cost to provide the excess or
extended services is, in whole or in part, excessive to the municipality and that the cost to provide t these services shall be paid by the hese owner of the land being developed, and
2. That Latecomer Charges be imposed for such excess or extended services on the parcels and in the amounts as set out in the staff report dated March 19, 2010 2010, and , further 3.
That the Corporate Officer be authorized to sign and seal Excess Capacity Latecomer Agreement LC 1 140/10 40/with the subdivider of the said lands. CARRIED 1115 Ra Race the Ridge 2010
Bike Race ce Staff report dated March 31, 2010 recommending the use of municipal streets be authorized for the Race the Ridge 2010 Bike Race on Saturday, May 1, 2010 and Sunday, May
2, 2010. R/2010-199 Use of Streets Race the Ridge It was moved and seconded 2010 Bike Race That use of municipal streets be authorized for the Race the Ridge 2010 Bike Race on Saturday,
May 1, 2010 and Sunday, May 2, 2010, provided the conditions of Schedule ‘A’ attached to the staff report dated March 31, 2010 are met. CARRIED
Council Minutes April 13, 2010 Page 13 of 18 1116 2010 Heart and Stroke Big Bike Ride Staff report dated March 31, 2010 recommending the use of municipal streets be authorized for the
2010 Heart and Stroke Big Bike Ride on Friday, April 23, 2010. R/2010-200 Use of Streets 2010 Heart and It was moved and seconded Stroke Big Bike Ride That use of municipal s streets
be authorized for the 2010 Heart treets and Stroke Big Bike Ride on Friday, April 23, 2010 between 9:00 a.m. and 8:00 p.m., provided the conditions outlined in Schedule ‘A’ attached
to the staff report dated March 31, 2010 are met. CARRIED Financial and Corporate Services (including Fire and Police) 1131 Disbursements for the month ended January 31, 2010 Staff
report dated April 1, 2010 recommending that disbursements for January 2010 be approved. The General Manager, Corporate and Financial Services advised that the large disbursement indicated
is due to a park purchase for a school/park site. R/2010-201 Disbursements January 2010 It was moved and seconded That the disbursements as listed below for the month ended January
31, 2010 be app approved. roved. General $ 8,704 704,980 0. Payroll $ 1,307 307,571 571. Purchase Card $ 80 0,519 519. $1 10,093 093,070 070. CARRIED
Council Minutes April 13, 2010 Page 14 of 18 1132 Revenue Anticipation Borrowing Bylaw Staff report dated March 23, 2010 recommending that Maple Ridge Revenue Anticipation Borrowing
Bylaw No. 6729-2010 be given first, second and third reading. R/2010-202 BL No. 6729-2010 Three readings It was moved and seconded That Bylaw No. 6729 6729-2010 be given first, second
and third readings. CARRIED Community Development and Recreation Service 1151 Webster’s Corner Neighbourhood Park Staff report dated April 6, 2010 recommending that the concept plan
for Webster’s Corners Neighbourhood Park be approved and that staff be authorized to prepare tender documents for construction of the park. R/2010-203 Webster’s Corners Neighbourhood
It was moved and seconded Park That the concept plan for Webster’s Corners Neighbourhood Park dated March 16, 2010 and attached to the staff report dated April 6, 2010 be approved and
staff be authoriz authorized to ed prepare tender documents for the construction of this park. CARRIED 1152 Policy on Council and Staff Liaison Roles Staff report dated March 26, 2010
recommending that the Council and Staff Liaison Roles Policy be adopted. The General Manager of Community Development, Parks and Recreation Services advised that, once adopted, the
policy will be circulated to member organizations.
Council Minutes April 13, 2010 Page 15 of 18 R/2010-204 Council and Staff Liaison Roles It was moved and seconded Policy Final reading That the policy o on Council and Staff n Liaison
iaison Roles attached to the staff report dated March 26, 2010 be adopted. CARRIED 1153 Parks and Leisure Services Fees and Charges Staff report dated March 12, 2009 recommending that
Maple Ridge Recreation Facility Fees Amending Bylaw No. 6727-2010 be given first, second and third readings. R/2010-205 1153 Parks and Leisure Services Fees and It was moved and seconded
Charges Three readings That Bylaw No. 6727 6727-2010 be given first, second and third readings. CARRIED R/2010-206 1153.1 HST Discussion It was moved and seconded That the impact of
the HST on municipal services be referred to a future Council Workshop for further discussion. CARRIED Note: Councillor Hogarth excused himself from the discussion of Item 1154 as he
is a Board member of the SAFERHome Standards Society. 1154 SAFERHome Standards Society Municipal Membership Staff report dated April 1, 2010 recommending that the District of Maple
Ridge purchase a municipal membership with the SAFERHome Standards Society.
Council Minutes April 13, 2010 Page 16 of 18 R/2010-207 Municipal Membership It was moved and seconded SAFERHome That the District of Maple Ridge purchase a municipal membership with
the SAFERHome Standards Society for the current membership year and consider ongoing mem membership bership funding for future years in the 2011 business plan. CARRIED Note: Councillor
Hogarth returned to the meeting Correspondence – Nil Other Committee Issues – Nil 1200 STAFF REPORTS – Nil 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL From the March 22, 2010 Special
Closed Council Meeting: Appointments to the Pitt Meadows Airport Society Board of Directors • Appointment of Geoffrey Johnston and Ann McAfee to the Pitt Meadows Airport Society Board
of Directors until March 31, 2011 For Inform Information only ation No resolution required 1400 MAYOR’S REPORT Mayor Daykin reminded all that April 14th is Anti-bullying Day and encouraged
everyone to wear pink to acknowledge the importance of the issue. Mayor Daykin attended the inauguration ceremony for the new Katzie First Nation Chief and Council, a celebration acknowledging
the development of a Maple Ridge environmental school and the opening of the Maple Ridge Lawn Bowling season. He also attended the groundbreaking ceremony for the new SPCA facility,
the annual general meeting of the Maple Ridge Recycling Society and Maple Ridge Secondary School grad student presentations.
Council Minutes April 13, 2010 Page 17 of 18 He advised that Metro Vancouver will be hosting a public consultation meeting on the draft Integrated Solid Waste and Resource Management
Plan on May 10 at the ECRA Centre. 1500 COUNCILLORS’ REPORTS Councillor Hogarth Councillor Hogarth reported that he will be shaving his mustache during the Maple Ridge Home Show to
help raise funds for the Hospice and the Hospital Foundation. He challenged others to participate in this event. Councillor Dueck No report Councillor Ashlie Councillor Ashlie attended
a meeting of the Maple Ridge Social Planning Advisory Committee. Councillor Speirs Councillor Speirs attended the inauguration ceremony for the new Katzie First Nation Chief and Council,
a meeting of the Alouette River Management Society, a rally protesting the implementation of the HST, the SPCA groundbreaking ceremony and a meeting of the Municipal Insurance Association.
He also attended an Aboriginal Community Forum. Councillor Morden Councillor Morden attended the inauguration ceremony for the new Katzie First Nation Chief and Council, the annual
general meeting of the Maple Ridge Recycling Society and the SPCA groundbreaking ceremony. He reminded residents of the Maple Ridge Home Show on April 30, May 1 and 2. Councillor King
Councillor King attended the event announcing a new environment school project, the SPCA groundbreaking ceremony, the annual general meeting of the Maple Ridge Recycling Society and
the Maple Ridge Seniors Society Heritage Tea event. She also attended a Garibaldi Art Club show, a Maple Ridge Social Planning Advisory Committee meeting, a Healthy Communities meeting
and spoke to the Grade 7 class at Alouette Elementary School. Mayor Daykin added that he attended the Sunshine Dream for Kids Charity baseball game. He reminded all that April 24th
is Earth Day and events celebrating the day will be held in Memorial Peace Park from 10:00 a.m. to 2:00 p.m. He also advised that the Maple Ridge Community Foundation will be hosting
its 2010 Citizen of the Year Dinner on April 24th.
Council Minutes April 13, 2010 Page 18 of 18 Mayor Daykin thanked the volunteer film crew with SHAW Cable for their hard work over the years. 1600 OTHER MATTERS DEEMED EXPEDI EXPEDIENT
ENT – Nil 1700 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS – Nil 1800 QUESTIONS FROM THE PUBLIC -Nil 1900 ADJOURNMENT – 8:46 p.m. _______________________________ E. Daykin, Mayor
Certified Correct ___________________________________ C. Marlo, Corporate Officer