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District of Maple Ridge COUNCIL MEETING June 8, 2010 The Minutes of the Municipal Council Meeting held on June 8, 2010 at 7:00 p.m. in the Council Chamber of the Municipal Hall, 11995
Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Appointed Staff Mayor E. Daykin J. Rule, Chief Administrative
Officer Councillor C. Ashlie M. Murray, General Manager of Community Development, Councillor J. Dueck Parks and Recreation Services Councillor A. Hogarth P. Gill, General Manager Corporate
and Financial Services Councillor L. King F. Quinn, General Manager Public Works and Development Councillor M. Morden Services Councillor C. Speirs J. Pickering, Director of Planning
C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Note: These Minutes are also posted on the Municipal Web Site at www.mapleridge.ca The meeting was filmed
by Shaw Communications Inc. 100 CALL TO ORDER 200 OPENING PRAYERS Pastor Harry Loewen, East Ridge Community Fellowship 300 INTRODUCTION OF ADDITIONAL AGENDA ITEMS 400 APPROVAL OF THE
AGENDA The agenda was approved as circulated.
Council Minutes June 8, 2010 Page 2 of 9 500 ADOPTION AND RECEIPT OF MI MINUTES NUTES 501 Minutes of the Regular Council Meeting of R/2010-318 501 Minutes Regular Council It was moved
and seconded May 25, 2010 That the m minutes of the Regular Council Meeting of inutes May 25 25, 2010 be adopted as circulated circulated. CARRIED 502 Minutes of the Development Agreements
Committee Meeting of May 20, 2010 R/2010-319 Minutes Development Agmt It was moved and seconded Committee That the minutes of the Development Agreements Committee Meeting of May 20
20, 2010 be received. , CARRIED 600 PR PRESENTATIONS AT THE REQUEST OF COUNCIL ESENTATIONS – Nil 700 DELEGATIONS 701 Maple Ridge Ridge-Pitt Meadows Municipal Advisory Committee on Accessibility
Issues Business Planning Update -Greg Turnbull, Chair Mr. Turnbull gave a PowerPoint presentation outlining work done in 2010 by the Maple Ridge-Pitt Meadows Municipal Advisory Committee
on Accessibility Issues. He reviewed the structure, objectives and achievements of the committee.
Council Minutes June 8, 2010 Page 3 of 9 800 UNFINISHED BUSINESS 801 Soliciting for Donations Staff report dated May 5, 2010 recommending that a request for permission to allow Public
Outreach Consultancy Inc. to solicit for monthly donations for the Canadian Red Cross Campaign be approved. R/2010-320 Canadian Red Cross Campaign It was moved and seconded That the
request from Public Outreach Consultancy Inc., a professional fundraising organization, for permission to solicit for monthly donations, at specific locations on municipal sidewalks,
be approved for the Canadian Red Cross Campaign only, and upon the follow following conditions: ing 1. Solicitation is not conducted within 5 metres of a financial institution; 2. Solicitation
takes place between the hours of 9:00 a.m. and 6:00 p.m.; and 3. Solicitation does not disrupt the public’s ability to enter and exit local busine businesses; and further sses; That
the necessary business licence be obtained prior to commencing fundraising on municipal sidewalks. R/2010-321 Canadian Red Cross Campaign It was moved and seconded AMENDMENT That the
motion be amended by deleting the words “ and further” and adding the text 4. Solicitation is not conducted on December 2 and 17, 2010; and further AMENDMENT CARRIED Councillor King,
Councillor Speirs -OPPOSED
Council Minutes June 8, 2010 Page 4 of 9 802 2011 – 2015 Business Planning Guidelines Staff report dated May 11, 2010 recommending that the Business Planning and Budget Guidelines for
2011 through 2015 be approved. The General Manager of Corporate and Finance advised that the 2011-2015 Business Planning Guidelines were presented at the May 25 Council Meeting and
have been displayed on the District website. He also advised that no comments from the public on the business planning guidelines were received. R/2010-322 2011-2015 Business Planning
It was moved and seconded Guidelines That the Business Planning and Bu Budget Guidelines for 2011 dget through 2015 on pages 10 and 11 of the Business Planning Guidebook 14 14th th
Edition as attached to the staff report dated May 11, 2010 be approved. CARRIED 900 CORRESPONDENCE – Nil 1000 BY BY-LAWS – Nil COMMITTEE REPORTS AND RE RECOMMENDATIONS COMMENDATIONS
1100 COMMITTEE OF THE WHOLE Minutes – Nil Public Works and Development Services 1101 DP/046/10, 20690 Lougheed Highway Staff report dated May 31, 2010 recommending that the Corporate
Officer be authorized to sign and seal DP/046/10 in support of a change of landscape design.
Council Minutes June 8, 2010 Page 5 of 9 R/2010-323 DP/046/10 Sign and seal It was moved and seconded That the Corporate Officer be authorized to sign and seal DP/046/10 respecting property
located at 20690 Loughway Highway. CARRIED 1102 Excess Capacity/Extended Services Agreement LC 141/10, Balsam Street xcess and 133A Avenue Staff report dated May 28, 2010 recommending
that Latecomer Charges be imposed and that the Corporate Officer be authorized to sign and seal Latecomer Agreement LC 141/10. R/2010-324 Latecomer Agreement It was moved and seconded
LC 141/10 That with respect to the subdivision of lands involved in Subdivision SD/001/09 located at Balsam Street and 133A Avenue, be it resolved: 1. That the cost to provide the excess
or extended services is, in whole or in part, excessive to the municipality and that the cost to provide these services shall be paid by the owner of the land being developed, and 2.
That Latecomer Charges be imposed for such excess or extended services on the parcels and in the amounts as set out in the staff report dated May 28, 2010; and further 3. That the Corporate
Officer be authorized to sign and seal Excess Capacity Latecomer Agreement LC 141/01 with the subdivider of the said lands. CARRIED 1103 5th th Annual Iron Mountain Triathlon Staff
report dated May 19, 2010 recommending the use of municipal streets be authorized for the 5th Annual Iron Mountain Triathlon on Sunday, June 20, 2010.
Council Minutes June 8, 2010 Page 6 of 9 R/2010-325 Use of Municipal Streets It was moved and seconded That use of municipal streets be authorized for the 5 5th th Annual Iron Mountain
Triathlon on Sunday, June 20, 2010, provided the conditions outlined in Schedule ‘A’ attached to the staff report dated May 19, 2010 are met. CARRIED Financial and Corporate Services
(including Fire and Police) 1131 Adjustments to the 2010 Collector’s Roll Staff report dated May 25, 2010 submitting information on changes to the 2010 Collector’s Roll through the
issuance of Supplementary Roll 03. Submitted for information only Community Development and Recreation Service 1151 Municipal Municipal-School District Master Agreement on Cooperation
for the Joint Use of Facilities and Coordination of Services Staff report dated May 7, 2010 recommending that the Master Agreement on Cooperation for the Joint Use of Facilities and
Coordination of Services be endorsed and that the Corporate Officer be authorized to sign the agreement. R/2010-326 Joint Use of Facilities Agreement It was moved and seconded That
the Master Agreement on Cooperation for the Joint Use of Public Facilities and Coordination of Services attached to the staff report dated May 7, 2010 be endorsed and the Corporate
Officer be authorized to sign the agreement. CARRIED
Council Minutes June 8, 2010 Page 7 of 9 1152 Lease of Lot 1 District Lot 399 GP1 NWD LMP 12218 for Supportive Housing Project Staff report dated June 3, 2010 recommending that the lease
agreement between the District of Maple Ridge and the Provincial Rental Housing Corporation for the lease of Lot 1 District Lot 399 GP1 NWD LMP 12218 be approved and that the Corporate
Officer be authorized to sign the agreement. The Manager of Legislative Services advised on revisions made to the agreement presented. R/2010-327 Lease of Lot for Supportive Housing
It was moved and seconded Project That Sections 3.2 and 26.2 of the lease agreement attached to the staff report dated June 3, 2010 between the District of Maple Ridge and the Provincial
Rental Housing Corporation for the lease of Lot 1 District Lot 399 GP1 NWD LMP 12218 be deleted; and further That the lease agreement as amended be approved and the Corporate Officer
be authorized to sign the agreement, subject to final adoption of the rezoning bylaw for the property. CARRIED Correspondence – Nil Other Committe Committee Issues e – Nil 1200 STAFF
REPORTS – Nil 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL From the May 17, 2010 Closed Council Meeting • Ridge Meadows Youth & Justice Advocacy Association Lease
Council Minutes June 8, 2010 Page 8 of 9 1400 MAYOR’S REPORT Mayor Daykin congratulated the high school graduates involved in the upcoming celebrations and wished all a safe graduation
weekend. He attended the Air Cadets Annual Ceremonial Review, the Army Cadet Annual Ceremonial Review, the Scouts Canada Chief Scout Award Ceremony and the Girl Guides Annual Youth
Achievement Awards Ceremony. He also attended the 3rd Annual Aboriginal Achievements Awards and the South Haney Neighbourhood Block Party. Mayor Daykin reminded residents of the upcoming
Rick Hansen Wheels in Motion event and of Elder Abuse Awareness Day on June 15. 1500 COUNCILLORS’ REPORTS Councillor Ashlie Councillor Ashlie expressed her congratulations to all graduates
in School District No. 42. She attended meetings of the Literacy Commission, the Social Planning Advisory Committee and the opening ceremony for the training tower at the Justice Institute.
She advised that June 7 to June 11 is Seniors’ Week and encouraged residents to attend events. Councillor Ashlie complimented the Farmers’ Market and the businesses on 224th Street
for contributing to the positive growth in the area. Councillor Dueck Councillor Dueck sent out compliments to the Farmers’ Market for the job the market is doing. She attended a Regional
Planning Committee meeting. Councillor Dueck also sent out best wishes to graduates and encouraged all to celebrate safely. Councillor Hogarth Councillor Hogarth congratulated Maple
Ridge graduates. He attended the Accessibility Awards hosted by the Maple Ridge-Pitt Meadows Municipal Advisory Committee for Accessibility. He advised that June 26th is Aboriginal
Day and that festivities will be held in Memorial Peace Park. Councillor King Councillor King attended a meeting of the Literacy Commission. She participated in Bike to Work Week. Councillor
Morden Councillor Morden attended a meeting of the Downtown Maple Ridge Business Improvement Association and an annual Rotary fundraising golf tournament. He presented photos and spoke
to work being done by local RCMP officers whose function it is to train Afghanistan national police department members.
Council Minutes June 8, 2010 Page 9 of 9 Councillor Speirs Councillor Speirs attended the Alouette River Management Annual General Meeting, the opening ceremony for the training tower
at the Justice Institute and the Federation of Canadian Municipalities conference. He reminded residents of the Rick Hansen Wheels in Motion event on June 13. 1600 OTHER MATTERS DEEMED
EXPEDIENT – Nil 1700 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS – Nil 1800 QUESTIONS FROM THE PUBLIC Phil Cartmel Mr. Cartmel asked Mayor and Council to view the trails and green
areas in the Maple Crest Subdivision. He expressed concern over the lack of maintenance provided by the current contractor and provided photographs of areas in need of maintenance.
He presented a petition requesting that the landscaping in the subdivision be maintained as per the Landscape Maintenance Agreement for the area. Mayor Daykin recommended that Mr. Cartmel
discuss the issue further with the General Manager of Community Development, Parks and Recreation Services. 1900 ADJOURNMENT – 7:58 p.m. _______________________________ E. Daykin, Mayor
Certified Correct ___________________________________ C. Marlo, Corporate Officer