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District of Maple Ridge COUNCIL MEETING June 22, 2010 The Minutes of the Municipal Council Meeting held on June 22, 2010 at 7:00 p.m. in the Council Chamber of the Municipal Hall, 11995
Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Appointed Staff Mayor E. Daykin J. Rule, Chief Administrative
Officer Councillor C. Ashlie M. Murray, General Manager of Community Development, Councillor J. Dueck Parks and Recreation Services Councillor A. Hogarth P. Gill, General Manager Corporate
and Financial Services Councillor L. King F. Quinn, General Manager Public Works and Development Councillor M. Morden Services Councillor C. Speirs J. Pickering, Director of Planning
C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Note: These Minutes are also posted on the Municipal Web Site at www.mapleridge.ca The meeting was filmed
by Shaw Communications Inc. 100 CALL TO ORDER 200 OPENING PRAYERS Note: Mayor Daykin announced the retirement of Mr. Mike Murray, the General Manager of Community Development. He spoke
to Mr. Murray’s career with the District of Maple Ridge and expressed his congratulations and best wishes. Mayor Daykin also advised on the retirement of Mr. Brock McDonald, Director
of Licences, Permits and Bylaws, spoke to his many years of service in the District and wished Mr. McDonald all the best in retirement. 300 INTRODUC INTRODUCTION OF ADDITIONAL AGENDA
ITEMS TION – Nil
Council Minutes June 22, 2010 Page 2 of 18 400 APPROVAL OF THE AGENDA The agenda was approved as circulated. 500 ADOPTION AND RECEIPT OF MINUTES 501 Minutes of the Regular Council Meeting
of June 8, 2010 R/2010-336 501 Minutes Regular Council It was moved and seconded June 8, 2010 That the m minutes of the Regular Council Meeting of inutes June 8, 2010 be adopted as
circulated circulated. CARRIED 502 Minutes of the Public Hearing Meeting of March 16, 2010 R/2010-337 Minutes Public Hearing It was moved and seconded June 15, 2010 That the minutes
of the Public Hearing of June 15 15, 2010 be , received. CARRIED 503 Minutes of the Development Agreements Committee Meetings of June 7 and 14, 2010 R/2010-338 Minutes Development Agmt
It was moved and seconded Committee That the minutes of the Development Agreements Committee Meetings of June 7 and 14, 2010 be received. CARRIED
Council Minutes June 22, 2010 Page 3 of 18 600 PRESENTATIONS AT THE REQUEST OF COUNCIL 601 Ridge Meadows RCMP Traffic Services – Sergeant Roland Pierschke Sergeant Pierschke gave an
overview of the services provided by the Traffic Services Division of the Ridge Meadows RCMP and highlighted the division’s objectives and goals for 2010. 700 DELEGATIONS 701 Presentation
from the Maple Ridge Community Foundation to the teams of its Family Feud Fundraiser and the Citizen of the Year Recipients – Mike Murray and Ineke Boekhorst Patrick Smith, President
of the Maple Ridge Community Foundation, presented awards to the winning teams of a Family Feud fundraiser and to the teams’ charity of choice. He also presented donations from the
Citizen of the Year Recipients to the charities of choice. Mr. Smith advised on the work done by the Maple Ridge Community Foundation in terms of grants and endowment funds. Mike Murray
expressed his thanks to the Foundation for the work done in the community with this program. He thanked all for the Citizen of the Year recognition and in turn recognized the Foundation
and the various charitable organizations for work continuously done. 702 Maple Ridge Ridge-Pitt Meadows Bicycle Advisory Committee Presentation -Alex Pope, Chair Mr. Pope gave a PowerPoint
presentation outlining the mandate of the Bicycle Advisory Committee, the focus for the committee in 2010 and 2011 and the achievements of the committee. He also advised on the east
west corridor bike routes and discussed the cycling profile in the community in terms of commute biking, recreational biking and bikes as a mode of transportation.
Council Minutes June 22, 2010 Page 4 of 18 800 UNFINISHED BUSINESS 801 BingoPlex Facility Facility, 11887 224 Street , Consideration of a resolution that the Great Canadian Gaming Corporation
and the BC Lottery Corporation be permitted to install 100 slot machines into the existing bingo facility at 11887 224th Street on a temporary basis. R/2010-339 BingoPlex Facility 224
Street It was moved and seconded That the proposal of the Great Canadian Gaming Corporation and the BC Lottery Corporation to install 100 slot machines into the existing BingoPlex at
11887 224 224th th Street be approved for a time period not to exceed October 31, 2013. CARRIED 900 CORRESPONDENCE – Nil 1000 BY BY-LAWS Note: Items 1001 to 1003 are from the Public
Hearing of June 15, 2010 Bylaws for Third Readings 1001 RZ/083/09, 12771 McNutt Road Maple Ridge Zone Amending Bylaw No. 6730 6730-2010 To rezone from RS-3 (One Family Rural Residential)
to RS-2 (One Family Suburban Residential) to permit subdivision into 3 single family residential lots Third reading R/2010-340 RZ/083/09 BL No. 6730-2010 It was moved and seconded Third
reading That Bylaw No. 6730 6730-2010 be given third reading. CARRIED Councillor King, Councillor Speirs – OPPOSED
Council Minutes June 22, 2010 Page 5 of 18 1002 RZ/012/09, 12153 214 Street Maple Ridge Zone Amending Bylaw No. 6743 6743-2010 To rezone from RS-1 (One Family Urban Residential) to RT-1
(Two Family Urban Residential) to permit the development of a duplex Third reading R/2010-341 RZ/012/09 BL No. 6743-2010 It was moved and seconded Third reading That Bylaw No. 6743
6743-2010 be given third reading. CARRIED 1003 RZ/040/10 Maple Ridge Zone Amending Bylaw No. 6744 aple 6744-2010 Text amendment to the Zoning Bylaw to better align District bylaws with
the policies of the Agricultural Land Commission Third reading R/2010-342 RZ/040/10 BL No. 6744-2010 It was moved and seconded Third reading That Bylaw No. 6744 6744-2010 be given third
reading. CARRIED Bylaws for Final Reading 1004 RZ/047/09, 22207 Brown Avenue Maple Ridge Zone Amending Bylaw No. 6681 6681-2009 Staff report dated June 9, 2010 recommending final reading
To rezone from RS-1 (One Family Urban Residential) and RT-1 (Two Family Urban Residential) to RM-2 (Medium Density Apartment Residential) to permit construction of a “Supportive Housing”
proposal with 46 units in a 4-storey wooden framed structure. Final reading
Council Minutes June 22, 2010 Page 6 of 18 R/2010-343 RZ/047/09 BL No. 6681-2009 It was moved and seconded Final reading That Bylaw No. 6681 6681-2009 be adopted. CARRIED COMMITTEE REPORTS
AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE Minutes – June 7, 2010 R/2010-344 Minutes COW It was moved and seconded June 7, 2010 That the minutes of the Committee of the Whole Meeting
of June 7, 2010 be received. CARRIED Public Works and Development Services 1101 RZ/017/10, 12472 Laity Street, RS RS-1a to R R-1 Staff report dated June 10, 2010 recommending that Maple
Ridge Zone Amending Bylaw No. 6728-2010 to permit future subdivision of two single family lots be given second reading and be forwarded to Public Hearing. R/2010-345 RZ/017/10 BL No.
6728-2010 It was moved and seconded Second reading Public Hearing 1. That Bylaw No. 6728 6728-2010 be given second reading and be forwarded to Public Hearing; and
Council Minutes June 22, 2010 Page 7 of 18 2. That the following terms and conditions be met prior to final reading: i. Road dedication as required; ii. Removal of the e existing building.
xisting CARRIED 1102 RZ/080/08, 23227 Dogwood Avenue, LUC and RS RS-2 to C C-1 Staff report dated June 16, 2010 recommending that Maple Ridge Official Community Plan Amending Bylaw
No. 6687-2009 and Maple Ridge Zone Amending Bylaw No. 6688-2009 to permit renovation of an existing building into three commercial rental units be given third reading. R/2010-346 RZ/080/08
BL No. 6687-2009 It was moved and seconded BL No. 6688-2009 Third reading 1. That Bylaw No. 6687 6687-2009 be given third readi reading; ng; 2. That in accordance with Section 879 of
the Local Government Act opportunity for early and ongoing consultation has been provided by way of posting Bylaw No. 6687 6687-2009 on the municipal website and requiring that the
applicant host a Development Info Information rmation Meeting, and Council considers it unnecessary to provide any further consultation opportunities, a Public Hearing has been held
on the bylaw; 3. That Bylaw No. 6687 6687-2009 be considered in conjunction with the Capital Expenditure Plan and Waste Mana Management Plan; gement 4. That it be confirmed that Bylaw
No. 6687 6687-2009 is consistent with the Capital Expenditure Plan and Waste Management Plan; 5. That Bylaw No. 6688 6688-2009 be given third reading;
Council Minutes June 22, 2010 Page 8 of 18 6. That the following terms and conditions be met prior to final reading: i. Registration of a Rezoning Servicing Agreement as a Restrictive
Covenant and re receipt of the deposit of eipt security as outlined in the Agreement; ii. Amendment to Schedule “B” of the Official Community Plan; iii. A disclosure statement must
be sub submitted by a mitted Professional Engineer advising whether there is any evidence of underground fuel storage tanks. If there is evidence, a site profile pursuant to the Waste
Management Act must be provided in accordance with the regulations; iv. Pursuant to the Contaminated Site Regulations of the Environmental Management Act, the subdivider will provide
a Site Profile for the subject land(s); v. Registration of an amenity parking agreement as a Restrictive Covenant; and vi. Incorporation of the parking managemen management mitigation
measures, as outlined in Section d of the third reading report dated June 16, 2010. CARRIED 1103 RZ/041/06, 24221, 24281, 24361 104 Avenue, Final One Year Extension Staff report dated
June 8, 2010 recommending that a final one year extension be granted for rezoning application RZ/041/06 to permit future subdivision for approximately 36 lots under the R-1 (Residential
District) and RS-1 (One Family Urban Residential) zones. R/2010-347 RZ/041/06 One Year Extension It was moved and seconded Final That a one year extension be granted for rezoning application
RZ/041/06 and that the following conditions be addressed prior to consideration of final reading: i. Registration of a Rezoning Servicing Agreement including the deposit of securi security
as outlined in the Agreement; ty ii. Amendment to Schedule “A” & “C” of the Official Community Plan; iii. A Statutory Right of Way plan and agreement must be registered at the Land
Title Office;
Council Minutes June 22, 2010 Page 9 of 18 iv. Road dedication as required; v. Park dedication as requir required. ed. CARRIED 1104 RZ/032/07, 12256 222 Street, Final One Year Extension
Staff report dated June 10, 2010 recommending that a final one year extension be granted for rezoning application RZ/032/07 to permit construction of two apartment buildings. Note:
Councillor Hogarth left the meeting. R/2010-348 RZ/032/07 One Year Extension It was moved and seconded Final That pursuant to Maple Ride Development Procedures Bylaw No. 5879 5879-1999,
a final one year extension be granted for rezoning application R RZ/032/07 (property located at 12256 Z/222 Street) and that the following conditions be addressed prior to consideration
of final reading: i. Registration of a Rezoning Servicing Agreement including the deposit of security as outlined in the Agreement; ii. Amendment to Schedule “B” & “C” of the Official
mendment Community Plan; iii. Registration of a Geotechnical Report; iv. Cash in lieu of the proposed trail; v. Road dedication as required; vi. Park dedication as required; vii. Registration
of a Restrictive Covenant protecting the Visitor Parking; viii. Completion of the Green Building Checklist; ix. Registration of a statutory right right-of of-way for municipal access
and maintenance of the sanitary sewer. CARRIED
Council Minutes June 22, 2010 Page 10 of 18 1105 RZ/098/07, 22810 113 Avenue, Final One Year Extensi Z/Extension on Staff report dated June 7, 2010 recommending that a final one year
extension be granted for rezoning application RZ/098/07 to permit an apartment building and 10 townhouse units. R/2010-349 RZ/098/07 One Year Extension It was moved and seconded Final
That a one year extension be granted for rezoning application RZ/098/07 and that the following conditions be addressed prior to consideration of final reading: i. Approval from the
Ministry of Transportation; ii. Registration of a Rezoning Servici Servicing Agreement including ng the deposit of security as outlined in the Agreement; iii. The registration of a
219 Restrictive Covenant addressing the suitability of the site for development from a geotechnical point of view; iv. Road dedication as required; v. Registration of a Restrictive
Covenant protecting the egistration Visitor Parking. CARRIED 1106 DP/DVP/043/10, 11229, 11233, 11225, 11205, 11215, 11209 & 11219 Creekside Street Staff report dated June 7, 2010 recommending
that the Corporate Officer be authorized to sign and seal DVP/043/10 to vary rear yard vehicular access requirements and further that the Corporate Officer be authorized to sign and
seal DP/043/10 to permit 7 lots created under subdivision application SD/104/07. R/2010-350 DP/DVP/043/10 Sign and seal It was moved and seconded That the Corporate Officer be authorized
to sign and seal DVP/043/10 respecting property located at 11229, 11233, 11225, 11205, 11215, 11209 and 11219 Creekside Street; and further
Council Minutes June 22, 2010 Page 11 of 18 That the Corporate Officer be auth authorized to sign and seal orized DP/043/10 CARRIED Note: Councillor Hogarth returned to the meeting 1107
Award of Contract -Pavement Rehabilitation Program Staff report dated June 14, 2010 recommending that the contract for the Pavement Rehabilitation Program be awarded to Imperial Paving
Limited. R/2010-351 Award of Contract It was moved and seconded That the contract for the Pavement Rehabilitation Program be awarded to Imperial Paving Limited, and that the District
of Maple Ridge enter into a contract for Pavement Rehabilitation for $1,399,021.80 including HST; and further That additional work locations may be added under extra work provisions
in the contract up to 25% of the value of the contract ($349,755.45 including HST) CARRIED 1108 Aw Award of Contract ard – Intersection Improvements: 216 Street and 128 Avenue Staff
report dated June 16, 2010 recommending that the contract for intersection improvements at 216 Street and 128 Avenue be awarded to Imperial Paving Limited and that the Corporate Officer
be authorized to execute the contract. R/2010-352 Award of Contract It was moved and seconded That Contract (Reference No. ITT ITT-EN10 EN10-163; Project No. E02 E02-010 010-151) Intersection
Improvements: 216 Street and 128 Avenue, be awarded to Imperia Imperial Paving Ltd. in the amount of l $228,460.00 plus taxes; and further That the Corporate Officer be authorized to
execute the contract.
Council Minutes June 22, 2010 Page 12 of 18 CARRIED 1109 Food Primary License – Patron Participation Entertainment Endorsement Staff report dated June 14, 2010 recommending that the
District of Maple Ridge not support the application from Don Cherry’s Sports Grill requesting permission to amend the existing food primary license to allow patron participation entertainment.
R/2010-353 Don Cherry’s Sports Grill Food Primary It was moved and seconded License Whereas the District of Maple Ridge Council considered an application for patron participation entertainment
for Don Cherry’s Sports Grill located at 11598 224 Street, Maple Ridge, BC; and Whereas letters were sent to 186 surrounding residents requesting comment on the proposal and 48 residents
responded indicating they did not support the amendment based on their concerns that the introduction of patron participation entertainment would increase the noise in the neighbourhood;
and Whereas the Bylaw Department is concerned that the addition of patron participation entertainment has the potential to result in the establishment being operated contrary to the
primary purpose of a restaurant with a food prima primary license ry and this change in the operation of the establishment may result in excessive noise being generated which would
negatively impact the residents of the neighbourhood; Therefore be it resolved that the District of Maple Ridge Council does not sup support the introduction of patron port participation
entertainment at Don Cherry’s Sports Grill located at 11598 224 Street, Maple Ridge, BC. CARRIED
Council Minutes June 22, 2010 Page 13 of 18 1110 Bard in the Bandstand Staff report dated June 15, 2010 recommending the use of municipal streets be authorized for the Bard in the Bandstand
from Thursday, July 22 to Sunday, July 25, 2010. R/2010-354 Use of Municipal Streets It was moved and seconded That use of municipal streets be authorized for the Bard in the Bandstand
from Thursday, July 2 22 to Sunday July 25, 2010, 2 provided the conditions outlined in Schedule ‘A’ attached to the staff report dated June 15, 2010 are met. CARRIED 1111 Caribbean
Street Festival Staff report May 25, 2010 recommending the use of municipal streets be authorized for the Caribbean Street Festival on Saturday, July 10 and Sunday, July 11, 2010. R/2010-355
Use of Municipal Streets It was moved and seconded That use of municipal streets be authorized for the Caribbean Street Festival on Saturday July 10, 2010 and Sunday, July 11, 2010,
provided the conditions outlined in Schedule ‘A’ attached to the staff report dated May 25, 2010 are met. CARRIED
Council Minutes June 22, 2010 Page 14 of 18 Financial and Corporate Services (including Fire and Police) 1131 Special Occasion Licence Staff report dated June 8, 2010 recommending approval
of the application from Maple Ridge-Pitt Meadows Agricultural Association for a Special Occasion Licence to host a Beer Garden at the Albion Fairgrounds on Saturday, July 24 and Sunday,
July 25, 2010 as part of the 2010 Maple Ridge-Pitt Meadows Country Fest. R/2010-356 Special Occasion Licence It was moved and seconded That the application from the Maple Ridge Ridge-Pitt
Meadows Agricultural Association by way of a letter dated May 26, 2010 for a Special Occas Occasion Licence to host a Beer Garden at the ion Albion Fairgrounds as part of the 2010 Maple
Ridge Ridge-Pitt Meadows Country Fest be approved as follows: Saturday July 24, 2010 12:00 Noon –12:00 Midnight Sunday July25, 2010 12:00 Noon – 6:00 p.m. And further, th that the use
of the Albion Fairgrounds (Municipal at property) for this Special Occasion Licence be authorized. CARRIED 1132 2009 Annual Report and 2009 Statement of Financial Information Staff
report dated June 15, 2010 recommending that the 2009 Annual Report be received and the Statement of Financial Information (SOFI) for the year ended December 31, 2009 be approved. R/2010-357
2009 Annual Report 2009 SOFI It was moved and seconded That the 2009 Annual Report be received as required by the Com Community Charter; and further munity That the Statement of Financial
Information be approved as required by the Financial Information Act. CARRIED
Council Minutes June 22, 2010 Page 15 of 18 Community Development and Recreation Service 1151 2010 Parks, Recreation and Cultural Master Plan Implementat Implementation ion Staff report
dated June 10, 2010 recommending that the 2010 Parks, Recreation and Cultural Plan be adopted and that development and adoption of an implementation schedule for the initiatives identified
in the plan be considered during the 2011 business planning cycle. The General Manager of Community Development, Parks and Recreation Services gave a presentation on parks, recreation
and cultural planning, outlining its importance to a community, the history of previous plans and the achievements resulting out of those plans. He spoke to the process involved in
the development of the 2010 Parks, Recreation and Cultural Master Plan. R/2010-358 2010 Parks, Recreation & It was moved and seconded Cultural Master Plan Implementation That the 2
2010 Parks, Recreation and Cultural Plan attached to 010 the staff report dated June 16, 2010 on this subject be adopted; and further That the Councils consider the development and
adoption of an implementation schedule for the initiatives identified in the pl plan with appropriate phasing and financing during the 2011 an business planning cycle. CARRIED Correspondence
– Nil Other Committee Issues – Nil
Council Minutes June 22, 2010 Page 16 of 18 1200 STAFF REPORTS Mike Murray, retiring General Manager of Community Development, Parks and Recreation Services thanked Mayor and Council
for the recognition offered to him. He also thanked staff and all of the Councils, past and present, he has worked with over the years and commended the volunteers in both communities
for their hard work and accomplishments. 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL From the June 7, 2010 Closed Council Meeting • Appointment of Mr. Jeremiah (Jeremy) Laity to the Maple
Ridge Community Heritage Commission • Appointment of Mr. Michael Millward to Strata LMS 4011 – Panorama as the District of Maple Ridge representative • Resignation of Ms. Angie Rowell
from the Maple Ridge and Pitt Meadows Parks and Leisure Services Commission For information only 1400 MAYOR’S REPORT Mayor Daykin attended graduation celebrations for Maple Ridge Secondary
School and Westview Secondary School. He attended events during Elder Abuse Awareness Day and emceed a Seniors’ Star competition. Mayor Daykin also attended the District of Maple Ridge’s
first convocation ceremony recognizing District staff graduating from educational programs. 1500 COUNCILLORS’ REPORTS Councillor Hogarth Councillor Hogarth introduced Kelly Swift, the
new General Manager of Community Development, Parks and Recreation Services. Councillor Dueck Councillor Dueck attended graduation ceremonies for Samuel Technical Secondary School,
Westview Secondary School and Maple Ridge Secondary School. She also attended a Youth and Justice Advocacy Association meeting and a meeting of the Parks and Leisure Services Commission.
Council Minutes June 22, 2010 Page 17 of 18 Councillor Dueck spoke to time spent working with Mike Murray, the retiring General Manager of Community Development, Parks and Recreation
Services and thanked him for a job well. Councillor Ashlie Councillor Ashlie attended a local government leadership academy. She congratulated Mike Murray on his retirement and wished
him all the best. Councillor Speirs Councillor Speirs attended the convocation ceremony for District staff and a strategic planning retreat hosted by the Municipal Insurance Association.
He participated in the Wheel Chair Challenge event. Councillor Morden Councillor Morden attended his regular meetings. He wished Mike Murray the best of luck in retirement. Councillor
King Councillor King attended the District staff convocation ceremony. She spoke to her time working with Mike Murray, expressed her appreciation for Mr. Murray’s dedication to the
community and wished him all the best in his retirement. 1600 OTHER MATTERS DEEMED EXPEDIENT -Nil 1700 NOTICES OF MOTION AND MATTER MATTERS FOR FUTURE MEETINGS S – Nil 1800 QUESTIONS
FROM THE PUBLIC John MacKenzie Mr. MacKenzie thanked Council for the South Haney initiative. He asked what was happening at Northumberland Court and what type of development will be
taking place. The Chief Administrative Officer advised that the District has been in contact with the new owners of Northumberland Court, that meetings have been held and that the municipality
is anticipating a response from the new owner in the near future.
Council Minutes June 22, 2010 Page 18 of 18 1900 ADJOURNMENT -9:29 p.m. _______________________________ E. Daykin, Mayor Certified Correct ___________________________________ C. Marlo,
Corporate Officer