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HomeMy WebLinkAbout2011-01-25 Council Meeting Minutes.pdfMicrosoft Word - 2011-01-25 Council Minutes District of Maple Ridge COUNCIL MEETING January 25, 2011 The Minutes of the Municipal Council Meeting held on January 25, 2011 at 7:00 p.m. in the Council Chamber of the Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Appointed Staff Mayor E. Daykin J. Rule, Chief Administrative Officer Councillor C. Ashlie P. Gill, General Manager Corporate and Financial Services Councillor J. Dueck J. Pickering, Acting General Manager Public Works and Councillor A. Hogarth Development Councillor L. King C. Marlo, Manager of Legislative Services Councillor M. Morden L. Marchand, Acting Confidential Secretary Councillor C. Speirs Other Staff as Required K. Baird, Events and Volunteer Coordinator Note: These Minutes are also posted on the Municipal Web Site at www.mapleridge.ca The meeting was filmed by Shaw Communications Inc. 100 CALL TO ORDER 200 MOMENT OF REFLECTION 300 INTRODUCTION OF ADDITIONAL AGENDA ITEMS 400 APPROVAL OF THE AGENDA The agenda was approved with the addition of: Council Minutes January 25, 2011 Page 2 of 11 603 Strategic Property Purchase in Town Centre 500 ADOPTION AND RECEIPT OF MINUTES 501 Minutes of the Regular Council Meeting of January 11, 2011 R/2011-028 501 Minutes Regular Council It was moved and seconded That the m minutes of the Regular Council Meeting of inutes January 11, 2011 be adopted as circulated CARRIED 502 Minutes of the Development Agreements Committee Meetings of January 6, 2011 R/2011-029 502 Minutes Development Agmt It was moved and seconded Committee That the minutes of the Development Ag Agreements Committee reements Meetings of January 6, 2011 be received. CARRIED 600 PRESENTATIONS AT THE REQUEST OF COUNCIL 601 Volunteer Program Overview – K. Baird, Events and Volunteer Coordinator The Events and Volunteer Coordinator gave a PowerPoint presentation providing information about the benefits obtained from volunteering and contact information for those interested. 602 Downtown Enhancement Project -Platinum MarCom Award Presentation Mayor Daykin advised that the District has been awarded the Platinum Award in the Communication Plan category for the “Downtown Enhancement Project” and provided details with regards to the awards. Council Minutes January 25, 2011 Page 3 of 11 Presentations were made to Darrell Denton of the Strategic Economic Initiatives Department, and Andrew Wood and Joe Dingwall of the Engineering Department. Mayor Daykin expressed Council’s appreciation to their dedication and effort involved in the project. Andrew Wood, Municipal Engineer, advised that Phase 1 is complete and provided information with regards to Phase 2 which will commence on January 31, weather permitting. Mr. Wood advised that an Open House is scheduled for Wednesday, January 26th and that 2,000 notifications have been sent out to see it through to the final phase. 603 Strategic Property Purchase in Town Centre Mayor Daykin announced that a block of properties between Valley Fair Mall and Haney Place Mall was acquired by the District in December 2010. The total area is 3.05 acres and the purchase price was $3.7 million. A PowerPoint presentation was provided with regards to the details of the property purchase and possible uses of the land. Mayor Daykin advised that the property purchase illustrates the potential vision for a downtown with mixed use commercial, residential and pedestrian friendly areas, which would lead to a vibrant exciting downtown. Mayor Daykin expressed his appreciation to staff and Council for their support. 700 DELEGATIONS 701 Planning for the future of Douglas College -Dr. Scott McAlpine, President Dr. Scott McAlpine gave a PowerPoint presentation regarding Douglas College and their commitment to quality. Dr. McAlpine sought ideas and suggestions on how the College can better serve the community in a long term and sustainable manner. Council Minutes January 25, 2011 Page 4 of 11 702 Spirit of Community Awards Presentation -Ineke Boekhorst, Committee Member Ineke Boekhorst, Committee Member of the Social Planning Advisory Committee, provided details regarding the criteria surrounding the Spirit of Community Awards. Ms. Boekhorst provided details of each recipient and the following awards were given: Good Business Award (under 25 employees) • Deddy Geese, Hagen’s Travel and Cruises Good Business Award (over 25 employees) • Brian Becker, Mark’s Workwearhouse Good Neighbour (Individual) Award • Gail Clarke Good Neighbour (Family) Award • Klaus and Debbie Andrup. 703 Maple Ridge Community Heritage Commission Presentation -Michael Cook, Community Member At Large Michael Cook gave a PowerPoint Presentation and introduced the members of the commission who were in attendance. Mr. Cook advised that on February 17th the current 2011 Community Heritage Award Ceremony will take place at 7:30 p.m. at St. Andrew’s Heritage Church Hall. Mr. Cook provided information with regards to the Context Study, the Commission’s Facebook page, 2011 workplan, and the Heritage Here newsletter publication. Mr. Cook advised that the Commission will report back to Council two times per year. Council Minutes January 25, 2011 Page 5 of 11 800 UNFINISHED BUSINESS 801 Staff report dated December 29, 2010 recommending that the Committees of Council Policy be adopted. (deferred from the January 11, 2011 Council Meeting) R/2011-030 Committees of Council Policy It was moved and seconded That the Committees of Council Policy attached to the staff report dated December 29, 2010 be adopted. Amendment That the words “staff report dated December 29, 2010” be replaced with “Council agenda dated January 25, 2011”. CARRIED MOTION AS AMENDED CARRIED 900 CORRESPONDENCE 1000 BYLAWS Bylaws for First, Second and Third Readings COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE Minutes – January 10, 2011 R/2011-031 Minutes COW It was moved and seconded That the minutes of the Committee of the Whole Meeting of January 10 10, 2011 , be received. CARRIED Council Minutes January 25, 2011 Page 6 of 11 Public Works and Development Services 1101 RZ/065/09, 11613, 11617 224 Street; 22344, 22350, 22352 Callaghan Avenue, 22367, 22379 116 Avenue, RS RS-1 to CRM Councillor Morden excused himself from the meeting as he owns property near the property under application RZ/065/09. Staff report dated January 17, 2011 recommending that Maple Ridge Zone Amending Bylaw No. 6791-2011 to permit development of a 125 room hotel be given first reading and that the applicant provide further information as described in Schedules C, D and E of the Development Procedures Bylaw No. 5879-1999. R/2011-032 BL No. 6791-2011 First Reading It was moved and seconded That Zone Amending Bylaw No. 6791 6791-201 2011 be given First Reading; and That the applicant provide further information as described on Schedules C, D and E of the Development Procedures Bylaw No. 5879 –1999. CARRIED Councillor Morden returned to the meeting. 1102 RZ/069/07, 26527 Dewdney Trunk Road, First Extension Staff report dated January 14, 2011 recommending that a one year extension be granted for rezoning application RZ/069/07 to permit subdivision into 26 single family lots under the RS-2 (One Family Suburban Residential) zone. R/2011-033 RZ/069/07 It was moved and seconded Council Minutes January 25, 2011 Page 7 of 11 That a one year extension be granted for rezoning application RZ/069/07 and that the following conditions be addressed prior to consideration of Final Reading; i. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of security as outlined in the Agreement. ii. Amendments to Schedules “B” and “C” of the Official Community Plan. iii. Registration of a geotechnical report as a Restrictive Covenant which addresses the suitability of the site fo for the proposed development. r iv. Provision and registration of a landscape plan as a Restrictive Covenant, detailing a buffer to the adjacent agricultural lands. v. That a notification be registered on title to disclose the possible negative impacts of allowable a agricultural gricultural activities on adjacent agricultural lands. vi. A Statutory right of way plan and agreement must be registered at the Land Title Office. vii. Road dedication is required. viii. Approval from the appropriate authorities for septic disposal and water quality. ix. Pa Park dedication as required, including construction of rk walkways and equestrian trail. x. A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks. If there is evidence, a site profile pursuant to the Waste Management Act must be provided in accordance with the regulations. xi. Pursuant to the Contaminated Site Regulations of the Environmental Management Act, the subdivider will provide a Site Profile for the subject land(s). CARRIED Councillor Speirs and Councillor King – OPPOSED 1103 Excess Capacity/Extende Extended Services Agreement LC 97/05, d Kanaka Way and Gilker Hill Road Staff report dated January 17, 2011 recommending that Latecomer Charges be imposed and that the Corporate Officer be authorized to sign and seal Latecomer Agreement LC 97/05. Council Minutes January 25, 2011 Page 8 of 11 R/2011-034 Latecomer Agreement It was moved and seconded LC 97/05 That the subdivision lands involved in subdivision SD/005/02 located at Kanaka Way and Gilker Hill Road, be it resolved: 1. That the cost to provide the excess or extended services is, in whole or in part, excessive to the municipality and that the cost to provide these services shall be paid by the owner of the land being deve developed, and loped, 2. That Latec Latecomer Charges be imposed for such excess or omer extended services on the parcels and in the amounts as set out in the staff report dated January 17, 20 2011; and 1; further 3. That the Corporate Officer be authorized to sign and seal Excess Capacity Latecomer Agreement LC 97/05 with the subdivider of the said lands. CARRIED Financial and Corporate Services (including Fire and Police) 1131 November 19, 2011 Local Government Elections Staff report dated January 10, 2011 recommending that Ceri Marlo be appointed Chief Election Officer and Tonya Polz be appointed Deputy Chief Election Officer for the November 19, 2011 Maple Ridge general local election. R/2011-035 Local Gov’t Election It was moved and seconded That pursuant to Section 41(1) and (2) of the Local Government Act Act, Ceri Marlo be appointed Chief Election Officer , for conducting the November 19, 2011 Maple Ridge general local election with power to appoint other election officials as required for the administration and conduct of the 2011 general local election; and further Council Minutes January 25, 2011 Page 9 of 11 That Tonya Polz be appointed Deputy Chief Election Officer for the November 19, 2011 Maple Ridge general local election. CARRIED 1132 Disbursements for the month ended December 31, 2010 Staff report dated January 17, 2011 recommending that disbursements for the month of December, 2010 be approved. R/2011-036 Disbursements It was moved and seconded That the disbursements as listed in the report dated January 17, 2011 for the month ended December 31, 2010 be approved. General $ 16,029,449. Payroll $ 2,238,070. Purchase Card $ 88,559. $ 18,356,078. CARRIED Community Development and Recreation Service 1151 Correspondence Other Committee Issues 1200 STAFF REPORTS 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL Council Minutes January 25, 2011 Page 10 of 11 1400 MAYOR’S REPORT Mayor Daykin Mayor Daykin advised that on February 12th there will be a celebration of the Chinese New Year at the Pitt Meadows Heritage Hall. He provided details of the event. Mayor Daykin attended the Citizen’s on Patrol Speed Watch Annual General Meeting, and provided information regarding the District’s participation in the upcoming Shake Out BC earthquake drill. 1500 COUNCILLORS’ REPORTS Councillor King Coucillor King commented on the importance of volunteering as a way to be connected with the community and gave an update on the work of the Bicycle Advisory Committee. Councillor Morden Councillor Morden advised that he attended the Fire Department Awards Ceremony on January 22. He commented on the extent of 911 accidental callers and the importance of staying on the line to allow the call to be cleared. Councillor Speirs Councillor Speirs advised that he attended his first meeting of the Public Art Steering Committee and provided details regarding his attendance at Cinema Politique. Councillor Hogarth Councillor Hogarth provided details of his attendance at the NAIOP Property Owners Luncheon and information surrounding a discussion during a Maple Ridge/Pitt Meadows Municipal Advisory Committee on Accessibility Issues meeting which concerned the challenges for individuals with disabilities around purchasing gas at stations. Councillor Hogarth advised of an upcoming South Asian Cultural event on Saturday, February 19th at the Senior Centre. Councillor Dueck ouncillor Councillor Dueck advised that she attended her last Public Arts Steering Committee meeting and that she attended the Fire Department Awards. Council Minutes January 25, 2011 Page 11 of 11 Councillor Ashlie Councillor Ashlie provided an update on the Social Planning Advisory Committee interviews. She advised that she attended the Fire Department Awards. Councillor Ashlie gave an update on the Agricultural Advisory Committee meeting and their support to the Metro Vancouver Food Security Plan. She provided information with regards the artwork in the new Westminister Savings Credit Union and advised that the official opening will be in March. 1600 OTHER MATTERS DEEMED EXPEDIENT 1700 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS 1800 QUESTIONS FROM THE PUBLIC John MacKenzie Mr. MacKenzie queried the 2040 Metro Vancouver Regional Growth Strategy and whether a new updated community plan would be forthcoming. The Director of Planning advised that according to the legislation, every community is required to submit a revised Regional Context Statement within two years of the adoption of the Strategy. She further advised that the latest version will be reviewed by Council on Monday, February 14 at Council Workshop and they will have 60 days to respond to Metro Vancouver. 1900 ADJOURNMENT -8:53 p.m. _______________________________ E. Daykin, Mayor Certified Correct ___________________________________ C. Marlo, Corporate Officer