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District of Maple Ridge COUNCIL MEETING June 14, 2011 The Minutes of the Municipal Council Meeting held on June 14, 2011 at 7:00 p.m. in the Council Chamber of the Municipal Hall, 11995
Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Appointed Staff Mayor E. Daykin J. Rule, Chief Administrative
Officer Councillor C. Ashlie K. Swift, General Manager of Community Development, Councillor J. Dueck Parks and Recreation Services Councillor A. Hogarth P. Gill, General Manager Corporate
and Financial Services Councillor L. King F. Quinn, General Manager Public Works and Development Councillor M. Morden Services Councillor C. Speirs C. Carter, Acting Director of Planning
C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Note: These Minutes are also posted on the Municipal Web Site at www.mapleridge.ca The meeting was filmed
by Shaw Communications Inc. 100 CALL TO ORDER 200 MOMENT OF REFLECTION 300 INTRODUCTION OF ADDITIONAL AGENDA ITEMS 801 Services of External Auditor 802 Investment Policy 803 Port Haney
Neighbourhood Change Initiative Project Request 804 Equestrian Trail 11700 Block of 260 Street 805 Gaming Revenue Policy 806 Recommendation to Support a Healthier Communities Initiatives
Partnership with Fraser Health
Council Minutes June 14, 2011 Page 2 of 16 400 APPROVAL OF THE AGENDA The agenda was approved with the addition of the following items: Note: Items 801 and 802 are from the June 13,
2011 Audit and Finance Committee Meeting 801 Services of External Auditor 802 Investment Policy Note: Items 803 to 806 are from the June 13, 2011 Council Workshop Meeting 803 Port Haney
Neighbourhood Change Initiative Project Request 804 Equestrian Trail 11700 Block of 260 Street 805 Gaming Revenue Policy 806 Recommendation to Support a Healthier Communities Initiatives
Partnership with Fraser Health 500 ADOPTION AND RECEIPT OF MINUTES 501 Minutes of the Regular Council Meeting of May 24, 2011 R/2011-261 501 Minutes Regular Council It was moved and
seconded May 24, 2011 That the m minutes of the inutes Regular Council Meeting of May 24, 2011 be adopted as circulated CARRIED Note: Councillor Hogarth excused himself from the discussion
of Item 502 due to a business relationship with an applicant 502 Minutes of the Development Agreements Committee Meetings of May 18, 20, 30, 2011 and June 2, 3 and 6(2), 2011 R/2011-262
502 Minutes Development Agmt It was moved and seconded Committee That the minutes of the Development Ag Agreements Committee reements Meetings of May 18, 20, 30, 2011 and June 2, 3
and 6(2), 2011 be received. CARRIED
Council Minutes June 14, 2011 Page 3 of 16 Note: Councillor Hogarth returned to the meeting 600 PRESENTATIONS AT THE REQUEST OF COUNCIL 601 Personal Emergency Preparedness Kit -B. Morgan,
Emergency Social Services Director The Emergency Social Services Director gave a presentation detailing items recommended for a personal emergency preparedness kit. 602 2012 – 2016
Business Planning Guidelines -P. Gill, General Manager of Corporate and Financial Services The General Manager of Corporate and Financial Services gave a Powerpoint presentation outlining
the 2012-2016 Business Planning Guidelines. Note: Item 1131 was dealt with following Item 602 603 Downtown Enhancement Project Liaison Committee Mayor Daykin spoke to the reconstruction
of various streets in Maple Ridge’s downtown area and acknowledged the citizens on the Downtown Enhancement Project Liaison Committee for their work done to ensure the smooth completion
of the project. He presented a token of appreciation to each of the committee members. 700 DELEGATIONS -Nil 800 UNFINISHED BUSINESS Note: Items 801 and 802 are from the June 13, 2011
Audit and Finance Committee Meeting 801 Services of External Auditor Staff report dated June 13, 2011 recommending that the agreement with BDO Canada LLP for the provision of audit
services be extended for three years through the end of the 2013 audit. The General Manager Corporate and Financial Services reviewed the report.
Council Minutes June 14, 2011 Page 4 of 16 R/2011-263 Services of External Audit to 2013 Audit It was moved and seconded That the agreement with BDO Canada LLP for the provision of audit
services be extended for three years through the end of the 2013 audit. CARRIED 802 Investment Policy Staff report dated June 13, 2011 recommending that the listings of Approved Investments
and Approved Institutions and Brokers be authorized and that the Finance Committee recommend approval of the Investment Policy by Council. R/2011-264 Investment Policy It was moved
and seconded That the Investment Policy attached to the staff report dated June 13, 2011 be approved. Note: Items 803 to 806 are from the June 13, 2011 Council Workshop Meeting 803
Port Haney Neighbourhood Change Initiative Project Request Report from the Maple Ridge Social Planning Advisory Committee dated June 13, 2011 recommending that the report from the Port
Haney Neighbourhood Chairs be accepted for information and that a request for additional funding to extend the project be approved. R/2011-265 Port Haney Neighbourhood It was moved
and seconded Change Project That the request for additional funding in the amount of $15,000 to extend the Port Haney Neighbourhood Change hange Project be roject authorized. CARRIED
Council Minutes June 14, 2011 Page 5 of 16 804 Equestrian Trail 11700 Block of 260 Street Staff report dated June 13, 2011 recommending that an addition to the equestrian trail network
in the 250 Street right of way from 116 Avenue north be endorsed. R/2011-266 Equestrian Trail Extension It was moved and seconded That an addition to the equestrian trail network for
an equestrian trail in the260 Street right of way from 116 Avenue for a distance of 400 metres be endorsed. CARRIED 805 Gaming Revenue Policy Staff report dated June 14, 2011 recommending
that the proposed Gaming Revenue Policy be adopted. The General Manager Corporate and Financial Services reviewed the report. He advised on revisions made to the policy presented at
the June 13, 2011 Council Workshop as per request by Council. R/2011-267 Gaming Revenue Policy It was moved and seconded That the proposed Gaming Revenue Policy attached to the staff
report dated June 14, 2011 be adopted. CARRIED 806 Recommendation to Support a upport Healthier Communities Initiatives Partnership with Fraser Health artnership The General Manager
of Community Development, Parks and Recreation Services advised that initial discussions have been held between with Fraser Health staff and Parks and Leisure Services staff; community
services staff will also connect with other staff;
Council Minutes June 14, 2011 Page 6 of 16 R/2011-268 Healthier Communities It was moved and seconded Initiatives Partnership That a partnership between Fraser Health and the District
of Maple Ridge for the Healthier Community Initiatives be endorsed and that the information be forwarded to the Maple Ridge Social Planning Advisory Committee for review. CARRIED 900
CORRESPONDENCE – Nil 1000 BYLAWS Bylaws for Final Reading 1001 RZ/032/07, 12256 222 Street Staff report dated June 14, 2011 recommending final reading 1001.1 Maple Ridge Official Community
Plan Amending Bylaw No. 6534 6534-2007 To amend the conservation area Final reading R/2011-269 RZ/032/07 BL No. 6534-2007 It was moved and seconded Final reading That Bylaw No. 6534
6534-2007 be adopted. CARRIED 1001.2 Maple Ridge Zone Amending Bylaw No. 6535 6535-2007 To rezone from RS-1 (One Family Urban Residential) to RM-2 (Medium Density Apartment Residential)
to permit the construction of two apartment buildings Final reading R/2011-270 RZ/032/07 BL No. 6535-2007 It was moved and seconded Final reading That Bylaw No. 653 6535-2007 be adopted.
CARRIED
Council Minutes June 14, 2011 Page 7 of 16 1002 RZ/012/09, 12153 214 Street Maple Ridge Zone Amending Bylaw No. 6743 6743-2010 Staff report dated June 14, recommending final reading
To rezone from RS-1 (One Family Urban Residential) to RT-1 (Two Family Urban Residential) to permit the development of a duplex Final reading R/2011-271 RZ/012/09 BL No. 6743-2010 It
was moved and seconded Final reading That Bylaw No. 6743 6743-2010 be adopted. CARRIED COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE Minutes – May 30, 2011 R/2011-272
Minutes COW It was moved and seconded May 30, 2011 That the minutes of the Committee of the Whole Meeting of May 30 30, 201 , 2011 be received. CARRIED Public Works and Development
Services 1101 2011 2011-045 045-RZ, 12087 240 Street, RS RS-3 to R R-1 and R R-2 Staff report dated May 30, 2011 recommending that Maple Ridge Zone Amending Bylaw No. 6828-2011 to permit
future subdivision into approximately 10 lots be given first reading and that the applicant provide further information as described in Schedules A and B of the Development Procedures
Bylaw No. 5879-1999.
Council Minutes June 14, 2011 Page 8 of 16 R/2011-273 2011-045-RZ BL No. 6828-2011 It was moved and seconded First reading In respect of Section 879 of the Local Government Act Act,
requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: i. The Board
of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; ii. The Board of any Regional District that is adjacent
to the area cov covered by the plan; ered iii. The Council of any municipality that is adjacent to the area covered by the plan; iv. First Nations; v. School District Boards, greater
boards and improvements district boards, and vi. The Provincial and Federal Governments and their agencies and in that regard it is recommended that no additional consultation be required
in respect of this matter beyond the early posting of the proposed Official Community Plan amendments on the District’s website, together with an invitation to the public to comment
comment, and; , That Bylaw No. 6828 -2011 be given first reading and; That the applicant provide further information as described on Schedules “A” and “B” of the Development Procedures
Bylaw No. 5879 79-1999. CARRIED 1102 2011 2011-054 054-RZ, 22327 River Road and Lot 6, District Lot 398, Block 1, Plan 155; (no civic address), RS RS-1 to CRM Staff report dated May
30, 2011 recommending that Maple Ridge Zone Amending Bylaw No. 6827-2011 to allow future construction of a fourstorey apartment building with 43 units be given first reading and that
the applicant provide further information as described in Schedules B, D and E of the Development Procedures Bylaw No. 5879-1999.
Council Minutes June 14, 2011 Page 9 of 16 R/2011-274 2011-054-RZ BL No. 6827-2011 It was moved and seconded First reading That Bylaw No. 6827 27-2011 be given first reading; and That
the applicant provide further information as described on Schedules B, D & E of the Development Procedures Bylaw No. 5879 79-1999. CARRIED 1103 2011 2011-057 057-RZ, 11885, 11873 and
11865 Burnett Street, RS RS-1 to RM RM-2 Staff report dated May 30, 2011 recommending that Maple Ridge Zone Amending Bylaw No. 6831-2011 to permit construction of a wood frame, four-storied
apartment building with 75 units be given first reading and that the applicant provide further information as described in Schedules B, D and E of the Development Procedures Bylaw No.
5879-1999. R/2011-275 2011-057-RZ BL No. 6831-2011 It was moved and seconded First reading That hat Bylaw No. 6831 31-2011 be given first reading; and That the applicant provide further
information as described on Schedules B, D & E of the Development Procedures Bylaw No. 5879 79-1999. CARRIED 1104 DP/DVP/032/07, 12256 222 Street Staff report dated May 30, 2011 recommending
that the Corporate Officer be authorized to sign and seal DVP/032/07 for variances to required minimum setbacks in the RM-2 zone and that the Corporate Officer be authorized to sign
and seal DP/032/07 to permit construction of two apartment buildings. The Manager of Legislative Services advised that correspondence in opposition to this application was received
from John Kelly, Crystal Rayment and William Harbridge, Jean and Laverne Douglas, Kim Chambers, Ken Barber, Kevin Stumph, Stacy Wakfer, Kevin Bell, Dr. Michelle La Flamme, P. Alton,
Jean Van Vliet, Ronald Moore, Ruth McMaster and Ken Hemminger.
Council Minutes June 14, 2011 Page 10 of 16 The Acting Director of Planning responded to the correspondence received from residents over the proposed variances. She advised that staff
have had discussions with those residents. R/2011-276 DVP/032/07 DP/032/07 It was moved and seconded Sign and seal That the Corporate Officer be authorized to sign and seal DVP/032/07
respecting property located at 12256 222 Street; and further That the Corporate Officer be authorized to sign and seal DP/032/07 respecting property located at 12256 222 Street. CARRIED
1105 DVP/012/09, 12153 214 Street Staff report dated May 30, 2011 recommending that the Corporate Officer be authorized to sign and seal DVP/012/09 to allow current conditions of no
concrete curb and sidewalk to remain on 214 Street. R/2011-277 DVP/012/09 Sign and seal It was moved and seconded That the Corporate Officer be authorized to sign and seal DVP/012/09
respecting property located at 12153 214 Street. CARRIED 1106 DVP/021/10, 9990 240 Street Staff report dated May 30, 2011 recommending that the Corporate Officer be authorized to sign
and seal DVP/021/10 to vary maximum height and minimum setbacks of the RM-1 zone and to permit retention of an existing above ground utility company plant fronting on 240 Street.
Council Minutes June 14, 2011 Page 11 of 16 R/2011-278 DVP/021/10 Sign and seal It was moved and seconded That the Corporate Officer be authorized to sign and seal DVP/0 P/021 21 21/10
respecting property located at 9990 240 Street Street. CARRIED 1107 DP/021/10, 9990 240 Street Staff report dated May 30, 2011 recommending that the Corporate Officer be authorized
to sign and seal DP/021/10 to permit a 16 unit townhouse development. R/2011-279 DP/021/10 Sign and seal It was moved and seconded That the Corporate Officer be authorized to sign and
seal DP/021/10 respecting property located at 9990 240 Street. CARRIED 1108 DVP/097/10, 12150 269 Street, 12171 270 Street, 12137 and 12147 Roth Rothsay Street ay Staff report dated
May 30, 2011 recommending that the Corporate Officer be authorized to sign and seal DVP/097/10 to reduce the required road right-of-way and the paved carriageway widths and to reduce
front and interior side setbacks for an existing house and shed. R/2011-280 DVP/097/10 Sign and seal It was moved and seconded That the Corporate Officer be authorized to sign and seal
DVP/097/10 respecting propert properties ies located at 12137 and 12147 Roth Rothsay Street, 12171 270 Street and 12150 269 ay Street. CARRIED Councillor Speirs -OPPOSED
Council Minutes June 14, 2011 Page 12 of 16 1109 Canada Day Event, Use of Streets Staff report dated May 30, 2011 recommending that the use of municipal streets be authorized for the
Canada Day Event on Friday, July 1, 2011. R/2011-281 Canada Day Event Use of Streets It was moved and seconded That use of municipal streets be authorized for the annual Canada Day
Event on Friday, July 1, 2011, provided the conditions outlined in Schedule ‘A’ attached to the staff report dated May 30, 2011 are met. CARRIED 1110 Caribbean Street Festival, Use
of Streets Staff report dated May 30, 2011 recommending that the use of municipal streets be authorized for the Caribbean Street Festival on Saturday, July 9, 2011 and Sunday, July
10, 2011. R/2011-282 Caribbean Street Festival It was moved and seconded Use of Streets That use of municipal streets be authorized for the Caribbean Street Festival on Saturday, July
9, 2011 and Sunday, July 10, 2011, provided the conditions outlined in Schedule ‘A’ attached to the staff report dated May 30, 2011 are met. CARRIED 1111 MRSS Ka Ka-Vroom Soapbox Derby,
Use of Streets Staff report dated May 30, 2011 recommending that the use of municipal streets be authorized for the MRSS Ka-Vroom Soapbox Derby on Saturday, June 18, 2011.
Council Minutes June 14, 2011 Page 13 of 16 R/2011-283 MRSS Ka-Vroom Soapbox Derby It was moved and seconded Use of Streets That use of municipal streets be authorized for the MRSS Ka
Ka-Vroom Soapbox Derby on Saturday, June 18, 2011, provided the conditions outlined in Schedule ‘A’ attached to the staff report dated May 30, 2011 are met. CARRIED Financial and Corporate
Services (including Fire and Police) Note: Item 1131 was dealt with following Item 602 1131 2012 – 2016 Business Planning Guidelines Staff report dated May 30, 2011 recommending that
the Business Planning Guidelines for 2012 through 2016 be approved. R/2011-284 2012-2016 Business Planning It was moved and seconded Guidelines That the Business Planning Guidelines
for 2012 through 2016 be approved. CARRIED Community Development and Recreation Service 1151 Core Area Neighbourhood Park Concept Plan Staff report dated May 30, 2011 recommending that
the concept plan for the Core Neighbourhood Park on the properties west of 222 Street and north of Church Avenue be approved and that staff be authorized to prepare tender documents
for the construction of the park. The General Manager of Community Development, Parks and Recreation Services advised that the park concept plan will be made available on the District’s
website and that concerns of neighbours across from the park have been addressed.
Council Minutes June 14, 2011 Page 14 of 16 R/2011-285 Neighbourhood Parks Concept Plan It was moved and seconded That the concept plan for the Core Neighbourhood Park dated May 3, 2011
and attached to the staff report dated May 30, 2011 be approved and that staff be authorized to prepare tender documents for the construction of this park. CARRIED Correspondence –
Nil Other Committee Issues – Nil 1200 STAFF REPORTS – Nil 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL – Nil 1400 MAYOR’S REPORT Mayor Daykin offered congratulations to Alberta Fairchild
who has reached her 100th birthday. He attended various graduation celebrations and the wrap up events for groups such as Brownies, Scouts and Sea, Air and Army Cadets. He also attended
the opening of the SPCA facility, the kickoff of Seniors’ Week at ECRA, the 7th Annual RCMP Bike Patrol Summit and participated in fundraising for Camp Day at Tim Horton’s. 1500 COUNCILLORS’
REPORTS Councillor King Councillor King attended the Federation of Canadian Municipalities Conference in Halifax. She provided a summary of the various workshops she attended at the
conference. She encouraged residents to vote for the Bay of Fundy as Canada’s entry in the 7th Wonder of the World competition.
Council Minutes June 14, 2011 Page 15 of 16 Councillor Morden Councillor Morden attended the Maple Ridge/Pitt Meadows Municipal Update for Realtors, the opening of the SPCA’s new facility,
Volunteer Appreciation Days in Pitt Meadows and in Maple Ridge, Pitt Meadows Days and the Fire Department Open House. He also attended meetings of the Maple Ridge Community Heritage
Commission and the Maple Ridge Downtown Business Improvement Association as well as a housing strategy meeting for a regional steering committee. Councillor Speirs Councillor Speirs
attended the Federation of Canadian Municipalities Conference. He spoke to information provided on homelessness. He also attended the opening of the SPCA facility and an event at the
UBC Research Forest Arboretum. Councillor Ashlie Councillor Ashlie attended the opening of the SPCA facility. She also attended the North Cottonwood celebration for the commemoration
of the “Mayor of Cottonwood”, Hendrick Van Staalduinen, the kickoff of Seniors’ Week, the Hospital Foundation Strawberry Tea event and graduation ceremonies at Thomas Haney Secondary
School, Maple Ridge Secondary School and Garibaldi Secondary School. She greeted participants involved in the RCMP run for the Special Olympics. Councillor Dueck Councillor Dueck attended
the SPCA opening and various graduation events. She also attended an information session on the Christchurch Earthquake at BCIT. Councillor Hogarth Councillor Hogarth participated in
the McHappy Day fundraiser. He attended the opening of the SPCA facility, the Municipal Advisory Committee on Accessibility Issues’ Awards Event and the Economic Development Association
Annual Conference. 1600 OTHER MATTERS DEEMED EXPEDIENT – Nil 1700 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS – Nil
Council Minutes June 14, 2011 Page 16 of 16 1800 QUESTIONS FROM THE PUBLIC Jacques Blackstone Mr. Blackstone spoke to an e-mail he received from a resident regarding an order removal
for a shed. He asked whether this issue can be discussed at this meeting Mayor Daykin advised Mr. Blackstone to speak with the General Manager of Public Works and Development Services.
Jean Douglas Ms. Douglas spoke to DVP/032/07. She summarized her concerns on the ability of the public to provide input on such applications and asked how she, as a citizen, could go
about trying to effect change on public hearing procedures. She also asked who she would speak with to launch an effective review of the current process of resident input. Mayor Daykin
advised on the Public Hearing process. He also advised that Ms. Douglas speak with the General Manager of Public Works and Development Services and the Manager of Corporate Communications.
John Kell Kelly Mr. Kelly expressed frustration with the public hearing process. He questioned the reasons for setbacks and variances. He felt that the process for resident input needed
improvement. 1900 ADJOURNMENT -9:05 p.m. _______________________________ E. Daykin, Mayor Certified Correct ___________________________________ C. Marlo, Corporate Officer