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District of Maple Ridge COUNCIL MEETING October 25, 2011 The Minutes of the Municipal Council Meeting held on October 25, 2011 at 7:00 p.m. in the Council Chamber of the Municipal Hall,
11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Appointed Staff Mayor E. Daykin J. Rule, Chief
Administrative Officer Councillor C. Ashlie K. Swift, General Manager of Community Development, Councillor J. Dueck Parks and Recreation Services Councillor A. Hogarth P. Gill, General
Manager Corporate and Financial Services Councillor L. King F. Quinn, General Manager Public Works and Development Councillor M. Morden Services Councillor C. Speirs C. Marlo, Manager
of Legislative Services A. Gaunt, Confidential Secretary Other Staff as Required C. Goddard, Manager of Development and Environmental Services Note: These Minutes are also posted on
the Municipal Web Site at www.mapleridge.ca The meeting was filmed by Shaw Communications Inc. 100 CALL TO ORDER 200 MOMENT OF REFLECTION 300 INTRODUCTION OF ADDITIONAL AGENDA ITEMS
Item 801 Town Centre Area Investment Incentive Program Update 400 APPROVAL OF THE AGENDA The agenda was approved with the addition of Item 801 and postponement of Item 1106
Council Minutes October 25, 2011 Page 2 of 14 500 ADOPTION AND RECEIPT OF MINUTES 501 Minutes of the Regular Council Meeting of October 11, 2011 R/2011-497 501 Minutes Regular Council
It was moved and seconded October 11, 2011 That the m minutes of the Regular Council Meeting of inutes October 11, 2011 be adopted as circulated circulated. CARRIED 502 Minutes of the
Public Hearing of October 18, 2011 R/2011-498 502 Minutes Public Hearing It was moved and seconded October 18, 2011 That the minutes of the Public Hearing of October 18, 2011 be adopted
as circulated. CARRIED 503 Minutes of the Development Agreements Committee Meetings of October 6(2), 13(2), 17 and 18, 2011 R/2011-499 503 Minutes Development Agmt It was moved and
seconded Committee That the minutes of the Development Ag Agreements Committee reements Meetings of October 6(2), 13(2), 17 and 18, 2011 be received. CARRIED 600 PRESENTATIONS AT REQUEST
OF COUNCIL 601 CACP Motorola Award of Excellence in Emergency Preparedness Program -Presentation to Barbara Morgan and Rick Laing Mayor Daykin provided an explanation of the Canadian
Association of Chiefs of Police Motorola Award of Excellence in Emergency Preparedness Program, spoke to the Joint Emergency Program of the District of Maple Ridge and the City of Pitt
Meadows and presented the CACP Motorola
Council Minutes October 25, 2011 Page 3 of 14 Award to Barbara Morgan, the Emergency Program Assistant for the District and to Rick Laing with Ridge Meadows Search and Rescue. 700 DELEGATIONS
701 The Royal Canadian Legion, Maple Ridge Branch 88 Presentation of the First Poppies of the Legion’s Annual Poppy Campaign -Jim MacDonald, President Mr. MacDonald expressed his appreciation
to Council for the Veterans’ Way signage. He advised that the Royal Canadian Legion’s 2011 Poppy Campaign begins on Friday October 28 across all communities. He also advised on the
funds raised in the previous year in Maple Ridge and reflected on the growing attitude to support veterans in all communities. He asked that all purchase poppies and wear them proudly.
702 Maple Ridge/Pitt Meadows Bicycle Advisory Committee Present Presentation ation -Chris hris Hennessey Mr. Hennessey gave a PowerPoint presentation which outlined the achievements
of the Bicycle Advisory Committee over the last six months. He presented a Gold Spoke Award to Councillor King and thanked her for the hard work and dedication she has sown to the committee.
800 UNFINISHED BUSINESS Note: Item 801 was forwarded from the October 24 Council Workshop Meeting. 801.1 Town Centre Area Investment Incentive Program Update The Manager of Sustainability
and Corporate Planning provided an outline of the objectives of the incentive program. She advised on projects which have resulted from the program and modeled an incentive program
tool found on the District’s website. Note: Councillor Morden excused himself from the discussion of Item 801.2 as he owns property in the downtown core. He left the meeting at 7:37
p.m.
Council Minutes October 25, 2011 Page 4 of 14 801.2 Revitalization Tax Exemption Agreements Staff report dated October 24, 2011 recommending that the Corporate Officer be authorized
to execute Revitalization Tax Exemption Agreements with the qualified property owners. The Manager of Sustainability and Corporate Planning reviewed the report. R/2011-500 801.2 Revitalization
Tax Exemption It was moved and seconded Agreements That the Corporate Officer be authorized to execute Revitalization Tax Exemption Agreements with the qualified property owners listed
in Schedule A, as attached to the staff report dated October 24, 2011. CARRIED Note: Councillor Morden returned to the meeting at 7:39 p.m. 900 CORRESPONDENCE – Nil 1000 BYLAWS Note:
Item 1001 is from the Public Hearing of October 18, 2011 Bylaws for Third Reading 1001 2011 2011-045 045-RZ RZ, 12087 240 Street 1001.1 Maple Ridge Official Community Plan Amending
Bylaw No. 6862 6862-2011 To include a new R-2 (Urban Residential District) zone in the Urban Residential Designation Third reading R/2011-501 2011-045-RZ BL No. 6862-2011 It was moved
and seconded Third reading That Bylaw No. 6862 6862-2011 be given third reading. CARRIED
Council Minutes October 25, 2011 Page 5 of 14 1001.2 Maple Ridge Zone Amending Bylaw No. 6828 6828-2011 To rezone from RS-3 (One Family Rural Residential) to R-1 (Residential District)
& R-2 (Urban Residential District) to permit the future subdivision of 10 single family lots Third reading R/2011-502 2011-045-RZ BL No. 6828-2011 It was moved and seconded Third reading
That Bylaw No. 6828 6828-2011 be given third reading. CARRIED Bylaws for Final Reading 1002 RZ/031/08, 22606, 22612, 22618 119 Avenue; 11876, 11866 226 Street and 22611 Selkirk Avenue
Maple Ridge Zone Amending Bylaw No. 6608 6608-2008 Staff report dated October 25, 2011 recommending that Maple Ridge Zone Amending Bylaw No. 6608-2008 to rezone RS-1 (One Family Urban
Residential) to C-3 (Town Centre Commercial) to permit the construction of two buildings with ground floor commercial and residential above, under the C-3 (Town Centre Commercial) zone.
Final reading R/2011-503 RZ/031/08 BL No. 6608-2008 It was moved and seconded Final reading That Bylaw No. 6608 6608-2008 be adopted. CARRIED 1003 Hampstead Local Area Service Bylaw
No. 6860 6860-2011 For enhanced landscaping Final reading R/2011-504 BL No. 6860-2011 Final reading It was moved and seconded That Bylaw No. 6860 6860-2011 be adopted. CARRIED
Council Minutes October 25, 2011 Page 6 of 14 1004 Maple Ridge Tax Exemption Bylaw No. 6863 6863-2011 To exempt certain types of properties from municipal property taxation Final reading
R/2011-505 BL No. 6863-2011 Final reading It was moved and seconded That Bylaw No. 6863 6863-2011 be adopted. CARRIED 1005 Maple Ridge Development Cost Charges Imposition Amending Bylaw
No. 6865 6865-2011 To reflect updates to the capital program Final reading R/2011-506 BL No. 6865-2011 Final reading It was moved and seconded That Bylaw No. 6865 6865-2011 be adopted.
CARRIED COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE Minutes – October 17, 2011 R/2011-507 Minutes COW It was moved and seconded October 17, 2011 That the minutes
of the Committee of the Whole Meeting of October 17 17, 201 , 2011 be received. CARRIED
Council Minutes October 25, 2011 Page 7 of 14 Public Works and Development Services 1101 2011 2011-019 019-RZ, 10515, 10595 240 Street; 23950 Zeron Avenue, RS RS-3 to RM RM-1 Staff report
dated October 17, 2011 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 6871-2011 to adjust the conservation boundary be given first and second reading and be
forwarded to Public Hearing and that Maple Ridge Zone Amending Bylaw No. 6864-2011 to permit a 48 unit townhouse development be given first and second reading and be forwarded to Public
Hearing. The Manager of Development and Environment Services provided information on the enrolment numbers for Albion and Kanaka Creek Elementary Schools. R/2011-508 2011-019-RZ BL
No. 6871-2011 It was moved and seconded BL No. 6864-2011 First and second 1. In respect of Section 879 of the Local Government Act, requirement for consultation during the development
or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: i. The Board of the Regional District in which the area covered
by the plan is located, in the case of a Municipal Official Community Plan; ii. The Board of any Regional District that is adjacent to the area covered by the plan; iii. The Council
of any municipality that is adjacent to the area covered by the plan; iv. First Nations; v. School District Boards, greater boards and improvements district boards; and vi. The Provincial
and Federal Governments and their agencies. and in that regard it is recommended that no addit additional ional consultation be required in respect of this matter beyond the early posting
of the proposed Official Community Plan amendments on the District's website, together with an invitation to the public to comment, and;
Council Minutes October 25, 2011 Page 8 of 14 2. That Maple Ridge Official Community Plan Amending Bylaw No. 6871 6871-2011 be considered in conjunction with the Capital Expenditure
Plan and Waste Management Plan; 3. That it be confirmed that Maple Ridge Official Community Plan Amending Bylaw No. 6871 6871-2011 is consistent with the Capital Expenditure Plan and
Waste Management Plan; 4. That Maple Ridge Official Community Plan Amending Bylaw No. 6871 6871-2011 be given First and Second Reading and be forwarded to Public Hearing; 5. That Zone
Amending Bylaw No. 6864 6864-2011 be given First and Second Reading and be forwarded to Public Hearing; and 6. That the following terms and conditions be met prior to Final Reading.
i. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of security as outlined in the Agreement; ii. Amendment to Schedule "B" & “C”
of the Official Community Plan; iii. Registration of a geotechnical report as a Restrictive Covenant which addresses the suitability of the site for the proposed development; iv. Road
dedication as required; v. Consolidation of the dev development site; elopment vi. A landscape plan prepared by a Landscape Architect must be submitted including the security to do
the works; vii. Park dedication as required, including construction of walkways and equestrian trail; viii. A disclosure statement must be submitted by a Professional Engineer advising
whether there is any evidence of underground fuel storage tanks. If there is evidence, a site profile pursuant to the Waste Management Act must be provided in accordance with the regulations;
ix. Pursuant to the Contaminated S Site Regulations of ite the Environmental Management Act Act, the subdivider , will provide a Site Profile for the subject land(s); and x. Registration
of a Restrictive Covenant protecting the Visitor Parking. CARRIED
Council Minutes October 25, 2011 Page 9 of 14 1102 RZ/026/07, 23616 132 Avenue, Final One Y Year Extension ear Staff report dated October 17, 2011 recommending that a final one year
extension be granted for rezoning application RZ/026/07 to permit the future development of 12 townhouses in the RM-1 zone and one single family lot under the R-1 zone. R/2011-509 RZ/026/07
Final One Year It was moved and seconded Extension That pursuant to Maple Ridge Development Procedures Bylaw No. 5879 5879-1999, a final one year extension be granted for rezoning application
RZ/026/07 (property located at 23616 132 Avenue) and that the following conditions be addressed prior to consideration of final reading: i. Registration of a Rezoning Servicing Agreement
as a Restrictive Covenant and receipt of the deposit of security as outlined in the Agreement; ii. Amendment to Figures 2, 3C and Figure 4 of the Silver Valley Area Plan; iii. Registration
of a Geotechnical Report as a Restrictive Covenant which addresses the suitability of the site for the proposed development; iv. A Right Right-of of-Way Agreement filed at the Land
Tit Titles Office les for access to lands to the south; v. Registration of a Restrictive Covenant protecting the Visitor Parking in the townhouse site; vi. Removal of the existing buildings;
vii. Park dedication as required; viii. iii. Road dedication as required. CARRIED 1103 2011 2011-091 091-AL, 11937 260 Street, Non Non-Farm Use within the Agricultural Land Reserve
Staff report dated October 17, 2011 recommending that application 2011-091-AL for non-farm use for a temporary residential use on land within the Agricultural Land Reserve in order
to retain an existing dwelling be authorized to proceed to the Agricultural Land Commission.
Council Minutes October 25, 2011 Page 10 of 14 R/2011-510 2011-091-AL Proceed to ALC It was moved and seconded That application 2011 2011-091 091-AL be authorized to proceed to the Agricultural
Land Commission. CARRIED 1104 DP/DVP/031/08, 22606, 22612 and 22618 119 Avenue; 11876 and 11866 226 Street; 22611 Selkirk Avenue Staff report dated October 17, 2011 recommending that
the Corporate Officer be authorized to sign and seal DVP/031/08 to regulate form and character of proposed mixed-use buildings and that the Corporate Officer be authorized to sign and
seal DP/031/08 to permit future construction of two buildings with ground floor commercial and residential above under the C-3 zone. R/2011-511 DP/DVP/031/08 Sign and seal It was moved
and seconded That the Corporate Officer be authorized to sign and seal DVP/031/08 respecting property located at 22606, 22612 and 22618 119 Avenue; 11876 and 11866 226 Street; 22611
Selkirk Avenue; and further That the Corporate Officer be authorized to sign and seal DP/031/08 respecting property located at 22606, 22612 and 22618 119 Avenue; 11876 and 11866 226
Street; 22611 Selkirk Avenue. CARRIED 1105 Award of Contract for Tender of the Albion Dyke Upgrade Staff report dated October 17, 2011 recommending that the contract for the Albion
Dyke Upgrades be awarded to Double M Excavating, and that the Corporate Officer be authorized to sign the contract.
Council Minutes October 25, 2011 Page 11 of 14 R/2011-512 Award of Contract Albion Dyke It was moved and seconded Upgrade That the contract for the Albion Dyke upgrades be awarded to
Double M Excavating for the amount of $224,999.97 (excluding tax) plus a contingency of $20,000.00 and that the Corporate Officer be authorized to sign the contract; and further That
staff be author authorized to invoice up to $260,000.00 to the ized Albion Dyking District collected by the Tax Rates Bylaw No. 6742 6742-2010. CARRIED 1106 Liquor Licence Change, Club
Climax Staff report dated October 17, 2011 recommending that an application by Club Climax for an extension of hours of liquor service be supported and that a copy of the resolution
be forwarded to the Liquor Control and Licensing Branch. Note: Item 1106 was postponed. 1107 Th The Royal Canadian Legion e – Remembrance Day Parade Staff report dated October 17, 2011
providing information regarding the request received from the Royal Canadian Legion – Maple Ridge Branch #88 to use municipal streets for a parade on Friday, November 11, 2011. No resolution
required For information only Financial and Corporate Services (including Fire and Police) 1131 Disbursements for the month ended September 30, 2011 Staff report dated September 30,
2011 recommending that the disbursements for the month of September 2011 be approved.
Council Minutes October 25, 2011 Page 12 of 14 R/2011-513 Disbursements September 2011 It was moved and seconded That the disbursements as listed below for the month ended September
30 30, 2011 be approved. , General $ 9,237 237,842 842. Payroll $ 1,556,342. Purchase Card $ 104,864. $10,899,048 0,899,048 0,899,048. CARRIED Community Development and Recreation Service
-Nil Correspondence – Nil Other Committee Issues – Nil 1200 STAFF REPORTS – Nil 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL – Nil 1400 MAYOR’S REPORT Mayor Daykin encouraged residents
to become informed on local government issues and to get out and vote on November 19. 1500 COUNCILLORS’ REPORTS Councillor Hogarth Councillor Hogarth attended the Ridge Meadows Hospital
Foundation Annual Gala, the RCMP Regimental Ball, the demolition of the remaining buildings at the Northumberland Court complex and the Diwali Celebration of Light. He also attended
a meeting of the Maple Ridge/Pitt Meadows Advisory Committee on Accessibility Issues and the Economic Advisory
Council Minutes October 25, 2011 Page 13 of 14 Commission. Councillor Hogarth attended the memorial service of Bob Franklin and spoke to Mr. Franklin’s dedication to the community. Councillor
Dueck Councillor Dueck attended the Ridge Meadows Hospital Foundation Annual Gala, the RCMP Regimental Ball and the demolition at Northumberland Court. Councillor Ashlie Councillor
Ashlie attended events as per Councillor Hogarth and Councillor Dueck. She also attended the RCMP Regimental Ball, a TransLink Meeting to address noise issues at the Golden Ears Bridge
and a presentation on policing on the Golden Ears Bridge. Councillor Speirs Councillor Speirs attended the Diwali Festival of Lights, the Arts Council 40th Anniversary celebration,
the RCMP Regimental Ball, the CEED Centre’s Annual General Meeting and the demolition of Northumberland Court. He also attended the Return of the Salmon event, the Leisure Centre’s
30th Anniversary, the Greg Moore Youth Centre’s 10th Anniversary, a Fire Department Open House, the Community Resource Fair at Haney Place Mall and the Golden Harvest Event. Councillor
Morden Councillor Morden attended numerous events over the last 2 weeks. He participated in a chili lunch as part of Homelessness Week, a focus group with the Big Brothers and Big Sisters
organization and the “Drive One for Your School” event at Albion Elementary School. He attended both the anniversary celebrations at the Leisure Centre and the Greg Moore Youth Centre
and the demolition at Northumberland Court. He advised that another “Drive One for Your School” fundraising event will be held at Samuel Robertson Technical Secondary on October 29.
Councillor King Councillor King attended many of the events mentioned by other Councillors. She attended the Northumberland Court demolition, the Arts Council 40th Anniversary celebration,
the RCMP Regimental Ball and the Diwali Festival of Lights. Mayor Daykin commented that Panago Pizza continues to provide pizza at numerous community events and recognized the company
as a outstanding corporate citizen. He attended the demolition of Northumberland Court and acknowledged the neighbourhood residents and their role in keeping the issue in the forefront.
Council Minutes October 25, 2011 Page 14 of 14 1600 OTHER MATTERS DEEMED EXPEDIENT – Nil 1700 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS – Nil 1800 QUESTIONS FROM THE PUBLIC John
MacKenzie Mr. Mackenzie asked about the new transportation agreement with TransLink and the 2 cent gas tax. Mayor Daykin explained the 2 cents gas tax increase and outlined the services
the municipality will be receiving from TransLink in the future as a result of the transportation agreement. 1900 ADJOURNMENT – 8:23 p.m. _______________________________ E. Daykin,
Mayor Certified Correct ___________________________________ C. Marlo, Corporate Officer