HomeMy WebLinkAbout2013-11-18 Committee of the Whole Meeting Agenda and Reports.pdfDistrict of Maple Ridge
COMMITTEE OF THE WHOLE
AGENDA
November 18, 2013
1:00 p.m.
Council Chamber
Committee of the Whole is the initial venue for review of issues. No voting
takes place on bylaws or resolutions. A decision is made to send an item to
Council for debate and vote or to send an item back to staff for more
information or clarification before proceeding to Council.
Note: If required, there will be a 15 -minute break at 3:00 p.m.
Chair: Acting Mayor
1. DELEGAT/ONS/STAFFPRESENTAT/ONS- (10 minutes each)
1:00 p.m.
1.1 Information Technology Update
- Christina Crabtree, Director of Information Technology
2. PUBLIC WORKS AND DEVELOPMENT SERV/CES
Note: Owners and/or Agents of Development Applications may be permitted
to speak to their applications with a time limit of 10 minutes.
Note: The following items have been numbered to correspond with the Council
Agenda:
1101 2013-087-RZ, 23500 and 23550 Larch Avenue, RS -3 and RS -2 to RM -1
Staff report dated November 18, 2013 recommending that rezoning
Application 2013-087 be denied.
(Report to be circulated separately)
Committee of the Whole Agenda
November 18, 2013
Page 2 of 4
1102 2013-091-RZ, 20395 123 Avenue, RS -1 to RS -1b
Staff report dated November 18, 2013 recommending that Maple Ridge Zone
Amending Bylaw No. 7035-2013 to rezone from RS -1 (One Family Urban
Residential) to RS -1b (One Family Urban [Medium Density] Residential) to
permit future subdivision into two single family lots be given first reading and
that the applicant provide further information as described on Schedule B of
the Development Procedures Bylaw No. 5879-1999, along with the
information required for a Subdivision application.
1103 2011-095-RZ, 11219 243 Street, RS -3 to RS -1b
Staff report dated November 18, 2013 recommending that Maple Ridge Zone
Amending Bylaw No. 6851-2011 to rezone from RS -3 (One Family Rural
Residential) to RS -1b (One Family Urban [Medium Density] Residential) to
allow single family lot sizes in accordance with the Community Amenity
Program be given first reading and that the applicant provide further
information as described on Schedules A, B and F of the Development
Procedures Bylaw No. 5879-1999, along with the information required for a
Subdivision application.
1104 2011-122-RZ, 11956 267 Street, RS -3 to RS -2
Staff report dated November 18, 2013 recommending that Maple Ridge Zone
Amending Bylaw No. 6880-2011 to rezone from RS -3 (One Family Rural
Residential) to RS -2 (One Family Suburban Residential) to permit a future
subdivision of 2 lots be given second reading and be forwarded to Public
Hearing.
1105 2013-050-DVP, 12150 203 Street
Staff report dated November 18, 2013 recommending that the Corporate
Officer be authorized to sign and seal 2013-050-DVP to permit future
subdivision into 19 residential lots.
1106 Maple Ridge Ticket Information Utilization Amending Bylaw No. 7030-2013
Staff report dated November 18, 2013 recommending that Maple Ridge
Ticket Information Utilization Amending Bylaw No. 7030-2013 be given first,
second and third readings.
Committee of the Whole Agenda
November 18, 2013
Page 3 of 4
1107 Intermunicipal Business Licence Pilot Project Update
Staff report dated November 18, 2013 recommending that the existing
Intermunicipal Business Licence Pilot Project be extended for an additional
two year term and that Maple Ridge Intermunicipal Business Licence
Amending Bylaw No. 7039-2013 to allow for the extension be given first,
second and third readings.
3. FINANCIAL AND CORPORATE SERV/CES (including Fire and Police)
1131 Disbursements for the month ended October 31, 2013
Staff report dated November 18, 2013 recommending that the disbursements
for the month ended October 31, 2013 be approved.
1132 Town Centre Investment Incentive Program - Extension (TCIIP2013)
Staff report dated November 18, 2013 recommending that the Maple Ridge
Revitalization Tax Exemption Bylaw No. 7010-2013 be given first, second and
third readings, that Maple Ridge Off -Street Parking and Loading Amending
Bylaw No. 7036-2013 be given first, second and third readings and that the
Town Centre Investment Incentive TCIIP2013 be implemented.
1133 Pitt Meadows Airport Society
Staff report dated November 18, 2013 recommending that the District of
Maple Ridge consent to the bylaws of the Pitt Meadows Airport Society being
amended in respect of membership, that the Corporate Officer be authorized
to execute all such resolutions and documents and that the Mayor and the
Corporate Officer be authorized to execute the Protocol Agreement.
4. COMMUNITY DEVELOPMENT AND RECREATION SERV/CES
1151
5. CORRESPONDENCE
1171
Committee of the Whole Agenda
November 18, 2013
Page 4 of 4
6. OTHER ISSUES
1181
7. ADJOURNMENT
8. COMMUNITY FORUM
COMMUNITY FORUM
The Community Forum provides the public with an opportunity to ask questions of
Council on items that are of concern to them, with the exception of Public Hearing
by-laws that have not yet reached conclusion.
Council will not tolerate any derogatory remarks directed at Council or staff
members.
Each person will be permitted 2 minutes to speak or ask questions (a second
opportunity is permitted if no one else is sitting in the chairs in front of the
podium). Questions must be directed to the Chair of the meeting and not to the
individual members of Council. The total time for this Forum is limited to 15
minutes.
If a question cannot be answered, the speaker will be advised when and how a
response will be given.
Other opportunities are available to address Council including public hearings and
delegations. The public may also make their views known to Council by writing or
via email and by attending open houses, workshops and information meetings.
Serving on an Advisory Committee is an excellent way to have a voice in the future
of this community.
For more information on these opportunities contact:
Clerk's Department at 604-463-5221 or clerks@mapleridge.ca
Mayor and Council at mayorandcouncil@mapleridge.ca
Checked by:
Date:
Item 1101 2013-087-RZ, 23500 and 23550 Larch Avenue, RS -3 and RS -2
to RM -1
To be circulated separately
1101
MAPLE RIDGE
9n[i.h eosY«es
u^rn .10.)12
District of Maple Ridge
TO: His Worship Mayor Ernie Daykin MEETING DATE: November 18, 2013
and Members of Council FILE NO: 2013-091-RZ
FROM: Chief Administrative Officer MEETING: C of W
SUBJECT: First Reading
Zone Amending Bylaw No. 7035 - 2013
20395 123 Avenue
EXECUTIVE SUMMARY:
An application has been received to rezone 20395 123 Avenue, the subject property, from RS -1
(One Family Urban Residential) to RS -lb (One Family Urban (Medium Density) Residential) to permit
future subdivision into two single family lots. To proceed further with this application additional
information is required as outlined below.
RECOMMENDATIONS:
That Zone Amending Bylaw No. 7035 - 2013 be given first reading; and
That the applicant provide further information as described on Schedule B of the Development
Procedures Bylaw No. 5879 - 1999, along with the information required for a Subdivision
application.
DISCUSSION:
a) Background Context:
Applicant:
Owner:
Mayur Mehta
Anuradha Sharma
Legal Description: Lot 45, Except Part Dedicated Road on Plan LMP 6759, District Lot
276, Group 1, New Westminster District Plan 43216
OCP:
Existing:
Zoning:
Existing:
Proposed:
Surrounding Uses:
North:
Urban Residential
RS -1 (One Family Urban Residential)
RS -1b (One Family Urban (Medium Density) Residential)
Use: Single Family Residential
Zone: RS -1 (One Family Urban Residential)
Designation: Urban Residential
1102
South:
East:
West:
Existing Use of Property:
Proposed Use of Property:
Site Area:
Access:
Servicing requirement:
b) Site Characteristics:
Use:
Zone:
Designation:
Use:
Zone:
Designation:
Uses:
Zones:
Designation:
Single Family Residential
RS -lb (One Family Urban (Medium Density) Residential
Urban Residential
Single Family Residential
RS -1 (One Family Urban Residential)
Urban Residential
Single Family Residential and Duplex
RS -1 (One Family Urban Residential) and
RT -1 (Two Family Urban Residential)
Urban Residential
Single Family Residential
Single Family Residential
0.24 ha (0.59 acres)
123 Avenue
Urban Standard
The subject property is approximatey 0.24 ha in size and is bound by single family residential
properties to the north, east, and west, and 123 Avenue to the south (see Appendix A).
c) Project Description:
The current application proposes to rezone the subject property from RS -1 (One Family Urban
Residential) to RS -lb (One Family Urban (Medium Density) Residential), to permit future subdivision
into two single family residential lots.
At this time the current application has been assessed to determine its compliance with the Official
Community Plan (OCP) and provide a land use assessment only. Detailed review and comments will
need to be made once full application packages have been received. A more detailed analysis and a
further report will be required prior to second reading. Such assessment may impact proposed lot
boundaries, yields, OCP designations, and bylaw particulars, and may require application for further
development permits.
d) Planning Analysis:
Official Community Plan:
The development site is currently designated Urban Residential - Major Corridor. This designation is
characterized by having frontage on a Major Road Corridor as identified on Figure 4 of the OCP, or
has frontage on a road built in whole or part to a collector, arterial, Translink Major Road, or
Provincial Highway standard. This designation includes ground -oriented housing forms such as
single detached dwellings, garden suites, duplexes, triplexes, fourplexes, townhouses, apartments,
or small lot intensive residential, subject to compliance with Major Corridor Residential Infill policies.
The subdivision of this property into two lots and use of the RS -1B (One Family Urban (Medium
Density) Residential) zone is in compliance with the OCP.
-2-
Zoning Bylaw:
The current application proposes to rezone the subject property, located at 20395 123 Avenue from
RS -1 (One Family Urban Residential) to RS -lb (One Family Urban (Medium Density) Residential) (see
Appendix B) to permit future subdivision into two single family lots of approximately 1200 m2 (see
Appendix C).
Any variations from the requirements of the proposed zone will require a Development Variance
Permit application.
e) Interdepartmental Implications:
In order to advance the current application, after first reading, comments and input, will be sought
from the various internal departments and external agencies listed below:
a) Engineering Department;
b) Operations Department;
c) Fire Department;
d) Licences, Permits and Bylaws Department; and
e) Canada Post.
The above list is intended to be indicative only and it may become necessary, as the application
progresses, to liaise with agencies and/or departments not listed above.
This application has not been forwarded to the Engineering Department for comments at this time;
therefore, an evaluation of servicing requirements has not been undertaken. This evaluation will
take place between first and second reading.
f) Development Applications:
In order for this application to proceed the following information must be provided, as required by
Development Procedures Bylaw No. 5879 - 1999 as amended:
1. A complete Rezoning Application (Schedule B); and
2. A Subdivision Application.
The above list is intended to be indicative only, other applications may be necessary as the
assessment of the proposal progresses.
CONCLUSION:
The development proposal is in compliance with the Official Community Plan, therefore, it is
recommended that Council grant first reading subject to additional information being provided and
assessed prior to second reading.
-3-
The proposed layout has not been reviewed in relation to the relevant bylaws and regulations
governing subdivision applications. Any subdivision layout provided is strictly preliminary and must
be approved by the District of Maple Ridge's Approving Officer.
"Original signed by Michelle Baski"
Prepared by: Michelle Baski, AScT
Planning Technician
"Original signed by Christine Carter"
Approved by: Christine Carter, M.PL, MCIP, RPP
Director of Planning
"Original signed by Frank Quinn"
Approved by: Frank Quinn, MBA, P.Eng.
GM: Public Works & Development Services
"Original signed by J.L. (Jim) Rule"
Concurrence: J. L. (Jim) Rule
Chief Administrative Officer
The following appendices are attached hereto:
Appendix A - Subject Map
Appendix B - Zone Amending Bylaw 7035 - 2013
Appendix C - Proposed Subdivision Plan
-4-
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DATE: Sep 25, 2013 FILE: 2013-091-RZ BY: PC
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FRASER R.
APPENDIX B
CORPORATION OF THE DISTRICT OF MAPLE RIDGE
BYLAW NO. 7035-2013
A Bylaw to amend Map "A" forming part
of Zoning Bylaw No. 3510 - 1985 as amended
WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 -
1985 as amended;
NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple
Ridge, in open meeting assembled, ENACTS AS FOLLOWS:
1. This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7035-2013."
2. That parcel or tract of land and premises known and described as:
Lot 45 Except: Part Dedicated Road on Plan LMP6759; District Lot 276 Group 1
New Westminster District Plan 43216
and outlined in heavy black line on Map No. 1598 a copy of which is attached hereto
and forms part of this Bylaw, is hereby rezoned to RS -1b (One Family Urban (Medium
Density) Residential).
3. Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached
thereto are hereby amended accordingly.
READ a first time the day of , 20
READ a second time the day of , 20
PUBLIC HEARING held the day of , 20
READ a third time the day of , 20
RECONSIDERED AND FINALLY ADOPTED, the day of , 20
PRESIDING MEMBER CORPORATE OFFICER
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MP
3510:
MAPLE RIDGE ZONE AMENDING
Bylaw No. 7035-2013
Map No. 1598
From: RS -1 (One Family Urban Residential)
To: RS -1b (One Family Urban (Medium Density) Residential)
A.
N
SCALE 1:2,000
MAPLE RIDGE
British Columbia
APPENDIX C
Terra Pacific
Land Surveying Ltd
22371 St, Anne Avenue, Maple Ridge BC
Phone: 604-463-2509 Fax: 604-463-4501
Client:
Mayur Mehta
Drawing Title:
Topographic Survey Plan
Of Lot 45 DL 276 GP 1
NWS Plan 43216
Lot Dimensions Are Based on
Current Legal Survey
Civic Address:
20395 123rd A venue
Maple Ridge, BC
Benchmark Notes:
Elevations Are Geodetic
Referred to Monument: 84H9988
Monument Elevation: 11.439m
Current Zoning: RS -1
Proposed Zoning: RS—lb
Date: March 15, 2013
File. '97-129Topo2
Certified Correct
This 18th Day Of March, 2013
Mike :ememonn, 'eCLS
2
3
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Proposed a Lot 2
Lot 1 6 1198 m2
1198 m2 I
e
1207
1.509
11.50
r1.50
J4
123rd A venue
0
17.07
42
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SCALE 1: 500
25
50 m
MAPLE RIDGE
9n[i.h eosY«es
u^rn .10.)12
District of Maple Ridge
TO: His Worship Mayor Ernie Daykin MEETING DATE: November 18, 2013
and Members of Council FILE NO: 2011-095-RZ
FROM: Chief Administrative Officer MEETING: C of W
SUBJECT: First Reading
Maple Ridge Zone Amending Bylaw No. 6851 - 2011
11219 243 Street
EXECUTIVE SUMMARY:
An application has been received to rezone 11219 243 Street (the subject property) from RS -3 (One
Family Rural Residential) to RS -1b (One Family Urban (Medium Density) Residential). The applicant
intends to choose the Density Bonus option within the RS -1b (One Family Urban (Medium Density)
Residential) zone, which is specific to the Albion Area, enabling single-family lot sizes of 371 m2. The
required amenity fee of $3,100.00 per lot less than 557 m2 will be collected by the Approving Officer
at the subdivision approval stage.
A portion of the subject property in the northwest corner is within the 30 m setback area from the top
of bank of Seigel Creek and will therefore be dedicated as park for conservation purposes. As such,
an Official Community Plan (OCP) amendment will be required to amend the land use designation in
this area from Residential Low Medium to Conservation. To proceed further with this application
additional information is required as outlined below.
RECOMMENDATIONS:
In respect of Section 879 of the Local Government Act, requirement for consultation during the
development or amendment of an Official Community Plan, Council must consider whether
consultation is required with specifically:
i. The Board of the Regional District in which the area covered by the plan is located, in the
case of a Municipal Official Community Plan;
ii. The Board of any Regional District that is adjacent to the area covered by the plan;
iii. The Council of any municipality that is adjacent to the area covered by the plan;
iv. First Nations;
v. School District Boards, greater boards and improvements district boards; and
vi. The Provincial and Federal Governments and their agencies
and in that regard it is recommended that no additional consultation be required in respect of this
matter beyond the early posting of the proposed Official Community Plan amendments on the
District's website, together with an invitation to the public to comment; and
That Zone Amending Bylaw No. 6851 - 2011 be given first reading; and
That the applicant provide further information as described on Schedules A, B, and F of the
Development Procedures Bylaw No. 5879 - 1999, along with the information required for a
Subdivision application.
1103
DISCUSSION:
a) Background Context:
Applicant:
Owner:
Legal Description:
OCP:
Existing:
Proposed:
Zoning:
Existing:
Proposed:
Surrounding Uses:
North:
South:
East:
West:
Existing Use of Property:
Proposed Use of Property:
Site Area:
Access:
Servicing requirement:
b) Site Characteristics:
Dave Laird, Damax Consultants Ltd.
Maridge Properties Ltd.
Lot 18, Section 15, Township 12, New Westminster District
Plan 50696
Residential Low -Medium Density
Residential Low -Medium Density and Conservation
RS -3 (One Family Rural Residential)
RS -1b (One Family Urban (Medium Density) Residential), with a
Density Bonus through the Community Amenity Program
Use:
Zone:
Designation:
Use:
Zone:
Designation:
Use:
Zone:
Designation:
Use:
Zone:
Designation:
Single Family Residential
RS -3 (One Family Rural Residential)
Residential Low -Medium Density and Conservation
Single Family Residential
RS -3 (One Family Rural Residential)
Institutional, Residential Low -Medium Density,
Residential Low Density, and Conservation
Single Family Residential
RS -2 (One Family Suburban Residential)
Residential Low -Medium Density
Single Family Residential
RS -3 (One Family Rural Residential)
Residential Low -Medium Density and Conservation
Single Family Residential
Single Family Residential
0.81 ha (2 acres)
112 Avenue and new road
Urban Standard
The subject property is located within the Albion Area Plan and is approximately 0.81 ha (2 acres) in
size. The subject property is bound by 112 Avenue to the south, 243 Street to the east, and single
family residential lots to the north and west (see Appendix A). Seigel Creek is located to the
northwest of the subject property, which will require a small portion of the property to be dedicated
as park for conservation purposes.
-2-
c) Project Description:
The applicant has requested to rezone the development site from RS -3 (One Family Rural
Residential) to RS -1b (One Family Urban (Medium Density) Residential), with a Density Bonus, in
accordance with the Community Amenity Program, which received final reading on October 8, 2013.
The Community Amenity Program is detailed in Zone Amending Bylaw No. 6996 - 2013, which will
permit the following:
For the RS -1b (One Family Urban (Medium Density) Residential) zone, the base density is a
net lot area of 557 m2. A Density Bonus is an option in the RS -1b (One Family Urban
(Medium Density) Residential) zone and shall be applied as follows:
a. An Amenity Contribution of $3,100 per lot will be required in any subdivision
containing one or more lots with an area of less than 557 m2, payable when the
Approving Officer approves the subdivision.
b. The maximum density permitted through the Density Bonus option is:
i. minimum net lot area of 371 m2;
ii. minimum lot width of 12.0 m;
iii. minimum lot depth of 24 m.
c. Zoning requirements consistent with the R-1 (Residential District) zone will apply
and supersede the zoning requirements for the RS -lb (One Family Urban
(Medium Density) Residential) zone.
The proposed development consists of approximately 16 R-1 (Residential District) sized lots,
amounting to an Amenity Contribution of approximately $49,600.00. The final number of lots and
amenity contribution will be determined at the time of approval of the subdivision.
At this time the current application has been assessed to determine its compliance with the Official
Community Plan and provide a land use assessment only. Detailed review and comments will need
to be made once full application packages have been received. A more detailed analysis and a
further report will be required prior to second reading. Such assessment may impact proposed lot
boundaries and yields, Official Community Plan designations and Bylaw particulars, and may require
application for further development permits.
d) Planning Analysis:
Official Community Plan:
The development site is located within the Albion Area Plan and is currently designated Residential
Low -Medium Density. For the proposed development, an OCP amendment will be required to re-
designate the north-west portion of the site currently designated Residential Low -Medium Density to
Conservation, as this area will be dedicated as park due to the watercourse setback to Seigel Creek
(see Appendix B).
The application is in compliance with the proposed OCP Amending Bylaw No. 6995 - 2013, that
establishes the Community Amenity Program, and in compliance with the proposed Zoning Amending
Bylaw No. 6996 - 2013, that permits a Density Bonus option in the Residential Low -Medium Density
designation in the Albion Area Plan. The applicant intends to apply the Density Bonus option to this
project, as discussed above in the Project Description.
-3-
Zoning Bylaw:
The current application proposes to rezone the property located at 11219 243 Street from RS -3
(One Family Rural Residential) to RS -1b (One Family Urban (Medium Density) Residential) with a
Density Bonus (see Appendix C), to permit future subdivision into approximately 16 single family lots.
The application of the Density Bonus, which is specific to the Albion Area Plan, will permit the
applicant to reduce the single-family lot size from the RS -1b (One Family Urban (Medium Density)
Residential) base density of 557 m2 to 371 m2. An Amenity Contribution of $3,100 per lot for each
lot that is less than 557 m2 is required, as discussed in the Project Description above.
Any variations from the requirements of the Density Bonus zone of R-1 (Residential District) for lots
less than 557 m2 or from the requirements of the RS -1b (One Family Urban (Medium Density)
Residential) zone for lots greater than 557 m2 will require a Development Variance Permit
application.
Development Permits:
Pursuant to Section 8.9 of the Official Community Plan, a Watercourse Protection Development
Permit application is required for all developments and building permits within 50 metres of the top
of bank of all watercourses and wetlands. The purpose of the Watercourse Protection Development
Permit is to ensure the preservation, protection, restoration and enhancement of watercourse and
riparian areas.
Advisory Design Panel:
A Form and Character Development Permit is not required because this is a single family project,
therefore this application does not need to be reviewed by the Advisory Design Panel.
Development Information Meeting:
A Development Information Meeting is not required for this application because it is in compliance
with the OCP and is less than 25 dwelling units.
e) Interdepartmental Implications:
In order to advance the current application, after first reading, comments and input, will be sought
from the various internal departments and external agencies listed below:
a) Engineering Department;
b) Operations Department;
c) Fire Department;
d) Licenses, Permits and Bylaws Department;
e) Parks Department;
f) Canada Post; and
g) School District.
The above list is intended to be indicative only and it may become necessary, as the application
progresses, to liaise with agencies and/or departments not listed above.
-4-
This application has not been forwarded to the Engineering Department for comments at this time;
therefore, an evaluation of servicing requirements has not been undertaken. We anticipate that this
evaluation will take place between first and second reading.
f) Early and Ongoing Consultation:
In respect of Section 879 of the Local Government Act for consultation during an Official Community
Plan amendment, it is recommended that no additional consultation is required beyond the early
posting of the proposed OCP amendments on the District's website, together with an invitation to the
public to comment.
g) Development Applications:
In order for this application to proceed the following information must be provided, as required by
Development Procedures Bylaw No. 5879 - 1999 as amended:
1. An Official Community Plan Application (Schedule A);
2. A complete Rezoning Application (Schedule B);
3. A Watercourse Protection Development Permit Application (Schedule F); and
4. A Subdivision Application.
The above list is intended to be indicative only, other applications may be necessary as the
assessment of the proposal progresses.
CONCLUSION:
The development proposal is in compliance with the policies of the OCP with respect to designated
land use; however, minor adjustments to the Conservation boundaries are required. Justification
has been provided to support the OCP amendment. It is therefore recommended that Council grant
first reading subject to additional information being provided and assessed prior to second reading.
It is recommended that Council not require any further additional OCP consultation.
It is expected that once complete information is received, Maple Ridge Zone Amending Bylaw
No.6851 - 2011 may be amended and an OCP Amendment for Conservation boundary adjustment
may be required.
-5-
The proposed layout has not been reviewed in relation to the relevant bylaws and regulations
governing subdivision applications. Any subdivision layout provided is strictly preliminary and must
be approved by the District of Maple Ridge's Approving Officer.
"Original signed by Michelle Baski"
Prepared by: Michelle Baski, AScT
Planning Technician
"Original signed by Christine Carter"
Approved by: Christine Carter, M.PL, MCIP, RPP
Director of Planning
"Original signed by Frank Quinn"
Approved by: Frank Quinn, MBA, P.Eng
GM: Public Works & Development Services
"Original signed by J.L. (Jim) Rule"
Concurrence: J. L. (Jim) Rule
Chief Administrative Officer
The following appendices are attached hereto:
Appendix A - Subject Map
Appendix B - Zone Amending Bylaw 6851 - 2011
Appendix C - Preliminary Subdivision Plan
-6
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DATE: Nov 14, 2013 2011-095-RZ BY: JV
FRASER R.
APPENDIX B
CORPORATION OF THE DISTRICT OF MAPLE RIDGE
BYLAW NO. 6851-2011
A Bylaw to amend Map "A" forming part
of Zoning Bylaw No. 3510 - 1985 as amended.
WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 -
1985 as amended;
NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple
Ridge, in open meeting assembled, ENACTS AS FOLLOWS:
1. This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6851-2011."
2. That parcel or tract of land and premises known and described as:
Lot 18 Section 15 Township 12 New Westminster District Plan 50696
and outlined in heavy black line on Map No. 1537 a copy of which is attached hereto
and forms part of this Bylaw, is hereby rezoned to RS -1b (One Family Urban (Medium
Density) Residential).
3. Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached
thereto are hereby amended accordingly.
READ a first time the day of , A.D. 20 .
READ a second time the day of , A.D. 20 .
PUBLIC HEARING held the day of , A.D. 20 .
READ a third time the day of , A.D. 20 .
RECONSIDERED AND FINALLY ADOPTED, the
day of , A.D. 20 .
PRESIDING MEMBER CORPORATE OFFICER
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Damax Consultants Ltd.
103-1600 West 6th Ave.
Vancouver, B. '. Y6J 1R3
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MAPLE R11)0E
B. E.l�ra�u-a�s
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District of Maple Ridge
TO: His Worship Mayor Ernie Daykin MEETING DATE: November 18, 2013
and Members of Council FILE NO: 2011-122-RZ
FROM: Chief Administrative Officer MEETING: C of W
SUBJECT: Second Reading
Maple Ridge Zone Amending Bylaw No.688O-2011
11956 267 Street
EXECUTIVE SUMMARY:
An application has been received to rezone the subject property from RS -3 (One Family Rural
Residential) to RS -2 (One Family Suburban Residential), to permit a future subdivision of 2 lots not
less than 4OOOm2 (0.4 hectares). First reading was granted on January 10, 2012.
This application is in compliance with the Official Community Plan.
RECOMMENDATIONS:
1. That Zone Amending Bylaw No. 6880-2011 be given second reading and be forwarded to
Public Hearing; and
2. That the following condition be met prior to Final Reading.
Road dedication as required.
DISCUSSION:
a) Background Context:
Applicant:
Owners:
Legal Description:
OCP:
Existing:
Zoning:
Existing:
Proposed:
Martti Vainionpaa
Martti and Lea Vainionpaa
Lot 10, Section 18, Township 15, NWD Plan 21387
Suburban Residential
RS -3 (One Family Rural Residential)
RS -2 (One Family Suburban Residential)
1104
Surrounding Uses:
North: Use: Single Family Residential
Zone: RS -3 (One Family Rural Residential)
Designation Suburban Residential
South: Use: Single Family Residential
Zone: RS -3 (One Family Rural Residential)
Designation: Suburban Residential
East: Use: Single Family Residential
Zone: RS -3 (One Family Rural Residential)
Designation: Suburban Residential
West: Use: Single Family Residential
Zone: RS -3 (One Family Rural Residential)
Designation: Suburban Residential
Existing Use of Property: Single Family Residential
Proposed Use of Property: Single Family Residential
Site Area: 0.924 ha. (2.28 acres)
Access: Dewdney Trunk Road and 267 Street
Servicing requirement: Rural Standard
b) Project Description:
The applicant proposes to rezone the property from RS -3 (One Family Rural Residential) to RS -2
(One Family Suburban Residential) for the purpose of future subdivision into two one acre lots. The
property is located within the boundaries of the Whonnock Lake Aquifer; therefore a Groundwater
Impact Assessment was required in order to assess the impact of the existing and proposed septic
fields on the aquifer.
c) Planning Analysis:
Official Community Plan:
The property is designated Suburban Residential in the OCP, which permits a single detached
housing form located outside the Urban Area Boundary. The RS -2 (One Family Suburban
Residential) zone is in compliance with this designation and requires municipal water and sewage
disposal provided by a private system.
Zoning Bylaw:
The proposed lots meet the minimum width, depth and areas required under the RS -2 (One Family
Suburban Residential) zone. Setbacks for the existing and proposed structures will be confirmed at
the subdivision stage.
Proposed Variances:
A Development Variance Permit will be required to allow for the road carriageway on 267 Street to
remain at six meters in width as opposed to seven meters, which is the width the current
Subdivision Servicing Bylaw requires. This Development Variance Permit is supportable as the
present road has adequate capacity and width to serve the proposed additional lot. The
Development Variance Permit will be the subject of a future report to Council.
-2-
d) Environmental Implications:
Due to its location within the Whonnock Aquifer, a Groundwater Impact Assessment was required
and received September 18, 2013 from Ace Consulting Engineers Ltd. Analysis shows that future
impact of nitrate loading from an additional septic system is low, and a public water supply is
available to the surrounding lots. The Groundwater Impact Assessment also recommended that
siting of the septic field for proposed lot A be sited nearer to the east property boundary to maximize
the setback distance to the shallow well servicing 26712 Dewdney Trunk Road and site grading
ensuring that surface flows are directed away from the well.
e) Interdepartmental Implications:
Engineering:
The Engineering Department has reviewed the application and has advised that all required services
exist. A letter confirming the absence of underground storage tanks was received October 29, 2013
by Ace Consulting Engineers Ltd.
CONCLUSION:
As the proposed development is in compliance with the Official Community Plan, it is recommended
that second reading be given to Maple Ridge Zone Amending Bylaw No. 6880-2011, and that
application 2011-122-RZ be forwarded to Public Hearing.
"Original signed by Siobhan Murphy"
Prepared by: Siobhan Murphy, MA, MCIP, RPP
Planning Technician
"Original signed by Christine Carter"
Approved by: Christine Carter, M.PL, MCIP, RPP
Director of Planning
"Original signed by Frank Quinn"
Approved by: Frank Quinn, MBA, P.Eng.
GM: Public Works & Development Services
"Original signed by J.L. (Jim) Rule"
Concurrence: J. L. (Jim) Rule
Chief Administrative Officer
The following appendices are attached hereto:
Appendix A - Subject Map
Appendix B -Zone Amending Bylaw No.6880-2011
Appendix C -Subdivision Layout
-3-
APPENDIX
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MAPLE RIDGE
MAPLE RIDGE
District of
British Columbia
FINANCE DEPARTMENT
Langley , ^-.} —�7 5.
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DATE: Oct 29, 2013 2011-122-RZ BY: JV
FRASER R.
APPENDIX B
CORPORATION OF THE DISTRICT OF MAPLE RIDGE
BYLAW NO. 6880-2011
A Bylaw to amend Map "A" forming part
of Zoning Bylaw No. 3510 - 1985 as amended.
WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 -
1985 as amended;
NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple
Ridge, in open meeting assembled, ENACTS AS FOLLOWS:
1. This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6880-2011."
2. That parcel or tract of land and premises known and described as:
Lot 10 Section 18 Township 15 New Westminster District Plan 21387
and outlined in heavy black line on Map No. 1550 a copy of which is attached hereto
and forms part of this Bylaw, is hereby rezoned to RS -2 (One Family Suburban
Residential).
3. Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached
thereto are hereby amended accordingly.
READ a first time the 10th day of January, A.D. 2012.
READ a second time the day of , A.D. 20 .
PUBLIC HEARING held the day of , A.D. 20 .
READ a third time the day of , A.D. 20 .
RECONSIDERED AND FINALLY ADOPTED, the
day of , A.D. 20 .
PRESIDING MEMBER CORPORATE OFFICER
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MAPLE RIDGE ZONE AMENDING
Bylaw No. 6880-2011
Map No. 1550
From: RS -3 (One Family Rural Residential)
To: RS -2 (One Family Suburban Residential)
L\,
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SCALE 1:2,500
MAPLE RIDGE
British Columbia
PROPOSED SUBDIVISION OF LOT 10
SEC.18 TP.15 N.W.D. PLAN 21387
Scale 1:750
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DEWDNEY TRUNK ROAD
APPENDIX C
9
Plan 21387
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R/W Plan 24748
Driveway
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98.03
59.90
Wade & Associates
B.C. Land Surveyors
Maple Ridge & Mission
H2961-01 Phone 463-4753
1
House
11
Plan 21387
B.C.L.S.
May 28,2013
MAPLE RIDGE
QIN ish tokumhra
District of Maple Ridge
TO: His Worship Mayor Ernie Daykin MEETING DATE: November 18, 2013
and Members of Council FILE NO: 2013-050-DVP
FROM: Chief Administrative Officer MEETING: CoW
SUBJECT: Development Variance Permit
12150 203 Street
EXECUTIVE SUMMARY:
The Haney -Pitt Meadows Christian School Association has been seeking means to rezone and
subdivide their property to assist with their growth plans. The awkward shape and size of the parcel,
as well as their shifting plans has made reaching this objective challenging. The site itself requires
multiple access points and new roads to get to the school. This results in a remnant development lot
difficult to subdivide without multiple variances. A compromised subdivision and road pattern has
been negotiated that results in good neighbourhood traffic patterns and lots which, although shallow
in depth, still render buildable lots that will provide a normal streetscape.
Accordingly, Development Variance Permit application 2013-050-DVP has been received in
conjunction with a subdivision application (2012 -080 -SD) to permit future subdivision of the subject
property, 12150 203 Street (see Appendix A - Subject Map) into 19 residential lots.
This subdivision (see Appendix B - Subdivision Plan) requires variances to:
• reduce the minimum lot depth from 24m to 20.9m for proposed lots 1 through 19;
• increase the maximum height from 9m to 11m, for proposed lots 9 through 18;
• reduce the minimum front yard setback from 5.5m to 3.Om (for lots 9 through 16, lot 18, and
lot 19) and 4.4m (for lots 1 through 5, and lot 8) (see Appendix C - Summary of Setback
Variances)
• reduce the minimum rear yard setback from 8m to 6m for proposed lots 1 through 19; and
• reduce the minimum road width on 121 Avenue (18m vs. 20m) and the lane (6m vs. 7.5m).
Council considered rezoning application RZ/004/06 and granted first reading for Maple Ridge Zone
Amending Bylaw No.6554 - 2008 and for Maple Ridge Official Community Plan Amending Bylaw
No.6553 - 2008 on April 8, 2008. This application was presented at Public Hearing on May 20,
2008. Council granted second and third readings for Maple Ridge Zone Amending Bylaw No.6554-
2008 and for Official Community Plan Amending Bylaw No.6553 - 2008 on May 27, 2008. Council
granted a first extension on May 26, 2009, and a second extension on May 11, 2010. Council gave
final reading for rezoning application RZ/004/06 on May 10, 2011.
RECOMMENDATION:
That the Corporate Officer be authorized to sign and seal 2013-050-DVP respecting the property
located at 12150 203 Street.
1105
DISCUSSION:
a) Background Context:
Applicant:
Owner:
Legal Descriptions:
OCP:
Existing:
Zoning:
Existing:
Surrounding Uses:
North:
South:
East:
West:
Use:
Zone:
Designation:
Use:
Zone:
Designation:
Use:
Zone:
Designation:
Use:
Zone:
Designation:
Existing Use of Properties:
Proposed Use of Properties:
Site Area:
Access:
Servicing:
Companion Applications:
b) Requested Variances:
Dave Laird, DAMAX Consultants
Villagewalk Homes Ltd.
Lot A, District Lot 241, Group 1, New Westminster District Plan EPP
30995
Urban Residential
R-1 (Residential District)
Single Family Residential
RS -1b (One Family Urban (Medium Density) Residential)
Urban Residential
Single Family Residential, Vacant
RS -lb (One Family Urban (Medium Density) Residential),
RS -1 (One Family Urban Residential)
Urban Residential
School (Maple Ridge Christian School)
P-2 (Special Institutional)
Institutional
Single Family Residential
RS -lb (One Family Urban (Medium Density) Residential)
Urban Residential
Vacant
Single Family Residential
1.05 ha (2.6 acres)
121 Avenue and 121B Avenue
Full Urban
2012 -080 -SD
1. Zoning Bylaw No. 3510-1985, Schedule D - Minimum Lot Area and Dimensions:
• To reduce the minimum required lot depth of an R-1 (Residential District)
zoned lot from 24 m to 20.9 m for proposed lots 1 through 16, 18, and 19.
2. Zoning Bylaw No. 3510-1985, Part 6, Section 601, C. REGULATIONS FOR THE SIZE, SHAPE
AND SITING OF BUILDINGS AND STRUCTURES (11) (b):
• To increase the maximum height of 9 m to 11 m on proposed lots 9 through
18.
3. Zoning Bylaw No. 3510-1985, Part 6, Section 601, C. REGULATIONS FOR THE SIZE, SHAPE
AND SITING OF BUILDINGS AND STRUCTURES (11) (c) (i):
• To reduce the minimum setback from a front lot line from 5.5 m to 3.0 m (for
lots 9 through 16, lot 18, and lot 19) and 4.4 m (for lots 1 through 5, and lot
8) (see Appendix C - Summary of Setback Variances).
4. Zoning Bylaw No. 3510-1985, Part 6, Section 601, C. REGULATIONS FOR THE SIZE, SHAPE
AND SITING OF BUILDINGS AND STRUCTURES (11) (c) (ii):
• To reduce the minimum setback from a rear lot line from 8 m to 6 m on
proposed lots 1 through 19.
5. Subdivision and Development Services Bylaw No. 4800-1993, Schedule B:
• To reduce the minimum required width of 121 Avenue, a collector street,
from 20 m to 18 m; and
• To reduce the minimum required width of the lane from 7.5 m to 6 m.
c) Project Description:
The subject property was rezoned to R-1 (Residential District) on May 10, 2011. The proposed
subdivision will subdivide the subject property into 19 R-1 (Residential District) properties (see
Appendix B - Subdivision Plan).
d) Planning Analysis:
Zoning Bylaw:
The Zoning Bylaw establishes general minimum and maximum regulations for single family
development. A Development Variance Permit allows Council some flexibility in the approval
process.
The applicant has requested variances to the Maple Ridge Zoning Bylaw, and the following rationale
for support is provided by the Planning Department:
1. Zoning Bylaw No. 3510-1985, Schedule D - Minimum Lot Area and Dimensions:
• To reduce the minimum required lot depth of an R-1 (Residential District)
zoned lot from 24 m to 20.9 m for proposed lots 1 through 16, 18, and 19.
The reduction is supportable, as the lots meet the required minimum lot area of 371 m2 and
the wider lots are more appropriate for the layout, given the road dedication requirements
and existing lot widths north of 121B Avenue.
2. Zoning Bylaw No. 3510-1985, Part 6, Section 601, C. REGULATIONS FOR THE SIZE, SHAPE
AND SITING OF BUILDINGS AND STRUCTURES (11) (b):
• To increase the maximum height of 9 m to 11 m on proposed lots 9 through
18.
The increase in height is supportable, as it is consistent with the proposed changes to the R-
1 (Residential District) zone in the draft Zoning Bylaw, and the variance is only requested for
internal lots fronting 121 Avenue and 204B Street.
-3
3. Zoning Bylaw No. 3510-1985, Part 6, Section 601, C. REGULATIONS FOR THE SIZE, SHAPE
AND SITING OF BUILDINGS AND STRUCTURES (11) (c) (i):
• To reduce the minimum setback from a front lot line from 5.5 m to 3.0 m (for
lots 9 through 16, lot 18, and lot 19) and 4.4 m (for lots 1 through 5, and lot
8) (See Appendix C - Summary of Setback Variances).
The front yard setback reductions are supportable, as there is limited space on the shorter
lots to site a house. The applicant also proposes to put a restrictive covenant on Lots 1
through 5 and Lot 8 to require a greater setback (6.8 m) from the front lot line to the garage
to minimize the impact of the reduced setback to the house.
4. Zoning Bylaw No. 3510-1985, Part 6, Section 601, C. REGULATIONS FOR THE SIZE, SHAPE
AND SITING OF BUILDINGS AND STRUCTURES (11) (c) (ii):
• To reduce the minimum setback from a rear lot line from 8 m to 6 m on
proposed lots 1 through 19.
The rear yard setback reductions are supportable, as there is limited space on the shorter
lots to site a house, and the rear yard setbacks are consistent with the proposed changes to
the R-1 (Residential District) zone in the draft Zoning Bylaw.
e) Interdepartmental Implications:
Engineering Department:
Subdivision and Development Services Bylaw:
The applicant has requested the following variances to the Maple Ridge Subdivision and
Development Services Bylaw:
5. Subdivision and Development Services Bylaw No. 4800-1993, Schedule B:
• To reduce the minimum required width of 121 Avenue, a collector street,
from 20 m to 18 m; and
• To reduce the minimum required width of the lane from 7.5 m to 6 m.
The Engineering Department supports the road width variances requested for 121 Avenue
and the lane, as the required services can be provided in the proposed widths.
CONCLUSION:
The proposed variances are supportable by the Planning and Engineering Departments, and the
Approving Officer because of the road dedication requirements restricting the depth of the lots,
height and rear yard setback reductions that are consistent with proposed changes to the R-1
(Residential District) zone; and the required servicing will be achieved in the proposed road widths.
The variances will also apply to the majority of the lots, ensuring the future homes will all share a
similar style, massing, and location on each lot.
-4
It is therefore recommended that this application be favourably considered and the Corporate Officer
be authorized to sign and seal Development Variance Permit 2012-080-DVP.
"Original signed by Michelle Baski"
Prepared by: Michelle Baski, AScT
Planning Technician
"Original signed by Charles R. Goddard"
Approved by: Charles R. Goddard, BA MA
Manager of Development & Environmental Services
"Original signed by Frank Quinn"
Approved by: Frank Quinn, MBA, P.Eng.
GM: Public Works & Development Services
"Original signed by J.L. (Jim) Rule"
Concurrence: J.L. (Jim) Rule
Chief Administrative Officer
The following appendices are attached hereto:
Appendix A - Subject Map
Appendix B - Subdivision Plan
Appendix C - Summary of Setback Variances
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MAPL It/ DOE
luw Gwwd.
District of Maple Ridge
TO: His Worship Mayor Ernie Daykin MEETING DATE: November 18, 2013
and Members of Council
FROM: Chief Administrative Officer MEETING: Committee of the Whole
SUBJECT: Maple Ridge Ticket Information Utilization Amending Bylaw No. 7030-2013
EXECUTIVE SUMMARY:
The Maple Ridge Ticket Information Utilization Amending Bylaw No.7030-2013 has been prepared to
update and coordinate the bylaw with other District bylaws. Since the adoption of the current Maple
Ridge Ticket Information Utilization Bylaw (MTI) in February 2013, the Maple Ridge Highway and
Traffic Bylaw No. 6704-2009 has been amended to include resident parking as Section 16 and to
add Section 52, which refers to obeying traffic controls and signs, to Schedule 9. The wording of the
MTI bylaw must match up with the Highway and Traffic bylaw to be applicable. This amending bylaw
also updates individual positions that are designated to pursue compliance with specific District
bylaws.
RECOMMENDATION(S):
That Maple Ridge Ticket Information Utilization Amending Bylaw No.7O3O-2013 be given first,
second and third readings.
DISCUSSION:
a) Background Context:
As Fire Department Officers are often dealing with violations of this bylaw, it is important that
they be named designated Bylaw Enforcement Officers. As part of the bylaw amendment,
the position of Fire Department Officer is now included as a designated Bylaw Enforcement
Officer for the Fireworks Bylaw No.6279-2004.
The most recent amendment to the MTI Bylaw was passed in February 2013. Since that
time, Council has amended Maple Ridge Highway and Traffic Bylaw No. 6704-2009 with
regards to resident parking, adding it as Section 16 in Schedule 9. The addition of Section
52 provides the ability to deal with persons failing to obey traffic controls and signs.
The MTI Bylaw needs to be updated to reflect these changes so that issued tickets will
include the correct wording and refer to the applicable sections.
CONCLUSIONS:
Maple Ridge Ticket Information Utilization Amending Bylaw No.7030-2013 ensures coordination and
compliance with other District bylaws.
Page 1of2
1106
"Original signed by R. MacNair"
Prepared by: R. MacNair
Manager, Bylaw and Licencing Services
"Original signed by E.S. (Liz) Holitzki"
Approved by: E.S. (Liz) Holitzki
Director: Licences, Permits and Bylaws
"Original signed by Frank Quinn"
Approved by: Frank Quinn, MBA, P.Eng
General Manager: Public Works and Development Services
"Original signed by J.L. (Jim) Rule"
Concurrence: J.L. (Jim) Rule
Chief Administrative Office
RM/
Appendix I - Maple Ridge Ticket Information Utilization Amending Bylaw No. 7030-2013
Page 2 of 2
APPENDIX I
District of Maple Ridge
Maple Ridge Ticket Information Utilization Amending Bylaw No.7030-2013
A bylaw to amend Maple Ridge Ticket Information Utilization Bylaw No. 6929-2012
WHEREAS the Council of The Corporation of the District of Maple Ridge deems it expedient to
amend Maple Ridge Ticket Information Utilization Bylaw No. 6929-2012;
NOW THEREFORE, the Council of the District of Maple Ridge enacts as follows:
1. This bylaw may be cited as Maple Ridge Ticket Information Utilization Amending Bylaw
No. 7030-2013.
2. Maple Ridge Ticket Information Utilization Bylaw No. 6929-2012 is amended by adding
to Schedule 1, "Fire Department Officer" as a Designated Bylaw Enforcement Officer
under the Maple Ridge Fireworks Bylaw No. 6279-2004.
3. Maple Ridge Ticket Information Utilization Bylaw. No. 6929-2012 is amended by adding
to the end of Schedule 9:
Fail to obey traffic controls - 52
4. Maple Ridge Ticket Information Utilization Bylaw No. 6929-2012 is amended by adding
the following to the table in Schedule 9, immediately after "Unattached trailer - 14.0":
Park in resident zone - 16.3
and renumbering Schedule 9 according to Maple Ridge Highway and Traffic Bylaw No.
6704-2009 .
READ A FIRST TIME this day of , 2013.
READ A SECOND TIME this day of , 2013.
READ A THIRD TIME this day of , 2013.
ADOPTED this day of , 2013.
PRESIDING MEMBER CORPORATE OFFICER
MAPLE RIDGE
British Co lumb la
District of Maple Ridge
TO: His Worship Mayor Ernie Daykin
and Members of Council
FROM: Chief Administrative Officer
SUBJECT:
MEETING DATE: November 18, 2013
MEETING: Committee of the Whole
Intermunicipal Business Licence Pilot Project Update
EXECUTIVE SUMMARY:
On January 1, 2013, nine Fraser Valley municipalities implemented a one year Intermunicipal
Business Licence Pilot Project (IML). The participating municipalities included the District of Maple
Ridge, Township of Langley, City of Langley, City of Abbotsford, City of Surrey, City of Pitt Meadows,
District of Mission, City of Chilliwack and the District of Hope.
The current pilot project expires December 31, 2013. On October 3, 2013 the Intermunicipal
Business Licence Steering Committee conducted a review of the existing pilot to determine if the
Intermunicipal Business Licence program was meeting the needs of the municipalities and
businesses and whether the program should be continued. A financial summary for the period of
January 1, 2013 to September 30, 2013 was prepared by the Province using data collected from
each participating municipality to determine the number of business licences issued and revenues
generated from the Intermunicipal Business Licence program (attached as Appendix 1). Although the
existing pilot appears to have had an encouraging start, it was determined that additional time was
required to complete a more comprehensive review before recommending a permanent program be
adopted.
All participating municipalities are bringing forward proposed amendments to their current
Intermunicipal Business Licence Bylaw for their Councils consideration. The proposed bylaw
amendments included minor housekeeping changes to extend the existing pilot program for an
additional two years to and to amend the dates of the revenue disbursement in accordance with the
new proposed extended term. The current revenue sharing formula will continue to be used. Subject
to a resolution of all respective Councils the existing pilot project will be extended until December 31,
2015.
RECOMMENDATION(S):
1. That staff be directed to extend the existing Intermunicipal Business Licence Pilot Project for
an additional two year term ending December 31, 2015.
2. That Maple Ridge Intermunicipal Business Licence Amending Bylaw No. 7039-2013 be given
first, second and third readings.
Page 1 of 3
1107
DISCUSSION:
Prior to the implementation of the Intermunicipal Business Licence Pilot, non-resident trade
contractor businesses were required to obtain a business licence from their home municipality in
which they were based in, as well as purchase a non-resident business licence from each
municipality in which they operated in. Under the Intermunicipal Business Licence Pilot, the
participating nine municipalities agreed to allow non-resident trade contractor businesses from
within the participating municipalities to operate in their municipality on the basis of one
Intermunicipal Business Licence purchased from their home municipality. The cost of the IML is
$250 annually, and each mobile trade business is still required to purchase a resident business
licence from their home municipality. The revenue generated from sales of Intermunicipal Business
Licence is subsequently shared among the participating municipalities based on a revenue sharing
formula. The calculation and the distribution of the Intermunicipal Business Licence revenue were
carried out at the end of June 2013 and will be distributed again at the end of the December 2013.
The current Fraser Valley Intermunicipal Business Licence Pilot Program will expire on December 31,
2013. On October 3, 2013 the Steering Committee conducted a review of the existing pilot to
determine if the Fraser Valley Intermunicipal Business Licence program was meeting the needs of
the municipalities and businesses and whether the program should be continued. Upon further
discussion, it was determined that additional time was required to allow for a more comprehensive
review of the program.
The one year timeline for the current pilot project has not allowed sufficient time for the Steering
Committee to give consideration to key factors that are necessary to ensure the success of the
program beyond a pilot stage. Further consideration is required to address the potential addition of
other municipalities to the program. Other municipalities that are interested in joining the Fraser
Valley Intermunicipal Business Licencing program would need to provide the Steering Committee
with their Business Licencing data for a revenue analysis review before consideration for inclusion in
the program. The inclusion of other municipalities would require an amendment to the revenue
sharing formula.
Additionally, the Steering Committee has been requested to explore the possibility of expanding the
types of businesses beyond Trades Contractors that could be eligible for an Intermunicipal Business
Licence. Representatives from the Provinces Small Business Branch has agreed to reach out to
other trades and construction types of businesses to seek input as to whether or not they would
strongly be interested in purchasing an Intermunicipal Business Licence if it were to be available to
them. Participating municipalities will need to discuss expanding the potential types of businesses
for eligibility as part of the program taking into consideration bylaw regulations and policies of each
municipality with respect to those additional business types.
Therefore, the recommendation is to continue with the existing program for an additional two (2)
years making a few minor housekeeping changes to the bylaw to extend the dates of the pilot itself
and to adjust the dates of the revenue disbursement.
In January 2014 the goal of the Intermunicipal Business Licence Steering Committee will be to
continue working towards the growth and development of the Intermunicipal Business Licencing
program to ensure it will be effective for both businesses and municipalities.
Page 2of3
CONCLUSION:
That the Intermunicipal Business Licence Pilot program be extended for an additional two (2) year
term, ending December 31, 2015. The one year timeline for the current Intermunicipal Business
Licence Pilot program has not allowed sufficient time for the Steering Committee to give
consideration to key factors that are necessary to ensure the success of the program beyond a pilot
stage. Further consideration is required to address the potential addition of other municipalities to
the program. Other municipalities that are interested in joining the Fraser Valley Intermunicipal
Business Licencing program would need to provide the Steering Committee with their Business
Licencing data for a revenue analysis review before consideration for inclusion in the program.
"Original signed by E.S. (Liz) Holitzki"
Prepared by: E. S. (Liz) Holitzki
Director: Licences, Permits and Bylaws
"Original signed by Frank Quinn"
Approved by: Frank Quinn, MBA, P.Eng
General Manager, Public Works & Development Services
"Original signed by J.L (Jim) Rule"
Concurrence: J.L. (Jim) Rule
Chief Administrative Office
LH/jd
Appendix I - Intermunicipal Business Licence Financial Summary Report
Appendix 11 - Intermunicipal Business Licence Amending Bylaw No. 7039 - 2013
Page 3of3
Fraser VaHleyflntarbkfiluncipafl bffJsiJrness Liiccnce Pfiiltt
Filnanciall Summary f.r the perli.d ofJanuary oSepternber9
APPENDIX 1
3
Fraser Valley Initiative:
On January 1, 2013, nine municipalities within the Fraser Valley implemented a 12 -month Inter -
Municipal Business Licence (IML) Pilot for the region. Participating municipalities included: City
of Langley; Township of Langley; City of Surrey; City of Abbotsford; City of Chilliwack; District of
Mission; District of Maple Ridge; City of Pitt Meadows; and District of Hope.
A review was to be conducted at the mid-term of the pilot phase to determine if the IML Pilot is
meeting the needs of municipalities and businesses. The financial summary has been
prepared for the period January 1 to September 30, 2013, and the results are ready for
presentation.
In particular, this financial summary reviews the IML Pilot to determine if the IML Pilot has
reduced red tape for business owners, while maintaining revenue neutrality for the region as a
whole.
Background:,
Before the implementation of the IML pilot, mobile businesses were required to obtain a
business licence from their home municipality, as well as a non-resident business licence from
each municipality in which they operated. The cost of non-resident business licences varies by
municipality.
Under the IML Pilot, the nine municipalities agreed to allow non-resident mobile trade
businesses from within the participating municipalities to operate in their municipality on the
basis of a single IML purchased from their home municipality. The cost of the IML is $250
annually, and each mobile trade business is still required to purchase a resident business
licence from their home municipality.
The revenue generated from sales of IML's is subsequently shared among the participating
municipalities, based on a pre -determined revenue sharing formula. The calculation and the
reallocation of IML sales revenue was carried out at the end of June, 2013. At the end of the
12 -month term, IML sales revenue will be reallocated again, on the basis of the same revenue
sharing formula.
See Appendix A — for the revenue sharing formula as set out in the bylaw to enact the IML Pilot
Process:
Before the implementation of the IML Pilot, baseline mobile trade business licence revenue
(sales of resident and non-resident licences within the participating municipalities) was
determined. This baseline was based on licence sales that each participating municipality made
to mobile trade businesses for the period of January to December, 2011.
'Page
EraserVaftlley Hnter$#AurilcpaU Busilness Dicence
Surnrnary fttrr the peril d •f January• • September 2013
1
Interpretation Guide:,
Columns 1 and 2 provide the baseline for non-resident licence sales and revenue information
(made to mobile trade businesses from within the participating municipalities) for the period of
January to September, 2011.
Columns 3, 4 and 5 provide the non-resident licence sales (made to mobile trade businesses
from within the participating municipalities) and IML sales and corresponding revenue for the
period of January to September, 2013.
Columns 6 and 7 set out the net change in total non-resident and IML sales and corresponding
revenue for each participating municipality.
Finally, columns 8 and 9 set out the disbursements that each participating municipality either
received or paid out as per the mid-term IML revenue sharing allocation that took place at the
end of June 2013, and their impact on each participating municipality's overall revenue for the
period of January to September, 2013.
For the period of January to September 2011, there were a total of 3,394 non-resident business
licences sold to mobile trade businesses located within the region. These licences generated
revenue of approximately $436,000. For the period of January to September, 2013, a total
number of 2,595 non-resident business licences and IML's were sold, generating a total
revenue of approximately $473,000, an overall increase of $37,000.
Key Findings:
The results of the financial summary show the following:
• There was an overall decline of 398 in the total number of licences sold over the entire
region.
® With the exception of two municipalities, all participating municipalities experienced a
decline in the number of total licences sold.
• This decline was anticipated because the single IML replaces the requirement for
businesses to purchase non-resident licences in each municipality in which they operate.
® Each decrease in number of licences sold reflects Tess paperwork for a mobile trade
business within the region, and reflects a reduction in the overall red tape for businesses.
® There was a regional revenue increase of over $37,000.
® Not all municipalities experienced a corresponding increase in revenue, which was also
anticipated.
® As part of the revenue analysis that was conducted prior to the implementation of the IML
Pilot, it was noted that some participating municipalities would likely experience a decline in
revenue because the revenue generated from the sale of new IML's will not match previous
revenue from non—resident business licences sales.
However, the IML sales revenue reallocation that took place at the end of June, 2013 for the
most part alleviated the revenue loss for all but three of the municipalities.
3IP�
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Fraser VaODey llnterhkftunk. op ll Buisijrijess Uic n ( e P111
Ellnanciiall Suimmary for the perfld of January Septernber 9 2013
Appendix A
Revenue sharing formula as set out in the bylaw to enact the IML pilot
Participating Municipality
% share of revenue generated
from Intermunicipal Business
Licence fees
City of Abbotsford
11.53%
City of Chilliwack
6.21%
District of Hope
0.87%
City of Langley
11.75%
Township of Langley
12.82%
District of Maple Ridge
11.82%
District of Mission
10.07%
City of Pitt Meadows
1.95%
City of Surrey
32.98%
otal
100%
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APPENDIX 11
District of Maple Ridge
Maple Ridge Intermunicipal Business Licence Scheme Amending Bylaw No.7039-2013
A bylaw to amend Maple Ridge Intermunicipal Business Licence Scheme Bylaw No. 6957-2012
WHEREAS the Council of The Corporation of the District of Maple Ridge deems it expedient to
amend Maple Ridge Intermunicipal Business Licence Scheme Bylaw No. 6957-2012;
NOW THEREFORE, the Council of the District of Maple Ridge enacts as follows:
1. This bylaw may be cited as Maple Ridge Intermunicipal Business Licence Scheme
Amending Bylaw No. 7039-2013.
2. Maple Ridge Intermunicipal Business Licence Scheme Bylaw No. 6957-2012 is amended
by deleting Section 3.2 in its entirety and replacing it with:
3.2 The Intermunicipal Business Licence scheme established by this bylaw will
operate for a term ending December 31, 2015.
3. Maple Ridge Intermunicipal Business Licence Scheme Bylaw No. 6957-2012 is amended
by deleting Section 5.9 in its entirety and replacing it with:
5.9 The Participating Municipalities agree that the revenue sharing formula will be
reviewed from time to time and will be altered as necessary upon agreement of all
Participating Municipalities .
4. Maple Ridge Intermunicipal Business Licence Scheme Bylaw No. 6957-2012 is amended
by deleting Section 5 10 in its entirety and replacing it with:
5.10 The revenue generated from Intermunicipal Business Licence fees collected
by the Participating Municipalities will be distributed by each Participating
Municipality to the other Participating Municipalities as follows:
a) The revenue generated from Intermunicipal Business Licence fees
collected January 1 to June 30 will be distributed by August 31 of the year in
which the fees were collected.
b) The revenue generated from Intermunicipal Business Licence fees
collected July 1 to December 31 will be distributed by February 28 of the year
following that which the fees were collected.
READ A FIRST TIME this day of , 2013.
READ A SECOND TIME this day of , 2013.
READ A THIRD TIME this day of , 2013.
ADOPTED this day of , 2013.
Page 1 of 2
District of Maple Ridge
Maple Ridge Intermunicipal Business Licence Scheme Amending Bylaw No.7039-2013
A bylaw to amend Maple Ridge Intermunicipal Business Licence Scheme Bylaw No. 6957-2012
PRESIDING MEMBER CORPORATE OFFICER
Page 2 of 2
4I
MAPLE RIDGE
British Columbia
Deep Roots
Greater Heights
TO:
District of Maple Ridge
His Worship Mayor Ernie Daykin DATE: November 18, 2013
and Members of Council Committee of the Whole
FROM: Chief Administrative Officer
SUBJECT: Disbursements for the month ended October 31, 2013
EXECUTIVE SUMMARY:
The disbursements summary for the past period is attached for information. All voucher payments are
approved by the Mayor or Acting Mayor and a Finance Manager. Council authorizes the
disbursements listing through Council resolution. Expenditure details are available by request through
the Finance Department.
RECOMMENDATION:
That the disbursements as listed below for the month ended October 31, 2013 now be approved.
GENERAL $ 8,888,871
PAYROLL $ 1,590,045
PURCHASE CARD $ 102,377
$ 10,581,293
DISCUSSION:
a) Background Context:
The adoption of the Five Year Consolidated Financial Plan has appropriated funds and
provided authorization for expenditures to deliver municipal services.
The disbursements are for expenditures that are provided in the financial plan.
b) Community Communications:
The citizens of Maple Ridge are informed on a routine monthly basis of financial
disbursements.
1131
c) Business Plan / Financial Implications:
Highlights of larger items included in Financial Plan or Council Resolution
• Emergency Communications - Dispatch levy - 4th quarter $ 244,066
• GCL Contracting & Engineering - 232 St. bridge replacement $ 736,629
• G.V. Regional District - debt payment $ 2,239,907
• Imperial Paving - 2013 paving program $ 653,838
• Imperial Paving - Downtown improvements Lougheed Hwy $ 375,737
• Imperial Paving - Road & drainage improvements 122 Ave $ 371,154
• Mission Contractors Ltd. - Lougheed Hwy multi -use path $ 186,861
• TGK Irrigation Ltd. - Albion Sports Water Play Park $ 171,327
d) Policy Implications:
Approval of the disbursements by Council is in keeping with corporate governance practice.
CONCLUSIONS:
The disbursements for the month ended October 31, 2013 have been reviewed and are in order.
Prepared by: G'Ann Rygg
Accounting Clerk II
Approved by: Trevor Thompson, BBA, CGA
Manager of Financial Planning
Approved by: Paul Gill, BBA, CGA
GM - Corporate & Financial Services
Concurrence: J.L. (Jim) Rule
Chief Administrative Officer
gmr
VENDOR NAME
0871933 BC Ltd
0946235 BC Ltd
Adriatic Construction
Amec Environment & Infrastruct
Ansan Industries Ltd
BC Hydro
BC SPCA
CUPE Local 622
Canada Pipe Company Ltd
Canadian Lawn Care Services
Chelsea Park Holdings Ltd
Chevron Canada Ltd
Civicplus
Delcan Corporation
Diamond Land Consultants Inc
Emergency Communications
Fitness Edge
Fitness Town Commercial
Frazer Excavation Ltd
GCL Contracting & Engineering
Gibson Waterworks Supply Inc
Greater Vancouver Regional Dis
Guillevin International Inc
Hanks Trucking And Bulldozing
Imperial Paving
Keywest Asphalt Ltd
Maclean Homes Brown Road Ltd
Manulife Financial
Maple Ridge & PM Arts Council
Maple Ridge Historical Society
McElhanney Consulting Services
Medical Services Plan
Mission Contractors Ltd
Municipal Pension Plan BC
Newlands Lawn & Garden Mainten
Now Solutions
Popular Landscaping & Gardening
Property Owners
CORPORATION OF THE DISTRICT OF MAPLE RIDGE
MONTHLY DISBURSEMENTS - OCTOBER 2013
DESCRIPTION OF PAYMENT
Security refund
Roadside mowing
Security refund
Lougheed Hwy multi -use cycle path
Traffic control
Electricity
Contract payment
Dues - pay periods 13/20 & 13/21
Water mains on 125 Ave
Inventory pipes & gaskets
Albion Park play field upgrade
Security refund
Gasoline & diesel fuel
Website improvements
232 Street bridge replacement - construction services
Abernethy Way property acquisition (128 Ave road widening)
Dispatch levy - 4th quarter
Fitness classes & programs
Leisure Centre fitness equipment
Water mains on 125 Ave
Soil disposal for utility projects (water & sewer)
232 Street bridge replacement
Waterworks supplies
Debt payment
Water sample analysis
Downtown improvements Lougheed Hwy (226-227 St)
Fire fighters' equipment
Facilities electrical supplies
Operations electrical supplies
Soil delivery & disposal for utility projects (water & sewer)
2013 paving program
Downtown improvements Lougheed Hwy (226-228 St)
Road & drainage improvements 122 Ave (221-222 St)
Roadworks
232 Street road improvements
Security refund
Employee benefits premiums
Arts Centre contract payment Oct
Program revenue Aug & Sep
Quarterly contract payment
Hampton Street local area service
Site inspection services
Employee medical & health premiums
Lougheed Hwy multi -use cycle path
Employee benefits premiums
Grass cutting
Payroll software annual license
Boulevard landscaping
Land acquisitions - 128 Ave road dedication
23,513
7,343
16,128
24,308
2,239,907
2,764
60,760
1,725
1,265
4,011
653,838
375,737
371,154
20,436
49,889
42,272
1,726
23,176
AMOUNT
34,955
18,837
15,875
18,383
19,412
113,594
27,527
23,426
30,856
35,695
54,258
64,371
27,188
44,289
16,182
244,066
16,203
35,631
40,436
736,629
19,844
2,242,671
67,761
16,651
1,421,165
37,711
100,000
140,487
92,161
33,329
24,902
35,857
186,861
388,757
19,273
58,079
15,635
64,000
Raincity Janitorial Sery Ltd
Rec Tec Industries Inc
Receiver General For Canada
RG Arenas (Maple Ridge) Ltd
Ricoh Canada Inc
Ridge Meadows Seniors Society
Ridge Meadows Recycling Society
Spartan Controls Ltd
Sumas Remediation Services Inc
Suttle Recreation Inc
TGK Irrigation Ltd
Total Energy Systems Ltd
Wade & Associates Land Survey
Warrington PCI Management
Wordsworth & Associates
Workers Compensation Board BC
Young, Anderson - Barristers
Disbursements In Excess $15,000
Disbursements Under $15,000
Total Payee Disbursements
Payroll
Purchase Cards - Payment
Total Disbursements October 2013
Janitorial services & supplies:
Firehalls
Library
Municipal Hall
Operations
Randy Herman Building
RCMP
South Bonson Community Centre
Albion Spray Park
Employer/Employee remit PP13/20 & PP13/21
Industry Canada radio license renewal
Ice rental Sep
Curling rink operating expenses Jul & Aug
Document processing
Photocopiers
Quarterly operating grant
Monthly contract for recycling
Weekly recycling
Litter pickup contract
Recycling station pickup
Roadside waste removal
System Control & Data Acquisition (SCADA) upgrade
Wood stave culvert structural lining
Cliff Park playground equipment
Chilcotin Park playground equipment
Albion Sports Water Play Park
Maintenance:
Leisure Centre
Library
Maple Ridge Museum
Municipal Hall
Operations
Pitt Meadwos Family Rec. Centre
Pitt Meadows Heritage Hall
Pitt Meadows Museum
Randy Herman Building
RCMP
South Bonson Community Centre
Abernethy Way (210-E Blackstock)
Maple Ridge Cemetery
Advance for Tower common costs
Security consulting services
2013 3rd qtr remittance
Professional fees Aug
PP13/20 & PP13/21
6,222
6,022
2,934
2,954
4,348
3,112
5,530
562,921
465
59,196
5,299
14,448
2,348
106,784
336
1,787
319
149
40,000
49,976
10,302
1,727
259
10,248
873
220
209
331
1,138
2,421
2,438
14,785
8,466
GMR
\\mr.corp\docs\Fin\05-Finance\1630-Accts-Payable\01-General\AP Disbursements\2013\[Monthly_Council_Report_2013.xlsx]OCT'13
31,122
24,451
563,386
64,495
16,796
56,114
109,375
20,122
90,162
89,976
171,327
30,166
23,251
44,130
18,900
83,200
22,798
8,042, 724
846,147
8,888,871
1,590,045
102,377
10,581,293
MAPLE RIDGE
British Columbia
Deep Roots
Greater Heights
TO:
District of Maple Ridge
His Worship Mayor Ernie Daykin
and Members of Council
FROM: Chief Administrative Officer
SUBJECT:
DATE: November 18, 2013
ATTN: Committee of the Whole
Town Centre Investment Incentive Program - Extension (TCIIP2014)
Executive Summary:
On May 27, 2013, Council passed a resolution directing staff to develop a job creation program
following the public consultation phase of the Commercial and Industrial Strategy. Council has also
directed that staff continue the commercial component of the Town Centre Investment Incentive
Program for one year, while allowing the residential component to expire as of December 30, 2013.
The purpose of this report is to bring forward regulations to ensure a comprehensive incentive
program continues to encourage private sector investment in commercial projects in the Town
Centre. In alignment with Council direction and the Commercial and Industrial Strategy, a new
incentive program to support employment growth in the community is also under development.
Recommendations:
a. That Maple Ridge Revitalization Tax Exemption Bylaw 7010-2013 be given first, second
and third readings;
b. That Maple Ridge Off -Street Parking and Loading Amending Bylaw No. 7036-2013 be
given first, second and third readings; and further,
c. That the Town Centre Investment Incentive TCIIP2014 as set out in this report be
implemented.
Background Context:
The Town Centre Investment Incentive Program was endorsed by Council on November 1, 2010, to
encourage and accelerate investment in the Town Centre area.
In the three years since it began, the program has been very successful, resulting in more than $100
million in building permit applications since its launch in January 2011. This represents more than
7,500 m2 of new commercial space and 52 commercial improvement projects, as well as 495
residential units completed with an estimated 326 units to come.
An important element of the program was to offer both upfront incentives to support developers, and
downstream benefits to support property owners and tenants. Upfront incentives included priority
processing, reduced parking requirements, fee reductions and partnering incentives to help offset
Page 1 of 7
1132
front-end development costs. Municipal property tax exemptions help to offset operating costs for the
first three to six years. To qualify, building permits must be issued by Monday, December 30, 2013.
At the May 27, 2013, Council Workshop, Council directed:
"That a job creation incentive program be developed following the public consultation
phase of the Commercial and Industrial Strategy process, reflective of Council's
comments at the May 27, 2013 Council Workshop meeting; and further
That the residential component of the Town Centre Investment Incentive Program be
allowed to lapse following expiry on December 30, 2013, and that enabling
regulations be brought forward to extend the commercial component for another year
reflective of Council's comments at the May 27, 2013 Council Workshop Meeting."
The purpose of this report is to bring forward an extension of the Town Centre Investment Incentive
Program (TCIIP2011), set to expire at year-end, for the commercial portion of the program, in
alignment with Council direction. A fuller discussion around job creation incentives, extending beyond
the Town Centre, will be addressed separately. For the purpose of this report, the Town Centre
Investment Incentive Program extension will be referred to as TCIIP2014.
Discussion:
Council's direction to allow the residential component of the Town Centre Investment Incentive
Program to lapse while the commercial component is extended for one year will change the incentive
program criteria slightly. As with the TCIIP2011 intake, TCIIP2014 is aimed at development that is
required in order to fully realize the vision for the Town Centre.
The starting point for eligibility for TCIIP2014 will be those projects for which a building permit is
issued on or after Tuesday, December 31, 2013, and the last issue date for building permits will be
Tuesday, December 30, 2014.
Listed below are details on the qualifying criteria proposed for TCIIP2014, which includes mixed-use
construction, new commercial construction and renovations, investment -ready site preparation and
facade improvements. Schedule A provides a table which outlines TCIIP2014 at a glance. Aside from
the removal of residential construction from qualifying criteria, one notable change is the minimum
construction value to for tax exemption has been increased to $100,000. An explanation is provided
below under the categories of Commercial Renovation and Facade Improvement.
Mixed-use Construction
Under TCIIP2014, incentives are provided for mixed-use construction of a minimum four -storey
building. Sub -Area 1 is of a higher priority, and provides incentives for four -storey and higher mixed-
use new construction, while Sub -Area 2 provides incentives for five -storey and higher mixed-use new
construction. There is an extra height requirement in Sub -Area 2 which represents the density desired
in the Town Centre without the relaxation on height permitted for incentives in the higher -priority Sub -
Area 1. Reduced parking requirements apply to Sub -Area 1 only.
Page 2 of 7
Incentives will be calculated on the commercial portion of the building, excluding the residential
portion. A three-year exemption from municipal property taxes on the commercial portion is provided,
with an additional three-year exemption for projects meeting the "green" requirement (addressed in a
later section). Other incentives, including reduced fees, priority processing and reduced parking
requirements, are outlined on Schedule A.
Commercial Construction
For TCIIP2014, incentives are provided for new commercial construction within the Town Centre, with
a total municipal permit value of $1,000,000 or more. A three-year exemption from general municipal
property taxes is proposed, with an additional three years exemption for projects meeting the "green"
requirement (addressed in a later section). Other incentives, including reduced fees, reduced parking
requirements for construction in Sub -Area 1 and priority processing, are outlined on Schedule A.
Commercial Renovation
Renovation of existing commercial buildings was supported through TCIIP2011 with a three-year tax
exemption on the renovation portion and reduced fees. For these projects, the total municipal permit
value (e.g. building permit) must be at least $20,000. Our experience has shown that smaller
projects and some of the much larger projects are not eligible for a tax exemption because they fail to
generate a non -market change in assessment value. Administratively, these projects were very
onerous for both customers and staff, and both would be better served by removing the requirement
for staff to prepare paperwork for projects unlikely to receive an exemption. For this reason, staff
recommend that the minimum eligibility amount be increased to $100,000 for TCIIP2014.
Investment -Ready Site Preparation
Steps have been taken to clean up many brownfield sites (idle, abandoned or underutilized land that
may have been formerly in industrial or commercial use) in the Town Centre, but there are still some
areas where these properties continue to exist. Tearing down existing buildings and clean-up of sites
would immediately improve those areas and would help to express an atmosphere of future
investment potential. Brownfields can be less attractive to developers due to real or perceived
contamination issues. This unknown risk can make it difficult to obtain financing because of the
potential loss of value and potential liability surrounding contamination.
Incentives through TCIIP2014 include a three-year exemption from general municipal property
taxation along with incentives noted on Schedule A. This includes the District acting as liaison
between the developer and senior governments, and assistance with accessing the Provincial
Brownfield Redevelopment Program and related funding and tools.
Facade Improvements
For facade improvement projects, the total municipal permit construction value (e.g. building permit)
must be at least $10,000 to be eligible for a building permit fee reduction of 50%. In addition,
projects may apply to the Downtown Maple Ridge Business Improvement Association (DMRBIA)
through their Facade Improvement Program for 2014. The District provided the DMRBIA with
$75,000 over the past three years to match their own funds, which then provide a matching grant to
eligible businesses. The DMRBIA reported the success of this program to Council in October 2013,
Page 3 of 7
and Council directed an additional $25,000 be allocated in the 2014 financial plan to extend this
support.
Similar to the commercial renovation projects, staff recommend that the minimum eligibility amount
for a tax exemption increased from $10,000 under TCIIP2011 to $100,000 for TCIIP2014, to remove
the administrative burden on both customers and staff, for projects unlikely to generate a tax
exemption.
"Green" Requirement (optional)
An enhanced level of incentives is available for projects achieving LEED-Silver or better certification,
or for those choosing energy that does not consume non-renewable resources, and is not provided by
BC Hydro. The intent is to support the use of alternative, renewable energy sources. Examples include
solar, wind, water, geothermal, and biomass.
Enabling Regulations:
An important element of TCIIP2011 and TCIIP2014 was to ensure there were both upfront incentives
to support developers, and downstream benefits to support property owners and tenants.
Upfront incentives to help offset front-end development charges included: Priority Processing;
Reduced Parking Requirements; Fee Reductions; and Partnering Incentives.
Downstream incentives are provided to property owners through: Property Tax Exemptions.
With the extension of the Incentive Program, staff recommend that the following enabling regulations
for upfront incentives and downstream incentives active during TCIIP2011, also be extended:
Priority Processing:
All eligible projects under TCIIP2014 will be entitled to priority processing. Priority processing provides
development applications to the Program with a shorter timeline through the District's development
process. As with TCIIP2011, no additional resources will be allocated to assist in the priority
processing of these applications, and, as a result, non -qualifying applications may experience a
lengthened timeline. Every effort will be made to reduce the impact to non -qualifying applicants, and
this will be closely monitored by staff.
Reduced Parking Requirements:
Reduced parking standards were established in the Central Business District of the Town Centre as
part of the parking strategy process that took place during the development of the Town Centre Area
Plan. The reduced parking standards were adopted into the parking bylaw, through Off -Street and
Loading Bylaw No. 6609-2008, along with the adoption of the Town Centre Area Plan on November 4,
2008. The reduced standards were applied to multi -family, mixed -used and commercial
development. When the Town Centre Investment Incentives Program was established by Council in
2010, the program included expanding the reduced parking standards to include the Port Haney
area. An amendment to include reduced parking standards in Port Haney was made through Off -
Street Parking and Loading Amendment Bylaw No. 6774-2010, adopted on November 23, 2010. The
amendment to the parking bylaw included a requirement that a Zoning Bylaw application would have
Page 4 of 7
to be received by the end of business day on July 15, 2013, and a Development Permit application
would have to be received by the end of business day on September 30, 2013, in order to take
advantage of the reduced parking requirements. This was intended to provide a realistic timeline for
applicants to get their applications through the Council approval process and obtain a building permit
by the December 30, 2013, deadline.
On May 27, 2013, Council directed staff to extend the commercial component of the Town Centre
Investment Incentives Program, which will be applied to commercial uses only. As such, an
amendment will be required to the Off -Street Parking and Loading Bylaw to update the program
changes, including it being applied to commercial use only and the new expiry dates. These changes
are proposed through Off -Street Parking & Loading Amending Bylaw No. 7036-2013.
Fee Reductions:
Fee reductions provide development applicants a direct financial incentive in exchange for specific
development types in the Town Centre. The only change from TCIIP2011 will be for mixed-use
applications, where only the commercial portion of the project will be eligible for a building permit fee
discount. The commercial component will be determined by the floor space area of the commercial
component of the project relative to total floor space area, excluding parking.
Under TCIIP2011, mixed-use construction is eligible for a building permit fee discount of 50%, plus an
additional $6,000. The commercial space ratio will be applied against these rate reductions to
determine the TCIIP2014 incentive amount.
During TCIIP2011, "Maple Ridge Building Amending Bylaw No. 6780-2010" was adopted by Council
to implement building permit fee reductions and other subsequent fee reductions through a District
initiated investment incentive program; therefore, a subsequent Building Bylaw amendment is not
required to continue the building permit fee reductions for building permit applications to TCIIP2014.
Partnering Incentives:
As with TCIIP2011, trigger points for eligibility with partnering incentives will remain consistent with
that previously endorsed by Council. Because the residential component of the incentive for mixed-
use construction has been removed for TCIIP2014, only the commercial component of those projects
will qualify.
The commercial component will be determined by the floor space area of the commercial component
of the project relative to total floor space area, with the incentive amount calculated as 25% of
Development Cost Charges, to a maximum incentive amount of $25,000, rising to $37,500 for
projects meeting the LEED-Silver or energy criteria.
Property Tax Exemptions:
Eligible projects will qualify for a municipal property tax exemption for three years through TCIIP2014.
An additional property tax exemption of three years is available for projects that meet the "green"
requirement. Because the residential component of the incentive for mixed-use construction has
been removed for TCIIP2014, only the commercial component of those projects will qualify for a
municipal property tax exemption. Site preparation and facade improvement projects are not eligible
for an additional property tax exemption.
Page 5 of 7
Changes to these criteria are also outlined on the attached TCIIP2014 program at a glance as
Schedule A.
Desired Outcome:
That the residential component of the Town Centre Investment Incentive Program be allowed to lapse
following expiry on December 30, 2013, and that enabling regulations be brought forward to extend
the commercial component for another year, in alignment with Council direction.
Financial Plan Implications:
The cost of upfront incentives associated with the 3 -year TCIIP2011, still in progress, is estimated at
$980,000, or $29 to the average home. About half of this amount is related to partnering
agreements, which use Development Cost Charges (DCC) as a basis for the rebate, and almost all
relates to residential development. Because TCIIP2014 will not apply to residential, partnering
agreement costs will be minimal. Building permit fee discounts make up the other half of the
$980,000 cost, with about 55% relating to residential construction. Using TCIIP2011 costs as an
estimate would generate a cost of about $75,000 for a one-year commercial program. However, the
cost is expected to be substantially lower, and manageable within the existing funding structure.
The five-year financial plan includes revenue projections resulting from growth in the tax base, in the
form of property tax revenue, and building permit revenue. If a project occurs that makes up a portion
of this anticipated growth but results in a reduced amount of revenue due to this program, the result
may be a budget shortfall. The increased residential and commercial base will eventually generate
tax revenue, recapturing any short-term revenue reductions.
Forgone revenues projected to the end of 2013 as a result of TCIIP2011 are projected to come under
$3 million, and to date have been manageable within existing resources and funding set aside for
this purpose. The continuation of this program for an additional year is expected to require
significantly less funding, given that the eligibility for residential construction has been withdrawn.
The underlying premise of the incentive program is the District will forgo revenue for a period of time,
with the intent that future revenues as a result of stimulated growth and density will provide a net
financial benefit.
Alternatives:
Council could choose to allow the TCIIP2011 program to expire on its scheduled date of December
30, 2013, since new job creation program is under development in alignment with the Commercial
and Industrial Strategy. However, extending the Town Centre program ensures that commercial
development and renovations will continue to be supported in the event of a gap in timing.
Page 6 of 7
Conclusion:
Encouraging commercial investment in the Town Centre to create a strong and vibrant Town Centre is
a key component of Council's vision for our community. Council's Strategic Plan, the Town Centre
Area Plan and the Smart Growth on the Ground are all in support of this vision.
An important aspect of the Town Centre Investment Incentives Program and the Program's extension
is to apply a balanced approach where upfront incentives support developers, and downstream
incentives support subsequent property owners and tenants.
Council's commitment to the vision for our Town Centre is evident with the direction to staff to extend
the commercial component of the Town Centre Investment Incentive Program for an additional year,
and with the commitment of funds to the Downtown Maple Ridge Business Improvement
Association's Face Improvement Program.
Staff request that Council endorse the Town Centre Investment Incentive Program-TCIIP2014 as
set out in this report, including the attached Maple Ridge Revitalization Tax Exemption Program
Bylaw 7010-2013, and Maple Ridge Off -Street Parking and Loading Amending Bylaw No. 7036-
2013, both of which are recommended for first, second and third readings.
"Original signed by Laura Benson"
Prepared by: Laura Benson, CPA, CMA
Manager of Sustainability & Corporate Planning
"Original signed by Frank Quinn"
Approved by: Frank Quinn, MBC, P. Eng
General Manager: Public Works and Development Services
"Original signed by Paul Gill"
Approved by: Paul Gill, BBA, CGA
General Manager: Corporate and Financial Services
"Original signed by J.L. (Jim) Rule
Concurrence: J.L. (Jim) Rule
Chief Administrative Officer
Attachments:
Schedule A - Town Centre Investment Incentive Program 2014 Program at -a Glance
Schedule B - Maple Ridge Revitalization Tax Exemption Program Bylaw 7010-2013
Schedule C - Maple Ridge Off -Street Parking and Loading Amending Bylaw No. 7036-2013
Page 7 of 7
Schedule A
Town Centre Investment Incentive Program 2014 Program -at -a -Glance
Mixed -Use Buildings
(incentives apply to
commercial portion only)2
Commercial
Site
Prep
Facade
Improvements
Building permit
must be issued by
Tuesday, December
30, 2014
New
Construction:
Minimum 5
storeys
New
Construction:
Minimum 4
storeys
New
Construction:
>_$1,000,000
Renovation:
>_$20,000
On
Council
approval
Renovation to
commercial
facade
>_$10,000
Sub Area 2 Sub Area 1
Sub Areas 1
and 2
Sub Areas 1
and 2
Sub Sub Areas 1
Areas 1 and 2
and 2
Incentive Package 1
Priority Processing
Partnering
Incentive 3
Property Tax
Exemptions 4
Additional Property
Tax Exemption
("Green"
Requirement) 5
Building Permit Fee
Discount 6
Reduced Parking
Standards
Brownfield Support
- potential grants
Building Height
Flexibility
Yes
Yes
Yes
Yes Yes
Yes
25% of DCCs
to a max. of
$25,000
($37,500 for
LEED/energy)
25% of DCCs
to a max. of
$25,000
($37,500 for
LEED/energy)
25% of DCCs n/a n/a
to a max. of
$25,000
($37,500 for
LEED/energy)
n/a
3 years
3 years
3 years
3 years (on
renovation
portion)
Min. $100,000
3 years
3 years (on
renovation
portion)
Min. $100,000
Additional
3 years
Additional
3 years
Additional
3 years
Additional n/a
3 years
n/a
50% plus
additional
$6,000
50% plus
additional
$6,000
50% plus
additional
$6,000
50% plus 50% 50%
additional
$1,200
n/a
Yes
Sub Area 1
only
n/a
n/a n/a
Yes Yes
Yes n/a
Yes n/a
Yes Yes
Yes Yes
n/a n/a
Comprehensive
Development
Guidelines
Facade
Improvement
Program (in
partnership with
BIA)
Yes Yes
Yes Yes
n/a Yes'
n/a
n/a
n/a n/a
n/a DMR portion
$25,000
1. Must also comply with all land use regulations; may require development variance applications; if a conflict exists
between existing bylaws/regulations and this program, the former will prevail.
2. Incentives will be calculated on commercial floor space area only.
3. Fulfilment of agreed-upon Town Centre goals and objectives, to be negotiated on a project -by -project basis.
4. Property tax exemption from general municipal tax portion, on non -market change in assessed value of improvements.
5. Enhanced level of incentives available for projects achieving LEED-Silver or better certification, or for those choosing
energy that does not consume non-renewable resources, and is not provided by BC Hydro, including solar, wind, water,
geothermal, and biomass.
6. Building permit discount not to exceed total building permit fee.
7. Development permit required for alterations .$25,000 if not consistent with DP guidelines.
Schedule B
CORPORATION OF THE DISTRICT OF MAPLE RIDGE
Bylaw No. 7010 - 2013
A Bylaw to establish a revitalization tax exemption program
WHEREAS Council may, by bylaw, establish a revitalization tax exemption program to encourage
various types of revitalization to achieve a range of economic, social and environmental objectives,
pursuant to the Community Charter;
AND WHEREAS Council has given notice of the proposed Bylaw in accordance with the Community
Charter;
NOW THEREFORE, the Council of the District of Maple Ridge ENACTS AS FOLLOWS:
PART 1 CITATION
1.1 This Bylaw may be cited as "Maple Ridge Revitalization Tax Exemption Program Bylaw No.
7010 - 2013".
PART 2 SEVERABILITY
2.1 If any part, section, subsection, clause, or sub clause of this Bylaw is, for any reason, held to
be invalid by the decision of a Court of competent jurisdiction, such decision does not affect
the validity or the remaining portions of this Bylaw.
PART 3 REPEAL
3.1 Maple Ridge Revitalization Tax Exemption Program Bylaw No. 6789-2011 is repealed.
PART 4 DEFINITIONS
4.1 In this Bylaw:
"Building Permit" means a District of Maple Ridge building permit;
"Building Permit Value" means the Construction value as stated on a printed building permit;
"Commercial" means a land use that includes retail sales, wholesale, small-scale
manufacture or assembly, service industry, or office. Examples range in size from small
storefronts to shopping centres, hotels, and office buildings;
"Commercial Facade Improvement" means the renovation, restoration or redesign of a
commercial buildingfapade/storefront;
"Commercial Renovation" means the work regulated by the District of Maple Ridge Building
Bylaw by the process of altering a building or portion thereof, to improve its functionality or
performance beyond a level which currently exists. These improvements may also be termed
as addition, landlord improvement and tenant improvement, but shall not include repair;
Schedule B
"Council" means the Municipal Council of the District of Maple Ridge;
"Green Project" means a project achieving LEED®-Silver, Gold or Platinum certification, or a
project that uses energy that does not consume non-renewable resources for 51% or more of
its total energy consumption for the ongoing operation of the building, and is not provided by
BC Hydro. The intent is to support the use of alternative, renewable energy sources. Examples
include solar, wind, water, geothermal, and biomass;
"Mixed -Use Building" means a building with a range of uses, including commercial uses, that
are collocated in an integrated way;
"Municipal Property Tax" means the property taxes Council has imposed pursuant to
Schedule A of the Maple Ridge Tax Rates Bylaw, and does not include any other property
taxes;
"Non -Market Change" means the change as determined by BC Assessment under the
Assessment Act, to the improvements portion of a parcel's assessed value, after issuance of
a building permit for construction that is eligible under Part 7 of this Bylaw, that is not due to
real estate market fluctuations or conditions;
"Owner" means a person registered in the Land Title and Survey Authority's records as owner
of land or of a charge on land, whether entitled to it in the person's own right or in a
representative capacity or otherwise, and includes a registered owner;
"Parcel" means a lot, block or other area in which land is held or into which land is subdivided;
"Program" means the program established by Maple Ridge Revitalization Tax Exemption
Program Bylaw No. 7010-2013;
"Project" means a project as outlined in Part 7 of this Bylaw, and does not include any
construction that is outside the scope of this Bylaw;
"Storey" means that portion of a building which is situated between the top of any floor and
the top of the floor next above it, and if there is no floor above it, that portion between the top
of such floor and the ceiling above it. "First storey" means the uppermost storey having its
floor level not more than two metres above grade. "Basement" means a storey or storeys of a
building located below the first storey. "Building height" (in storeys) means the number of
storeys contained between the roof and the floor of the first storey. Refer to the BC Building
Code for the most current definition - if there is a discrepancy, the BC Building Code shall
prevail;
"Tax Exemption" means a revitalization tax exemption pursuant to this Bylaw.
PART 5 ESTABLISHMENT OF TOWN CENTRE INVESTMENT INCENTIVE AREAS AND A
REVITALIZATION TAX EXEMPTION PROGRAM
5.1 Pursuant to the Community Charter, there is hereby established the Town Centre Investment
Incentive Areas, namely Sub Area 1 and Sub Area 2, as outlined on Appendix "A", which is
attached to and forms part of this Bylaw. Appendix "A" is a representation of the District of
Maple Ridge Town Centre Investment Incentive Areas; if there is any discrepancy, the official
version shall prevail.
Schedule B
5.2 Pursuant to the Community Charter, there is hereby established a Revitalization Tax
Exemption Program for the Town Centre Investment Incentive Areas, providing a Revitalization
Tax Exemption for Parcels with Projects meeting Program requirements.
PART 6 PROGRAM REASONS AND OBJECTIVES
6.1 The District of Maple Ridge has made significant investments in the Town Centre over the last
several years, in keeping with Council's vision to create a vibrant and dynamic Town Centre.
An incentive program has been established to encourage accelerated private sector
investment in commercial projects to help achieve Council's vision, and this Revitalization Tax
Exemption Program Bylaw is one element of that incentive program.
6.2 A Revitalization Tax Exemption Program is established under this Bylaw to:
a. Encourage Commercial investment to create a strong local economy and expand
employment opportunities for citizens;
b. Increase pedestrian traffic with added Commercial activity, both to support local
business and to enhance safety;
c. Encourage and support the use of environmentally sustainable building construction
methods and materials, and encourage energy efficiency and alternative
technologies.
PART 7 ELIGIBLE PROJECTS
7.1 The Project must be situated on a Parcel located within the Town Centre Investment Incentive
Areas:
a. If a Parcel is situated in more than one Sub Area, it shall be defined as being
included in Sub Area 1;
b. If a Parcel is situated partially within the Town Centre Investment Incentive Areas,
it shall be defined as being included in the Sub Area within which it is partially
located.
7.2 A Building Permit must have an issue date of not before Tuesday, December 31, 2013, and
not after Tuesday, December 30, 2014, to qualify.
7.3 The Project must meet all Program criteria and comply with all applicable land use and other
District of Maple Ridge regulations.
7.4 The Project must be one or more of the following types:
a. Mixed -Use Building Construction with the building height being:
1. Four -storeys or higher occurring within Sub Area 1; or,
2. Five -storeys or higher occurring in Sub Area 2.
b. New Commercial construction with a Building Permit Value greater than or equal to
$1,000,000;
Schedule B
c. Commercial Renovation and/or Commercial Facade Improvement with a Building
Permit Value greater than or equal to $100,000.
7.5 Green Project, pursuant to this Bylaw.
PART 8 TAX EXEMPTION
8.1 The terms and conditions upon which a Revitalization Tax Exemption Certificate may be
issued are as set out in this Bylaw, the Revitalization Tax Exemption Agreement and the
Revitalization Tax Exemption Certificate.
8.2 A Revitalization Tax Exemption Certificate shall apply to a Parcel after the following conditions
are met:
a. The Owner of the Parcel has met all applicable provisions of this Bylaw;
b. The Owner of the Parcel has entered into a Revitalization Tax Exemption Agreement
with the District of Maple Ridge;
c. The Owner of the Parcel has met all terms and conditions as set out in the
Revitalization Tax Exemption Agreement; and,
d. The Owner has applied for a Revitalization Tax Exemption Certificate and a
Revitalization Tax Exemption Certificate has been issued for the Parcel.
8.3 The Tax Exemption is equivalent to 100% of the Municipal Property Tax payable on the
amount of Non -Market Change attributed to the Project, as specified in Part 7 of this Bylaw,
and where all the conditions as stated in Part 8 of this Bylaw have been met:
a. for a total of three years; or,
b. for a total of six years for a Green Project, pursuant to this Bylaw.
8.4 For a Tax Exemption to commence in a given year, an Owner must submit an Application for a
Revitalization Tax Exemption Certificate to the District of Maple Ridge by October 1 of the
preceding year.
8.5 A Revitalization Tax Exemption Program Certificate may be revoked by Council by means of
any of the following infractions:
a. The Owner breaches any covenant, condition or obligation as set out in the
Revitalization Tax Exemption Agreement;
b. The Parcel is put to any use that is not permitted or fails to meet any of the Project
eligibility requirements as outlined in Part 7 of this Bylaw;
c. The Owner breaches:
1. Any enactments, laws, statutes, regulations and orders by any authority
having jurisdiction, including bylaws of the District of Maple Ridge;
2. Any federal, provincial, municipal, and environmental licences, permits and
approvals.
Schedule B
8.6 For a Revitalization Tax Exemption Program Certificate that is revoked due to the infractions
noted in Part 8, Section 8.5 of this Bylaw, the District of Maple Ridge may recapture the value
of the Tax Exemption provided on the Parcel, for the current and any previous taxation years
to which the Revitalization Tax Exemption Program Certificate applies. Failure on the part of
the Owner to remit the recapture amount within thirty (30) days will result in the amount
being placed on the general property tax bill for the Parcel.
READ A FIRST TIME this day of 2013.
READ A second time this day of 2013.
READ A third time this day of 2013.
ADOPTED this day of 2013.
PRESIDING MEMBER
CORPORATE OFFICER
Attachment:
Appendix "A" - Town Centre Investment Incentive Areas
Schedule B
Appendix "A" - Town Centre Investment Incentive Areas
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Schedule C
CORPORATION OF THE DISTRICT OF MAPLE RIDGE
BYLAW NO. 7036-2013
A Bylaw to amend the Maple Ridge Off -Street Parking and Loading Bylaw 4350-1990
WHEREAS, it is deemed expedient to amend Maple Ridge Off -Street Parking and Loading
Bylaw 4350-1990 as amended;
NOW THEREFORE, The Municipal Council of the Corporation of the District of Maple Ridge, in
open meeting assembled, ENACTS AS FOLLOWS:
1. This bylaw may be cited as "Maple Ridge Off -Street Parking and Loading Amending Bylaw No.
7036-2013".
2. Schedule "A", Section 10.0, Maple Ridge Town Centre Parking Standards, sub -section 10.1
Application of Town Centre Parking Standards, item (a)(2) shall be deleted and replaced with
the following:
2. within Sub -Area 1 and for a commercial use only, if the development application is
received by the end of business day on:
a. July 15, 2014 for rezoning applications; and
b. September 30, 2014 for development permit applications.
READ a first time the day , A.D. 20
READ a second time the day of A.D. 20
READ a third time the day of , A.D. 20
RECONSIDERED AND ADOPTED, the day of , A.D. 20
PRESIDING MEMBER CORPORATE OFFICER
MAPLE RIDGE
British Co lumh la
District of Maple Ridge
TO: His Worship Mayor Ernie Daykin MEETING DATE: November 18, 2013
and Members of Council FILE NO:
FROM: Chief Administrative Officer MEETING: Committee of the Whole
SUBJECT: Pitt Meadows Airport Society
EXECUTIVE SUMMARY:
The Pitt Meadows Airport Society ("the Society") is the owner of the Pitt Meadows Regional Airport.
The members of the Society are the City of Pitt Meadows and the District of Maple Ridge and the
Mayors of each community. In March 2013 the City of Pitt Meadows, with support from the District
of Maple Ridge conducted a review of the governance model of the Airport. The review has been
completed and while no operational changes are required, the consultant conducting the review
recommended changes to the membership structure of the Society. The changes include removing
the Mayors as members and as non-voting directors and replacing them with two independent voting
directors. The consultant also recommended that a protocol for communication and consultation be
entered into to clarify expectations.
Attached as Appendix A is the Consent Resolution that will amend the Society's bylaws to remove the
Mayors as members and as non-voting directors. The amendments will also clarify the terms of office
of the directors of the Board. Attached as Appendix B is the Protocol Agreement.
RECOMMENDATIONS:
That the District of Maple Ridge consent to the bylaws of the Pitt Meadows Airport Society being
amended in respect of the membership of the Society as shown in Appendix A of the staff report
dated November 18, 2013; and
That the Corporate Officer be authorized to execute all such resolutions and documents of the Pitt
Meadows Airport Society that may be necessary to give effect to the above resolution; and further
That the Mayor and Corporate Officer be authorized to execute on behalf of the District of Maple
Ridge the Protocol Agreement attached as Appendix B to the staff report dated November 18, 2013;
"Original signed by Ceri Marlo"
Prepared by: Ceri Marlo, C.M.C.
Manager of Legislative Services
"Original signed by J.L. (Jim) Rule
Concurrence: J.L. (Jim) Rule
Chief Administrative Officer
/cm
1133
APPENDIX A
CONSENT RESOLUTIONS OF THE MEMBERS
OF PITT MEADOWS AIRPORT SOCIETY
The undersigned, being members of Pitt Meadows Airport Society hereby consent in
writing to the following resolutions, to have the same force and effect as if passed at a
general meeting of the Society:
WHEREAS:
A. The Pitt Meadows Airport Society wishes to amend its bylaws in respect of the
membership of the Society;
BE IT RESOLVED AS A SPECIAL RESOLUTION THAT:
1. The bylaws of the Pitt Meadows Airport Society be amended pursuant to section 23
of the Society Act, RSBC 1996 c.-433 by:
(a) adding the word "and" at the end of subsection 2.2(a) so that it reads as
follows:
"(a) the City of Pitt Meadows; and";
(b) deleting subsections 2.2(c) and 2.2(d);
(c) replacing the words "four (4)" in subsection 2.3 with the words "two (2)" so
that it reads as follows:
"2.3 The society shall not, at any time, have more than two (2)
members.";
(d) replacing the words "three (3)" in subsection 4.2(c) with the words "two (2) so
that it reads as follows:
"(c) A quorum is two (2) members present.";
(e) replacing the word "number" in the last line of section 4.5 with the words
"authorized representatives" so that it reads as follows:
"the members present shall choose one of their authorized representatives
to be chairperson.";
(f) deleting sections 5.7 to 5.11, inclusive, and replacing them with the following:
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"5.7 The directors of the society are each entitled to participate in and vote at
a meeting of directors or of a committee of directors.
5.8 Upon implementation of this section, at a meeting of the members duly
called for this purpose, the members shall appoint (or confirm the
previous appointment of):
(a) three directors for a term to expire at the annual general meeting in
2014;
(b) three directors for a term to expire at the annual general meeting in
2015;
(c) three directors for a term to expire at the annual general meeting in
2016
A director appointed (or whose appointment has been confirmed)
under this section 5.8 may be appointed by the members for one
further three (3) year term to expire at the applicable annual general
meeting unless that director has already been appointed for two (2)
consecutive terms or more. No director appointed (or whose previous
appointment has been confirmed) under this section 5.8 may be
appointed for more than two (2) consecutive terms.
5.9 A Pitt Meadows Airport Society Directors Nominating Committee is
hereby established composed of the Pitt Meadows and Maple Ridge
Chief Administrative Officers, or their designates, and the Pitt Meadows
Airport Society President or designate. Subject to sections 5.10 and
5.11(a), the following process shall be undertaken by the Nominating
Committee before any directors' terms are to expire at an annual
general meeting in order to identify and recommend candidates to the
members for appointment as directors at the applicable annual general
meeting:
(a) the Nominating Committee will ask the directors to identify and
provide the Nominating Committee with the specific skill sets that
they consider are of benefit in directors;
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(b) the Nominating Committee will post an ad for directors in a local
newspaper, at a minimum, and the cost of the ad will be split
equally between the Society and both the Municipalities of Maple
Ridge and Pitt Meadows.
(c) the Nominating Committee will review the applications submitted
from prospective directors and make a recommendation to the
members on the appointment of directors to the Pitt Meadows
Airport Society.
5.10 Directors appointed under section 5.9 shall hold office for a three (3)
year term commencing on the date of the applicable annual general
meeting and may be appointed by the members for one further three
(3) year term, to expire at the applicable annual general meeting. No
director appointed under section 5.9 may be appointed for more than
two (2) consecutive terms.
5.11 If an office of a director is vacated, the vacated position may be filled
for the balance of the term by:
(a) the directors appointing a person to fill the vacancy if the balance of
the term for that director is less than 6 months and section 7.8 does
not apply; or
(b) the members appointing a person to fill the vacancy following the
process stipulated in section 5.9 if the balance of the term for that
director is 6 months or more.";
(g) deleting the words "voting" and "non-voting" from section 6.3 so that it reads
as follows:
"6.3 The quorum for a meeting of directors shall be five (5) directors.";
(h) deleting the words ", including both voting and non-voting directors," from
section 6.5 so that it reads as follows:
" 6.5 Any two directors may convene a meeting of the directors at any
time."
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2. The members of Pitt Meadows Airport Society may execute these resolutions in
counterparts and when the counterparts have been executed by the members, each
executed counterpart may be delivered by facsimile or pdf, which will be as effective
as if one original copy had been executed by the members.
Dated this day of , 2013.
CITY OF PITT MEADOWS by its
authorized signatory:
Mayor, City of Pitt Meadows
Corporate Officer
DISTRICT OF MAPLE RIDGE by its
authorized signatory:
Mayor, District of Maple Ridge
Corporate Officer
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YPK PROTOCOL AGREEMENT
THIS AGREEMENT DATED FOR REFERENCE the day of November, 2013.
BETWEEN:
CITY OF PITT MEADOWS, a municipality incorporated under the
Local Government Act, R.S.B.C. 1996, c. 323, and having its
municipal office at 12007 Harris Road, Pitt Meadows, BC V3Y 2B5
("Pitt Meadows")
AND:
DISTRICT OF MAPLE RIDGE, a municipality incorporated under
the Local Government Act, R.S.B.C. 1996, c. 323, and having its
municipal office at 11995 Haney Place, Maple Ridge, BC V2X 6A9
("Maple Ridge")
AND:
PITT MEADOWS REGIONAL AIRPORT SOCIETY, a society
incorporated under the Society Act, S.B.C. 2002, c. 57 under
Incorporation No. BC0875415 and having its registered and
records office at 100-18799 Airport Way, Pitt Meadows, BC V3Y
2B4
("PM RAS")
WHEREAS:
APPENDIX B
A. The Pitt Meadows Regional Airport is located within the municipal boundaries of
the City of Pitt Meadows;
B.
C.
The Pitt Meadows Regional Airport is a significant contributor to the economic
wellbeing of Pitt Meadows and Maple Ridge, as well as, an enabler of further
economic activity and growth;
The PMRAS directors are appointed by the PMRAS members, Pitt Meadows and
Maple Ridge, to run the affairs of the PMRAS in accordance with the constitution
and bylaws and to act in the best interest of the membership;
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D.
E.
Pitt Meadows and Maple Ridge have well established Economic Development
programs with mandates focused on assisting with and marketing business
development at the Pitt Meadows Regional Airport;
Pitt Meadows and Maple Ridge wish to confirm their intention to protect the
lands designated "Airport" in the City of Pitt Meadows Official Community Plan
Bylaw No. 2352, 2007 for the furtherance of the Pitt Meadows Regional Airport;
F. Pitt Meadows and Maple Ridge wish to confirm that the control and stewardship
of the Airport Endowment Fund will remain solely with the PMRAS;
G.
The parties wish to renew their relationship through improved cooperation and
communication in order to further the development of the Pitt Meadows
Regional Airport.
NOW THEREFORE, the parties hereto agree as follows:
PURPOSE
1. The purpose of this protocol is to continue to work on the collaborative relationship between the
parties and to clarify expectations.
CONTACT PERSONS
2. The parties acknowledge and agree that they shall each, from time to time, appoint a principal
representative who shall initially be for Pitt Meadows, the Chief Administrative Officer, for
Maple Ridge, the Chief Administrative Officer, and for PMRAS, the Pitt Meadows Regional
Airport General Manager.
COMMUNICATIONS
3. The parties acknowledge and agree that open and transparent communications are
fundamental to this Protocol Agreement and the working relationship between the parties.
4. The parties shall meet at least annually to review implementation of this Protocol agreement;
COOPERATIVE PLANNING
5. The parties agree that a clearly articulated strategic plan that includes a forward looking vision
for the development of the airport is critical to the marketing and promotion of the airport.
6. PMRAS acknowledge that the development, review and update of the Pitt Meadows Regional
Airport Strategic Plan needs to align with the vision the membership has for the Pitt Meadows
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Regional Airport and therefore PMRAS must consult with Pitt Meadows and Maple Ridge during
the development, review, and update of the Strategic Plan;
7. The parties are committed to an open and thorough process of planning for development at the
airport and for this reason PMRAS agrees to consult with Pitt Meadows during the development
of any Airport Land Use Plans, as well as, commits to providing opportunities for community
consultation during development of the plan. The format for public consultation is to be
determined by PMRAS.
REPORTING
8. PMRAS will prepare and present to Pitt Meadows and Maple Ridge Council an annual business
plan that outlines PMRAS achievements, key challenges, and major initiatives planned for the
upcoming calendar year at the Pitt Meadows Regional Airport. The plan must be submitted to
the membership no later than November 15th;
9. The PMRAS annual business plan must identify how the priority programs and services to be
delivered support of the implementation of the Pitt Meadows Regional Airport Strategic Plan;
10. PMRAS will provide quarterly reports to the Chief Administrative Officers and two reports to Pitt
Meadows and Maple Ridge Council (the annual business plan and a midyear plan update) on
efforts taken in the implementation of the Airport Strategic Plan and other projects that the
PMRAS implement;
11. The PMRAS General Manager and Board of Directors, or at a minimum the Board Chair, should
be present during the presentation of reports to Pitt Meadows and Maple Ridge Council.
ECONOMIC DEVELOPMENT
12. PMRAS will collaborate with Pitt Meadows Economic Development Corporation (PMEDC) and
Maple Ridge Economic Development, on the development of marketing/attraction collateral to
ensure there is alignment and consistency in YPK vision and messaging.
13. In collaboration with Pitt Meadows Economic Development Corporation (PMEDC) and the
Maple Ridge Economic Development, PMRAS will develop an annual marketing/attractions work
plan to continue the momentum of the BC Jobs Plan project: YPK International Education and
Business Park. Status of this work plan is to be included in the quarterly reports to the Chief
Administrative Officer and reports to Pitt Meadows and Maple Ridge Council.
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UTILITY INFRASTRUCTURE
14. To ensure the long term economic viability of the Pitt Meadows Regional Airport, PMRAS must
undertake an assessment of Airport's utility infrastructure and develop a plan for ongoing
maintenance and replacement of its utility infrastructure and present that plan to Pitt Meadows
and Maple Ridge no later than October 31, 2014.
IN WITNESS WHEREOF the parties have executed this Agreement.
PER:
Mayor, Deb Walters
Corporate Officer
PER:
Mayor, Ernie Daykin
Corporate Officer
PER:
Pitt Meadows Regional Airport Society, Board Chair
Pitt Meadows Regional Airport Society, General Manager
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