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District of Maple Ridge COUNCIL MEETING January 24, 2012 The Minutes of the Municipal Council Meeting held on January 24, 2012 at 7:03 p.m. in the Council Chamber of the Municipal Hall,
11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Appointed Staff Mayor E. Daykin J. Rule, Chief
Administrative Officer Councillor C. Ashlie K. Swift, General Manager of Community Development, Councillor C. Bell Parks and Recreation Services Councillor J. Dueck D. Pollock, Acting
General Manager Public Works and Councillor A. Hogarth Development Services Councillor B. Masse C. Carter, Director of Planning Councillor M. Morden C. Marlo, Manager of Legislative
Services A. Gaunt, Confidential Secretary Note: These Minutes are also posted on the Municipal Web Site at www.mapleridge.ca The meeting was filmed by Shaw Communications Inc. 100 CALL
TO ORDER 200 MOMENT OF REFLECTION 300 INTRODUCTION OF ADDITIONAL AGENDA ITEMS Item 801 Council Matrix Item 1700 Notice of Motion to discuss the issue of Smart Meters 400 APPROVAL OF
THE AGENDA The agenda was adopted with the addition of Items 801 and 1700
Council Minutes January 24, 2012 Page 2 of 14 500 ADOPTION AND RECEIPT OF MINUTES 501 Minutes of the Regular Council Meeting of January 10, 2012 R/2012-020 501 Minutes Regular Council
It was moved and seconded January 10, 2012 That the m minutes of the Regular Council Meeting of inutes January 10, 2012 be adopted as circulated circulated. CARRIED 502 Minutes of the
Public Hearing of January 17, 2012 R/2012-021 502 Minutes Public Hearing It was moved and seconded January 17, 2012 That the m minutes of the Public Hearing of January 17, 2012 inutes
be adopted as circulated. dopted CARRIED 503 Minutes of the Development Agreements Committee Meetings of January 5, 9 and 16(2), 2012 R/2012-022 503 Minutes Development Agmt It was
moved and seconded Committee That the minutes of the Development Ag Agreements Committee reements Meetings of January 5, 9 and 16(2), 2012 be received. CARRIED 600 PRESENTATIONS AT
THE REQUEST OF COUNCIL 601 Demonstration of On-Line Council Meeting Videos, Manager of Legislative Services and Emergency Program The Manager of Legislative Services demonstrated features
of the new Council meeting video program on the District’s website.
Council Minutes January 24, 2012 Page 3 of 14 700 DELEGATIONS – Nil 800 UNFINISHED BUSINESS Note: Item 801 was forwarded from the January 23, 2012 Council Workshop Meeting 801 Council
Matrix Staff report dated January 23, 2012 recommending that the Council Matrix attached as Appendix I be adopted. R/2012-023 Council Matrix It was moved and seconded That the Council
Matrix attached as Appendix I to the staff report dated January 23, 2012 be adopted. CARRIED 900 CORRESPONDENCE -Nil 1000 BYLAWS Note: Item 1001 is from the Public Hearing of January
17, 2012 Bylaws for Third Reading 1001 RZ/0 028 28 28/10 10, 20615 and 20623 113 Avenue and 11312 206 Street 1001.1 Maple Ridge Official Community Plan Amending Bylaw No. 6882 6882-2011
To amend Policy 3-18(2) Major Corridor Residential-General Characteristics to include these properties Third reading
Council Minutes January 24, 2012 Page 4 of 14 R/2012-024 RZ/028/10 BL No. 6882-2011 It was moved and seconded Third reading That Bylaw No. 6882 6882-2011 be given third reading. R/2012-025
RZ/028/10 BL No. 6882-2011 It was moved and seconded Third reading That third reading of Bylaw No. 6882 6882-2011 be deferred. DEFEATED Mayor Daykin, Councillor Ashlie, Councillor Dueck,
Councillor Hogarth, Councillor Morden -OPPOSED MAIN MOTION CARRIED Councillor Bell, Councillor Masse -OPPOSED 1001.2 Maple Ridge Zone Amending Bylaw No. 6738 6738-2010 To rezone from
RS-1 (One Family Urban Residential) to RM-2 (Medium Density Apartment Residential) to permit the future construction of an apartment building with 36 units Third reading R/2012-026
RZ/028/10 BL No. 6738-2010 It was moved and seconded Third reading That Bylaw No. 6738 6738-2010 be given third reading. CARRIED Councillor Bell, Councillor Masse -OPPOSED
Council Minutes January 24, 2012 Page 5 of 14 COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE Minutes – January 9, 2012 R/2012-027 Minutes COW It was moved and seconded
January 9, 2012 That the minutes of the Committee of the Whole Meeting of January 9 9, 201 , 2012 be received. CARRIED Public Works and Development Services 1101 2011 2011-124 124-RZ,
27908 Dewdney Trunk Road, A A-2 to CS CS-3 Staff report dated January 23, 2012 recommending that Maple Ridge Zone Amending Bylaw No. 6890-2011 to facilitate development of an eco lodge
tourist accommodation and recreation commercial project be given first reading and that the application provide further information as described on Schedules A, C, D and F of the Development
Procedures Bylaw No. 5879-1999. The Director of Planning advised that a covenant will be placed on the property title limiting length of stay at the facility. R/2012-028 2011-124-RZ
BL No. 6890-2011 It was moved and seconded First reading In respect of Section 879 of the Local Government Act, requirement for consultation during the development or amendment of an
Official Community Plan, Council must consider whether consultation is required with specifically: i. The Board of the Regional District in which the area covered by the plan is located,
in the case of a Municipal Official Community Plan; ii. The Board of any R Regional District that is adjacent to the egional area covered by the plan; iii. The Council of any municipality
that is adjacent to the area covered by the plan;
Council Minutes January 24, 2012 Page 6 of 14 iv. First Nations; v. School District Boards, greater boards and improvements district boards; and vi. The Provinc Provincial and Federal
Governments and their agencies. ial and in that regard it is recommended that no additional consultation be required in respect of this matter beyond the early posting of the proposed
Official Community Plan amendments on the District's website, together with an invitation to the public to comment, and; That Bylaw No. 6890 6890-2011 be given first reading; and That
the applicant provide further information as described on Schedules A, C, D, and F of the Development Procedures Bylaw No. 5879 – 1999. CARRIED 1102 RZ/091/10, 24417 and 24371 112 Avenue,
RS RS-3 to RS RS-1b and R R-1 Staff report dated January 23, 2012 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 6895-2012 to revise conservation areas, Maple
Ridge Official Community Plan Amending Bylaw No. 6898-2012 to permit rezoning to R-1 (Residential District) be given first and second reading and be forwarded to Public Hearing and
that Maple Ridge Zone Amending Bylaw No. 6855-2011 to permit subdivision into 83 residential properties be given second reading and be forwarded to Public Hearing. R/2012-029 RZ/091/10
BL No. 6895-2012 It was moved and seconded BL No. 6898-2012 First and second BL No. 685-2011 Second reading 1. That in accordance with Section 879 of the Local Government Act opportunity
for early and on on-going consultation has been provided by way of posting Bylaws No. 6895 6895-2012 and 6898 6898-2012 on the municipal website and requiring that the applicant host
a Development Information Meeting, and Council considers it unnecessary to provide any further consultation opportunities, except by way of holding a public hearing on the bylaw;
Council Minutes January 24, 2012 Page 7 of 14 2. That Bylaws No. 6895 6895-2012 and 6898 6898-2012 be considered in conjunction with the Capital Expenditure Plan and Waste Management
Plan; 3. That it be confirmed that Bylaws No. 6895 6895-2012 and 6898 6898-2012 is consistent with the Capital Expenditure Plan and Waste Manag Management Plan; ement 4. That Bylaws
No. 6895 6895-2012 and 6898 6898-2012 be given First and Second Reading and be forwarded to Public Hearing; 5. That Bylaw No. 6855 6855-2011 be given Second Reading and be forwarded
to Public Hearing; and 6. That the following terms and conditions be m met prior to Final et Reading. i. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and
receipt of the deposit of security as outlined in the Agreement; ii. Amendment to Schedule "B" & “C” of the Official Community Plan; iii. Registration of a geot geotechnical report
as a Restrictive echnical Covenant which addresses the suitability of the site for the proposed development; iv. Road dedication as required; v. Removal of the existing buildings; vi.
Park dedication as required; vii. A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks. If there
is evidence, a site profile pursuant to the Waste Management Act must be provided in accordance with the regulations. viii. Provision and registration of a landscape plan as a Restrictive
Covenant, detailing a buffer to the adjacent agricultural lands and signage and fencing around the buffer park area; and ix. That a notification be registered on title to disclose the
possible negative impacts of allowable ag agricultural activities on adjacent agricultural lands. ricultural CARRIED
Council Minutes January 24, 2012 Page 8 of 14 Note: Councillor Morden excused himself from discussion of Item 1103 as he is the owner of property adjacent to the application site. He
left the meeting at 7:55 p.m. 1103 RZ/065/09, 224 Street, 11613 224 Street, 22352 Callaghan Avenue, 11617 224 Street, 22379 116 Avenue, 22350 Callaghan Avenue, 22367 116 Avenue, 22344
Callaghan Avenue, RS RS-1 and C C-3 to CRM Staff report dated January 23, 2012 recommending that Maple Ridge Zone Amending Bylaw No. 6791-2011 and Maple Ridge Zone Amending Bylaw No.
6901-2012 to permit construction of a hotel be given second reading and be forwarded to Public Hearing. R/2012-030 RZ/065/09 BL No. 6791-2011 It was moved and seconded Second reading
BL No. 6901-2012 First and second 1. That Bylaw No. 6791 6791-2011 be given second reading and be forwarded to Public Hearing; 2. That Bylaw No. 6901 6901-2012 be given first and second
Reading and be forwarded to Public Hearing; and 3. That the following terms and conditions be met prior to Final Reading. i. Approval from the Ministry of Transportation; ii. Registration
of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of security as outlined in the Agreement; iii. A Statutory right of way plan and agreement must
be registered at the Land Title Office: iv. Road and Park dedication as required; v. Purchase of the property to the south from the Ministry of Transportation; vi. Consolidation of
the subject parcels parcels. CARRIED Note: Councillor Morden returned to the meeting at 8:04 p.m.
Council Minutes January 24, 2012 Page 9 of 14 Note: Item 1104 was deferred from the January 10, 2012 Council Meeting 1104 2011 2011-117 117-DP, 12005 238B Street 1104.1 Follow up to
Questions asked at the January 10, 2012 Council Meeting Staff report dated January 23, 2012 providing further information on application 2011-117-DP. 1104.2 2011 2011-117 117-DP DP,
12005 238B Street Staff report dated January 9, 2012 recommending that application 2011-117-DP to omit structural canopies and fabric awnings from the original building design be denied.
R/2012-031 2011-117-DP Deny application It was moved and seconded DEFEATED That application 2011 2011-117 117-DP respecting property located at 12005 238B Street be denied. DEFEATED
Mayor Daykin, Councillor Hogarth, Councillor Dueck, Councillor Ashlie, Councillor Masse, Councillor Bell, Councillor Morden -OPPOSED R/2012-032 2011-117-DP Sign and seal It was moved
and seconded That the Corporate Officer be authorized to sign and seal 2011 2011-117 117-DP respecting property located at 12005 238B Street. CARRIED 1105 2011 2011-023 023-DP, 24133
102 Avenue Staff report dated January 23, 2012 recommending that the Corporate Officer be authorized to sign and seal 2011-023-DP to permit construction of a mixed use building.
Council Minutes January 24, 2012 Page 10 of 14 R/2012-033 2011-023-DP Sign and seal It was moved and seconded That the Corporate Officer be authorized to sign and seal 2011 2011-023
023-DP respecting property located at 24133 102 Avenue. CARRIED 1106 Excess Capacity/Extended Services Agreement LC 147/11, 128 Avenue and 228A Street Staff report dated January 23,
2012 recommending that the Corporate Officer be authorized to sign and seal Excess Capacity Latecomer Agreement LC 147/11. R/2012-034 LC 147/11 Subdivision It was moved and seconded
SD/90/08 That with respect to the subdivision of lands involved in Subdivision SD/90/08 located at 128 Avenue and 228A Street, be it resolved: 1. That the cost to provide the excess
or extended services is, in whole or in part, excessive to the municipality and that the cost to provide these services shall be paid by the owner of the land being developed, and 2.
That Latecomer Charges be imposed for such excess or extended services on the parcels and in the amounts as set out in the staff report dated January 23, 2012; and further 3. That the
Corporate Officer be authoriz authorized to sign and seal ed Excess Capacity Latecomer Agreement LC 147/11 with the subdivider of the said lands. CARRIED
Council Minutes January 24, 2012 Page 11 of 14 Financial and Corporate Services (including Fire and Police) 1131 November 19, 2011 Local Government Election Staff report dated January
23, 2012 providing the results of the Local Government Election held November 19, 2011 For Information only 1132 2012 Property Assessment Review Staff report dated January 23, 2012
providing information on the current 2012 Property Assessment information. For information only Community Development and Recreation Service – Nil Correspondence -Nil Other Committee
Issues – Nil 1200 STAFF REPORTS 1201 Draft Albion Flats Concept Plan – Agricultural Land Commission Feedback and Next Steps Staff report dated January 23, 2012 recommending that staff
be directed to advance Alternative Three identified in the report and that an allocation from surplus of up to $185,000, if deemed necessary by the Chief Administrative Officer, be
approved for required studies. R/2012-035 Draft Albion Flats Concept Plan It was moved and seconded Advance Alternative Three That staff be directed to advance Alternative Three identified
in the staff report entitled “Draft Albion Flats Concept Plan – Agricultural Land Commission Feedback & Next Steps report”, dated January 23, 2012; and
Council Minutes January 24, 2012 Page 12 of 14 That an allocation from surplus in the amount of up to $185,000 be provided, and used if deemed necessary by the Chief Administrative Officer,
to complete a drainage study, agricultural remedial action plan, and traffic analysis as required by the Agricultural Land Commission for an exclusion application, be approved. pplication,
CARRIED 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL From the January 9, 2012 Closed Council Meeting: • Maple Ridge Social Planning Advisory Committee – Term Appointments 2012-2013 o Re-appointment
of Treena Innes as a Community at Large Member for a two-year term commencing January 1, 2012 o Appointment of Rajinder Kalra and Bob Goos as Community at Large members for two-year
terms, commencing January 1, 2012 • Maple Ridge-Pitt Meadows Parks & Leisure Services Commission Appointments 2012 o Appointment of Don Mitchell and Alanna Carmichael for a term of
three years commencing January 11, 2012. For information only 1400 MAYOR’S REPORT Mayor Daykin attended the opening of the Aboriginal Gathering Place at the New Westminster campus of
Douglas College, the opening of the newly renovated Pitt Meadows arena and a meeting of the Maple Ridge-Pitt Meadows Parks and Leisure Services Commission. He spoke to the legacy of
trails created by the Haney Horsemen which will be turned over to the District of Maple Ridge. Mayor Daykin also reminded residents that January 31 is the deadline for property tax
assessment appeals and encouraged all to make use of BC Assessments website at www.bcassessment.ca
Council Minutes January 24, 2012 Page 13 of 14 1500 COUNCILLORS’ REPORTS Councillor Ashlie Councillor Ashlie attended meetings of the Substance Misuse Prevention Committee and the Ridge
Meadows Seniors Society. She also attended an update on the RCMP conference. She reminded residents of the Community Literacy Committee’s Family Literacy Day event at the Maple Ridge
Library on January 27. Councillor Dueck Councillor Dueck attended the re-opening of newly renovated Pitt Meadows arena and the Fire Department Awards ceremony. She thanked staff at
the works yard for the hard work done to keep Maple Ridge streets safe during the snowy weather. Councillor Masse Councillor Masse attended the Fire Department Awards ceremony and met
with the Executive Director of the Recycling Society. He advised that the Friends in Need Food Bank will be hosting a fundraiser on January 28. Councillor Bell Councillor Bell attended
meetings of the Maple Ridge Audit and Finance Committee and the Maple Ridge-Pitt Meadows Parks & Leisure Services Commission and a teleconference meeting of the Fraser Valley Regional
Library. She participated in tour of the Ridge Meadows Recycling Society facilities. Councillor Bell encouraged residents to attend the Family Literacy Day event as well as the Ridge
Meadows Hospice Society Evening of Romance Dinner on February 4. Councillor Hogarth Councillor Hogarth attended a meeting of the Maple Ridge-Pitt Meadows Parks & Leisure Services Commission,
the re-opening of the renovated rinks in Pitt Meadows and the Fire Department Awards ceremony. Councillor Morden Councillor Morden attended the re-opening of the Pitt Meadows arenas,
the Fire Department Awards dinner and a meeting of the Maple Ridge Bicycle Advisory Committee. 1600 OTHER MATTERS DEEMED EXPEDIENT – Nil
Council Minutes January 24, 2012 Page 14 of 14 1700 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS 1701 Notice of Motion pertaining to Smart Meters Discussion Councillor Bell put
forward a notice of motion to add discussion of the issue of smart meters to the February 14, 2012 Council Meeting. 1800 QUESTIONS FROM THE PUBLIC Peter Harris Mr. Harris asked whether
Maple Ridge Council supports or rejects the idea of tolling all bridges in the Lower Mainland, including the Pitt River bridge, to fund TransLink. He put forward reason as to why tolling
the Pitt River Bridge would put the residents of Pitt Meadows and Maple Ridge at an unfair disadvantage and would negatively impact the communities. Mayor Daykin advised that there
has been no discussion on the matter of tolling all bridges at the Mayors’ forum. He also advised that should such an option for funding TransLink be brought forward that Council will
be have a full discussion on the issue. Rob Grant Mr. Grant asked for clarification on discussion pertaining to Rezoning Application RZ/028/10. The Manager of Legislative Services advised
on the process. Mr. Grant was also advised that staff can be asked questions on items which have gone to Public Hearing. 1900 ADJOURNM ADJOURNMENT ENT -9:07 p.m. _______________________________
E. Daykin, Mayor Certified Correct ___________________________________ C. Marlo, Corporate Officer