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District of Maple Ridge COUNCIL MEETING March 13, 2012 The Minutes of the Municipal Council Meeting held on March 13, 2012 at 7:00 p.m. in the Council Chamber of the Municipal Hall,
11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Appointed Staff Mayor E. Daykin J. Rule, Chief
Administrative Officer Councillor C. Ashlie K. Swift, General Manager of Community Development, Councillor C. Bell Parks and Recreation Services Councillor J. Dueck F. Quinn, General
Manager Public Works and Development Councillor A. Hogarth Services Councillor B. Masse C. Carter, Director of Planning Councillor M. Morden C. Marlo, Manager of Legislative Services
A. Gaunt, Confidential Secretary Other Staff as Required L. Benson, Manager of Sustainability and Corporate Planning L. Holitzki, Director of Licences, Permits and Bylaws Note: These
Minutes are also posted on the Municipal Web Site at www.mapleridge.ca The meeting was filmed by Shaw Communications Inc. 100 CALL TO ORDER 200 MOMENT OF REFLECTION 300 INTRODUCTION
OF ADDITIONAL AGENDA ITEMS 400 APPROVAL OF THE AGENDA The agenda was approved as circulated.
Council Minutes March 13, 2012 Page 2 of 14 500 ADOPTION AND RECEIPT OF MINUTES 501 Minutes of the Regular Council Meeting of February 28, 2012 R/2012-093 501 Minutes Regular Council
It was moved and seconded February 28, 2012 That the m minutes of the Regular Council Meeting of inutes February 28, 2012 be adopted as circulated circulated. CARRIED 502 Minutes of
the Development Agreements Committee Meetings of Minutes of the Development Agreements Committee Meetings of February 24, 2012 and March 5(2), 2012 R/2012-094 503 Minutes Development
Agmt It was moved and seconded Committee That the minutes of the Development Ag Agreements Committee reements Meetings of Febru February 24, 2012 and March 5(2), 2012 ary be received.
CARRIED 600 PRESENTATIONS AT THE REQUEST OF COUNCIL – Nil 700 DELEGATIONS 701 Agricultural Advisory Committee Update -Christian Cowley, Chair Mr. Cowley gave a PowerPoint presentation
reporting on the mandate of the committee, the Agricultural Plan and the business plan over a five year period and the priorities for 2012. He also reviewed work undertaken by the committee
in 2011.
Council Minutes March 13, 2012 Page 3 of 14 702 BC Hydro, Interior to Lower Mainland Transmission Project Update -Melissa Holland, Project Manager; Donna Mackeachie – Manager of Corporate
Communications Ms. Holland gave a PowerPoint presentation providing an update on the progress of the construction of the Interior to Lower Mainland Transmission Line. 800 UNFINISHED
BUSINESS Note: Items 801 to 803 have been forwarded from the March 5, 2012 Council Workshop Meeting Note: Councillor Morden excused himself from the discussion of Item 801 at 7:29 p.m.
as he is a property owner in the downtown core. 801 Town Centre Investment Incentives Program: Year 1 Progress Report Staff report dated March 5, 2012 recommending that a future financial
capacity review discussion include consideration for additional funding to support the town Centre Investment Incentive Program. The Manager of Sustainability and Corporate Planning
provided a PowerPoint presentation which gave an overview of the objectives of the program, the categories of eligibility and incentives for participation in the program. She showcased
a program on the District’s website which provides a continual update on all the potential projects in the town centre. R/2012-095 Town Centre Investment It was moved and seconded Incentives
Program That a future financial capacity review discussion include consideration for additional funding to support the Town Centre Investment Incentive Program. CARRIED Note: Councillor
Morden returned to the meeting at 7:48 p.m.
Council Minutes March 13, 2012 Page 4 of 14 802 Proposed Bylaw Enforcement Complaint Criteria Policy Staff report dated March 5, 2012 recommending that a bylaw complaint criteria policy
include a limit on non-recurring complaints. The Director of Licences, Permits and Bylaws reviewed the report. R/2012-096 Bylaw Complaint Criteria Policy It was moved and seconded That
a bylaw complaint criteria policy include the following: • A limit of three (3) non non-recurring complaints per complainant property, per calendar year. CARRIED 803 Recreational Vehicle
Parking/Storage in Residential Zones Staff report dated March 5, 2012 recommending amendments to the District’s Zoning Bylaw pertaining to recreational vehicle parking and storage in
residential zones. The Director of Licences, Permits and Bylaws reviewed the report. She spoke to the purpose for the changes in the bylaw. She provided photos giving examples of areas
in which recreational vehicles can be parked or stored in residential zones. She advised that these changes will be part of the Zoning Bylaw amendments which will go to Public Hearing.
R/2012--097 Amendments to the Zoning Bylaw for It was moved and seconded Recreational Vehicle Parking That staff be directed to make the necessary amendments to the District’s Zoning
Bylaw to permit any size of recreational vehicles to be parked on private property provided that: • Within residential neighbourhoods built to an urban standard only one recreational
vehicle can be parked in the front yard and that recreat recreational vehicle must be ional parked on the designated driveway and/or on a hard surfaced area abutting one side of the
driveway and located no further than 1.5 m from the existing driveway;
Council Minutes March 13, 2012 Page 5 of 14 • The recreational vehicle must be setback a minimum of 1.5 metres from the curb or sidewalk so as not to create a safety hazard or sight
obstruction to sidewalk and/or road users. CARRIED 900 CORRESPONDENCE – Nil 1000 BYLAWS Bylaws for Final Reading 1001 RZ/113/10, 12028, 12038 and 12048 222 Street Staff report dated
March 13, 2012 recommending that Maple Ridge Zone Amending Bylaw No. 6786-2010 to rezone from RS-1 (One Family Urban Residential) zone to RM-2 (Medium Density Apartment Residential)
zone to allow for future construction a four-storey apartment building with 75 units be given final reading. Final reading R/2012-098 RZ/113/10 BL No. 6786-2010 It was moved and seconded
Final reading That Bylaw No. 6786 6786-2010 be adopted. CARRIED COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE Minutes – March 5, 2012 R/2012-099 Minutes COW It was
moved and seconded March 5, 2012 That the minutes of the Committee of the Whole Meeting of March 5 5, 201 , 2012 be received. CARRIED
Council Minutes March 13, 2012 Page 6 of 14 Public Works and Development Services Note: Mayor Daykin left meeting at 8:38 p.m. as he lives near the property. Councillor Hogarth chaired
the meeting. 1101 RZ/109/08, 22031 Dewdney Trunk Road, Heritage Designation and Revitalization and Tax Exemption Agreement Bylaw Staff report dated March 5, 2012 recommending that Maple
Ridge Heritage Designation and Revitalization and Tax Exemption Agreement Bylaw No. 6902-2012 to allow for preservation, relocation and rehabilitation of an existing family heritage
house be given first reading. The Director of Planning advised on aspects of the application which work toward receiving a heritage designation. She also advised on the Statement of
Significance required by the District. R/2012-100 RZ/109/08 BL No. 6902-2012 It was moved and seconded First reading 1. In respect of Section 879 of the Local Government Act consultation
during OCP amendment, Council must consider whether consultation is required with specifically: i. The Board of the Regional District in which the area covered by the pl plan is located,
in the case of a an Municipal Official Community Plan; ii. The Board of any Regional District that is adjacent to the area covered by the plan; iii. The Council of any municipality
that is adjacent to the area covered by the plan; iv. First Nat Nations; ions; v. School District Boards, greater boards and improvements district boards; and vi. The Provincial and
Federal Governments and their agencies; and in that regard staff recommends that no additional consultation be required in respect of this matter beyond the early posting of the proposed
OCP amendments on the District’s website, together with an invitation to the public to comment; 2. That Bylaw No. 6902 6902-1012 be given first reading; and
Council Minutes March 13, 2012 Page 7 of 14 3. That the following terms and conditions be met prior to fi final reading: nal i. Approval from the Ministry of Transportation; ii. Registration
of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of security as outlined in the Agreement; iii. Registration of a Geotechnical report as a Restrictive
Covenant which addresses the suitability of the site for the proposed development; iv. Registration of a Restrictive Covenant for the Duplex Design to regulate the form and character
of Duplex 2 (units 3 and 4) and a landscaping plan by the Lan Landscape Architect, showing all the dscape proposed landscaping on site, along with 100% of the landscaping securities;
v. Road dedication as required; vi. Registration of a Restrictive Covenant protecting the Visitor Parking. CARRIED Note: Mayor Daykin returned to the meeting at 9:11 and resumed as
Chair 1102 RZ/072/09, 10175, 10121 and 10141 240 Street, One Year Extension Staff report dated March 5, 2012 recommending that rezoning application RZ/072/09 to permit a 159 unit townhouse
development be granted a one year extension. R/2012-101 RZ/072/09 One Year Extension It was moved and seconded That a one year extension be granted for rezoning application RZ/072/09
and that the following conditions be addressed prior to consideration of final reading: i. Approval from the Ministry of Transportation; ii. Registration of a Rezoning Servicing Agreement
as a Restrictive Covenant and receipt of the deposit of security as outlined in the Agreement; iii. Amendment to Schedules “B” & “C” of the Official Communi Community Plan; ty iv. Registration
of a Restrictive Covenant for the Geotechnical Report which addresses the suitability of the site for the proposed development;
Council Minutes March 13, 2012 Page 8 of 14 v. Registration of a Restrictive Covenant for the protection of the Environmentally Sensitive areas (wetlands) on the proposed development;
vi. Road dedication as required; vii. Consolidation of the development site; viii. Removal of the existing buildings; ix. Park dedication as required; x. Registration of a Statutory
Right Right-of of-way to allow municipal a access from 240 Street to the Park; ccess xi. Registration of a Restrictive Covenant protecting the Visitor Parking. CARRIED 1103 DVP/067/10,
23851 Kanaka Creek Road Staff report dated March 5, 2012 recommending that the Corporate Officer be authorized to sign and seal DVP/067/10 to vary a maximum building height of 11 meters
to allow for better flexibility in house design. R/2012-102 DVP/067/10 Sign and seal It was moved and seconded That the Corporate Officer be authorized to sign and seal DVP/06 067/10
respecting property located at 23851 Kanaka 7/Creek Road. CARRIED 1104 DP/DVP/113/10, 12028, 12038 and 12048 222 Street Staff report dated March 5, 2012 recommending that the Corporate
Officer be authorized to sign and seal DVP/113/10 to vary setback requirements to the building façade on the west and north sides and the entry porch columns on the west side and that
the Corporate Officer be authorized to sign and seal DP/113/10 to permit construction of a four-storey apartment building with 75 units and underground parking.
Council Minutes March 13, 2012 Page 9 of 14 R/2012-103 DP/DVP/113/10 Sign and seal It was moved and seconded That the Corporate Officer be authorized to sign and seal DVP/113/10 respecting
property located at 12028, 12038 and 12048 222 Street; and further That the Corporate Officer be authorized to sign and seal DP/113/10 respecting property located at 12028, 12038 and
12048 222 Street. CARRIED 1105 2011 2011-008 008-RZ, Early Consultation Report, OCP Amendment, Ansell Street Area Staff report dated March 5, 2012 recommending that no additional consultation
other than early posting on the District’s website, with an invitation for public comment, be required for Maple Ridge Official Community Plan Amending Bylaw No. 6903-2012 to designate
the subject area from Suburban Residential to Estate Suburban Residential. R/2012-104 BL No. 6903-2012 Consultation Report It was moved and seconded In respect of Section 879 of the
Local Government Act requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically:
i. The Board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; ii. The Board of any Regional District that
is adjacent to the area covered by the plan; iii. The Council of any municipality that is adjacent to the area covered by the plan; iv. First Nations; v. School District Boards, greater
boards and improvements district boards; and
Council Minutes March 13, 2012 Page 10 of 14 vi. The Provincial and Federal Governments and their agencies. And in that regard it is recommended that no additional consultation be required
in respect of this matter be beyond the yond early posting of the proposed Bylaw No. 6903 6903-2012 on the District’s website, together with an invitation to the public to comment.
CARRIED 1106 2011 2011-045 045-SD, 5% Money in Lieu of Parkland Dedication, 12087 240 Street Staff report dated March 5, 2012 recommending that the owner of the subject property pay
an amount that is not less than $41,250.00. R/2012-105 5% Money in Lieu Of Parkland It was moved and seconded Dedication That pursuant to Local Government Act Act, Section 941, , regarding
5% Parkland Dedication or payment in lieu, be it resolved that the owner or land proposed for subdivision at 12087 240 Street, under application 2011 2011-045 045-SD, shall pay to the
District of Maple Ridge an amount that is not less than $41,250.00. CARRIED Financial and Corporate Services (including Fire and Police) 1131 Disbursements for the month ended January
31, 2012 Staff report dated March 5, 2012 recommending that the disbursements for the month of January 2012 be approved.
Council Minutes March 13, 2012 Page 11 of 14 R/2012-106 Disbursements January 2012 It was moved and seconded That the disbursements as listed below for the month ended January 31, 2012
be approved: General $ 7,914,424. Payroll $ 1,430,838. Purchase Card $ 126,653. $ 9,471,915. CARRIED Community Development and Recreation Service 1151 WildPlay License to Occupy Rent
Reduction Request Staff report dated March 5, 2012 recommending that a request by WildPlay Maple Ridge for a reduction in the annual rental rate for a period of two years be approved
and that the Corporate Officer be authorized to execute a partnering agreement. The Manager of Legislative Services advised on a revision in the recommendation to Council. R/2012-107
WildPlay License To Occupy Rent It was moved and seconded Reduction That the WildPlay Maple Ridge request to reduce the annual rental rate of $32,000 by 50% for a period of two years
be approved, and that the Corporate Officer be authorized to execute a partnering agreement as attached to the WildPlay License to Occupy Rent Reduction Request report dated March 5,
2012. CARRIED Councillor Bell, Councillor Morden -OPPOSED
Council Minutes March 13, 2012 Page 12 of 14 Correspondence – Nil Other Committee Issues – Nil 1200 STAFF REPORTS 1201 Lower Mainland Local Government Association 2012 Resolutions Staff
report dated March 13, 2012 recommending that attached resolutions be submitted to the Lower Mainland Local Government Association. R/2012-108 LMLGA Resolutions It was moved and seconded
That the resolutions attached to the staff report dated March 13, 2012 be submitted to the Lower Mainland Local Government Association. 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL From
the March 5, 2012 Closed Council Meeting • Pitt Meadows Airport Society Appointment of Director 1400 MAYOR’S REPORT Mayor Daykin attended the Ridge-Meadows Officer in Charge Awards
and the Chamber of Commerce Business Excellence Awards. He participated in an Emergency Operations Centre exercise. 1500 COUNCILLORS’ REPORTS Councillor Ashlie Councillor Ashlie attended
the Chamber of Commerce Business Excellence Awards.
Council Minutes March 13, 2012 Page 13 of 14 Councillor Bell Councillor Bell attended a meeting of the Fraser Valley Regional Library and the Chamber of Commerce Business Excellence
Awards. She advised that the Annual General Meeting of the Ridge Meadows Recycling Society is coming in May and encouraged residents to attend. Councillor Dueck Councillor Dueck attended
the Ridge-Meadows Officer in Charge Awards and a ‘meet and greet’ dinner with the City of Pitt Meadows Council. Councillor Hogarth Councillor Hogarth attended a Sustainable Community
Development conference. He recommended that all Council members attend this conference if possible. Councillor Masse Councillor Masse attended Kanaka Education and Environmental Partnership
Society (“KEEPS”) Annual General Meeting, the “Goodbye to the Chums” event and the Heart Beats fundraiser for the Ridge Meadows Hospital He also attended meetings of the Maple Ridge
Community Heritage Commission and the Maple Ridge Social Planning Advisory Committee. Councillor Morden Councillor Morden attended a meeting of the Downtown Maple Ridge Business Improvement
Association, a dinner with the City of Pitt Meadows Council and the Ridge-Meadows Officer in Charge awards. He also attended the Chamber of Commerce Business Excellence Awards and participated
in the Emergency Operations Centre exercise. 1600 OTHER MATTERS DEEMED EXPEDIENT – Nil 1700 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS – Nil 1800 QUESTIONS FROM THE PUBLIC –
Nil
Council Minutes March 13, 2012 Page 14 of 14 1900 ADJOURNMENT – 10:00 p.m. _______________________________ E. Daykin, Mayor Certified Correct ___________________________________ C. Marlo,
Corporate Officer