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District of Maple Ridge COUNCIL MEETING April 10, 2012 The Minutes of the Municipal Council Meeting held on April 10, 2012 at 7:00 p.m. in the Council Chamber of the Municipal Hall,
11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Appointed Staff Mayor E. Daykin J. Rule, Chief
Administrative Officer Councillor C. Ashlie K. Swift, General Manager of Community Development, Councillor C. Bell Parks and Recreation Services Councillor J. Dueck P. Gill, General
Manager Corporate and Financial Services Councillor A. Hogarth F. Quinn, General Manager Public Works and Development Councillor B. Masse Services Councillor M. Morden C. Carter, Director
of Planning C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Note: These Minutes are also posted on the Municipal Web Site at www.mapleridge.ca The meeting
was filmed by Shaw Communications Inc. 100 CALL TO ORDER 200 MOMENT OF REFLECTION 300 INTRODUCTION OF ADDITIONAL AGENDA ITEMS 400 APPROVAL OF THE AGENDA The agenda was approved with
the withdrawal of Item 1101 and the addition of Item 1300
Council Minutes April 10, 2012 Page 2 of 15 500 ADOPTION AND RECEIPT OF MINUTES 501 Minutes of the Regular Council Meeting of March 27, 2012 R/2012-140 501 Minutes Regular Council It
was moved and seconded March 27, 2012 That the m minutes of the Regular Council Meeting of inutes March 27, 2012 be adopted as circulated CARRIED 502 Minutes of the Development Agreements
Committee Meetings of March 28, 30, 2012 and April 2 and 3, 2012 R/2012-141 502 Minutes Development Agmt It was moved and seconded Committee That the minutes of the Development Agreements
Committee Meetings of March 28, 30, 2012 and April 2 and 3, 2012 be received. CARRIED 600 PRESENTATIONS AT THE REQUEST OF COUNCIL 601 RCMP Contract Overview -Paul Gill, General Manager
of Corporate and Financial Services The General Manager Corporate and Financial Services provided an overview on the recent RCMP contract. He spoke to the three themes addressed in
the contract and advised on retroactive wage concerns. 700 DELEGATIONS 701 National Volunteer Week -Ashley Singh, Volunteer Coordinator, Maple Ridge Pitt Meadows Community Services
The Volunteer Coordinator gave a PowerPoint presentation which provided information on the Volunteer Maple Ridge Pitt Meadows program and National Volunteer Week.
Council Minutes April 10, 2012 Page 3 of 15 She thanked all those residents currently volunteering and encouraged the community to become involved in the volunteer program. 702 MADD
Canada – 911 Program to Report Impaired Drivers -Tracy Crawford, Chapter Services Manager BC/Yukon, MADD Canada -Sgt. Dale Somerville, NCO i/c Ridge Meadows Traffic Section, RCMP Ms.Crawford
gave a PowerPoint presentation on the new 911 Program to Report Impaired Drivers. She gave an explanation on how the program operates and the benefits of having the program in place
in communities. Sergeant Somerville advised that the RCMP and E-comm fully support the 911 Program to report impaired drivers. He provided statistics on 911 calls in Maple Ridge and
emphasized that reports of impaired drivers are a priority for the RCMP. R/2012-142 MADD Canada 911 Program to It was moved and seconded Report Impaired Drivers That the RCMP Ridge
Meadows Detachment Superintendent be directed to bring forward a report to a Council Workshop Meeting outlining all implementation issues involved in the 911 Program to Report Impaired
Drivers. CARRIED 703 Maple Ridge Ridge-Pitt Meadows Arts Council Update -Lindy Sisson, Executive Director Ms. Sisson gave a PowerPoint presentation outlining the vision, mission and
mandate of the Maple Ridge Arts Council. She highlighted funding for the Arts Council, program highlights, partnerships and community participation in the various programs. 800 UNFINISHED
BUSINESS – Nil 900 CORRESPONDENCE – Nil
Council Minutes April 10, 2012 Page 4 of 15 1000 BYLAWS Bylaws for Final Reading 1001 RZ/119/10, 22388 124 Avenue, RS RS-1 to RM RM-1 Staff report dated April 10, 2012 recommending that
Maple Ridge Zone Amending Bylaw No. 6787-2010 to rezone from RS-1 (One Family Urban Residential) to RM-1 (Townhouse Residential) to permit future construction of 10 townhouse units
be given final reading. Final reading R/2012-143 RZ/119/10 BL No. 6787-2010 It was moved and seconded Final reading That Bylaw No. 6787 6787-2010 be adopted. CARRIED 1002 2011 2011-045
045-RZ, 12087 240 Street Staff report dated April 10, 2012 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 6862-2011 be rescinded and that Maple Ridge Zone
Amending Bylaw No. 6828-2011 be modified by removing all reference to amendments to the existing zoning bylaw and be given final reading. Final reading R/2012-144 2011-045-RZ BL No.
6862-2011 It was moved and seconded Rescind BL No. 6828-2011 Final reading That Bylaw No. 6862 6862-2011 be rescinded; and That Bylaw No. 6828 6828-2011 be amended by deleting Sections
2 to 5 inclusive and that the sections be renumbered accordingly; and further That Bylaw No. 6828 6828-2011 be adopted as amended. CARRIED
Council Minutes April 10, 2012 Page 5 of 15 COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE Minutes – April 2, 2012 R/2012-145 Minutes COW It was moved and seconded
April 2, 2012 That the minutes of the Committee of the Whole Meeting of April 2, 201 2012 be received. CARRIED Public Works and Development Services Note: Item 1101 was withdrawn. 1101
Maple Ridge Hobby Beekeeping Bylaw and Regulation Staff report dated April 2, 2012 recommending that Maple Ridge Zone Amending Bylaw No. 6838-2011 to permit hobby beekeeping be given
first reading and be forwarded to Public Hearing and that Maple Ridge Hobby Beekeeping Regulation Bylaw No. 6839-2011 for the keeping of bees be given first, second and third readings.
Note: Councillor Hogarth excused himself from the discussion of Item 1102 at 8:02 p.m. as he manages a property in the vicinity of the application property. 1102 2011 2011-089 089-RZ
RZ, 22309, 22319 and 22331 St. Anne Avenue , Staff report dated April 2, 2012 recommending that Maple Ridge Heritage Designation and Revitalization and Tax Exemption Agreement Bylaw
No. 6913-2012 to permit relocation, restoration and adaptive use of an existing heritage house be given first reading and that the applicant provide further information as described
on Schedule D of the Development Procedures Bylaw No. 5879-1999.
Council Minutes April 10, 2012 Page 6 of 15 R/2012-146 2011-089-RZ BL No. 6913-2012 It was moved and seconded First reading 1. That Bylaw No. 6913 6913-2012 be given first reading; 2.
That the applicant provide further information on Schedule D of the Development Procedures Bylaw No. 5879 – 1999. CARRIED Note: Councillor Hogarth returned at 8:03 p.m. 1103 2012 2012-017
017-RZ, 11750 and 11736 Burnett Street, RS RS-1 to R R-1 Staff report dated April 2, 2012 recommending that Maple Ridge Zone Amending Bylaw No. 6909-2012 to allow for future subdivision
into approximately five single family lots be given first reading and that the applicant provide further information as described on Schedule B of the Development Procedures Bylaw No.
5879-1999. R/2012-147 2012-017-RZ BL No. 6909-2012 It was moved and seconded First reading 1. That Bylaw No. 6909 6909-2012 be given first reading; and, 2. That the applicant provide
further information as described on Schedule B of the Development Procedures Bylaw No. 5879 – 1999, and a Subdivision application. CARRIED 1104 2012 2012-030 030-RZ, 11641 227 Street,
RS RS-1 to RM RM-6 Staff report dated April 2, 2012 recommending that Maple Ridge Zone Amending Bylaw No. 6911-2012 to allow for future development of three 14-storey apartment towers
be given first reading and that that the applicant provide further information as described on Schedules A, C, D, F and G of the Development Procedures Bylaw No. 5879-1999.
Council Minutes April 10, 2012 Page 7 of 15 R/2012-148 2012-030-RZ BL No. 6911-2012 It was moved and seconded First reading In respect of Section 879 of the Local Government Act Act,
requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: i. The Board
of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; ii. The Board of any Regional District that is adjacent
to the area covered by the plan; iii. The Council of any municipality that is adjacent to the area covered by the plan; iv. First Nations; v. School District Boards, greater boards
and improvements district boards; and vi. The Provincial and Federal Governments and their agencies and in that regard it is recommended that no additional consultation be required
in respect of this matter beyond the early posting of the proposed Official Community Plan amendments on the District’s website, together with an invitation to the public to comment,
and; That Bylaw No. 6911 6911-2012 be given first reading; and That the applicant provide further information as described on Schedules A, C, D D, F and G of the Development Procedures
, Bylaw No. 5879 5879-1999. CARRIED
Council Minutes April 10, 2012 Page 8 of 15 1105 2011 2011-012 012-RZ, 11550 and 11544 207 Street, RS RS-1 to RM RM-1 Staff report dated April 2, 2012 recommending that Maple Ridge Zone
Amending Bylaw No. 6803-2011 to permit the development of 10 townhouses be given second reading and be forwarded to Public Hearing. R/2012-149 2011-012-RZ BL No. 6803-2011 It was moved
and seconded Second reading 1. That Bylaw No. 6803 6803-2011 be given second econd reading and be eading forwarded to Public Hearing; and 2. That the following terms and conditions
be met prior to Final Reading: i. Approval from the Ministry of Transportation; ii. Road dedication as required; iii. Consolidation of the development site; iv. Removal of the existing
buildings; v. A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks. If there is evidence, a site
profile pursuant to the Waste Management Act must be provided in accordance with the regulations; vi. Registration of a Restrictive Covenant protecting the Visitor Parking; vii. Registration
of a geotechnical report as a Restrictive Covenant which addresses the suitability of the site for the proposed development. CARRIED 1106 DP/DVP/119/1 10, 22388 124 Avenue and 12385
224 Street 0, Staff report dated April 2, 2012 recommending that the Corporate Officer be authorized to sign and seal DVP/119/10 to vary yard setbacks, maximum permitted height, usable
open spaces and building and canopy facades and that the Corporate Officer be authorized to sign and seal DP/119/10 to permit construction of 10 townhouse units.
Council Minutes April 10, 2012 Page 9 of 15 R/2012-150 DP/DVP/119/10 Sign and seal It was moved and seconded That the Corporate Officer be authorized to sign and seal DVP/119/10 respecting
property located at 22388 124 Avenue and 12385 224 Street; and further That the Corporate Officer be authorized to sign and seal DP/119/10 respecting property located at 22388 124 Avenue
and 12385 224 Street. CARRIED 1107 2011 2011-045 045-DVP, 12087 240 Street Staff report dated April 2, 2012 recommending that the Corporate Officer be authorized to sign and seal 2011-045-DVP
to vary maximum building height and driveway location and to allow the existing above-ground Telus plant to remain on 240 Street. R/2012-151 2011-045-DVP Sign and seal It was moved
and seconded That the Corporate Officer be authorized to sign and seal 2011 2011-045 045-DVP respecting property located at 12087 240 Street. CARRIED 1108 2011 2011-139 139-DVP, 12151
McNutt Road Staff report dated April 2, 2012 recommending that 2011-139-DVP to vary the maximum permitted size of a detached garden suite be denied. The Manager of Legislative Services
advised that correspondence in support of the application was received from Kim Faber.
Council Minutes April 10, 2012 Page 10 of 15 R/2012-152 2011-139-DVP Deny It was moved and seconded Deferred That the Development Variance Permit application 2011 2011-139 139-DVP respecting
property located at 12151 McNutt Road be denied. enied. R/2012-153 2011-139-DVP Deny It was moved and seconded Deferral That the resolution to deny Development Variance Permit application
2011 2011-139 139-DVP be deferred to the May 14, 2012 Committee of the Whole Meeting. CARRIED 1109 Award of Contract, 119 Avenue Road and Drainage Improvements (York Street to 221 Street)
Staff report dated April 2, 2012 recommending that Contract (Reference No. ITT-EN12-10; Project No. E02-010-163); 119 Avenue Road and Drainage Improvements (York Street to 221 Street)
be awarded to Targa Contracting Ltd., that the financial plan be amended to include additional funds and that the Corporate Officer be authorized to execute the contract. R/2012-154
Award of Contract Targa Contracting It was moved and seconded That Contract (Refere Reference No. ITT nce ITT-EN12 EN12-10; Project No. E02 E02-010 010-163) 119 Avenue Road and Drainage
Improvements (York Street to 221 Street), be awarded to Targa Contracting Ltd. in the amount of $444,245.00 plus applicable taxes; and That staff be directed to amend the Financial
Plan to include an additional $110,000 for Project No. E02 E02-10 10-163; 119 Avenue Road and Drainage Improvements to be funded through the Capital Works Reserve; and That the Corporate
be authorized to execute the contract. CARRIED
Council Minutes April 10, 2012 Page 11 of 15 Financial and Corporat Corporate Services (including Fire and Police) e 1131 Adjustments to the 2011 Collector’s Roll Staff report dated
April 2, 2012 submitting information on changes to the 2011 Collector’s Roll through the issuance of Supplementary Roll 12. 1132 Geographic Information System (G.I.S.) Contract Renewal
Staff report dated April 2, 2012 recommending that Corporate Officer be authorized to execute a 3 year agreement with E.S.R.I. for the renewal of the Geographic Information Systems
licences. R/2012-155 Contract Renewal G.I.S. It was moved and seconded That the Corporate Officer be authorized to enter into a 3 year agreement with E.S.R.I. for the renewal of the
Geographic Information System licences, noting that the cost over the term is $171,000. CARRIED 1133 2012 Community Grants Staff report dated April 2, 2012 recommending that the proposed
distribution of grants as shown on “Schedule A” of the report be approved. R/2012-156 2012 Community Grants It was moved and seconded That the proposed allocation of grants as shown
on Schedule “A” of the staff report dated April 2, 2012 titled “2012 Community Grants” be approved. CARRIED
Council Minutes April 10, 2012 Page 12 of 15 R/2012-157 Community Grants Approval Policy It was moved and seconded That staff be directed to prepare a policy to guide the approval process
for community grants prior to the 2013 deadline for submission for grant requests. CARRIED 1134 Water, Sewer and Recycling Amending Bylaws Staff report dated April 2, 2012 recommending:
1134.1 Maple Ridge Recycling Charges Amending Bylaw No. 6892 6892-2012 That Maple Ridge Recycling Charges Amending Bylaw No. 6892-2012 be given first, second and third readings. R/2012-158
BL No. 6892-2012 Three readings It was moved and seconded That Bylaw No. 6892 6892-2012 be given first, second and third readings. CARRIED 1134.2 Maple Ridge Sewer Rate Amending Bylaw
No. 6893 6893-2012 That Maple Ridge Sewer Rate Amending Bylaw No. 6893-2012 be given first, second and third readings. R/2012-159 BL No. 6893-2012 Three readings It was moved and seconded
That Bylaw No. 6893 6893-2012 be given first, second and third readings. CARRIED
Council Minutes April 10, 2012 Page 13 of 15 1134.3 Maple Ridge Water Service Amending Bylaw No. 6894 6894-2012 That Maple Ridge Water Service Amending Bylaw No. 6894-2012 be given first,
second and third readings. R/2012-160 BL No. 6894-2012 Three readings It was moved and seconded That Bylaw No. 6894 6894-2012 be given first, second and third readings. CARRIED Community
Development and Recreation Service – Nil Correspondence – Nil Other Committee Issues – Nil 1200 STAFF REPORTS – Nil 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL From the Closed Council
Meeting of April 2, 2012 Appointments of Wayne Bissky and Craig Redmond to the Maple Ridge Public Art Steering Committee for a term commencing April 10, 2012 and concluding June 30,
2014 1400 MAYOR’S REPORT Mayor Daykin attended the “Experience the Fraser” announcement of the partnership between Metro Vancouver, Fraser Valley Regional District and the various municipalities
along the Fraser River for a project to enhance the trail network along the river. He congratulated the City of Pitt Meadows on the opening of its new library. Mayor Daykin reminded
residents of the annual Heritage Tea sponsored by the Maple Ridge Historical Society and
Council Minutes April 10, 2012 Page 14 of 15 announced that the Justice Institute will be opening a Traffic Safety and Injury Prevention Centre at the Pitt Meadows Airport on April 12.
He asked that the public be more aware of 911 pocket calls. 1500 COUNCILLORS’ REPORTS Councillor Ashlie Councillor Ashlie attended a meeting of the Alouette River Management Society.
She encouraged residents to become involved in streamside protection as stream steward. She reminded residents that April 22nd is Earth Day and April 29th is the KEEPS sponsored annual
release of chum salmon fry. She advised that on an April 29th Literacy Committee event. Councillor Morden Councillor Morden attended meetings of the Maple Ridge Community Heritage Commission
and the Salvation Army. He also attended the “Experience the Fraser” funding announcement event and the opening of the City of Pitt Meadows’ new library. Councillor Masse Councillor
Masse attended meetings of the Social Planning Advisory Committee, the Maple Ridge Community Heritage Commission and the Agricultural Advisory Committee. Councillor Bell Councillor
Bell attended a meeting of the Ridge Meadows Recycling Society and a strategic planning session for the Fraser Valley Regional Library. She participated in Grade 10 interviews at Samuel
Robertson Technical Secondary. She will be attending the opening of Hannah House. Councillor Hogarth Councillor Hogarth reminded residents of the Maple Ridge Community Foundation Fundraising
Dinner and Citizen of the Year Presentation. He attended meetings of the Maple Ridge Economic Advisory Committee and the Maple Ridge-Pitt Meadows Municipal Advisory Committee on Accessibility
Issues. 1600 OTHER MATTERS DEEMED EXPEDIENT – Nil 1700 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS – Nil
Council Minutes April 10, 2012 Page 15 of 15 1800 QUESTIONS FROM THE PUBLIC – Nil 1900 ADJOURNMENT -9:08 p.m. _______________________________ E. Daykin, Mayor Certified Correct ______________________
_____________ C. Marlo, Corporate Officer