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District of Maple Ridge COUNCIL MEETING May 8, 2012 The Minutes of the Municipal Council Meeting held on May 8, 2012 at 7:00 p.m. in the Council Chamber of the Municipal Hall, 11995
Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Appointed Staff Mayor E. Daykin J. Rule, Chief Administrative
Officer Councillor C. Ashlie K. Swift, General Manager of Community Development, Councillor C. Bell Parks and Recreation Services Councillor J. Dueck P. Gill, General Manager Corporate
and Financial Services Councillor A. Hogarth F. Quinn, General Manager Public Works and Development Councillor B. Masse Services Councillor M. Morden C. Goddard, Acting Director of
Planning C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Note: These Minutes are also posted on the Municipal Web Site at www.mapleridge.ca The meeting was
filmed by Shaw Communications Inc. 100 CALL TO ORDER 200 MOMENT OF REFLECTION 300 INTRODUCTION OF ADDITIONAL AGENDA ITEMS 400 APPROVAL OF THE AGENDA The agenda was approved as circulated
Council Minutes May 8, 2012 Page 2 of 15 500 ADOPTION AND RECEIPT OF MINUTES 501 Minutes of the Regular Council Meeting of April 24, 2012 R/2012-198 501 Minutes Regular Council It was
moved and seconded April 24, 2012 That the m minutes of the Regular Council Meeting of inutes April 24, 2012 be adopted as circulated CARRIED 502 Minutes of the Development Agreements
Committee Meetings of April 19, 23 and 27(4), 2012 R/2012-199 502 Minutes Development Agmt It was moved and seconded Committee That the minutes of the Development Agreements Committee
Meetings of April 19, 23 and 27(4), 2012 be received. CARRIED 600 PRESENTATIONS AT THE REQUEST OF COUNCIL – Nil 700 DELEGATIONS – Nil 800 UNFINISHED BUSINESS – Nil 900 CORRESPONDENCE
– Nil
Council Minutes May 8, 2012 Page 3 of 15 1000 BYLAWS Bylaws for Final Reading 1001 Maple Ridge 2012 2012-2016 Financial Plan Amending Bylaw No. 6922 6922-2012 To update the 2012-2016
Financial Plan Final reading The General Manager Corporate and Financial Services reviewed Items 1001 and 1002. He advised on the tax rates bylaw and clarified the amendment to the
Financial Plan Bylaw. R/2012-200 BL No. 6922-2012 Final reading It was moved and seconded That Bylaw No. 6922 6922-2012 be adopted. CARRIED Councillor Bell -OPPOSED 1002 Maple Ridge
Property Tax Rates Bylaw No. 6923 6923-2012 To establish 2012 tax rates Final reading R/2012-201 BL No. 6923-2012 Final reading It was moved and seconded That Maple Ridge Property Tax
Rates Bylaw No. 6923 6923-2012 be amended to change the South Coast British Columbia Transportation Authority Business/Other tax rate in Schedule “B”, Row “C” from 1.5495 to 1.5485;
and further That Bylaw No. 6923 6923-2012, as amende amended, be given final d, reading. CARRIED
Council Minutes May 8, 2012 Page 4 of 15 COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE Minutes – April 30, 2012 R/2012-202 Minutes COW It was moved and seconded April
30, 2012 That the minutes of the Committee of the Whole Meeting of April 30 30, 201 , 2012 be received. CARRIED Public Works and Development Services 1101 Maple Ridge Hobby Beekeeping
Bylaw and Regulation Staff report dated April 30, 2012 recommending that Maple Ridge Zone Amending Bylaw No. 6838-2011 to permit hobby beekeeping be given first reading and second reading
and be forwarded to Public Hearing and that Maple Ridge Hobby Beekeeping Regulation Bylaw No. 6839-2011 for the keeping of bees be given first, second and third readings. R/2012-203
BL No. 6838-2011 First and second It was moved and seconded BL No. 6839-2011 Three readings 1. That Bylaw No. 6838 6838-2011, to permit hobby beekeeping, be given first and second Reading
and forwarded to Public Hearing; and 2. That Bylaw No. 6839 6839-2011 for the keeping of bees be given first, second, and third Reading. CARRIED
Council Minutes May 8, 2012 Page 5 of 15 1102 RZ/066/07, 12355 McNutt Road, RS RS-3 to RS RS-2 Staff report dated April 30, 2012 recommending that Maple Ridge Zone Amending Bylaw No.
6881-2011 to rezone from RS-3 (One Family Rural Residential) to RS-2 (One Family Suburban Residential) to permit future subdivision into two lots be given second reading and be forwarded
to Public Hearing. R/2012-204 RZ/066/07 BL No. 6881-2011 It was moved and seconded Second reading 1. That Zone Amending Bylaw No. 6881 6881-2011 be given Second Reading and be forwarded
to Public Hearing; and 2. That the following terms and conditions be met prior to Final Reading: i. Registration of a Geotechnical Report as a Restrictive Covenant which addresses the
suitability of the site for the proposed development; ii. Removal of the existing buildings encroaching on proposed properties; and iii. A disclosure statement must be submitted by
a Professional Engineer advising whether there is any evidence of underground fuel storage tanks. CARRIED 1103 RZ/033/08, 10366 240 Street, First Extension Staff report dated April
30, 2012 recommending that rezoning application RZ/033/08 to permit subdivision of approximately 9 lots under the R-3 (Special Amenity Residential District) zone be granted a one year
extension. R/2012-205 RZ/033/08 One Year Extension It was moved and seconded That a one year extension be granted for rezoning application RZ/033/08 and that the following conditions
be addressed prior to consideration of final reading:
Council Minutes May 8, 2012 Page 6 of 15 i. Registration of a Geotechnical Report as a Restrictive Covenant which addresses the suitability of the site for the proposed development;
ii. A Statutory Right Right-of of-Way plan and Agreement must be registered at the Land Title Office for the construction of a sanitary sewer; iii. Road dedication, as required; iv.
Consolidation of the remnant lot with the development site to the east, application RZ/063/09, to prevent creating a non non-conforming lot; v. Removal of the existing building/s; vi.
Pursuant to the Contaminated Site Regulations of the Environmental Management Act Act, the applicant will , provide a Site Profile for the subject property. CARRIED 1104 2011 2011-043
043-DVP -10405, 10429, 104 10443, 10426, 10408 243 Street; 43, 24290, 24280, 24273, 24283, 24289, 24297, 24305, 24315, 24323, 24333, 24337, 24347, 24366, 24360, 24356, 24348, 24342,
24336, 24328, 24320, 24316 104A Avenue; 24225, 24325, 24331, 24339, 24345, 24351, 24359, 24365, 24371, 24377 104 Avenue Staff report dated April 30, 2012 recommending that the Corporate
Officer be authorized to sign and seal 2012-043-DVP to vary the height of proposed single family homes. R/2012-206 2011-043-DVP Sign and seal It was moved and seconded That the Corporate
Officer be authorized to sign and seal 2012 2012-043 043-DVP respecting property located at 10405,10429, 10443, 10426, 10408 243 Street; 24290, 24280, 24273, 24283, 24289, 24297, 24305,
24315, 24323, 24333, 24337, 24347, 2 24366, 24360, 24356, 24348, 24342, 4366, 24336, 24328, 24320, 24316 104A Avenue; 24225, 24325, 24331, 24339, 24345, 24351, 24359, 24365, 24371,
24377 104 Avenue. CARRIED
Council Minutes May 8, 2012 Page 7 of 15 1105 2011 2011-139 139-DVP, 12151 McNutt Road Staff report dated April 30, 2012 recommending that 2011-139-DVP to vary the maximum permitted
size of a detached garden suite be denied. The Manager of Legislative Services advised that Item 1105 was deferred from the April 10, 2012 Council Meeting and that motion in the staff
report is on the floor for discussion. R/2012-207 2011-139-DVP Denied It was moved and seconded That the Development Variance Permit application 2011 2011-139 139-DVP respecting property
at 12151 McNutt Road be denied. CARRIED Councillor Hogarth -OPPOSED 1106 Award of Contract No. ITT ITT-EN12 EN12-31, Dewdney Trunk Road Watermain Replacement (Laity Street to 216 Street)
Staff report dated April 30, 2012 recommending that Contract No. ITTEN12-31, Dewdney Trunk Road Watermain Replacement (Laity Street to 216 Street) be awarded to Tybo Contracting Ltd.
and that the Corporate Officer be authorized to execute the contract. R/2012-208 Award of Contract Tybo Contracting Ltd. It was moved and seconded That Contract ITT ITT-EN12 EN12-31,
Dewdney Trunk Road Watermain Replacement (Laity Street to 216 Street), be awarded to Tybo Contracting Ltd. in the amount of $540,480.37 plus applicable taxes; and That the Corporate
Officer be authorized to execute the contrac contract. t. CARRIED
Council Minutes May 8, 2012 Page 8 of 15 1107 Award of Contract (Reference No. ITT ITT-EN12 EN12-09; Project No. E02 E02-010 010-152), 232 Street Road Improvements (124 Avenue to 128
Avenue) Staff report dated April 30, 2012 recommending that Contract (Reference No. ITT-EN12-09; Project No. E02-010-152), 232 Street Road Improvements (124 Avenue to 128 Avenue) be
awarded to Keywest Asphalt Ltd. and that the Corporate Officer be authorized to execute the contract. R/2012-209 Award of Contract Keywest Asphalt Ltd. It was moved and seconded THAT
Contract (Reference No. ITT ITT-EN12 EN12-09; Project No. E02 E02-010 010-152) 232 Street Road Improvements (124 Avenue to 128 Avenue), be awarded to Keywest Asphalt Ltd. in the amount
of $728,044.00 plus applicable taxes; and THAT the Corporate Office Officer be authorized to execute the r contract. CARRIED Financial and Corporate Services (including Fire and Police)
1131 Tax Rates Bylaws – Maple Ridge Road 13 Dyking District and Albion Dyking District Staff report dated April 30, 2012 recommending that Road 13 Dyking District Tax Rates Bylaw No.
6916-2012 be given first, second and third readings and that Albion Dyking District Tax Rates Bylaw No. 6915-2012 be given first, second and third readings. R/2012-210 BL No. 6916-2012
BL No. 6915-2012 It was moved and seconded Three readings That Road 13 Dyking District Tax Rates Bylaw No. 6916 6916-2012; be given first, second and third readings; and That. Albion
Dyking District Tax Rates Bylaw No. 6915 6915-2012 be given first, second and third readings. CARRIED
Council Minutes May 8, 2012 Page 9 of 15 1132 2013 2013-2017 Financial Plan Planning ning Guidelines Staff report dated April 30, 2012 recommending that the 2013-2017 Financial Planning
Guidelines be approved. The General Manager Corporate and Financial Services gave a PowerPoint presentation providing an overview of the cost drivers for the 2013-2017 Financial Plan.
He addressed service level questions, advising that analysis of cost effective service levels is part of the Business Planning process. R/2012-211 2013-2017 Financial Planning It was
moved and seconded Guidelines DEFERRED That the Financial Planning Guidelines attached as Appendix 2 to the staff report dated April 30, 2012 be approved. R/2012-212 2013-2017 Financial
Planning It was moved and seconded Guidelines DEFERRAL That approval of the 2013 2013-2017 Financial Planning Guidelines be deferred to the May 2 22, 2012 Council Meeting. , CARRIED
1133 Integrated Forensic Identification Unit – Request for Space Staff report dated April 30, 2012 recommending that the request of the Integrated Forensic Identification Service to
establish a regional hub within the main RCMP detachment building in Maple Ridge be supported. The General Manager of Corporate and Financial Services reviewed the report.
Council Minutes May 8, 2012 Page 10 of 15 R/2012-213 Request for Space Integrated Forensic It was moved and seconded Identification Service THAT the request of the Integrated Forensic
Identification Service (IFIS) to establish a regional hub within the main RCMP detachment building in Maple Ridge as outlined in the staff report dated April 30, 2012 be suppo supported.
rted. CARRIED Community Development and Recreation Service 1151 Bid to host the BC Summer Games 2016 or 2018 Staff report dated April 30, 2012 recommending that staff prepare a bid
to host the 2016 or 2018 BC Summer Games, subject to endorsement by School District No. 42. R/2012-214 Bid to host BC Summer Games It was moved and seconded 2016 or 2018 That staff
prepare a bid to host the 2016 or 2018 BC Summer Games, noting that the bid submission is subject to endorsement by School District No. 42. This opportunity requires a one time municipal
budget commitment of $45,000 and a minimum of $50,000 of i in-kind support, namely in staff resources and use of Municipal Facilities required to host the Games, to be shared proportionately
according to the agreement between the District of Maple Ridge and the City of Pitt Meadows. CARRIED Correspondence – Nil Other Committee Issues – Nil 1200 STAFF REPORTS – Nil
Council Minutes May 8, 2012 Page 11 of 15 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL – Nil 1400 MAYOR’S REPORT Mayor Daykin attended the first Farmers’ Market event of the year, an exhibition
of works by Lyle Wilson at the Art Gallery and the Greg Moore Youth Center Salvation of Respect volunteer event. He advised that a large contingent of Beaver Scouts of Canada will be
attending the Albion Fair Grounds for the Beaveree 2012 Registration. Mayor Daykin participated in a tour of the community along with a delegation called the Outer Suburban Interface
Services Development Committee from Melbourne, Australia. 1500 COUNCILLORS’ REPORTS Councillor Dueck Councillor Dueck attended the Ridge Meadows Home Show and an Arts Council meeting.
Councillor Masse Councillor Masse attended the Good Bye Chums event, the Ridge Meadows Home Show and a Canadian-CIS Friendship Exchange Society Fundraising Dinner. He also attended
a meeting of the Maple Ridge Agricultural Advisory Committee, a workshop on the establishment of local branding and participated in a bus tour hosted by the Maple Ridge Community Heritage
Commission. He advised on the upcoming City Folk Country Folk Fest of Fields event. Councillor Bell Councillor Bell attended the Annual General Meeting of the Ridge Meadows Recycling
Society, the Ridge Meadows Home Show and the Good Bye Chums event. She advised that the Fraser Valley Regional Library will be hosting a Teddy Bear picnic on May 15 and spoke to the
upcoming Youth Week. Councillor Hogarth Councillor Hogarth attended an exhibition of works by Lyle Wilson at the Art Gallery Art exhibition and the Ridge Meadows Home Show. He encouraged
residents to participate in the nominations for Municipal Advisory Committee on Accessibility Issues’ Annual Accessibility and Inclusion Awards.
Council Minutes May 8, 2012 Page 12 of 15 Councillor Morden Councillor Morden participated in a dinner with the District of Mission Council. He attended a Greater Vancouver Home Builders’
Association workshop, the Ridge Meadows Home Show and a Salvation Army Board meeting. He advised that the Haney Rotary Club will be hosting a fundraiser on May 16 to raise funds for
the Lunchbox Program. Councillor Ashlie ouncillor Councillor Ashlie attended a Pacific Business and Law presentation on trends in governance, a meeting of the Maple Ridge Agricultural
Advisory Committee, the Ridge Meadows Home Show and the Race the Ridge event. 1600 OTHER MATTERS DEEMED EXPEDIENT – Nil 1700 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS – Nil
1800 QUESTIONS FROM THE PUBLIC Janet Foster Ms. Foster expressed concern with the cell phone tower to be placed on land in Whonnock and asked whether citizens can get assistance from
the Municipality. The General Manager Public Works and Development Services advised on a letter to the applicant which was sent out May 3. Ann Wright Ms. Wright asked how long the Municipality
has known about the cell phone tower project and at what stage such a proposal would go from staff to Council. The Manager of Development and Environment Services advised that he did
not have this information at this time, however, he will provide the information to the individual. Johanna Pitzer Ms. Pitzer expressed concerns on the impact of radiation from the
proposed cell phone tower. She asked if there have been any provisions to protect the well being of people, animals and plants.
Council Minutes May 8, 2012 Page 13 of 15 Janet Dickson Ms. Dickson asked why Council is willing to give up an opportunity to earn income from a cell phone tower in light of discussions
about keeping down taxes. Mayor Daykin advised that discussion about cell towers has not yet been held. Sylvia Folka Ms. Folka advised that a creek has been identified on the proposed
property and that Telus will undertake an environmental assessment. She asked what assurance the Municipality can give that an environmental assessment will not be biased towards Telus.
The General Manager of Public Works and Development Services advised that staff reviews reports from consultants and asks that questions emanating from the review be addressed by the
consultant. Brenda Ingra Ingram Ms. Ingram spoke to building permits issued by the District for other communication towers. She asked whether an application for a building permit will
need to be submitted for this proposed project, whether one has been submitted and if so, who will approve the permit application. The General Manager of Public Works and Development
Services advised that he is not aware of an application for a building permit and that he will provide the residents with information as to whether or not a building permit will be
required. Robert Cunn Cunningham ingham Robert Cunningham asked when Council will discuss a policy to limit citing of cell phone towers on residential land with respect to health and
property value and the potential negative impacts of such a tower. Mayor Daykin advised that municipal government has a limited ability to manage these types of application. The Chief
Administrative Officer advised that a letter expressing concerns has been forwarded to the applicant and that the District is waiting for a response. He also advised that these types
of applications are dealt with by the Federal Government which limits Municipal Government’s power to deal with them. He assured residents that the District is very aware of citizen’s
concerns and that comments from residents were included in the letter forwarded to the applicant.
Council Minutes May 8, 2012 Page 14 of 15 Mr. Cunningham asked if the District could deny a building permit in order to stop the tower from being constructed. Judy White Ms. White expressed
concerns regarding the proposed cell phone tower and asked what leadership Council will show regarding land use in order to protect the citizens and community health. Mayor Daykin advised
that this issue is not common to only Maple Ridge and that based on conversations with other community Mayors, this may be an issue raised with the Union of British Columbia Municipalities.
Brenda Ingram Ms. Ingram asked if Council is willing to send a message to the applicant advising them that based on the concerns of residents that the proposed project is not supported.
Mayor Daykin advised that such a discussion has yet to be held. Janet Dickson Ms. Dickson asked what leadership role Council will take to put some sort of policy in place. The General
Manager of Public Works and Development Services advised that municipalities have no legal authority to deal with cell phone towers and that they can only try to influence the issue.
Mayor Daykin asked residents to leave any printed comments with the Manager of Legislative Services Unidentified Speaker The individual asked why Maple Ridge Council deems a cell phone
tower or cell coverage to be an essential service. She referred to a Maple Ridge bylaw. Ted Ingram ngram Mr. Ingram thanked Council for taking the time to hear from residents and for
forwarding a letter of concern to the applicant. He asked the Chief Administrative Officer for clarification on the recognition of his constitutional rights. The Chief Administrative
Officer clarified that local governments are not recognized constitutionally.
Council Minutes May 8, 2012 Page 15 of 15 1900 ADJOURNMENT – 9:56 p.m. _______________________________ E. Daykin, Mayor Certified Correct ___________________________________ C. Marlo,
Corporate Officer