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District of Maple Ridge COUNCIL MEETING August 28, 2012 The Minutes of the Municipal Council Meeting held on August 28, 2012 at 7:18 p.m. in the Council Chamber of the Municipal Hall,
11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Appointed Staff Mayor E. Daykin J. Rule, Chief
Administrative Officer Councillor C. Ashlie K. Swift, General Manager of Community Development, Councillor C. Bell Parks and Recreation Services Councillor J. Dueck P. Gill, General
Manager Corporate and Financial Services Councillor A. Hogarth R. Carmichael, Acting General Manager Public Works and Councillor B. Masse Development Services Councillor M. Morden C.
Goddard, Acting Director of Planning C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Note: These Minutes are also posted on the Municipal Web Site at www.mapleridge.ca
The meeting was filmed by Shaw Communications Inc. 100 CALL TO ORDER 200 MOMENT OF REFLECTION 300 INTRODUCTION OF ADDITIONA ADDITIONAL AGENDA ITEMS L 301 Deletion of Item 601 Acknowledgement
of Karina LeBlanc Addition of Item 801 Kwantlen Polytechnic University Proposal – A Food System Design and Implementation Plan for Southwest British Columbia and Item 1300 Item to be
released from Closed Council status: 04.01 Property Matter Update -Business Licence requirements for the rental of more than one dwelling unit
Council Minutes August 28, 2012 Page 2 of 18 400 APPROVAL OF THE AGENDA The agenda was approved as amended. 500 ADOPTION AND RECEIPT OF MINU MINUTES TES 501 Minutes of the Regular Council
Meeting of July 24, 2012 R/2012-378 501 Minutes Regular Council It was moved and seconded July 24, 2012 That the m minutes of the Regular Council Meeting of inutes July 24, 2012 be
adopted as circulated CARRIED 502 Minutes of the Development Agreements Committee Meetings of July 23(2) and 24, 2012 and August 8(5) and 9, 2012 R/2012-379 503 Minutes Development
Agmt It was moved and seconded Committee That the minutes of the Development Ag Agreements Committee reements Meetings of July 23(2) and 24, 2012 and August 8(5) and 9, 2012 be received.
CARRIED 600 PRESENTATIONS AT THE REQUEST OF COUNCIL – Nil 700 DELEGATIONS – Nil 800 UNFINISHED BUSINESS Note: Forwarded from the August 27, 2012 Council Workshop Meeting
Council Minutes August 28, 2012 Page 3 of 18 801 Kwantlen Polytechnic University Proposal – A Food System Design and Implementation Plan for Southwest British Columbia Staff report dated
August 27, 2012 recommending that the request for commitment to a proposal by the Sustainable Food Systems Working Group at Kwantlen Polytechnic University to design and implement a
region wide food system be endorsed. R/2012-380 Region Wide Food System It was moved and seconded That the request for commitment to the proposal for a region wide Food System be endorsed.
CARRIED 900 CORRESPONDENCE – Nil 1000 BYLAWS Note: Items 1001 to 1004 are from the Public Hearing of August 28, 2012 Bylaws for Third Reading 1001 RZ/015/10, 12507 and 12555 240 Street
1001.1 Maple Ridge Official Community Plan Amending Bylaw No. 6866 6866-2011 To designate from Estate Suburban Residential to Conservation and adjust conservation boundaries around
Latimer Channel and the South Alouette River Third reading R/2012-381 RZ/015/10 BL No. 6866-2011 It was moved and seconded Third reading That Bylaw No. 6866 6866-2011 be given third
reading. CARRIED 1001.2 Maple Ridge Zone Amending Bylaw No. 6723 6723-2010 To rezone from RS-3 (One Family Rural Residential) to RG-2 (Suburban Residential Strata Zone) to permit 8
single family bare land strata lots Third reading
Council Minutes August 28, 2012 Page 4 of 18 R/2012-382 RZ/015/10 BL No. 6723-2010 It was moved and seconded Third reading That Bylaw No. 6723 6723-2010 be given third reading. CARRIED
1002 RZ/039/10, 23762 and 23788 132 Avenue 1002.1 Maple Ridge Official Community Plan Amending Bylaw No. 6747 6747-2010 To amend the land use plan and the conservation area Third reading
R/2012-383 RZ/039/10 BL No. 6747-2010 It was moved and seconded Third reading That Bylaw No. 6747 6747-2010 be given third reading. CARRIED 1002.2 Maple Ridge Zone Amending Bylaw No.
6745 6745-2010 To rezone from RS-2 (One Family Suburban Residential) to RS-1 (One Family Urban Residential) and R-1 (Residential District) to permit a future subdivision of 27single
family lots Third reading R/2012-384 RZ/039/10 BL No. 6745-2010 It was moved and seconded Third reading That Bylaw No. 6745 6745-2010 be given third reading. CARRIED 1003 2011 2011-059
059-RZ, 23709 111A Avenue 1003.1 Maple Ridge Official Community Plan Amending Bylaw No. 6938 6938-2012 To amend the conservation area Third reading
Council Minutes August 28, 2012 Page 5 of 18 R/2012-385 2011-059-RZ BL No. 6938-2012 It was moved and seconded Third reading That Bylaw No. 6938 6938-2012 be given third reading. CARRIED
Councillor Masse -OPPOSED 1003.2 Maple Ridge Zone Amending Bylaw No. 6840 6840-2011 To rezone from RS-3 (One Family Rural Residential) to RM-1 (Townhouse Residential) to permit a 12
unit townhouse development Third reading R/2012-386 2011-059-RZ BL No. 6840-2011 It was moved and seconded Third reading That Bylaw No. 6840 6840-2011 be given third reading. CARRIED
Councillor Masse -OPPOSED 1004 RZ RZ/120/10, 23882, 23908 and 23920 Dewdney Trunk Road /Maple Ridge Zone Amending Bylaw No. 6808 6808-2011 To rezone from RS-1b (One Family Urban [Medium
Density] Residential) and RS-3 (One Family Rural Residential) to R-1 (Residential District) and R-3 (Special Amenity Residential District) to permit the future subdivision of 24 single
family lots Third reading R/2012-387 RZ/120/10 BL No. 6808-2011 It was moved and seconded Third reading That Bylaw No. 6808 6808-2011 be given third reading. CARRIED
Council Minutes August 28, 2012 Page 6 of 18 COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE Minutes – July 16, 2012 R/2012-388 Minutes COW It was moved and seconded
July 16, 2012 That the minutes of the Committee of the Whole Meeting of July 16, 2012 be received. CARRIED Public Works and Development Services 1101 2011 2011-081 081-RZ, Lot 6 District
Lot 405 Group 1 New Westminster District Plan 60014, Southwest Corner of 104 104th th Avenue and Slatford Place, RS RS-3 to RS RS-1b and R R-1 Staff report dated August 27, 2012 recommending
that Maple Ridge Zone Amending Bylaw No. 6906-2012 be deferred pending the outcome of the exclusion applications to the north of 105 Avenue and the subsequent adoption of an Albion
Flats Concept Plan. R/2012-389 1101.1 2011-081-RZ BL No. 6906-2012 It was moved and seconded DEFEATED That Bylaw No. 6906 6906-2012 be deferred pending the outcome of the exclusion
applications to the north of 105th Avenue and the subsequent adoption of an Albion Flats Concept Plan. DEFEATED Mayor Daykin, Councillor Ashlie, Councillor Dueck, Councillor Hogarth
-OPPOSED
Council Minutes August 28, 2012 Page 7 of 18 R/2012-390 1101.2 2011-081-RZ BL No. 6906-2012 It was moved and seconded First reading In respect of Section 879 of the Local Government
Act, requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: i. The
Board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; ii. The Board of any Regional District that is adjacent
to the area covered by the plan; iii. The Council of any municipality that is adjacen adjacent to the t area covered by the plan; iv. First Nations; v. School District Boards, greater
boards and improvements district boards; and vi. The Provincial and Federal Governments and their agencies. and in that regard it is recommended that no additional consultation be required
in respect of this matter beyond the early posting of the proposed Official Community Plan amendments on the District's website, together with an invitation to the public to comment,
and; That Bylaw No. 69 6906 06 06-2012 be given first irst reading; and; eading; That the applicant provide further information as described on Schedules A, C and G of the Development
Procedures Bylaw No. 5879 – 1999, along with a Subdivision application. CARRIED 1102 2012 2012-031 031-RZ, 11055 Hazelwood Street, RS RS-3 to M M-3 Staff report dated August 27, 2012
recommending that Maple Ridge Zone Amending Bylaw No. 6914-2012 to permit future construction of potential industrial or big box retail styled buildings be given first reading and that
the applicant provide further information as described on Schedules B, D, E and F of the Development Procedures Bylaw No. 5879-1999.
Council Minutes August 28, 2012 Page 8 of 18 R/2012-391 2012-031-RZ BL No. 6914-2012 It was moved and seconded First reading That Bylaw No. 6914 6914-2012 be given first irst reading;
and eading; That the applicant provide further information as described on Schedules B, D, E and F of the Development Procedures Bylaw No. 5879 – 1999. R/2012-392 2012-031-RZ BL No.
6914-2012 It was moved and seconded First reading That first reading of Bylaw No. 6914 6914-2012 be deferred until such time as the applicant brings forward more information with respect
to what type of development is being proposed proposed. CARRIED 1103 2012 2012-077 077-RZ, 11935 207 Street, CD CD-3-87 and CS CS-1 to C C-2 Staff report dated August 27, 2012 recommending
that Maple Ridge Zone Amending Bylaw No. 6941-2012 to permit construction of a neighbourhood grocery store be given first reading and that the applicant provide further information
as described on Schedule C, D, and E of the Development Procedures Bylaw No. 5879-1999. R/2012-393 2012-077-RZ BL No. 6941-2012 It was moved and seconded First reading That Bylaw No.
6941 ylaw 6941-2012 be given first irst reading; and eading; That the applicant provide further information as described on Schedule C, D and E of the Development Procedures Bylaw No.
5879 – 1999. CARRIED
Council Minutes August 28, 2012 Page 9 of 18 1104 RZ/095/08, 22590 116 Avenue, RS RS-1 to RM RM-1 Staff report dated August 27, 2012 recommending that Maple Ridge Zone Amending Bylaw
No. 6721-2010 to permit construction of a six unit townhouse development be given second and third reading. Note: The Manager of Legislative Services advised that the motion recommending
that Bylaw No. 6721-2010 be given second and third reading is on the floor. R/2012-394 RZ/095/08 BL No. 621-2010 It was moved and seconded Second and third 1. That Bylaw No. 6721 -2010
be given second and econd third hird reading eading eading, R/2012-395 RZ/095/08 BL No. 621-2010 It was moved and seconded Second and third 2. That the following term(s) and condition(s)
be met prior to final inal reading: eading: i. Approval from the Ministry of Transportation; ii. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt
of the deposit of security as outlined in the Agreement; iii. Registration of a geotechnical report as a Restrictive Covenant which addresses the suitability of the site for the proposed
development; iv. Road dedication as required; v. Removal of the existing building; vi. Registration of a new access easement through 22610 116 Ave; vii. Removal of the existing access
easement from 22538 116 Avenue upon registration of the strata plan on 22590 116 Avenue; viii. A disclosure statement must be submitted by a Professional E Engineer advising whether
there is any ngineer evidence of underground fuel storage tanks. If there is evidence, a site profile pursuant to the Waste Management Act must be provided in accordance with the regulations;
Council Minutes August 28, 2012 Page 10 of 18 ix. Provision of a security deposit in th the amount of e $30,000 for the use of the reciprocal access easement during construction for
the pre and post construction building assessment and possible restoration; and x. Registration of a Restrictive Covenant protecting the Visitor Parking. CARRIED 1105 RZ/074/10, 11716
Burnett Street, One Year Extension Staff report dated August 27, 2012 recommending that rezoning application RZ/074/10 to permit development under the R-1 (Residential District) zone
into 3 single family lots be granted a one year extension. R/2012-396 RZ/074/10 One Year Extension It was moved and seconded That a one year extension be granted for rezoning application
RZ/074/10 and that the following conditions be addressed prior to consideration of final inal reading: eading: i. Road dedication; and ii. A planting plan showing the buffer in the
northeast corner of proposed Lot 3. CARRIED 1106 RZ/089/10, 12359 216 Street, One Year Extension Staff report dated August 27, 2012 recommending that rezoning application RZ/089/10
to permit future subdivision under the RS-1b (One Family Urban [Medium Density] Residential) zone into 3 single-family lots be granted a one year extension.
Council Minutes August 28, 2012 Page 11 of 18 R/2012-397 RZ/089/10 One Year Extension It was moved and seconded That a one year extension be granted for rezoning application RZ/089/10
and that the following conditions be addressed prior to consideration of final inal reading: eading: i. Road dedication as required; ii. Removal of the existing buildings; iii. Registration
of a Section 219 Restrictive Covenant for Tree Protection. CARRIED 1107 RZ/083/09, 12771 McNutt Road, Final One Year Extension Staff report dated August 27, 2012 recommending that rezoning
application RZ/083/09 to permit subdivision into three single-family lots under the RS-2 (One Family Suburban Residential) zone be granted a final one year extension. R/2012-398 RZ/083/09
Final One Year It was moved and seconded Extension That pursuant to Maple Ridge Development Procedures Bylaw No. 5879 5879-1999, a one year extension be granted for rezoning application
RZ/083/09 (property located at 12771 McNutt) and that the following term terms and conditions be addressed prior s to consideration of final inal reading: eading: i. Registration of
a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of security as outlined in the Agreement; ii. Registration of a geotechnical report as a Restrictive
Covenant which addresses the suitability of the site for the proposed development; iii. Road dedication as required; iv. Removal of the existing buildings;
Council Minutes August 28, 2012 Page 12 of 18 v. An Engineer’s report providing an analysis of the present water system to confirm minimum static pressure of 40 P.S.I at the elevation
of highest plumbing fixture in the proposed house or at the highest elevation of the required sprinkler heads within the house; vi. Confirmation that utility companies can provide servicing
to all proposed lots; vii. A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks. If there is
evidence, a site profile pursu pursuant to the ant Waste Management Act must be provided in accordance with the regulations; and viii. Pursuant to the Contaminated Site Regulations
of the Environmental Management Act Act, the subdivider will , provide a Site Profile for the subject land. CARRIED 1108 2012 2012-056 056-VP, 23608, 23616 and 23622 Rock Ridge Drive
and 13388 236 Street Staff report dated August 27, 2012 recommending that the Corporate Officer be authorized to sign and seal 2012-056-VP to vary the building height of four lots.
R/2012-399 2012-056-VP Sign and seal It was moved and seconded That the Corporate Officer be authorized to sign and seal 2012 2012-056 056-VP respecting the properties located at 23608,
23616, and 23622 Rock Ridge Drive, and 13388 236 Street. CARRIED 1109 2012 2012-086 86 86-AL, 23623 105 Avenue, Application to Exclude Land from the Agricultural Land Reserve Staff
report dated August 27, 2012 recommending options for consideration of Application 2012-086-AL.
Council Minutes August 28, 2012 Page 13 of 18 R/2012-400 2012-086-AL Forward to the It was moved and seconded ALC The application be authorized to go forward to the Agricultural Land
Commission with a summary of Council’s comments. CARRIED Councillor Ashlie, Councillor Bell -OPPOSED 1110 2012 2012-073 073-AL, 9881 280 Street, Non Non-Farm Use within the Agricultural
Land Reserve Staff report dated August 27, 2012 recommending that application 2012-073-AL for non-farm use on land within the Agricultural Land Reserve to permit parking and repair
of motor vehicles (tractors) as well as trailers not be authorized to proceed to the Agricultural Land Commission. R/2012-401 1110.1 2012-073-AL Not authorized to It was moved and seconded
Proceed to the ALC That non non-farm use application 2012 2012-073 073-AL respecting property located at 9881 280 Street not be authorized to proceed to the Agricultural Land Commission.
CARRIED Councillor Hogarth, Councillor Morden -OPPOSED R/2012-402 1110.2 Deferral DEFEATED It was moved and seconded That non non-farm use application 2012 2012-073 073-AL be deferred.
DEFEATED Mayor Daykin, Councillor Ashlie, Councillor Bell, Councillor Dueck, Councillor Masse -OPPOSED
Council Minutes August 28, 2012 Page 14 of 18 R/2012-403 1110.3 2012-073-AL Bylaw Infraction It was moved and seconded Report That staff be directed to provide a follow up report, including
a plan of action, on a bylaw infraction at 9881 280 Street. CARRIED 1111 Liquor License Application, Black Sheep Pub, 12968 232 Street Staff report dated August 27, 2012 recommending
that the Liquor License application by the Black Sheep Pub for an increase in seating capacity not be supported. R/2012-404 1111.1 Liquor License Black Sheep Pub It was moved and seconded
Not support 1. That Council no not support the application by the Black t Sheep Pub at 12968 232 Street Maple Ridge for an increase in their seating capacity as an amendment to Liquor
License No. 213427, the existing Liquor Primary License based on the information contained in the Council report dated August 27, 2012 2012; and ; 2. That a copy of the resolution be
forwarded to the Liquor Control and Licensing Branch in accordance with the legislative requirements. CARRIED R/2012-405 Resident-Only Parking Policy It was moved and seconded Information
That the Licences, Permits and Bylaws Department forward a letter to residents on Dogwood Street providing information on the policy allowing neighbourhoods to apply for resident resident-only
parking. CARRIED
Council Minutes August 28, 2012 Page 15 of 18 Financial and Corporate Services (including Fire and Police) Note: Mayor Daykin excused himself from discussion of Item 1131 at 10:04 p.m.
as he is a Director on the Board of one of the organizations named in the bylaw. Councillor Bell served as Chair. 1131 2013 Permissive Tax Exemptions Staff report dated August 27, 2012
recommending that Maple Ridge Tax Exemption Bylaw No. 6942-2012 be given first, second and third readings. R/2012-406 2013 Permissive Tax Exemptions It was moved and seconded That Bylaw
No. 6942 6942-2012 be given first, second and third readings. CARRIED Note: Mayor Daykin returned at 10:07 p.m. and resumed as Chair 1132 Disbursements for the month ended July 31,
2012 Staff report dated August 27, 2012 recommending that the disbursements for the month ended July 31, 2012 be approved. R/2012-407 Disbursements July, 2012 It was moved and seconded
That the disbursements as listed below for the month ended July 31, 2012 be approved: uly General eneral $ 25,155,933 5,155,933 5,155,933. Payroll ayroll $ 1,816,077 1,816,077. Purchase
Card urchase $ 116,748. $ 27,088,758. CARRIED
Council Minutes August 28, 2012 Page 16 of 18 1133 Adjustments to the 2012 Collector’s Roll Staff report dated August 27, 2012 submitting information on changes to the 2012 Collector’s
Roll through the issuance of Supplementary Rolls 04 and 05. For information only No motion required Community Development and Recreation Service – Nil Correspondence – Nil Other Committee
Issues – Nil 1200 STAFF REPORTS – Nil 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL The following item was released from Closed Council status: From the August 27, 2012 Closed Council Meeting:
• Property Matter Update • Business Licence requirements for the rental of more than one dwelling unit For information only No motion required 1400 MAYOR’S REPORT Mayor Daykin spoke
to the passing of Mr. Fred Elder, recognizing Mr. Elder for his passion, love and commitment for the community. He asked that residents join Mr. Elder’s Terry Fox Run team as a way
of honouring him. Mayor Daykin also spoke to the large fire at the Waldun Forest Products mill in Ruskin and reported that the mill owners have secured a temporary site to allow the
mill to continue to operate on a limited basis.
Council Minutes August 28, 2012 Page 17 of 18 1500 COUNCILLORS’ REPORTS Councillor Morden Councillor Morden expressed his condolences to the family of Mr. Fred Elder. Councillor Hogarth
Councillor Hogarth suggested the installation of a special hydrant at the Waldun Forest Products Mill to draw water from the Fraser River. Councillor Bell Councillor Bell attended the
Sports Expo and the Fraser Valley Regional Library Reading Club Medals Event Councillor Ashlie Councillor Ashlie spoke to the loss of Mr. Fred Elder to cancer and encouraged participation
in the Terry Fox Run to honour him. Councillor Dueck Councillor Dueck expressed condolences to Mr. Elder’s family and closest friends. She requested that residents be mindful of the
children walking to school. Councillor Dueck attended the A&W Cruise-In for the MS Society. Councillor Masse Councillor Masse attended Country Fest. 1600 OTHER MATTERS DEEMED EXPEDIENT
– Nil 1700 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS – Nil 1800 QUESTIONS FROM THE PUBLIC Eric Philips Mr. Philips referred to Item 1102 and asked whether council will encourage
the applicant to consult with the neighbourhood on what should go on in the area in response to Item 1102
Council Minutes August 28, 2012 Page 18 of 18 1900 ADJOURNMENT – 10:37 p.m. _______________________________ E. Daykin, Mayor Certified Correct ___________________________________ C.
Marlo, Corporate Officer