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HomeMy WebLinkAbout2012-10-09 Council Meeting Minutes.pdfMicrosoft Word - 2012-10-09 Council Minutes District of Maple Ridge COUNCIL MEETING October 9, 2012 The Minutes of the Municipal Council Meeting held on October 9, 2012 at 7:00 p.m. in the Council Chamber of the Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Appointed Staff Mayor E. Daykin P. Gill, Acting Chief Administrative Officer Councillor C. Ashlie D. Boag, Acting General Manager of Community Councillor C. Bell Development, Parks and Recreation Services Councillor J. Dueck F. Quinn, General Manager Public Works and Development Councillor A. Hogarth Services Councillor B. Masse C. Goddard, Acting Director of Planning Councillor M. Morden C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Note: These Minutes are also posted on the Municipal Web Site at www.mapleridge.ca The meeting was filmed by Shaw Communications Inc. 100 CALL TO ORDER 200 MOMENT OF REFLECTION 300 INTRODUCTION OF ADDITIONAL AGENDA ITEMS 400 APPROVAL OF THE AGENDA The agenda was approved as circulated. Council Minutes October 9, 2012 Page 2 of 17 500 ADOPTION AND RECEIPT OF MINUTES 501 Minutes of the Regular Council Meeting of September 11, 2012 R/2012-440 501 Minutes Regular Council It was moved and seconded September 11, 2012 That the m minutes of the Regular Council Meeting of inutes September 11, 2012 be adopted as circulated circulated. CARRIED 502 Minutes of the Development Agreements Committee Meetings of September 11, 20(2), 25 and 27, 2012 R/2012-441 502 Minutes Development Agmt It was moved and seconded Committee That the minutes of the Development Agreements Committee Meetings of September 11, 20(2), 25 and 27, 2012 be received. CARRIED 600 PRESENTATIONS AT THE REQUEST OF COUNCIL – Nil 700 DELEGATIONS 701 Maple Ridge Pitt Meadows Arts Council Presentation on their 10 10th th Season -Lindy Sisson, Executive Director Director; Ms. Vicky McLeod, Board member ; Ms. Sisson provided a video presentation for the ACT’s 10th anniversary season highlighting feature productions. Ms. McLeod thanked Mayor and Council for the support offered by the District through the years. Council Minutes October 9, 2012 Page 3 of 17 702 Yennadon Neighbourhood Group – Gravel Pit Issue – Craig Speirs Mr. Speirs thanked the owner of the property with the application to remove his land from the Agricultural Land Reserve for withdrawing his application. He advised that a Yennadon Community Association was formed as a result of this application and stated that is was felt that communication relating to this application could have been improved. Mr. Speirs also spoke to an application for a cell tower and asked that improvements to notifications for items such as cell towers and mineral extraction be considered. Mayor Daykin noted Council will soon be discussing a District policy on cell towers. 800 UNFINISHED BUSINESS Note: Items 801 to 803 were forwarded from the October 1, 2012 Council Workshop Meeting 801 Bill C38 and Recommendations for the District of Maple Ridge Report from the Ad Hoc Task Force dated October 1, 2012 recommending that the comments and feedback within the report be endorsed and that the Federal Government be advised of the concerns outlined. R/2012-442 Bill C38 Recommendations It was moved and seconded From Maple Ridge Whereas the District of Maple Ridge has made significant investments in the protection of fish habitat and watercourses that exist in the community; And whereas the protection and management o of natural f habitat is an important value for the citizens in our community as reflected in the Official Community Plan; And whereas Council has grave concerns around the proposed departure from the historical protection of fish habitat and the loss of eco ecological linkages that all species have to our logical fisheries; Council Minutes October 9, 2012 Page 4 of 17 Now therefore be it resolved that the District of Maple Ridge call upon the federal government to ensure: 1. THAT the federal government provide information behind the rationale for the Policy Direction change to the Fisheries Act and that it disclose whatever pertinent scientific information that has been used to support the proposed changes to the Fisheries Act legislation and regulations; 2. THAT there is meaningful public involvement and dialogue as part of this process with local stewardship groups, municipalities, scientific organizations, First Nations, non government environmental organizations, and th the public at large both before and after the e implementation of the second phase of amendments to the Fisheries Act; 3. THAT the federal government retain the existing protection language for fish habitat and fisheries rather than changing the Fisheries Act to limit protection to only certain fisheries; 4. THAT there is clarification on whether the current definitions as per section two of the Federal Fisheries Act still apply and that there are meaningful definitions provided with respect to “tempo temporary” and “permanent” rary” alteration, disruption, or destruction of fish habitat; the ‘death or killing’ of fish; the lack of definition around what a fishery consists of. Definitions should continue to promote an ecosystem based approach to fish conservation conservation. 5. THAT appropriate levels of staffing support and resources are provided by the Federal Government to the Department of Fisheries and Oceans for community enhancement and restoration initiatives, habitat management and protection programs, monitorin monitoring and g compliance efforts, in addition to education and outreach programs assuring maximum benefit and effective management of the fisheries to support the economic, social, and ecological needs fundamental to the values of the Canadian people; and Council Minutes October 9, 2012 Page 5 of 17 6. THAT this resolution and the attached report be forwarded to the Federal and Provincial Ministers of Fisheries, to local MPs and MLAs, to all federal parties, to local First Nations, to Metro Vancouver Regional Board, to the Lower Mainland Local Governmen Government Association (LMLGA), to the Federation of Canadian Municipalities (FCM) and to all Union of B.C. Municipalities (UBCM) member municipalities. CARRIED Councillor Morden – OPPOSED 802 Council Matrix Update Staff report dated October 9, 2012 recommending that the Council Matrix be adopted. R/2012-443 Council Matrix Adopt It was moved and seconded That the Council Matrix attached as Appendix I to the staff report dated October 9, 2012 be adopted. CARRIED 803 Federation of Canadian Municipalities (“FCM”) Target 2014 Campaign Staff report dated October 1, 2012 recommending that the FCM’s Target 2014 campaign in support of the Government of Canada long term infrastructure strategy be endorsed and that the new plan is fully in place before existing programs expire in 2014. R/2012-444 FCM Target 2014 Campaign It was moved and seconded WHEREAS, The Building Canada Plan and a number of important federal federal-provincial transfer agreements vital to Canada’s cities and communities, will expire in March 2014; Council Minutes October 9, 2012 Page 6 of 17 WHEREAS, Federal investments over the last few years have helped to enhance the eco economic viability of Maple Ridge nomic through transportation network and downtown enhancement investments; WHEREAS, a seamless transition from the Building Canada Plan to a new long term plan is necessary to ensure that municipalities can continue planning thei their capital spending r effectively; WHEREAS, The Federation of Canadian Municipalities (FCM) has launched a campaign to ensure the new plan reflects municipal priorities across the country and asks its member municipalities to pass a Council resolution supp supporting the orting campaign; AND WHEREAS, our community has continuing infrastructure needs, such as the Abernethy Connector extension and widening, and the South Albion Overpass, that can only be met with through the kind of long long-term planning and investment ma made possible by a national plan; de THEREFORE BE IT RESOLVED that Council endorses the FCM campaign and urges the Minister of Transport, Infrastructure and Communities to work with FCM to ensure the new long long-term infrastructure plan meets the core infrastruc infrastructure needs of ture cities and communities; BE IT FURTHER RESOLVED that Council urges the Minister of Transport, Infrastructure and Communities to ensure that the new long long-term plan is fully in place when existing programs expire in 2014; and BE IT FURTHER RESOLVED that a copy of this resolution shall be sent to the Minister of Transport, Infrastructure and Communities, BC Minister of Community, Sport and Culture, to Randy Kamp, Member of Parliament, to the Federation of Canadian Municipalities and to the Un Union of British Columbia ion Municipalities. CARRIED Council Minutes October 9, 2012 Page 7 of 17 900 CORRESPONDENCE – Nil 1000 BYLAWS Bylaws for Final Reading 1001 2012 2012-005 005-RZ, 20528 Lougheed Highway, CS CS-1 to C C-2 Staff report dated October 9, 2012 recommending that Maple Ridge Zone Amending Bylaw No. 6926-2012 to permit an existing commercial building to be expanded and allow a broader range of commercial uses be given final reading. Final reading The Manager of Development and Environmental Services advised that issues relating to parking for this application can be dealt with at the development permit stage. R/2012-445 2012-005-RZ BL No. 6926-2012 It was moved and seconded Final reading That Bylaw No. 6926 6926-2012 be adopted. CARRIED COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE Minutes – October 1, 2012 R/2012-446 Minutes COW It was moved and seconded October 1, 2012 That the minutes of the Committee of the Whole Meeting of October 1 1, 201 , 2012 be received. CARRIED Council Minutes October 9, 2012 Page 8 of 17 Public Works and Development Services 1101 2012 2012-031 031-RZ, 11055 Hazelwood Street, RS RS-3 to M M-3 (Addendum to report dated August 27, 2012) Staff report dated October 1, 2012 providing additional information to a staff report dated August 27, 2012 and recommending that Maple Ridge Zone Amending Bylaw No. 6914-2012 to permit future construction of potential industrial or big box retail styled buildings be given first reading and that the applicant provide further information as described on Schedules B, D, E and F of the Development Procedures Bylaw No. 5879-1999. R/2012-447 2012-031-RZ BL No. 6914-2012 It was moved and seconded First reading That Bylaw No. 6914 6914-2012 be given first reading; and; That the applicant provide further information as described on Schedules B, D, E and F of the Development Procedures Bylaw No. 5879 –1999. CARRIED Councillor Hogarth -OPPOSED 1102 2012 2012-079 079-RZ, 21722 and 21734 Dewdney Trunk Road, RS RS-1 to RT RT-1 Staff report dated October 1, 2012 recommending that Maple Ridge Zone Amending Bylaw No. 6944-2012 to allow each lot to have the existing dwelling replaced by a duplex be given first reading and that the applicant provide further information as described on Schedule B of the Development Procedures Bylaw No. 5879-1999. R/2012-448 2012-079-RZ BL No. 6944-2012 It was moved and seconded First reading That Bylaw No. 6944 6944-2012 be given first reading, and; That the applicant provide further information as described on Schedule B of the Development Procedures Bylaw No. 5879 – 1999. CARRIED Council Minutes October 9, 2012 Page 9 of 17 1103 2011 2011-084 084-RZ, 11185 and 11133 240 Street, RS RS-3 to RST, R R-2, R R-1 and C C-1 Revised staff report dated October 1, 2012 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 6875-2011 to adjust conservation area and Maple Ridge Zone Amending Bylaw No. 6947-2012 text amendment for the C-1 Zone to allow for 4 proposed rental apartment units be given first and second readings and be forwarded to Public Hearing and that Maple Ridge Zone Amending Bylaw No. 6853-2011 to allow for 24 RST lots, 39 R-2 single family lots, one remnant R-1 lot for future subdivision and a mixed use building be given second reading and be forwarded to Public Hearing. The Manager of Legislative Services advised that an addendum to Item 1103 with revised recommendations was distributed to Council. R/2012-449 2011-084-RZ BL No. 6875-2011 It was moved and seconded BL No. 6947-2012 First and Second BL No. 6853-2011 Second reading 1. That in accordance with Section 879 of the Local Government Act opportunity for early and on on-going consultation has been provided by way of posting Bylaw No. 6875 6875-2011 on the municipal website and requiring that the applicant host a Development Information Meeting, and Council considers it unnecessary to provide any further consultation opportunities, except by way of holding a public hearing on the bylaw; 2. That Bylaw No. 6875 6875-2011 be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; 3. That it be confirmed that Bylaw No. 6875 6875-2011 is consistent with the Capital Expenditure Plan and Waste Management Plan; 4. That Bylaw No. 6875 6875-2011 be given first and second Reading and be forwarded to Public Hearing; Council Minutes October 9, 2012 Page 10 of 17 5. That Bylaw No. 6947 6947-2012 be given first and second Reading and be forwarded to Public Hearing; 6. That Bylaw No. 6853 6853-2011 be given second reading and be forwarded to Public Hearing; and 7. That the following term(s) and condition(s) be met prior to final reading: i. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of security as outlined in the Agreement; ii. Amendment to Schedules “A”, “B” & “C” of the Official Community Plan, including Amendment to Appendix C in Schedule “A” to add the RST Street ppendix Townhouse Residential Zone under RESIDENTIAL DESIGNATION – Major Corridor Residential Category in the Zoning Matrix on a site site-specific basis; iii. Registration of a geotechnical report as a Restrictiv Restrictive Covenant which addresses the e suitability of the site for the proposed development; iv. Registration of a Restrictive Covenant which addresses storm/rain water management; v. Road dedication as required; vi. Park dedication as required; vii. Registration of a Housing Agreement in accordance with Section 905 of the Local Government Act and an associated Restrictive Covenant stating that the apartment units above the ground floor of the commercial building will be restricted to residen residential tial rental units; viii. Registration of a Restrictive Covenant for the protection of habitat and natural features; ix. Removal of the existing building or buildings; Council Minutes October 9, 2012 Page 11 of 17 x. A disclosure statement must be submitted by a Professional Engineer a advising whether there is any dvising evidence of underground fuel storage tanks. If there is evidence, a site profile pursuant to the Waste Management Act must be provided in accordance with the regulations; xi. Registration of a Restrictive Covenant protecting the Residential Parking and the Visitor Parking. CARRIED Councillor Bell, Councillor Masse -OPPOSED Note: Councillor Hogarth excused himself from the discussion of Item 1104 at 8:43 p.m. as he has a management contract for the property. 1104 2011 2011-089 089-RZ, 22309, 22319 and 22331 St. Anne Avenue, Staff report dated October 1, 2012 recommending that Maple Ridge Heritage Designation and Revitalization and Tax Exemption Agreement Bylaw No. 6913-2012 to permit relocation, restoration and adaptive use of an existing heritage house be given second reading and be forwarded to Public Hearing. R/2012-450 2011-089-RZ BL No. 6913-2012 It was moved and seconded Second reading 1. That Bylaw No. 6913 6913-2012 as amended, be given second econd reading and be forwarded to Public Hearing; and eading 2. That the following terms and conditions be met prior to final inal reading: eading: i. Approval from the Ministry of Transportation and Infrastructure; ii. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a se security, as outlined in the Agreement; curity, iii. Road dedication as required; iv. Consolidation of the development site; v. Removal of buildings other than the Turnock/Morse residence; Council Minutes October 9, 2012 Page 12 of 17 vi. Registration of a geotechnical report as a Restrictive Covenant at the Land Title Office which addresses the suitability of the site for the proposed development; vii. Registration of a Restrictive Covenant at the Land Title Office protecting the Visito Visitor Parking; r viii. A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks. If there is evidence, a site profile pursuant to the Waste Management Act must be provided in accordance with the regulations. CARRIED Note: Councillor Hogarth returned to the meeting at 8:50 p.m. 1105 DVP/040/09, 10125 248 Street Staff report dated October 1, 2012 recommending that the Corporate Officer be authorized to sign and seal DVP/040/09 to vary the height of the proposed single family homes, to vary the road right-of-way on 100A and 101B Avenues and 247B Street and to vary the carriage way on 247B Street. The Manager of Development and Environment Services spoke to concerns over the impact on views from existing houses as a result of the height variance. R/2012-451 DVP/040/09 Sign and seal It was moved and seconded That the Corporate Officer be authorized to sign and seal DVP/040/09 respecting the property located at 10125 248 Street. CARRIED 1106 2012 2012-005 005-DP, 20528 Lougheed Highway Staff report dated October 1, 2012 recommending that the Corporate Officer be authorized to sign 2012-005-DP to permit an extension and exterior renovation. Council Minutes October 9, 2012 Page 13 of 17 R/2012-452 2012-005-DP Sign and seal It was moved and seconded That the Corporate Officer be authorized to sign and seal 2012 2012-005 005-DP respecting the property located at 20528 Lougheed Highway. CARRIED 1107 SD/040/09, 10125 248 Street, Local Area Service Staff report dated October 1, 2012 recommending that Local Area Service Bylaw No. 6948-2012 for Upper Jackson Enhanced Landscape Maintenance be given first, second and third readings. R/2012-453 SD/040/09 Local Area Service It was moved and seconded Upper Jackson 1. That a Local Area Service, as formally petitioned by the developer of the lands referred to as ‘Upper Jackson’, and per the Community Charter, Part 7, Division 5, 211 (1)(a), be authorized for the enhanced landscape maintenance costs to be levied on t the benefitting properties to be he created by subdivision of the land; and further 2. That Upper Jackson Local Area Service Bylaw No. 6948 6948-2012 be given first, second and third readings. CARRIED 1108 2012 2012-074 074-AL, 23613 124 Avenue and 12349 237 Street Non Non-Farm Use within the Agricultural Land Reserve Staff report dated October 1, 2012 recommending that application 2012-074-AL for non-farm use on land within the Agricultural Land Reserve to permit a gravel removal proposal not be authorized to proceed to the Agricultural Land Commission. Council Minutes October 9, 2012 Page 14 of 17 Financial and Corporate Services (including Fire and Police) 1131 Disbursements for the month ended August 31, 2012 Staff report dated October 1, 2012 recommending that the disbursements for the month ended August 31, 2012 be approved. R/2012-454 Disbursements August 2012 It was moved and seconded That the disbursements as listed below for the month ended August 31, 2012 be approved. General $ 17,518,398. 7,518,398. Payroll $ 1,687,017. Purchase Card $ 112,080 112,080. $19,317,495 19,317,495. CARRIED Community Development and Recreation Service 1151 Kanaka Creek Watershed Stewardship Centre – Phase 1 – Hatchery Component Staff report dated October 1, 2012 recommending that funding for Pacific Parklands Foundation towards the Kanaka Creek Watershed Stewardship Centre – Phase 1, Hatchery Component be approved. R/2012-455 Kanaka Creek Watershed It was moved and seconded Stewardship Centre Funding That an amount of $30,000 to the Pacific Parklands Foundation to put towards the Kanaka Creek Watershed Stewardship Centre – Phase 1, Hatchery Component be approved. CARRIED Council Minutes October 9, 2012 Page 15 of 17 Correspondence -Nil Other Committee Issues – Nil 1200 STAFF REPORTS – Nil 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL – Nil 1400 MAYOR’S REPORT Mayor Daykin advised that a card was received from organizers of the Terry Fox Run commending the community and all participants in the run, commenting that the monies raised exceeded the amount raised on the 25th Anniversary of the run. Mayor Daykin attended an event as part of Breastfeeding Week and reminded all that October is Breast Cancer Awareness month. He also attended the Union of British Columbia Municipalities’ conference. 1500 COUNCILLORS’ REPORTS Councillor Hogarth Councillor Hogarth attended the Union of British Columbia Municipalities’ conference. He participated in the 17th Annual Thanksgiving Dinner event sponsored by Maple Ridge and Pitt Meadows Realtors. Councillor Bell Councillor Bell attended the Employee Recognition Event for the Fraser Valley Regional Library, the Terry Fox Run, the EID celebration and GETI Fest. She also attended a Freedom of the City Celebration in Pitt Meadows and the Union of British Columbia Municipalities’ conference and participated in a Municipal Administrators Training Institute planning course. Councillor Ashlie Councillor Ashlie participated in the Terry Fox Run. She attended the Rivers Day celebration at Alco Park and the Union of British Columbia Municipalities’ conference. Councillor Ashlie also participated in a tour of a Run of River project at the top of Harrison Lake. She advised that October 7 to 13 is Ending Homelessness Week and that meals will be served at the ACT. Council Minutes October 9, 2012 Page 16 of 17 Councillor Dueck Councillor Dueck advised that October 7 to October 13 is Fire Prevention Week and encouraged residents to attend an open house at Fire Hall No. 1. She also advised that the ShakeOut BC earthquake drill takes place on October 18 and encouraged everyone to participate. Councillor Masse Councillor Masse attended a forum on anti-bullying, the business planning meeting for the Social Planning Advisory Committee and the Rotary Home Town Heroes Night. He participated in the Terry Fox Run. He advised that a fundraiser for Ridge Meadows Search and Rescue will be held at the Rocking Horse Pub. Councillor Morden Councillor Morden attended the Rotary Home Town Heroes Night event, the Union of British Columbia Municipalities’ conference and the Freedom of the City event in Pitt Meadows. He also attended meetings of the Downtown Maple Ridge Business Improvement Association and the Maple Ridge Community Heritage Commission. He advised that the Ridge Meadows Hospital Foundation will be hosting its annual fundraising gala on October 13. 1600 OTHER MATTERS DEEMED EXPEDIENT – Nil 1700 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS – Nil 1800 QUESTIONS FROM THE PUBLIC Eric Phillips Mr. Phillips noted that the RV and tenting issue was removed from the Council matrix and asked if this will still be dealt with. The General Manager of Public Works and Development Services advised that the RV issue will be part of an upcoming zoning bylaw discussion. Tyler Ducharme Mr. Ducharme referred to an alley on the south side of his family’s property. He asked which department he can connect with which is most appropriate to state clearly through e-mail that there is an alleyway at the south end of his property. He spoke to the location of the CEED Center in regard to an undeveloped alleyway and asked why the alleyway has not been developed Council Minutes October 9, 2012 Page 17 of 17 to be vehicle accessible. He also spoke to the increase in problems in the alley and asked if the District could temporarily fence off the alleyway. Mayor Daykin thanked Mr. Ducharme for his questions and advised him to e-mail questions to the Manager of Legislative Services for response by the appropriate departments. 1900 ADJOURNMENT -9:38 p.m. _______________________________ E. Daykin, Mayor Certified Correct ___________________________________ C. Marlo, Corporate Officer