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District of Maple Ridge COUNCIL MEETING October 23, 2012 The Minutes of the Municipal Council Meeting held on October 23, 2012 at 7:00 p.m. in the Council Chamber of the Municipal Hall,
11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Appointed Staff Mayor E. Daykin J. Rule, Chief
Administrative Officer Councillor C. Ashlie K. Swift, General Manager of Community Development, Councillor C. Bell Parks and Recreation Services Councillor J. Dueck P. Gill, General
Manager Corporate and Financial Services Councillor A. Hogarth F. Quinn, General Manager Public Works and Development Councillor B. Masse Services Councillor M. Morden C. Carter, Director
of Planning C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Other Staff as Required L. Benson, Manager of Sustainability and Corporate Planning L. Holitzki,
Director of Licences, Permits and Bylaws S. Cote-Rolvink, Manager of Inspection Services Note: These Minutes are also posted on the Municipal Web Site at www.mapleridge.ca The meeting
was filmed by Shaw Communications Inc. 100 CALL TO ORDER 200 MOMENT OF REFLECTION 300 INTRODUCTION OF ADDITIONAL AGENDA ITEMS 301 Addition of Item 602 Presentation by the Manager of
Sustainability and Corporate Planning and consideration of Item 1134 following Item 602
Council Minutes October 23, 2012 Page 2 of 13 400 APPROVAL OF THE AGENDA The agenda was approved as amended. 500 ADOPTION AND RECEIPT OF MINUTES 501 Minutes of the Regular Council Meeting
of October 9, 2012 R/2012-463 501 Minutes Regular Council It was moved and seconded October 9, 2012 That the m minutes of the Regular Council Meeting of inutes October 9, 2012 be adopted
as circulated CARRIED 502 Minutes of the Public Hearing of October 16, 2012 R/2012-464 502 Minutes Public Hearing It was moved and seconded October 16, 2012 That the m minutes of the
Public Hearing of October 16, 2012 inutes be adopted as circulated. CARRIED 503 Minutes of the Development Agreements Committee Meetings of October 9(2), 10 and 16(2), 2012 R/2012-465
503 Minutes Development Agmt It was moved and seconded Committee That the minutes of the Development Ag Agreements Committee reements Meetings of October 9(2), 10 and 16(2), 2012 be
received. CARRIED
Council Minutes October 23, 2012 Page 3 of 13 600 PRESENTATIONS AT THE REQUEST OF COUNCIL 601 Advisory Design Panel Recognition -Wayne Bissky Architecture Mr. Bissky, representing the
Architectural Institute of BC (“ALBC”), advised on the ALBC’s mandate in providing assistance to Advisory Design Panels and committees. He announced that the ALBC identified the District
of Maple Ridge as having the best terms of reference for its Advisory Design Panel of any community in B.C. 602 Presentation on Revitalization Tax Exemptions -Laura Benson, Manager
of Sustainability and Corporate Planning The Manager of Sustainability and Corporate Planning gave a PowerPoint presentation highlighting the District’s town centre incentive program
and the milestones in the ongoing development of the downtown area. Note: Councillor Morden excused himself from the discussion of Item 1134 at 7:13 p.m. as he is a property owner in
the downtown area. Councillor Hogarth excused himself from the discussion of item 1134 at 7:13 p.m. as he manages a property which is entering into a Revitalization Tax Exemption Agreement
with the District. Both Councillors returned to the meeting at 7:15 p.m. Note: Item 1134 was dealt with following Item 602 700 DELEGATIONS 701 Waste Reduction Week Presentation -Ridge
Meadows Recycling Society – Leanne Koehn Koehn, Communications , Ms. Koehn wished all a Happy Waste Reduction Week and advised that as Ridge Meadows Recycling Society is celebrating
its 40th Anniversary, it has partnered with the Maple Ridge-Pitt Meadows Times to find the top 40 environmental leaders in this area under the age of 40. She gave a PowerPoint presentation
speaking to the nomination process in choosing such environmental leaders and introduced the recipients. Ms. Koehn spoke to changes in attitude toward environmental awareness and outlined
some of the environmental issues still faced. She announced the opening of a new program at the Ridge Meadows Recycling Depot which will allow for the drop off of styrofoam.
Council Minutes October 23, 2012 Page 4 of 13 800 UNFINISHED BUSINESS Note: Items 801 to 803 have been forwarded from the October 15, 2012 Council Workshop Meeting. 801 Dra Draft Bu
ft Business Licenc siness Licencing and Regulation Bylaw No. 6815 ing 6815-2011 Staff report dated October 15, 2012 Maple Ridge Business Licencing and Regulation Bylaw No. 6815-2011
First, second and third readings R/2012-466 Business Licencing And Regulation It was moved and seconded BL No. 6815-2011 Three readings That Bylaw No. 6815 6815-2011 be given first,
second and third readings with the typographical error under Section 7.2.7.1(a) corrected to replace the word “passion” with the word “possession”. CARRIED 802 Animal Control Bylaw
No. 6908 6908-2012 Staff report dated October 15, 2012 Maple Ridge Animal Control and Licencing Bylaw No. 6908-2012 First, second and third readings R/2012-467 Animal Control and And
Licencing It was moved and seconded BL No. 6908-2012 Three readings That Bylaw No. 6908 6908-2012 be given first, second and third readings. R/2012-468 Animal Control and And Licencing
It was moved and seconded BL No. 6908-2012 Three readings That the motion be amended by inserting the text “be amended with a revision to Schedule A – Fees and Charges, Section 1 (e)
replacing a fee of $200.00 under the heading ‘Paid after Jan 31 of the curr current calendar year” with a fee of ent $270.00” between the number “6908 6908-2012” and the text “be given”
CARRIED MOTION AS AMENDED CARRIED
Council Minutes October 23, 2012 Page 5 of 13 803 Proposed Amending Building Bylaw No. 6950 6950-2012 Staff report dated October 15, 2012 Maple Ridge Building Amending Bylaw No. 6950-2012
First, second and third readings R/2012-469 Building Amending BL No. 6950-2012 It was moved and seconded Three readings That Bylaw No. 6950 6950-2012 be given first, second and third
readings. CARRIED Councillor Morden – OPPOSED 900 CORRESPONDENCE – Nil 1000 BYLAWS Bylaw for Third Reading 1001 2011 2011-136 136-RZ, 20724 River Road Maple Ridge Z Zone Amending Bylaw
No. 6896 one 6896-2012 To rezone from RS-1 (One Family Urban Residential) to R-1 (Residential District) to permit subdivision into two single family lots Third reading R/2012-470 2011-136-RZ
BL No. 6896-2012 It was moved and seconded Third reading That Bylaw No. 6896 6896-2012 be given third reading. CARRIED Bylaws for Final Reading 1002 RZ/116/10, 12393 203 Street, RS
RS-1 to RS RS-1b Maple Ridge Zone Amending Bylaw No. 6793 6793-2011 Staff report dated October 23, 2012 recommending final reading To rezone from RS-1 (One Family Urban Residential)
to RS-1b (One Family Urban [Medium Density] Residential) to permit subdivision into three lots Final reading
Council Minutes October 23, 2012 Page 6 of 13 R/2012-471 RZ/116/10 BL No. 6793-2011 It was moved and seconded Final reading That Bylaw No. 6793 6793-2011 be adopted. CARRIED Councillor
Bell -OPPOSED 1003 SD/040/09, 10125 248 Street Upper Jackson Local Area Service Bylaw No. 6948 6948-2012 Staff report dated October 23, 2012 recommending final reading To provide for
enhanced landscape maintenance of two parkettes, three landscape areas and the emergency access area within the development Final reading R/2012-472 SD/040/09 BL No. 6948-2012 It was
moved and seconded Final reading That Bylaw No. 6948 6948-2012 be adopted. CARRIED COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE Minutes – October 15, 2012 R/2012-473
Minutes COW It was moved and seconded October 15, 2012 That the minutes of the Committee of the Whole Meeting of October 15 15, 201 , 2012 be received. CARRIED Public Works and Development
Services 1101 2012 2012-017 017-RZ, 11750 and 11736 Burnett Street, RS RS-1 to R R-1 Staff report dated October 15, 2012 recommending that Maple Ridge Zone Amending Bylaw No. 6909-2012
to rezone from RS-1 (One Family Urban Residential) to R-1 (Residential District) to permit subdivision into 5 single family lots be given second reading and be forwarded to Public Hearing.
Council Minutes October 23, 2012 Page 7 of 13 R/2012-474 2012-017-RZ BL No. 6909-2012 It was moved and seconded Second reading Forward to PH 1. That Bylaw No. 6909 6909-2012 be given
second reading and be forwarded to Public Hearing; and 2. That the following terms and conditions be met prior to final reading: i. Road dedication as required; ii. Registration on
proposed lot 5 of a No No-Build covenant at the Land Title Office; iii. Removal of the existing building/s; iv. A disclosure statement must be submitted by a Professional Engineer advising
whether there is any evidence of underground fuel storage tanks. If there is evidence, a site profile pursuant to the Waste Management Act must be provided in accordance with the regulations.
CARRIED 1102 RZ/033/08, 10366 240 Street, Amended Second Reading, RS RS-2 to R R-3 Staff report dated October 15, 2012 recommending that the second and third readings for Maple Ridge
Zone Amending Bylaw No. 6621-2008 be rescinded and that Maple Ridge Zone Amending Bylaw No. 6621-2008 as amended be given second reading and be forwarded to Public Hearing to permit
future subdivision into 13 residential lots. R/2012-475 RZ/033/08 BL No. 6621-2008 It was moved and seconded Rescinded, amended Second reading Forward to PH 1. That second and third
readings for Bylaw No. 6621 6621-2008 be rescinded; 2. That Bylaw No. 6621 6621-2008 be amended as described in the report dated October 15, 2012, be given second reading as amended
and be forwarded to Public Hearing; 3. That the following ter terms and conditions be met prior to ms Final Reading: i. Registration of a Geotechnical Report as a Restrictive Covenant
which addresses the suitability of the site for the proposed development; ii. Road dedication, as required; iii. Removal of the existing building or buildings;
Council Minutes October 23, 2012 Page 8 of 13 iv. A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage
tanks. If there is evidence, a site profile pursuant to the Waste Management Act must be provided in accordance with the regulations; and v. Pursuant to the Contaminated Site Regulations
of the Environmental Management Act, the applicant will provide a Site Profile for the subject property. CARRIED 1103 DVP/116/1 10, 12393 203 Street 0, Staff report dated October 15,
2012 recommending that the Corporate Officer be authorized to sign and seal DVP/116/10 to vary minimum frontage requirements. R/2012-476 DVP/116/10 Sign and seal It was moved and seconded
That the Corporate Officer be authorized to sign and seal DVP/116/10 respecting property located at 12393 203 Street. CARRIED Financial and Corporate Services (including Fire and Police)
1131 Disbursements for the month ended September 30, 2012 Staff report dated October 15, 2012 recommending that the disbursements for the month ended September 30, 2012 be approved.
R/2012-477 Disbursements September 2012 It was moved and seconded That the disbursements as listed below for the month ended September 30, 2012 be approved: General $ 5,939,006. Payroll
$ 1,648,650. Purchase Card $ 98,119. $ 7,685,775. CARRIED
Council Minutes October 23, 2012 Page 9 of 13 1132 District District-Owned Downtown Parking Lots Staff report dated October 15, 2012 recommending that the staff proceed with a tender
process to select a service provider to manage five Districtowned surface parking lots, that staff be directed to develop a long term use and management plan and consider alternate
uses for District owned parking lots. The General Manager Corporate and Financial Services gave a PowerPoint presentation on the Downtown Parking Lot issue. He provided the history
on the original parking proposal, outlined the current situation. He reviewed the recommendation of the report. R/2012-478 District-Owned Downtown Parking It was moved and seconded
Lots That staff proceed with the tender process to select a service provider to manage five District District-owned surface parking lots. That staff be directed to develop a long term
plan for the use and management of District District-owned parking lots and submit to Counci Council for consideration. l That staff consider alternate uses of the District District-owned
parking lots, as the opportunity arises, subject to ensuring there is no loss of public parking as well as Council approval. CARRIED Councillor Morden -OPPOSED 1133 2013 Council Meeting
Schedule Staff report dated October 15, 2012 recommending that the 2013 Council Meeting Schedule be adopted. R/2012-479 Revised 2013 Council Meeting It was moved and seconded Schedule
Adopt That the revised 2013 Council Meeting schedule attached to the Council Meeting Agenda dated October 23, 2012 be adopted.
Council Minutes October 23, 2012 Page 10 of 13 R/2012-480 Revised 2013 Council Meeting It was moved and seconded Schedule AMENDMENT That the motion be amended with the replacement of
the text “be adopted” with the text “be amended to reschedule the March 26, 2013 Council Meeting to March 19, 2013 following Public Hearing and that the 2013 Council Meeting Schedule
as revised be adopted.” CARRIED MOTION AS AMENDED CARRIED Councillor Masse and Councillor Bell – OPPOSED Note: Item 1134 was dealt with following Item 602 1134 Revitalization Tax Exemption
Agreements Staff report dated October 15, 2012 recommending that the Corporate Officer be authorized to execute Revitalization Tax Exemption Agreements with the qualified property owners.
R/2012-481 Revitalization Tax Exemption It was moved and seconded Agreements Execute Agreements That the Corporate Officer be authorized to execute agreements with the qualified property
owners listed in Schedule A, as attached to the staff report “Revitalization Tax Exemption Agreements” dated October 15, 2012. CARRIED Community Development and Recreation Service –
Nil Correspondence – Nil Other Committee Issues – Nil
Council Minutes October 23, 2012 Page 11 of 13 1200 STAFF REPORTS – Nil 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL – Nil 1400 MAYOR’S REPORT Mayor Daykin attended the International Naturally
Autistic Peoples Awards and celebrations. He also attended a fundraiser for the Ridge Meadows Search and Rescue, the Ridge Meadows Hospital Foundation fundraising dinner and a luncheon
hosted by the Fraser Valley Chapter of the Urban Development Institute. Mayor Daykin advised that the Alouette Heights Housing Project is holding a grand opening on October 24 and the
opening of the Haney Nokai Park will be held on October 27. 1500 COUNCILLORS’ REPORTS Councillor Bell Councillor Bell attended a meeting of the Lower Mainland Local Government Association
Board, took a tour to the Fraser Valley Regional District to meet with their Board and participated in a tour of the dyking system in Chilliwack. As part of Homelessness Action Week
she attended the Chili Cookout as well as the Spa Day event. Councillor Bell also attended a TransLink presentation at a Council of Councils meeting, the Community Inclusion Event at
the ACT and a Thomas Frey “Future of Libraries” Workshop. Councillor Ashlie Councillor Ashlie attended Homelessness Action Week events, the Golden Harvest event, a BC Chamber of Commerce
Energy Summit and a meeting of Fraser Health. She also attended a Metro Road Pricing Workshop and the Ridge Meadows Hospital Foundation fundraising dinner. She encouraged residents
to support the North Fraser Therapeutic Riding Association. Councillor Dueck No report
Council Minutes October 23, 2012 Page 12 of 13 Councillor M Masse asse Councillor Morden attended the Homelessness Action Week Lunch, a dinner at the Langley Campus of Kwantleen University
to welcome their new president, the Golden Harvest event and a TransLink presentation at a Council of Councils meeting. He also attended the Ridge Meadows Hospital Foundation fundraising
dinner and Community Inclusion Day at the ACT. He encouraged residents to attend the Sunshine Foundation Dreams for Kids “Bright Night Big Dreams” event on October 25. Councillor Morden
Councillor Morden attended the Ridge Meadows Hospital Foundation Gala, the Golden Harvest event, a Translink presentation at a Council of Councils meeting and the BC Chamber of Commerce
Energy Summit; He participated in the Homelessness Action Week Chili Lunch event. Councillor Hogarth Councillor Hogarth attended the Golden Harvest event, a meeting of the Maple Ridge-Pitt
Municipal Advisory Committee on Accessibility Issues and a luncheon sponsored by the Urban Development Institute and a dinner at the Langley Campus of Kwantleen University to welcome
their new president. He also attended a meeting as Chair of the Safer Homes Society. 1600 OTHER MATTERS DEEMED EXPEDIENT – Nil 1700 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS
1800 QUESTIONS FROM THE PUBLIC Al Allen len Lees Mr. Lees asked why the District of Maple Ridge does not have an effective tree protection bylaw. He cited a City of Vancouver Bylaw
and expressed concern that many trees in his neighbourhood have been cut down without the use of permits and with no consequences despite calls to the Bylaws Department. He outlined
the negative impact on the surrounding area resulting from the removal of trees. Jessie Joy Lees Jessie Joy spoke to the City of Vancouver’s tree bylaws, the trees lost in her neighbourhood
in the last few months and the positive impact of existing trees. Mayor Daykin advised that the Director of Planning has indicated that the issue of tree removal will be addressed through
an upcoming environmental strategy being prepared by a consultant.
Council Minutes October 23, 2012 Page 13 of 13 1900 ADJOURNMENT – 10:01 p.m. _______________________________ E. Daykin, Mayor Certified Correct ___________________________________ C.
Marlo, Corporate Officer