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District of Maple Ridge COUNCIL MEETING January 22, 2013 The Minutes of the Municipal Council Meeting held on January 22, 2013 at 7:00 p.m. in the Council Chamber of the Municipal Hall,
11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Appointed Staff Mayor E. Daykin J. Rule, Chief
Administrative Officer Councillor C. Ashlie K. Swift, General Manager of Community Development, Councillor C. Bell Parks and Recreation Services Councillor J. Dueck P. Gill, General
Manager Corporate and Financial Services Councillor A. Hogarth F. Quinn, General Manager Public Works and Development Councillor B. Masse Services Councillor M. Morden C. Carter, Director
of Planning C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Note: These Minutes are also posted on the Municipal Web Site at www.mapleridge.ca The meeting
was filmed by Shaw Communications Inc. 100 CALL TO ORDER 200 MOMENT OF REFLECTION 300 INTRODUCTION OF ADDITIONAL AGENDA ITEMS 400 APPROVAL OF THE AGENDA The agenda was approved as circulated.
Council Minutes January 22, 2013 Page 2 of 14 500 ADOPTION AND RECEIPT OF MINUTES 501 Minutes of the Regular Council Meeting of January 8, 2013 R/2013-030 501 Minutes Regular Council
It was moved and seconded January 8, 2013 That the m minutes of the Regular Council inutes Meeting of January 8, 2013 be adopted as circulated CARRIED 502 Minutes of the Public Hearing
of January 15, 2013 R/2013-031 502 Minutes Public Hearing It was moved and seconded January 15, 2013 That the minutes of the Public Hearing of January 15, 2013 be adopted as circulated.
CARRIED 503 Minutes of the Development Agreements Committee Meetings of January 7, 11 and 15(2), 2013 R/2013-032 503 Minutes Development Agmt It was moved and seconded Committee That
the minutes of the Development Ag Agreements Committee reements Meetings of January 7, 11 and 15(2), 2013 be received. CARRIED 600 PRESENTATIONS AT THE REQUEST OF COUNCIL – Nil
Council Minutes January 22, 2013 Page 3 of 14 700 DELEGATIONS 701 Todd Oliver -Proposal for a District Wide Integrated Waste Management Referendum Mr. Oliver gave a presentation on the
implementation of municipal waste management services. He requested that the issue be put forward as a referendum or that a survey be considered at the Home Show. 800 UNFINISHED BUSINESS
– Nil 900 COR CORRESPONDENCE RESPONDENCE – Nil 1000 BYLAWS Note: Item 1001 is from the Public Hearing of January 15, 2013 Bylaw for Third Reading 1001 2011 2011-097 097-RZ, 12025 203
Street and 20337 Dewdney Trunk Road Maple Ridge Zone Amending Bylaw No. 6852 52-2011 To rezone from RS-1 (One Family Urban Residential) to RM-2 (Medium Density Apartment Residential)
to permit the future construction of a fourstorey apartment building with 22 units and an underground parkade Third reading The Manager of Development and Environmental Services confirmed
that the developer has volunteered to provide fencing for the neighbouring property should the application be approved. R/2013-033 2011-097-RZ BL No. 6852-2011 It was moved and seconded
Third reading That Bylaw No. 6852 52-2011 be given third reading. CARRIED
Council Minutes January 22, 2013 Page 4 of 14 Bylaws for Final Reading Note: Mayor Daykin excused himself from the discussion of Item 1002 at 7:19 p.m. as the property is on the same
street as his residence. Councillor Dueck chaired the meeting in his absence. 1002 RZ/109/08, 22031 Dewdney Trunk Road Staff report dated January 22, 2013 recommending final reading
1002.1 Maple Ridge Official Community Plan Amending Bylaw No. 6907 6907-2012 To allow for the preservation, relocation and rehabilitation of the existing heritage house on the subject
site to create one duplex building, together with a newly designed second duplex building on the property, for a total of four units on the site Final reading R/2013-034 RZ/109/08 BL
No. 6907-2012 It was moved and seconded Final reading That Bylaw No. 6907 6907-2012 be adopted. CARRIED Councillor Bell -OPPOSED 1002.2 Maple Ridge Heritage Designation and Revitalization
nd and Tax Exemption nd Agreement Bylaw No. 6902 6902-2012 To designate a property as a heritage property under Section 967 of the Local Government Act and to enter into a Heritage
Revitalization Agreement Final reading R/2013-035 RZ/109/08 BL No. 6902-2012 It was moved and seconded Final reading That Bylaw No. 6902 6902-2012 be adopted. CARRIED Councillor Bell
-OPPOSED
Council Minutes January 22, 2013 Page 5 of 14 Note: Mayor Daykin returned to the meeting at 7:20 p.m. and resumed as Chair 1003 2011 2011-068 -RZ, 25339 130 Avenue Maple Ridge Zone Amending
Bylaw No. 6842 42-2011 Staff report dated January 22, 2013 recommending final reading To rezone from RS-3 (One Family Rural Residential) to RS-2 (One Family Suburban Residential) to
permit future subdivision into 4 single family lots Final reading R/2013-036 2011-068-RZ BL No. 6842-2011 It was moved and seconded Final reading That Bylaw No. 6842 42-2011 be adopted.
CARRIED COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE Minutes – January 7, 2013 R/2013-Minutes COW It was moved and seconded January 7, 2013 That the minutes of
the Committee of the Whole Meeting of January 7, 201 2013 be received. CARRIED Public Works and Development Services 1101 RZ/107/10, 23651 and 23657 132 Avenue, RS RS-3 and RS RS-2
to RM RM-1 and RS RS-1 Staff report dated January 21, 2013 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 6778-2010 to designate the southeastern portion of
the property to Low Density Residential and to adjust the conservation boundary around a creek be given first and second reading and be forwarded to Public Hearing and that Maple Ridge
Zone Amending Bylaw No. 6779-2010 to permit future construction of 69 townhouse units be given second reading and be forwarded to Public Hearing.
Council Minutes January 22, 2013 Page 6 of 14 The Manager of Development and Environmental Services provided clarification on the parking proposed for the site. R/2013-038 RZ/107/10
BL No. 6778-2010 It was moved and seconded First and second BL No. 6779-2010 Second reading 1. That Bylaw No. 6778 -2010 be given first and second readings and be forwarded to Public
Hearing; 2. That in accordance with Section 879 of the Local Government Act opportunity for early and on on-going consultation has been provided by way of posting Bylaw No. 6778 -2010
on the municipal website and requiring that the ap applicant host a Development Information plicant Meeting, and Council considers it unnecessary to provide any further consultation
opportunities, except by way of holding a Public Hearing on the bylaw; 3. That Bylaw No. 6778 -2010 be considered in conjunction with the Capital Expenditure Plan and Waste Management
Plan; 4. That it be confirmed that Bylaw No. 6778 -2010 is consistent with the Capital Expenditure Plan and Waste Management Plan; 5. That Bylaw No. 6779 6779-2010 be given Second Reading
and be forwarded to Public Hearing; and 6. That the following terms and conditions be met prior to Final Reading. i. Registration of a Rezoning Servicing Agreement as a Restrictive
Covenant and receipt of the deposit of a security, as outlined in the Agreement; ii ii. Amendment to Schedule “C” of the Official Community Plan; iii. Amendment to Part VI A of the
Silver Valley Figure 2-Land Use Plan, Figure 4 -Trails/Open Space Plan and Figure 3C River Village Plan in the Silver Valley Area Plan of the Official Comm Community unity Plan; iv.
Park dedication as required; v. Consolidation of the townhouse development site;
Council Minutes January 22, 2013 Page 7 of 14 vi. Registration of a Geotechnical Report as a Restrictive Covenant at the Land Title Office which addresses the suitability of the site
for the proposed development; vii. Registration of a Restrictive Covenant at the Land Title Office protecting the Visitor Parking; viii. Removal of the existing buildings; ix. An Engineer’s
certification that adequate water quantity for domestic and fire protection purposes can be provided; x. A d disclosure statement must be submitted by a isclosure Professional Engineer
advising whether there is any evidence of underground fuel storage tanks. If there is evidence, a site profile pursuant to the Waste Management Act must be provided in accordance with
the r regulations. egulations. xi. Pursuant to the Contaminated Site Regulations of the Environmental Management Act, the property owner will provide a Site Profile for the subject
lands. CARRIED Councillor Bell, Councillor Masse -OPPOSED 1102 2011 2011-114 114-RZ, 22810 113 Avenue, RS RS-3 to RM RM-1 Staff report dated January 21, 2013 recommending that Maple
Ridge Official Community Plan Amending Bylaw No. 6868-2011 to designate land use from High Use Residential to Ground-oriented Multi-Family be given second reading and be forwarded to
Public Hearing and that Maple Ridge Zone Amending Bylaw No. 6869-2011 to permit a 43 unit townhouse development be given second reading and be forwarded to Public Hearing. R/2013-039
2011-114-RZ BL No. 6868-2011 It was moved and seconded BL No. 6869-2011 Second reading 1. That Bylaw No. 6868 -2011 be given second reading and be forwarded to Public Hearing; 2. That
in accordance with Section 879 of the Local Government Act opportunity for early and on on-going consultation has been provi provided by way of posting Bylaw ded No. 6868 -2011 on the
municipal website and requiring that the applicant host a Development Information Meeting, and Council considers it unnecessary to provide any further consultation opportunities, except
by way of holding a P Public Hearing on the bylaw; ublic
Council Minutes January 22, 2013 Page 8 of 14 3. That Bylaw No. 6868 -2011 be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; and 4. That it be
confirmed that Bylaw No. 6868 -2011 is consistent with the Capital Expenditure Plan and W Waste aste Management Plan; 5. That Bylaw No. 6869 69-2011 be given Second Reading and be forwarded
to Public Hearing; and 6. That the following terms and conditions be met prior to Final Reading; i. Approval from the Ministry of Transportation and Infrastructure; ii. Registration
of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security as outlined in the Agreement; iii. Amendment to Schedule "1" of 10.4 Town Centre
Area Plan of the Official Community Plan; iv. Road dedication as required; v. Registration of a geotechnical report as a Restrictive Covenant at the Land Title Office which addresses
the suitability of the site for the proposed development; vi. Registration of a Statutory Right Right-of of-Way plan and agreement at the Land Title Office for a storm sewer through
11275 Burnett Street; vii. Registration of a Cross Access Easement Agreement at the Land Title Office; viii. Registration of a Restri Restrictive Covenant at the Land ctive Title Office
protecting the Visitor Parking; ix. A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks. If
there is evidence, a site profi profile pursuant to the Waste le Management Act must be provided in accordance with the regulations; x. Pursuant to the Contaminated Site Regulations
of the Environmental Management Act, the property owner will provide a Site Profile for the subject land. CARRIED Note: Councillor Hogarth excused himself from the discussion of Items
1103 and 1104 at 7:38 p.m. as he is the property manager for both applicants.
Council Minutes January 22, 2013 Page 9 of 14 1103 RZ/086/08, 12060, 12074, 12068 and 12082 227 Street, Final One Year Extension Staff report dated January 21, 2013 recommending that
rezoning application RZ/086/08 to permit an 81-unit, 4-storey, wood-framed apartment building be granted an final one year extension. R/2013-040 RZ/086/08 Final One Year It was moved
and seconded Extension That pursuant to Maple Ridge Development Procedures Bylaw No. 5879 79-1999, a one year extension be granted for rezoning application RZ/086/08 (property located
at 12060, 12074, 12068 & 12082 227 Street) and that the following conditions be addressed prior to consideration of final reading: i. Registration of a Rezoning Servicing Agreement
as a Restrictive Covenant and receipt of the deposit of security as outlined in the Agreement; ii. i. Registration of a geotechnical report as a Restrictive Covenant which addresses
the suitability of the site for the proposed development; iii. Road dedication as required; iv. Consolidation of the development site; v. Removal of the existing buildings; vi. A disclosure
statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks. If there is evidence, a site profile pursuant to the
Waste Management Act must be provided in accordance with the regulations; vii. Purchase of Parcel A, Except Plan BCP36787 Road, from the District of Maple Ridge; viii. Registration
of a Restrictive Covenant protecting the Visitor Parking. CARRIED 1104 2012 2012-053 053-DVP, 21681 Ridgeway Crescent Staff report dated January 21, 2013 recommending that the Corporate
Officer sign and seal 2012-053-DVP to vary minimum lot width and subdivision servicing requirements.
Council Minutes January 22, 2013 Page 10 of 14 The Manager of Legislative Services advised that correspondence was received correspondence from G. Brook and Karel & Cheryl Blad opposing
the variance. The Manager of Development and Environmental Services provided details of the covenant on the property. R/2013-041 2012-053-DVP Sign and seal It was moved and seconded
That the Corporate Officer be authorized to sign and seal 012 012-053 053-DVP respecting property located at 21681 Ridgeway Crescent. CARRIED Note: Councillor Hogarth returned to the
meeting at 7:44 p.m. 1105 Excess Capacity/Extended Services Agreement LC 15 152/12, 21755 2/Lougheed Highway Staff report dated January 21, 2013 recommending that the Corporate Officer
be authorized to sign and seal Excess Capacity Latecomer Agreement LC 152/12. R/2013-042 Latecomer Agreement It was moved and seconded LC 152/12 That with respect to the development
of the lands involved in a building application at 21755 Lougheed Highway, be it resolved: 1. That the cost to provide the excess or extended services is, in whole or in part, excessive
to the municipality a and that the cost nd to provide these services shall be paid by the owners of the land being developed, and 2. That Latecomer Charges be imposed for such excess
or extended services on the parcels and in the amounts as set out in the staff report dated Janua January 21, 2013; and further ry 3. That the Corporate Officer be authorized to sign
and seal Excess Capacity Latecomer Agreement LC 152/12 with the developer of the said lands. CARRIED
Council Minutes January 22, 2013 Page 11 of 14 1106 Contract Award: Electrical Contractor Services Staff report dated January 21, 2013 recommending that the Electrical Contractor Services
contract be awarded to Boileau Electric and Pole Line Limited. R/2013-043 Award of Contract Boileau Electric It was moved and seconded And Pole Line That the “Electrical Contractor
Services’ Contract be awarded to Boileau Electric and Pole Line Limited. CARRIED 1107 Ridge Meadows Recycling Society – Partnership Agreement Staff report dated January 21, 2013 recommending
that the Corporate Officer be authorized to execute the Fee of Service Partnership Agreement between the District of Maple Ridge and the Ridge Meadows Recycling Society. The Manager
of Legislative Services advised that the recommendation was revised as per Council request at the January 21, 2012 Committee of the Whole Meeting. R/2013-044 Recycling Society Agreement
It was moved and seconded That the Corporate Officer be authorized to execute the Fee for Service Partnership Agreement between the District of Maple Ridge and Ridge Meadows Recycling
Society, as attached to the staff report dated January 21, 2013; and Subject to Section 2.0 of t the Agreement, the term is one year he with the option to renew each year thereafter
to a maximum three years, commencing January 1, 201 2013. CARRIED
Council Minutes January 22, 2013 Page 12 of 14 Financial and Corporate Services (including Fire and Police) 1131 2013 Property Assessment Review Staff report dated January 21, 2013 providing
information on the current 2013 Property Assessment information. For information only No motion required 1132 Disbursements for the month ended December 31, 2012 Staff report dated
January 21, 2013 recommending that the disbursements for the month ended December 31, 2012 be approved. R/2013-Disbursements December 2012 It was moved and seconded That the disbursements
as listed below for the month ended December 31, 2012 be approved: General $ 9,381,935. Payroll $ 1,563,568. Purchase Card $ 91,337. $ 11,036,840. CARRIED Community Development and
Recreation Service – Nil Correspondence – Nil Other Committee Issues – Nil 1200 STAFF REPORTS – Nil
Council Minutes January 22, 2013 Page 13 of 14 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL – Nil 1400 MAYOR’S REPORT Mayor Daykin attended a meeting of the Maple Ridge/Pitt Meadows Parks
and Leisure Services Commission. He commented on the number of residents in the Maple Ridge and Pitt Meadows who volunteer in support of community events. He also attended the opening
of the Wesbrooke Seniors’ Centre in Pitt Meadows. 1500 COUNCILL COUNCILLORS’ REPORTS ORS’ Councillor Dueck Councillor Dueck attended an Arts Council Meeting. She advised that the Fire
Department’s awards ceremony is scheduled for February 2. Councillor Masse Councillor Masse attended a meeting of the Maple Ridge Social Planning Advisory Committee and the opening
of the Wesbrooke Seniors’ Centre. Councillor Morden Councillor Morden attended a meeting on homelessness and the Maple Ridge/Pitt Meadows Bicycle Advisory Committee. He participated
in the ‘kettle count’ at the Salvation Army. Councillor Hogarth Councillor Hogarth attended a meeting of the Maple Ridge/Pitt Meadows Parks and Leisure Services Commission and the Maple
Ridge/Pitt Meadows Municipal Advisory Committee on Accessibility Issues. Councillor Bell Councillor Bell attended meetings of the Fraser Valley Regional Library Board and the Maple
Ridge/Pitt Meadows Parks and Leisure Services Commission. She also attended the opening of the Wesbrooke Seniors’ Centre.
Council Minutes January 22, 2013 Page 14 of 14 Councillor Ashlie Councillor Ashlie encouraged residents to attend the Maple Ridge Library for Celebration of Literacy Day. She attended
the opening of the Wesbrooke Seniors’ Centre and a Fraser Health meeting. 1600 OTHER MATTERS DEEMED EXPEDIENT – Nil 1700 NOTICES OF MOTION AND MATTE MATTERS FOR FUTURE MEETINGS RS –
Nil 1800 QUESTIONS FROM THE PUBLIC – Nil 1900 ADJOURNMENT – 8:05 p.m. _______________________________ E. Daykin, Mayor Certified Correct ___________________________________ C. Marlo,
Corporate Officer