HomeMy WebLinkAbout2013-03-12 Council Meeting Minutes.pdfMicrosoft Word - 2013-03-12 Council Minutes
District of Maple Ridge COUNCIL MEETING March 12, 2013 The Minutes of the Municipal Council Meeting held on March 12, 2013 at 7:00 p.m. in the Council Chamber of the Municipal Hall,
11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Appointed Staff Mayor E. Daykin J. Rule, Chief
Administrative Officer Councillor C. Ashlie K. Swift, General Manager of Community Development, Councillor C. Bell Parks and Recreation Services Councillor J. Dueck P. Gill, General
Manager Corporate and Financial Services Councillor A. Hogarth F. Quinn, General Manager Public Works and Development Councillor B. Masse Services Councillor M. Morden C. Carter, Director
of Planning C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Other Staff as Required B. McLeod, Manager of Park Planning and Development Note: These Minutes
are also posted on the Municipal Web Site at www.mapleridge.ca The meeting was filmed by Shaw Communications Inc. 100 CALL TO ORDER 200 MOMENT OF REFLECTION Mayor Daykin introduced
one of Maple Ridge’s Home Town Heroes, Nathan Stein, a local swimmer who won a silver medal at the 2012 Para Olympic Games. 300 INTRODUCTION OF ADDITIONAL AGENDA ITEMS – Nil 400 APPROVAL
OF THE AGENDA The agenda was approved as circulated.
Council Minutes March 12, 2013 Page 2 of 13 500 ADOPTION AND RECEIPT OF MINUTES 501 Minutes of the Regular Council Meeting of February 26, 2013 R/2013-100 501 Minutes Regular Council
It was moved and seconded February 26, 2013 That the m minutes of the Regular Council inutes Meeting of February 26, 2013 be adopted as circulated CARRIED 502 Minutes of the Development
Agreements Committee Meetings of February 22, 25 and 26, 2013 R/2013-101 502 Minutes Development Agmt It was moved and seconded Committee That the minutes of the Development Ag Agreements
Committee reements Meetings of February 22, 25 and 26, 2013 be received. CARRIED 600 PRESENTATIONS AT THE REQUEST OF COUNCIL – Nil 700 DELEGATIONS – Nil 800 UNFINISHED BUSINESS – Nil
900 CORRESPONDENCE – Nil 1000 BYLAWS Bylaws for Final Reading 1001 RZ/066/07, 12355 McNutt Road Maple Ridge Zone Amending Bylaw No. 6881 6881-2011 Staff report dated March 12, 2013
recommending final reading
Council Minutes March 12, 2013 Page 3 of 13 To rezone from RS-3 (One Family Rural Residential) to RS-2 (One Family Suburban Residential) to permit subdivision into two lots Final reading
R/2013-102 RZ/066/07 BL No. 6881-2011 It was moved and seconded Final reading That Bylaw No. 6881 6881-2011 be adopted. CARRIED 1002 Maple Ridge Heritage Procedures Bylaw No. 6951 6951-2012
To establish application procedures with respect to heritage conservation bylaws, permits and agreements and to delegate Council powers to facilitate conservation Final reading R/2013-103
BL No. 6951-2012 Final reading It was moved and seconded That Bylaw No. 6951 6951-2012 be adopted. CARRIED 1003 Maple Ridge D Deve eve evelopment Application Fee Amending` opment Bylaw
No. 69 6952-2012 Text amendments to allow an application fee to be charged for Heritage Revitalization Agreements Final reading R/2013-104 BL No. 6952-2012 Final reading It was moved
and seconded That Bylaw No. 6952 6952-2012 be adopted. CARRIED Note: Councillor Morden excused himself from the discussion of Item 1004 at 7:14 p.m. as he is the owner of a company
directly affected by this item.
Council Minutes March 12, 2013 Page 4 of 13 1004 Maple Ridge Building Amending Bylaw No. 6972 6972-2013 To reflect changes in the BC Building Code Final reading R/2013-105 BL No. 6972-2013
Final reading It was moved and seconded That Bylaw No. 6972 6972-2013 be adopted. CARRIED Note: Councillor Morden returned to the meeting at 7:20 p.m. 1005 Maple Ridge Ansell Street
Sanitary Sewer Services Bylaw No. 6963 6963-2013 To establish a Local Area Service for sanitary sewer services for Ansell Street Final reading R/2013-106 BL No. 6963-2013 Final reading
It was moved and seconded That Bylaw No. 6963 6963-2013 be adopted. CARRIED 1006 Maple Ridge Academy Park Sanitary Sewer Service Amending Bylaw No. 6964 6964-2013 For the provision
of a sanitary sewer system to Academy Park Final reading R/2013-107 BL No. 6964-2013 Final reading It was moved and seconded That Bylaw No. 6964 6964-2013 be adopted. CARRIED
Council Minutes March 12, 2013 Page 5 of 13 COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE Minutes – March 4, 2013 R/2013-108 Minutes COW It was moved and seconded
March 4, 2013 That the minutes of the Committee of the Whole Meeting of March 4, 2013 be received. CARRIED Public Works and Development Services 1101 2012 2012-102 102-RZ, 25638 112
Avenue, RS RS-3 to RS RS-2 and A-1 Staff report dated March 4, 2013 recommending that Maple Ridge Zone Amending Bylaw No. 6965-2013 to rezone from RS-3 (One Family Rural Residential)
to RS-2 (One Family Suburban Residential) and A-1 (Small Holding Agricultural) to allow for the creation of four RS-2 lots be given first reading and that the applicant provide further
information as described on Schedules B, F and G of the Development Procedures Bylaw No. 5879-1999 and an Agricultural Impact Assessment Study. R/2013-109 2012-102-RZ BL No. 6965-2013
It was moved and seconded First reading That Bylaw No. 6965 6965-2013 be given first reading; and That the applicant provide further information as described on Schedules B, F and G
of the Development Procedures Bylaw No. 5879 5879-1999 and an Agricultural Impact Assessment Study. CARRIED
Council Minutes March 12, 2013 Page 6 of 13 1102 2013 2013-001 001-RZ, 23920 112 Avenue, RS RS-3 to R R-2 Staff report dated March 4, 2013 recommending that Maple Ridge Zone Amending
Bylaw No. 6977-2013 to rezone from RS-3 (One Family Rural Residential) to R-2 (Urban Residential District) to permit a 9-lot single family residential subdivision be given first reading
and that the applicant provide further information as described on Schedules A, B, F and G of the Development Procedures Bylaw No. 5879-1999 along with information related to development
application 2012-084-RZ. R/2013-110 2013-001-RZ BL No. 6977-2013 It was moved and seconded First reading 1. In respect of Section 879 of the Local Government Act, requirement for consultation
during the development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: i. The Board of the Regional District in
which the area covered by the plan is located, in the case of a Municipal Official C Community Plan; ommunity ii. The Board of the Regional District that is adjacent to the area covered
by the plan; iii. The Council of any municipality that is adjacent to the area covered by the plan; iv. First Nations; v. School District Boards, greater boards and improvement district
boards; and vi. The Provincial and Federal Government and their agencies. and in that regard it is recommended that no additional consultation be required in respect of this matter
in addition to the early posting of the proposed Off Official icial Community Plan amendment on the District’s website, together with an invitation to the public to comment; 2. That
Bylaw No. 6977 6977-2013 be given first reading; and
Council Minutes March 12, 2013 Page 7 of 13 3. That the applicant provide further information as described on Schedules A, B, F and G of the Development Procedures Bylaw No. 5879 5879-1999,
along with the information related to coordinating services and road shared with development application 2011 2011-084 084-RZ to the east of the subject site. CARRIED 1103 2012 2012-047
047-RZ, 22577, 22569, 225 22557 Royal Crescent and 11771 226 57 Street, RS RS-1 to RM RM-2 Staff report dated March 4, 2013 recommending that Maple Ridge Zone Amending Bylaw No. 6967-2012
to permit a site specific text amendment adjusting maximum density be given first and second reading and be forwarded to Public Hearing and that Maple Ridge Zone Amending Bylaw No.
6927-2012 to rezone from RS-1 (One Family Urban Residential) to RM-2 (Medium Density Apartment Residential) to permit future construction of a five storey, 48 unit apartment be given
second reading and be forwarded to Public Hearing. R/2013-111 2012-047-RZ BL No. 6967-2012 It was moved and seconded First and second BL No. 6927-2012 Second reading Forward to PH 1.
That Bylaw No. 6967 6967-2012 be given first and second reading and be forwarded to Public Hearing; and 2. That Bylaw No. 6927 6927-2012 be given second reading and be forwarded to
Public Hearing; and 3. That the following terms and conditions be met prior to fin final reading: al i. Approval of the Ministry of Transportation and Infrastructure; ii. Registration
of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; iii. Road dedication as requ required; ired; iv.
Consolidation of the development site;
Council Minutes March 12, 2013 Page 8 of 13 v. Registration of a Restrictive Covenant at the Land Title Office protecting the Visitor Parking; vi. Removal of the existing buildings;
and vii. A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks. If there is evidence, a site profile
pursuant to the Waste Management Act must be provided in accordance with the regulations. CARRIED 1104 Proposed Bylaw Amendments to direct the use of Medical Marihuana Production Staff
report dated March 4, 2013 recommending that Maple Ridge Zone Amending Bylaw No. 6971-2013 to establish regulations for the location of commercial production of medical marihuana be
given first and second readings and be forwarded to Public Hearing. R/2013-112 BL No. 6971-2013 First, second It was moved and seconded Forward to PH That Bylaw No. 6971 6971-2013 be
given first and second readings and be forwarded to Public Hearing. CARRIED 1105 Local Area Service to Provide the Top Lift of Asphalt to 11160 234A Street, Bylaw No. 6974 6974-2013
Staff report dated March 4, 2013 recommending that Maple Ridge Local Area Service to Provide the Top Lift of Asphalt to 11160 234A Street Bylaw No. 6974-2013 be given first, second
and third readings. R/2013-113 BL No. 6974-2013 Three readings It was moved and seconded That Bylaw No. 6974 6974-2013 be given first, second and third readings. CARRIED
Council Minutes March 12, 2013 Page 9 of 13 Financial and Corporate Services (including Fire and Police) – Nil Community Development and Recreation Service 1151 Water Play Park Proposal
-Albion Sports Complex Staff report dated March 4, 2013 recommending that the Capital Plan be amended to reflect the location of the proposed Water Play Park at Albion Sports Complex.
The Manager of Park Planning and Development gave a PowerPoint presentation providing details on the water play park proposal. R/2013-114 Water Play Park Proposal – Albion It was moved
and seconded Amend Capital Plan That the Capital Plan be amended to reflect the location of the proposed Water Play Park at Albion Sports Complex. CARRIED 1152 Janitorial Services Contract
Staff report dated March 4, 2013 recommending that the Janitorial Services Contract be awarded to Raincity Janitorial Services Ltd. for a one year period with an option to renew for
three additional twelve month periods and that the Corporate Officer be authorized to execute the contract. R/2013-115 Award of Contract Janitorial Services It was moved and seconded
That the Janitorial Services contract be awarded to Raincity Janitorial Services Ltd. for an annual contract price of $215,469.84 (excluding tax) and to include a contingency of 20%
for potential scope or price changes to the contrac contract, t, noting that this contract is for a one year period with an option to renew for three additional twelve month periods;
and further That the Corporate Officer be authorized to execute the contract. CARRIED
Council Minutes March 12, 2013 Page 10 of 13 1153 Region View Recreation Services Contract Change Proposal Staff report dated March 4, 2013 recommending that the Corporate Officer be
authorized to execute an amendment to the Golf Course lease agreement permitting a lease rate change for the next six years. R/2013-116 Region View Recreation Services It was moved
and seconded Contract Change That the proposal from Region View Recreation Services to maintain the terms and conditions of the first six year term of the Maple Ridge Golf Course lease
agreement be approved, and that the Corporate Officer be authorized to execute an amendment to the lease agreement, permitting the lease rate change for the next six years contingent
on the vendor investing $200,000 within 1 year of the date of the staff report dated March 4, 2013. CARRIED Correspondence – Nil Other Committee Issues – Nil 1200 STAFF REPORTS Note:
Councillor Morden excused himself from the discussion of Item 1201 at 8:08 p.m. as he has a business in the town centre. 1201 Town Centre Incentive Program Partnering Agreements Staff
report dated March 12, 2013 recommending that the Corporate Officer be authorized to execute Partnering Agreements for Building Permit Numbers 12-118671 and 12-112056 to provide financial
incentives as part of the Town Centre Investment Incentive Program.
Council Minutes March 12, 2013 Page 11 of 13 R/2013-117 Partnering Agreements It was moved and seconded That the Corporate Officer be authorized to execute Partnering Agreements for
Building Permit Numbers 12 12-118671 and 12 12-112056 to provide financial incentives of $57,240 as part of the Town Centre Investment Incentive Program. CARRIED Note: Councillor Morden
returned to the meeting at 8:10 p.m. 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL – Nil 1400 MAYOR’S REPORT Mayor Daykin hosted a tour of Municipal Hall for Grade 5 and 6 students from
Maple Ridge Elementary. He attended a keynote speaker presentation by Kevin Brooks held at Garibaldi Secondary School. He also attended a dinner meeting hosted by the District of Maple
Ridge with Kwantlen First Nation. Mayor Daykin advised on the upcoming improvements to be made to the Hammond Stadium. 1500 COUNCILLORS’ REPORTS Councillor Masse Councillor Masse attended
meetings of the Maple Ridge Community Heritage Commission, the Maple Ridge Agricultural Advisory Committee and the Maple Ridge Social Planning Advisory Committee. He also attended the
launch of the True North Fraser Brand and a dinner meeting with Kwantlen First Nation. Councillor Morden Councillor Morden attended a meeting of the Downtown Maple Ridge Business Improvement
Association. He advised that the Youth Diversion Group will be holding its Annual General Meeting at Westview Secondary School on March 14, 2013 featuring the keynote speaker Joe Roberts,
the Skid Row CEO.
Council Minutes March 12, 2013 Page 12 of 13 Councillor Hogarth Councillor Hogarth attended the launch of the True North Fraser Brand, the dinner meeting with Kwantlen First Nation and
a meeting of the Maple Ridge Economic Advisory Committee. Councillor Bell Councillor Bell attended the Maple Ridge Secondary School Social Studies Epic Project event. She advised that
the Ridge Meadows Recycling Society will be hosting its Annual General Meeting on April 2, 2013 at the ACT and reminded residents that March 23, 2013 between 8:00 and 9:00 p.m. is Earth
Hour. She also advised on upcoming events at the Maple Ridge Library. Councillor Ashlie Councillor Ashlie attended the launch of the True North Fraser Brand and a meeting of the Maple
Ridge Agricultural Advisory Committee. She spoke to the convenience of the Abernethy Route since the installation of the traffic signals. Councillor Dueck Councillor Dueck attended
a meeting of the Maple Ridge Economic Advisory Commission and the dinner meeting with Kwantlen First Nation. 1600 OTHER MATTERS DEEMED EXPEDIENT – Nil 1700 NOTICES OF MOTION AND MATTERS
FOR FUTURE MEETINGS – Nil 1800 QUEST QUESTIONS FROM THE PUB IONS PUBLIC LIC Allen Le Lees Mr. Lees asked about progress being made toward the development of a new tree bylaw. He spoke
to water problems on his property caused by the removal of trees on a neighbouring property and asked who is liable for that water damage. He also asked whether there is progress being
made on having trees designated as heritage trees Jessie Joy Lees Ms. Lees expressed concern over tree removal work being carried out in her neighbourhood.
Council Minutes March 12, 2013 Page 13 of 13 1900 ADJOURNMENT – 8:37 p.m. _______________________________ E. Daykin, Mayor Certified Correct ___________________________________ C. Marlo,
Corporate Officer