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District of Maple Ridge COUNCIL MEETING March 19, 2013 The Minutes of the Municipal Council Meeting held on March 19, 2013 at 7:00 p.m. in the Council Chamber of the Municipal Hall,
11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Appointed Staff Mayor E. Daykin J. Rule, Chief
Administrative Officer Councillor C. Ashlie K. Swift, General Manager of Community Development, Councillor C. Bell Parks and Recreation Services Councillor J. Dueck P. Gill, General
Manager Corporate and Financial Services Councillor A. Hogarth F. Quinn, General Manager Public Works and Development Councillor B. Masse Services Councillor M. Morden C. Carter, Director
of Planning C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Note: These Minutes are also posted on the Municipal Web Site at www.mapleridge.ca The meeting
was filmed by Shaw Communications Inc. 100 CALL TO ORDER 200 MOMENT OF REFLECTION 300 INTRODUCTION OF ADDITIONAL AGENDA ITEMS Item 601 Preliminary 2012 Year End Update – General Revenue
Fund Item 801 Proposed Resolutions for the Lower Mainland Local Government Association (“LMLGA”) Conference
Council Minutes March 19, 2013 Page 2 of 14 400 APPROVAL OF THE AGENDA The agenda was adopted with the addition of Items 601 and 801 500 ADOPTION AND RECEIPT OF MINUTES 501 Minutes of
the Regular Council Meeting of March 12, 2013 R/2013-123 501 Minutes Regular Council It was moved and seconded March 12, 2013 That the m minutes of the inutes Regular Council Meeting
of March 12, 2013 be adopted as circulated CARRIED 502 Minutes of the Development Agreements Committee Meetings of March 11, 2013 R/2013-124 502 Minutes Development Agmt It was moved
and seconded Committee That the minutes of the Development Ag Agreements Committee reements Meetings of March 11, 2013 be received. CARRIED 600 PRESENTATIONS AT THE REQUEST OF COUNCIL
601 Preliminary 2012 Year End Update – General Revenue Fund The General Manager of Corporate and Financial Services gave a PowerPoint presentation providing an update on the preliminary
2012 General Revenue Fund. 700 DELEGATIONS – Nil
Council Minutes March 19, 2013 Page 3 of 14 800 UNFINISHED BUSINESS 801 Proposed Resolutions for the Lower Mainland Local Government Association (“LMLGA”) Conference “Proposed resolutions
to be submitted to LMLGA: 801.1 Independence of the Office of the Seniors Advocate R/2013-125 LMLGA Resolution Office of the It was moved and seconded Seniors Advocate That the following
resolution be forwarded to the Lower Mainland Local Government Association 2013 Conference: INDEPENDENCE OF THE OFFICE OF THE SENIORS ADVOCATE WHEREAS the creation of the Office of
the Seniors Advocate through the introduction of Bill 10 —2013, Seniors Advocate Act, was a correct and commendable course of action by the provincial government in response to supporting
seniors; AND WHEREAS the spectrum of seniors services includes housing, transportation an and income support, which are issues d not under the jurisdiction of the Ministry of Health,
of which the Act has defined as the ministry that the Office of the Seniors Advocate will report to; THEREFORE BE IT RESOLVED that LMLGA respectfully request that the government amend
the Seniors Advocate Act to identify the Office of the Seniors Advocate as an independent office of the Legislature, reporting to the Members of the Legislative Assembly, rather than
to the Minister of Health. CARRIED
Council Minutes March 19, 2013 Page 4 of 14 801.2 Support for BC Association of Agricultural Fairs and Exhibitions R/2013-126 LMLGA Resolution Support for Ag Fairs It was moved and seconded
And Exhibitions That the following resolution be forwarded to the Lower Mainland Local Government Association 2013 Conference: SUPPORT FOR BC ASSOCIATION OF AGRICULTURAL FAIRS AND EXHIBITIONS
WHEREAS BC’s agricultural fairs and exhibitions are in the strategic position to continue and enhance their work of educating and promoting BC agriculture awareness through serv serving
excess of 1.5 million visitors to BC’s agricultural fairs, ing exhibitions and related festivals each year; AND WHEREAS in over 50 communities throughout BC, the use of a combined total
of 20,000+ volunteers has resulted in affordable family entertainment and agriculture awareness; AND WHEREAS agriculture, food production and food security is an important economic
contributor to the British Columbia economy; THERFORE BE IT RESOLVED that the LMLGA request that the provincial government negotiate a viable funding envelope with the BC Association
of Agricultural Fairs and Exhibitions to be included in the Ministry of Agriculture budget, in order to preserve the existence of agricultural fairs and exhibitions across the province.
CARRIED
Council Minutes March 19, 2013 Page 5 of 14 802.3 Funding Riverview for Mental Health Treatment Councillor Masse requested that a different title be considered for the resolution originally
presented at the March 18, 2013 Council Workshop. R/2013-127 LMLGA Resolution Funding Review It was moved and seconded Mental Health That the following resolution be forwarded to the
Lower Mainland Local Government Association 2013 Conference: REINSTATING RIVERVIEW AS A PROVINCIAL CENTRE OF EXCELLENCE FOR MENTAL HEALTH CARE WHEREAS the lack of adequate treatment
and housing for those suffering from serious or severe mental illness is a reality experienced Province wide, resulting in a less efficient system, with unacceptably poor outcomes for
the most needy citizens of BC, as well as severe financial and social burdens on local communities; AND WHEREAS the Riverview facilities and grounds have a proven history of providing
a very suitable environment for such treatment and housing, with much of the necessary infrastructure already in place; THEREFORE BE IT RESOLVED that the Provincial Government immediately
begin to undertake all necessary action, including funding, to reinstate Riverview as a modern Centre of Excellence for Mental Health Care and Support. CARRIED 900 CORRESPONDENCE –
Nil 1000 BY BYLAWS LAWS Bylaws for Final Reading 1001 Local Area Service to Provide the Top Lift of Asphalt to 11160 234A Street, Bylaw No. 6974 6974-2013 Local area service to provide
the top lift of asphalt to 11160 234A Street Final reading
Council Minutes March 19, 2013 Page 6 of 14 R/2013-128 BL No. 6974-2013 Final reading It was moved and seconded That Bylaw No. 6974 6974-2013 be adopted. CARRIED COMMITTEE REPORTS AND
RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE Minutes – N/A Public Works and Development Services 1101 2013 2013-005 005-RZ, 19989, 19975, 19997, 20010 and 20035 Dunn Avenue, RS RS-3
to P P-6 Staff report dated March 18, 2013 recommending that Maple Ridge Zone Amending Bylaw No. 6970-2013 to rezone from RS-3 (One Family Rural Residential) to P-6 (Civic Institutional)
to permit a HandyDART dispatch office trailer and vehicle parking be given first reading and that the applicant provide further information as described on Schedule A of the Development
Procedures Bylaw No. 5879-1999. R/2013-129 2013-005-RZ BL No. 6970-2013 It was moved and seconded First reading 1. In respect of Section 879 of the Local Government Act, requirement
for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required with s specifically: pecifically: i. The Board
of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; ii. The Board of the Regional District that is adjacent
to the area covered by the plan; iii. The Coun Council of any municipality that is adjacent to cil the area covered by the plan;
Council Minutes March 19, 2013 Page 7 of 14 iv. First Nations; v. School District Boards, greater boards and improvement district boards; and vi. The Provincial and Federal Governments
and their agencies. an and in that d regard it is recommended that no additional consultation be required in respect of this matter in addition to the early posting of the proposed
Official Community Plan amendment on the District’s website, together with an invitation to the public to commen comment; t; 2. That Bylaw No. 6970 6970-2013 be given first reading;
and 3. That the applicant provide further information as described on Schedule A of the Development Procedures Bylaw No. 5879 5879-1999. CARRIED 1102 2013 2013-016 016-RZ, 20178 Chatwin
Avenue, RS RS-3 and RS RS-1 t to RS o RS-1b Staff report dated March 18, 2013 recommending that Maple Ridge Zone Amending Bylaw No. 6978-2013 to rezone from RS-3 (One Family Rural Residential)
and RS-1 (One Family Urban Residential) to RS-1b (One Family Urban Residential – Medium Density) to permit a future subdivision of approximately 16 lots be given first reading and that
the applicant provide further information as described on Schedules B and F of the Development Procedures Bylaw No. 5879-1999, along with the information required for a Subdivision
application. R/2013-130 2013-016-RZ BL No. 6978-2013 It was moved and seconded First reading 1. In respect of Section 879 of the Local Government Act, requirement for consultation during
the development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: i. The Board of the Regional District in which
the area covered by the plan is located, in the case of a Municipal Official Community Plan; ii. The Board of the Regi Regional District that is adjacent to onal the area covered by
the plan; iii. The Council of any municipality that is adjacent to the area covered by the plan; iv. First Nations;
Council Minutes March 19, 2013 Page 8 of 14 v. School District Boards, greater boards and improvement district boards; and vi. The Provincial and Federal Governments and their agencies.
and in that regard it is recommended that no additional consultation be required in respect of this matter in addition to the early posting of the proposed Official Community Plan amendment
on the District’s website, together with an invitation to the public to comment; 2. That Bylaw No. 6978 6978-2013 be given first reading; and 3. That the applicant provide further information
as described on Schedules B, C and F of the Development Procedures Bylaw N No. 5879 o. 5879-1999, along with the information required for a Subdivision application. CARRIED 1103 2012
2012-049 049-RZ , Early Consultation Report, Maple Ridge Official Community Plan Amending Bylaw No. 6979 6979-2013, 12420 269 Street Staff report dated March 18, 2013 recommending that
no additional consultation be required beyond the early posting on the District’s website, together with an invitation to the public to comment, for Maple Ridge Official Community Plan
Amending Bylaw No. 6979-2013 to re-designate property from Suburban Residential to Suburban Residential and Conservation to reflect the dedication of watercourses and riparian areas.
R/2013-131 2012-049-RZ BL No. 6979-2013 It was moved and seconded Early Consultation 1. In respect of Section 879 of the Local Government Act, requirement for consultation during the
development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: i. The Board of the Regional District in which the
area covered by the plan is located, in the case of a Municipal Official Community Plan; ii. The Board of the Regional District that is adjacent to the area covered by the plan; iii.
The Council of any municipality that is adjacent to the area covered by the p plan; lan; iv. First Nations; v. School District Boards, greater boards and
Council Minutes March 19, 2013 Page 9 of 14 improvement district boards; and vi. The Provincial and Federal Governments and their agencies. and in that regard it is recommended that
no additional consultation be required in respect of this matter beyond the early posting of proposed Bylaw No. 6979 6979-2013 on the District’s website, together with an invitation
to the public to comment. CARRIED 1104 SP/100/08, Soil Deposit Permit, 24180 116 Avenue Staff report dated March 18, 2013 recommending that Application SP/100/08 for a soil deposit
permit at 24180 116 Avenue be forwarded to the Agricultural Land Commission. R/2013-132 SP/100/08 Soil Deposit Permit It was moved and seconded Forward to ALC That the application SP/100/08
for a Soil Deposit permit under Section 20(3) of the Agricultural Land Commission Act for the property at 24180 116 Avenue be forwarded to the Agricultural Land Commission. CARRIED
Financial and Corporate Services (including Fire and Police) 1131 Disbursements for the month ended February 28, 2013 Staff report dated March 18, 2013 recommending that the disbursements
for the month ended February 28, 2013 be approved.
Council Minutes March 19, 2013 Page 10 of 14 R/2013-133 Disbursements February 2013 It was moved and seconded That the disbursements as listed below for the month ended February 28,
2013 be approved: General $ 7,811,663. Payroll $ 1,519,298. Purchase Card $ 84,340. $ 9,415,301. CARRIED Note: Item 1132 was dealt with following Item 601 1132 Preliminary 2012 Year
End Update – General Revenue Fund Staff report dated March 18, 2013 providing a preliminary update of 2012 results in the General Revenue Fund and an update on gaming revenues. For
information only No motion required 1133 Tax Notice Delivery and Payment Options Staff report dated March 18, 2013 recommending that the Corporate Officer be authorized to execute a
three (3) year agreement with Paymentus for delivery of online credit card payment service for property taxes and utilities. R/2013-134 Award of Agreement Paymentus It was moved and
seconded That the Corporate Officer be authorized to execute a three (3) year agreement with Paymentus for delivery of online credit card payment service for property taxes and utilities.
CARRIED
Council Minutes March 19, 2013 Page 11 of 14 1134 Water and Sewer Amending Bylaws Staff report dated March 18, 2013 recommending: 1134.1 Maple Ridge Sewer Rate Amend Amending ing Bylaw
No. 6975 6975-2013 That Maple Ridge Sewer Rate Amending Bylaw No. 6975-2013 be given first, second and third readings. R/2013-135 BL No. 6975-2013 Three readings It was moved and seconded
That Bylaw No. 6975 6975-2013 be given first, second and third readings. CARRIED 1134.2 Maple Ridge Water Service Amending Bylaw No. 6976 6976-2013 That Maple Ridge Water Service Amending
Bylaw No. 6976-2013 be given first, second and third readings. R/2013-136 BL No. 6976-2013 Three readings It was moved and seconded That Bylaw No. 6976 6976-2013 be given first, second
and third readings. CARRIED 1135 Award of Contract, Fire Truck (Tender 2) Replacement Staff report dated March 18, 2013 recommending that the contract for the construction of one fire
tender (tanker) apparatus be awarded to Smeal Fire Apparatus Co. and that the Corporate Officer be authorized to execute the contract.
Council Minutes March 19, 2013 Page 12 of 14 R/2013-137 Award of Contract Smeal Fire It was moved and seconded Apparatus Co. That the contract for the construction of one fire tanker
apparatus at the cost of $444,420.00 plus applicable taxes and a 10% contingency be included for any unanticipated scope changes; be awarded to Smeal Fire Apparatus Co. of Snyder, NB;
and that the Corporate Officer be authorized to execute the contract. CARRIED Community Development and Recreation Service – Nil Correspondence – Nil Other Committee Issues – Nil 1200
STAFF REPORTS – Nil 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL – Nil 1400 MAYOR’S REPORT Mayor Daykin attended the annual general meeting of the Ridge Meadows Youth Diversion Program
and the “Movie Magic on Ice” carnival hosted by the Maple Ridge Skating Club. 1500 COUNCILLORS’ REPORTS Councillor Morden Councillor Morden attended meetings of the Maple Ridge-Pitt
Meadows Bicycle Advisory Committee and the Audit and Finance Committee. He also attended the Ridge Meadows Youth Diversion Program annual general meeting.
Council Minutes March 19, 2013 Page 13 of 14 Councillor Hogarth Councillor Hogarth advised that his committee meetings are scheduled for the coming week. Councillor Bell Councillor Bell
attended the Eric Langton Trivia Night fundraiser and the opening of the new Abbotsford Library. She also attended meetings of the Maple Ridge-Pitt Meadows Parks and Leisure Services
Commission and the Audit and Finance Committee. Councillor Ashlie Councillor attended a workshop for agricultural advisory committees hosted by the Ministry of Agriculture and the Ridge
Meadows Youth Diversion Program annual general meeting. Councillor Dueck No report Councillor Masse Councillor Masse met with Councillor Mae Reid, City of Coquitlam to discuss the Lower
Mainland Local Government Association resolution on mental health treatment and attended the Ridge Meadows Youth Diversion Program annual general meeting. He also attended a public
forum hosted by the Lower Mainland Local Government Association. 1600 OTHER MATTERS DEEMED EXPEDIENT – Nil 1700 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS – Nil 1800 QUESTIONS
FROM THE PUBLIC Allen Lees Mr. Lees questioned the cutting of trees on municipal property and asked if it was not in the best interest of the District to maintain trees and hedges in
the best state possible. Jessie Joy Lees Miss Lees asked why District crews removing or trimming trees do not have an arborist present and follow the direction of that arborist.
Council Minutes March 19, 2013 Page 14 of 14 1900 ADJOURNMENT – 8:01 p.m. _______________________________ E. Daykin, Mayor Certified Correct ___________________________________ C. Marlo,
Corporate Officer