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District of Maple Ridge COUNCIL MEETING April 9, 2013 The Minutes of the Municipal Council Meeting held on April 9, 2013 at 7:00 p.m. in the Council Chamber of the Municipal Hall, 11995
Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Appointed Staff Mayor E. Daykin J. Rule, Chief Administrative
Officer Councillor C. Ashlie K. Swift, General Manager of Community Development, Councillor C. Bell Parks and Recreation Services Councillor J. Dueck P. Gill, General Manager Corporate
and Financial Services Councillor A. Hogarth F. Quinn, General Manager Public Works and Development Councillor B. Masse Services Councillor M. Morden C. Carter, Director of Planning
C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Note: These Minutes are also posted on the Municipal Web Site at www.mapleridge.ca The meeting was filmed
by Shaw Communications Inc. 100 CALL TO ORDER 200 MOMENT OF REFLECTION 300 INTRODUCTION OF ADDITIONAL AGENDA ITEMS Mayor Daykin noted that Item 1102 was postponed 400 APPROVAL OF THE
AGENDA The agenda was approved with the postponement of Item 1102
Council Minutes April 9, 2013 Page 2 of 12 500 ADOPTION AND RECEIPT OF MINUTES 501 Minutes of the Regular Council Meeting of March 19, 2013 R/2013-141 501 Minutes Regular Council It
was moved and seconded March 19, 2013 That the m minutes of the Regular Council Meeting of inutes March 19, 2013 be adopted as circulated CARRIED 502 Minutes of the Development Agreements
Committee Meetings of March 19(3), 20(4) and 28, 2013 R/2013-142 503 Minutes Development Agmt It was moved and seconded Committee That the minutes of the Development Agreements Committee
Meetings of March 19(3), 20(4) and 28, 2013 be received. CARRIED 600 PRESENTATIONS AT THE REQUEST OF COUNCIL – Nil 700 DELEGATIONS 701 Maple Ridge Arts Council -Presentation on Arts
and Culture Week and an Update on Arts Council resentation Spring Events -Linda King. Board Member and Karen Pighin, Communications Manager Ms. King advised on the 10th anniversary
of the Act and its partnership with the District of Maple Ridge and the benefits provided by the Arts Council to the community. Ms. Pighin gave a PowerPoint presentation providing information
on the Maple Ridge Pitt Meadows Arts Council. She spoke to the value of arts and cultural activities and the volunteers in the arts activities. She advised on BC Arts and Culture Week
and the participation of the Arts Council in Earth Week and highlighted a performance piece with the Katzie First Nation. Ms. King advised on upcoming events and workshops to be held
during the CRE8 Youth Week in the first week of May.
Council Minutes April 9, 2013 Page 3 of 12 702 Ho Honouring Our Veterans nouring Co Contest ntest -Presentation of copy of a book of poems from the Honouring Our Veterans Poetry Contest
-Joe Robin Robinsmith smith Mr. Robinsmith presented Mayor Daykin with a copy of the 2012 Honouring Our Veterans edition of poetry prepared by children from local elementary schools.
He advised that Earth Day poetry will be part of the opening ceremonies of the Earth Day event, winners will be presented awards at the event and that ‘pop up’ poetry will appear throughout
the day. 703 National Volunteer Week 2013 -Ashley Singh, Community Volunteer Developer, Volunteer Maple Ridge Pitt Meadows Ms. Singh gave a PowerPoint presentation providing information
on National Volunteer Week from April 21 to April 27, 2013. She outlined work carried out by residents for Volunteer Maple Ridge Pitt Meadows and the benefits of volunteerism. She outlined
future projects and highlighted the Volunteer Appreciation events. 800 UNFINISHED BUSINESS – Nil 900 CORRESPONDENCE CORRESPONDENCE-Nil 1000 BYLAWS Bylaws for Final Reading 1001 2011
2011-059 059-RZ, 23709 111A Avenue Staff report dated April 9, 2013 recommending final reading 1001.1 Maple Ridge Official Community Plan Amending Bylaw No. 6938 6938-2012 To amend
the conservation area Final reading R/2013-143 2011-059-RZ BL No. 6938-2012 It was moved and seconded Final reading That Bylaw No. 6938 6938-2012 be adopted. CARRIED
Council Minutes April 9, 2013 Page 4 of 12 1001.2 Maple Ridge Zone Amending Bylaw No. 6840 6840-2011 To rezone from RS-3 (One Family Rural Residential) to RM-1 (Townhouse Residential)
to permit a 12 unit townhouse development Final reading R/2013-144 2011-059-RZ BL No. 6840-2011 It was moved and seconded Final reading That Bylaw No. 6840 6840-2011 be adopted. CARRIED
1002 2012 2012-052 052-RZ Maple Ridge Zone Amending Bylaw No. 6931 6931-2012 Staff report dated April 9, 2013 recommending final reading To permit operation of a music store in the
town centre Final reading R/2013-145 2012-052-RZ BL No. 6931-2012 It was moved and seconded Final reading That Bylaw No. 6931 6931-2012 be adopted. CARRIED 1003 Maple Ridge Sewer Rate
Amend Amending ing Bylaw No. 6975 6975-2013 To adjust the 2013 sewer rates Final reading R/2013-146 BL No. 6975-2013 Final reading It was moved and seconded That Bylaw No. 6975 6975-2013
be adopted. CARRIED
Council Minutes April 9, 2013 Page 5 of 12 1004 Maple Ridge Water Service Amending Bylaw No. 6976 6976-2013 To adjust the 2013 water service rates Final reading R/2013-147 BL No. 6976-2013
Final reading It was moved and seconded That Bylaw No. 6976 6976-2013 be adopted. CARRIED COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE Minutes – March 18, 2013
R/2013-148 Minutes COW It was moved and seconded March 18, 2013 That the minutes of the Committee of the Whole Meeting of March 18 18, 201 , 2013 be received. CARRIED Public Works and
Development Services 1101 2013 2013-013 013-RZ, 24286 102 Avenue, RS RS-3 to R R-3 Staff report dated April 8, 2013 recommending that Maple Ridge Zone Amending Bylaw No. 6983-2013 to
rezone from RS-3 (One Family Rural Residential) to R-3 (Special Amenity Residential District) to allow for future subdivision into single family lots be given first reading and that
the applicant provide further information as described on Schedules A, B and F of the Development Procedures Bylaw No. 5879-1999. R/2013-149 2013-013-RZ BL No. 6983-2013 It was moved
and seconded First reading 1. In respect of Section 879 of the Local Government Act, requirement for consultation during the development or amendment of an Official Community Plan,
Council must consider whether consultation is required with specifically:
Council Minutes April 9, 2013 Page 6 of 12 i. The Board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan;
ii. The Board of the Regional District that is adjacent to the area covered by the plan; iii. The Council of any municipali municipality that is adjacent to ty the area covered by the
plan; iv. First Nations; v. School District Boards, greater boards and improvement district boards; and vi. The Provincial and Federal Governments and their agencies. and in that regard
it is recommended tha that no additional t consultation be required in respect of this matter beyond the early posting of the proposed Official Community Plan amendments on the District’s
website, together with an invitation to the public to comment; and 2. That Bylaw No. 6983 6983-2013 be given first reading; and 3. That the applicant provide further information as
described on Schedules A, B and F of the Development Procedures Bylaw No. 5879 5879-1999, along with the information required for an Intensive Residential Development Permit and a Subdivision
application. CARRIED Note: Item 1102 was postponed. 1102 2011 2011-069 069-RZ, 20660 Maple Crescent, RS RS-1 and C C-3 to RS RS-1 Staff report dated April 8, 2013 recommending that
Maple Ridge Zone Amending Bylaw No. 6845-2011 to rezone from RS-1 (One Family Urban Residential) and C-3 (Town Centre Commercial) to RS-1 (One Family Urban Residential) to permit future
subdivision of 2 lots be given second reading and be forwarded to Public Hearing.
Council Minutes April 9, 2013 Page 7 of 12 1103 2011 2011-059 059-DVP DVP-DP, 23709 111A Avenue Staff report dated April 8, 2013 recommending that the Corporate Officer be authorized
to sign and seal 2011-059-DVP to reduce front, rear and interior side yard setbacks and to vary maximum building height and that the Corporate Officer be authorized to sign and seal
2011-059-DP to permit the construction of 12 townhouse units in the RM-1 (Townhouse Residential) zone. The Manager of Legislative Services advised that correspondence was received from
Lucie and Will Menkveld, Lynda and Dieter Russbueldt and John and Melanie Goodman. R/2013-150 2011-059-DVP-DP Sign and seal It was moved and seconded That the Corporate Officer be authorized
to sign and seal 2011 2011-059 059-DVP respecting property located at 23709 111A Avenue; and further That the Corporate Officer be authorized to sign and seal 2011 2011-059 059-DP respecting
property located at 23709 111A Avenue. CARRIED Councillor Bell -OPPOSED 1104 Municipal Equipment Purchase – Two (2), Three Ton Dump Box Trucks with Plow and Sander Attachments Staff
report dated April 8, 2013 recommending that the contract for the purchase of two (2), three ton dump box trucks with plow and sander attachments be awarded to Dams Ford Lincoln Sales
Ltd. R/2013-151 Award of Contract Dams Ford Lincoln It was moved and seconded Sales Ltd. That the contract for the purchase of two (2), three ton dump box trucks with plow and sander
attachments be awarded to Dams Ford Lincoln Sales Ltd. in the amount of $158,420.76 and applicable taxes of approximately $19,010.49. CARRIED
Council Minutes April 9, 2013 Page 8 of 12 1105 Municipal Equipment Purchase – One Single Axle, Low Profile Recycling Truck Staff report dated April 8, 2013 recommending that the contract
for the purchase of one single axle low profile recycling truck be awarded to Fort Fabrication and Welding Ltd. R/2013-152 Award of Contract Fort Fabrication It was moved and seconded
And Welding Ltd. That the contract for the purchase of one (1) single axle low profile recycling truck be awarded to Fort Fabrication and Welding Ltd. in the amount of $169,191.00 including
warranties and optional items and applicable taxes of approximately $20,302.92 CARRIED Financial and Corporate Services (including Fire and Police) 1131 Purchase of an Operational Support
Fire Truck Staff report dated April 8, 2013 recommending that the contract for the contract for the construction of one equipped Operational Support Fire Truck be awarded to Super Vacuum
Manufacturing Company Inc., Fort Collins, CO. and that the Corporate Officer be authorized to execute the contract R/2013-153 Award of Contract Super Vacuum It was moved and seconded
Manufacturing That the contract for the construction of one equipped Operational Support Truck at the cost of $796,969.00 plus applicable taxes a and a 10% contingency to be included
for any nd unanticipated scope changes be awarded to SVI Trucks, a Division of Super Vacuum Manufacturing Company, Fort Collins, CO; and That the Corporate Officer be authorized to
execute the contract. CARRIED Councillor Bell -OPPOSED
Council Minutes April 9, 2013 Page 9 of 12 Note Mayor Daykin excused himself from discussion of Item 1132 at 8:44 p.m. as family members are vendors at the Farmer’s Market. Councillor
Bell chaired the meeting in his absence. 1132 Community Grants Staff report dated April 8, 2013 recommending that proposed allocation of grants be approved and that $30,000 funded from
gaming revenues be provided in the financial plan for the Alouette River Management Society for upgrades to the hatchery at the Alouette Prison. R/2013-154 Community Grants Allocation
It was moved and seconded Approval That the proposed allocation of grants as shown on Schedule “A” of the staff report dated April 8, 2013 titled “2013 Community Grants” be approved;
and further That $30,000 be provided in the Financial Plan for the Alouette River Management Society to assist with upgrades to the hatchery at the Alouette Prison, noting that this
one one-time grant will be funded from gaming revenues. CARRIED Note: Mayor Daykin returned to the meeting at 8:49 p.m. and resumed as Chair 1133 Joint Municipal Emergency Program Agreement
Staff report dated April 22, 2013 recommending that the Corporate Officer be authorized to execute the Joint Municipal Emergency Program Agreement with the City of Pitt Meadows. R/2013-155
Joint Municipal Emergency Program It was moved and seconded Agreement That the Corporate Officer be authorized to execute the Joint Municipal Emergency Program Agreement with the City
of Pitt Meadows as attached to the staff report dated April 8, 2013. CARRIED
Council Minutes April 9, 2013 Page 10 of 12 Community Development and Recreation Service 1151 BC Seniors Games Bid 2015 or 2016 Staff report dated April 8, 2013 recommending that the
opportunity to bid on hosting the 2015 or 2016 BC Seniors Games be declined. R/2013-156 BC Seniors Games Bid 2015 or 2015 It was moved and seconded Decline That the opportunity to bid
on hosting the 2015 or 2016 BC Seniors Games be declined. CARRIED Correspondence – Nil Other Committee Issues – Nil 1200 STAFF REPORTS – Nil 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL
– Nil 1400 MAYOR’S REPORT Mayor Daykin advised that the week of April 8 is 911 Awareness Week and spoke to ‘pocket dials’ coming into E-Comm. Mayor Daykin reported that the Maple Ridge
Downtown Business Improvement Association is holding its annual general meeting on April 10 and that the Local Fraternal Order of Eagles will be celebrating its 65th Anniversary. He
attended Grade 10 interviews at Samuel Robertson Technical School, a Metro Vancouver Utilities Committee meeting and the Historical Society Heritage Tea. He also attended the Maple
Ridge Therapeutic Riding Association Open House and the Sunshine Dreams for Kids Golf Tournament.
Council Minutes April 9, 2013 Page 11 of 12 1500 COUNCILLORS’ REPORT REPORTS Councillor Bell Councillor Bell attended the City of Port Moody’s 100th Year Birthday celebration. She advised
on upcoming strategic planning sessions for the Fraser Valley Regional Library and on the Teen Poetry Slam event to be held on April 25 at the Maple Ridge Library. She also attended
Grade 10 interviews at Samuel Robertson Technical School and the Annual General Meeting of the Ridge Meadows Recycling Society. Councillor Ashlie Councillor Ashlie attended a meeting
of the Maple Ridge Social Planning Advisory Committee meeting and the North Fraser Therapeutic Riding Association Open House. She wished to recognize Rose Low and Lil Seigo of the Begin
Again Widows Support Group which is holding its anniversary on April 26. Councillor Dueck Councillor Dueck did not have a report. Councillor Masse Councillor Masse attended the Maple
Ridge Community Foundation’s Citizen of the Year Awards, the Historical Society Heritage Tea and the City of Surrey’s Community Summit. He also attended the North Fraser Therapeutic
Riding Association Open House and a meeting of the Maple Ridge Social Planning Advisory Committee. Councillor Morden Councillor Morden attended the Historical Society Heritage Tea,
the Maple Ridge Community Foundation’s Citizen of the Year Awards, a meeting of the Alouette River Management Society and a Union of British Columbia Municipalities meeting. He also
attended meetings of the Maple Ridge Community Heritage Commission and the Downtown Maple Ridge Business Improvement Association. Councillor Hogarth Councillor Hogarth attended the
Maple Ridge Community Foundation’s Citizen of the Year Awards. He congratulated Sammy Nelligan, the recipient of the award. He also attended the North Fraser Therapeutic Riding Association’s
Open House and the Historical Society Heritage Tea.
Council Minutes April 9, 2013 Page 12 of 12 1600 OTHER MATTERS DEEMED EXPEDIENT – Nil 1700 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS – Nil 1800 QUESTIONS FROM THE PUBLIC Eric
Phillips Mr. Phillips advised that the Fraternal Order of Eagles is celebrating its 65th anniversary and that Eddie Olsen, one of the group’s last remaining founders, will be recognized.
He congratulated Sammy Nelligan for her receipt of the Citizen of the Year Award. John Goodman Mr. Goodman referred to 2011-059-DVP-DP and the variances requested. He indicated that
buildings in the development were very close to his home and asked why there has been no discussion or debate on this matter. The Director of Planning explained the process around requests
for variances and the OCP amendment. She offered to arrange a meeting with Mr. Goodman to further discuss his concerns. Mr. Goodman outlined his concerns and Mayor Daykin requested
that he meet with the Director of Planning for further discussion. 1900 ADJOURNMENT – 9:21 p.m. _______________________________ E. Daykin, Mayor Certified Correct ___________________________________
C. Marlo, Corporate Officer