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District of Maple Ridge COUNCIL MEETING May 28, 2013 The Minutes of the Municipal Council Meeting held on May 28, 2013 at 7:00 p.m. in the Council Chamber of the Municipal Hall, 11995
Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Appointed Staff Mayor E. Daykin F. Quinn, Acting Chief
Administrative Officer Councillor C. Ashlie K. Swift, General Manager of Community Development, Councillor C. Bell Parks and Recreation Services Councillor J. Dueck P. Gill, General
Manager Corporate and Financial Services Councillor A. Hogarth F. Quinn, General Manager Public Works and Development Councillor B. Masse Services Councillor M. Morden C. Carter, Director
of Planning C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Note: These Minutes are also posted on the Municipal Web Site at www.mapleridge.ca The meeting
was filmed by Shaw Communications Inc. 100 CALL TO ORDER 200 MOMENT OF REFLECTION 300 INTRODUCTION OF ADDITIONAL AGENDA ITEMS Forwarded from the May 27, 2013 Council Workshop Meeting:
Item 802 Tandem and Off-Street Parking Discussion Paper Item 803 Use of District Land for Economic Development Opportunities Item 804 Federal Canadian Municipalities Committee Attendance
Forwarded from the May 27, 2013 Committee of the Whole Meeting Item 805 BC Hydro Fish Ladder – Alouette River Management Society
Council Minutes May 28, 2013 Page 2 of 18 400 APPROVAL OF THE AGENDA The agenda was approved with the additions of Items 802, 803, 804 and 805 and the postponement of Item 502 and Item
1008 to the June 11, 2013 Council Meeting. 500 ADOPTION AND RECEIPT OF MINUTES 501 Minutes of the Regular Council Meeting of May 14, 2013 R/2013-214 501 Minutes Regular Council It was
moved and seconded May 14, 2013 That the m minutes of the Regular Council Meeting of inutes May 13, 2013 be adopted as circulated CARRIED Note: Item 502 was postponed to the June 11,
2013 Council Meeting 502 Minutes of the Public Hearing of May 21, 2013 503 Minutes of the Development Agreements Committee Meetings of May 10(3) and May 16(2), 2013 R/2013-215 503 Minutes
Development Agmt It was moved and seconded Committee That the minutes of the Development Ag Agreements Committee reements Meetings of May 10(3) and May 16(2), 2013 be received. CARRIED
600 PRESENTATIONS AT THE REQUEST OF COUNCIL 601 Education Sector Update Presentation -S. Blue, Manager, Strategic Economic Initiatives The Manager, Strategic Economic Initiatives gave
a PowerPoint presentation providing information on Invest North Fraser, an economic initiative focusing on the education sector, and highlighting work carried out to bring post-secondary
education institutions into Maple Ridge.
Council Minutes May 28, 2013 Page 3 of 18 700 DELEGATIONS 701 Community Heritage Commission – Don Luxton, Donald Luxton & Associates -Update on the Commission’s Heritage Plan Process
Mr. Luxton gave a PowerPoint presentation providing information on the development of the Community Heritage Commission’s Heritage Plan. He outlined the purpose, background and goals
of the plan, highlighted methodology used for the process and spoke to the next steps involved in the plan’s development. 800 UNFINISHED BUSINESS Note: Item 801 was deferred from the
May 14, 2013 Council Meeting Note: Councillor Hogarth excused himself from discussion of Item 801 at 7:36 p.m. due to a perceived conflict of interest. 801 2013 2013-029 029-RZ, 22305
and 22315 122 Avenue, RS RS-1 to RM RM-2 Staff report dated May 6, 2013 recommending that first reading for properties at 22305 and 22315 122 Avenue be denied as it is not in compliance
with Town Centre Area Plan policies. The Manager of Legislation Services advised that the motion from the May 14, 2013 Council Meeting is on the table. R/2013-216 2013-029-RZ It was
moved and seconded Deny application DEFEATED That first reading for properties at 22305 and 22315 122 Avenue be denied. R/2013-217 2013-029-RZ It was moved and seconded Defer application
DEFEATED That first reading for properties at 22305 and 22315 122 Avenue be deferred to the June 11, 2013 Council Meeting. DEFEATED Councillor Ashlie, Councillor Dueck, Councillor Morden,
Mayor Daykin – OPPOSED MAIN MOTION DEFEATED
Council Minutes May 28, 2013 Page 4 of 18 Councillor Ashlie, Councillor Dueck, Councillor Morden, Mayor Daykin – OPPOSED R/2013-218 2013-029-RZ It was moved and seconded Prepare First
Reading Bylaw That staff be directed to bring forward a zone amending bylaw for first reading and identify the additional information the applicant is required to provide in accordance
with Development Procedures Bylaw No. 5879 5879-1999 1999. CARRIED Councillor Bell, Councillor Masse -OPPOSED Note: Councillor Hogarth returned to the meeting at 7:59 p.m. 802 Tandem
and Off Off-Street Parking Discussion Paper The Director of Planning reviewed the discussion paper and provided an explanation of the main purpose of the paper. R/2013-219 Tandem and
It was moved and seconded Off-Street Parking That staff be directed to prepare the relevant bylaw revisions to the RM RM-1 (Townhouse Residential District) zone and the Off Off-Street
Parking and Loading Bylaw, as described in Section E of the “Tandem and Off Off-Street Parking Discussion Paper” dated May 27, 2013. CARRIED 803 Use of District Land for Economic Development
Opportunities Staff report dated May 27, 2013 recommending that staff be directed to proceed with formal Requests for Expression of Interest for a privately operated, full service campground
and an outdoor adventure activity on District-owned land.
Council Minutes May 28, 2013 Page 5 of 18 R/2013-220 Economic It was moved and seconded Development Opportunities That staff proceed with Requests for Expressions of Interest for a privately
operated, full service campground on District District-owned land adjacent to Whonnock Lake and a family family-friendly outdoor adventure activity to be located on District District-owned
land on Fern Crescent near the entrance to Golden Ears Provincial Park. CARRIED 804 Federa Federation of tion Canadian Municipalities Committee Attendance Mayor Daykin provided a history
to appointments of Councillor to the Federation of Canadian Municipalities committees R/2013-221 Committee It was moved and seconded Application FCM That Council of the District of
Maple Ridge supports the application of Councillor Hogarth to sit on a Standing Committee of the Federation of Canadian Municipalities (“FCM”) and is prepared to incu incur the cost
of attendance at r meetings of FCM's Board of Directors and Standing Committees. CARRIED 805 BC Hydro Fish Ladder – Alouette River Management Society R/2013-222 BC Hydro Fish It was
moved and seconded Ladder ARMS That the District of Maple Ridge support the Alouette River Management Society’s efforts in advocating for fish passage by: 1. Generating public support
for a vital Alouette sockeye run; 2. Initiating efforts with MLA’s Doug Bing and Marc Dalton; 3. Petitioning MP Randy Kamp for support of sockeye as a commercial, recreational and aboriginal
fishery;
Council Minutes May 28, 2013 Page 6 of 18 4. Sending a letter of support to BC Hydro expressing a desire for fish passage on Alouette Dam. CARRIED 900 CORRESPONDENCE – Nil 1000 BYLAWS
Bylaws for Third Reading Note: Items 1001 to 1006 are from the Public Hearing of May 21, 2013 1001 2011 2011-069 069-RZ, 20660 Maple Crescent 1001.1 Maple Ridge Official Community Plan
Amending Bylaw No. 6986 6986-2013 To designate from Urban Residential to Conservation and to add conservation Third reading R/2013-223 2011-069-RZ It was moved and seconded BL No. 6986-2013
Third reading That Bylaw No. 6986 6986-2013 be given third reading. CARRIED 1001.2 Maple Ridge Zone Amending Bylaw No. 6845 6845-2011 To rezone from RS-1 (One Family Urban Residential)
and C-3 (Town Centre Commercial) to RS-1 (One Family Urban Residential) to permit a future subdivision into 2 lots Third reading R/2013-224 2011-069-RZ It was moved and seconded BL
No. 6845-2011 Third reading That Bylaw No. 6845 6845-2011 be given third reading. CARRIED
Council Minutes May 28, 2013 Page 7 of 18 1002 2011 2011-034 034-RZ, 24106 102 Avenue 1002.1 Maple Ridge Official Community Plan Amending Bylaw No. 6960 6960-2012 To designate conservation
areas by adding to conservation in one area and removing from conservation in another Third reading R/2013-225 2011-034-RZ It was moved and seconded BL No. 6960-2012 Third reading That
Bylaw No. 6960 6960-2012 be given third reading. CARRIED 1002.2 Maple Ridge Zone Amending Bylaw No. 6816 6816-2011 To rezone from RS-3 (One Family Rural Residential) to R-3 (Special
Amenity Residential District) to permit a future subdivision into 3 lots Third reading R/2013-226 2011-034-RZ It was moved and seconded BL No. 6816-2011 Third reading That Bylaw No.
6816 6816-2011 be given third reading. CARRIED 1003 2011 2011-063 063-RZ, 20974 123 Avenue Maple Ridge Zone Amending Bylaw No. 6854 6854-2011 To rezone from RS-1 (One Family Urban Residential)
to RS-1b (One Family [Medium Density] Urban Residential) to permit a future subdivision into 6 lots Third reading R/2013-227 2011-063-RZ It was moved and seconded BL No. 6854-2011 Third
reading That Bylaw No. 6854 6854-2011 be given third reading. CARRIED
Council Minutes May 28, 2013 Page 8 of 18 1004 RZ/004/06 06-01, 12140, 12142 and 12170 203 Street To release the Restrictive Covenant Restricting Basements Third reading R/2013-228 RZ/004/06-01
It was moved and seconded Release of Restrictive Covenant That the release of a restrictive covenant restricting basements on properties at 12140, 12142 and 12170 203 Street be approved.
CARRIED Councillor Bell -OPPOSED 1005 2012 2012-049 049-RZ, 12420 269 Street 1005.1 Maple Ridge Official Community Plan Amending Bylaw No. 6979 6979-2013 To designate from Suburban
Residential to Conservation Third reading R/2013-229 2012-049-RZ It was moved and seconded BL No. 6979-2013 Third reading That Bylaw No. 6979 6979-2013 be given third reading. CARRIED
Councillor Bell -OPPOSED 1005.2 Maple Ridge Zone Amending Bylaw No. 6930 —2012 To rezone from A-2 (Upland Agricultural) to RS-2 (One Family Suburban Residential) to permit a future
subdivision of 91 one acre lots Third reading R/2013-230 2012-049-RZ It was moved and seconded BL No. 6930-2012 Third reading That Bylaw No. 6930 6930-2012 be given third reading. CARRIED
Councillor Bell -OPPOSED
Council Minutes May 28, 2013 Page 9 of 18 1006 2012 2012-040 040-RZ, 10412, 10450 & 10500 Jackson Road 1006.1 Maple Ridge Official Community Plan Amending Bylaw No. 6984 6984-2013 To
designate from Medium Density Residential and Low/Medium Density Residential to Low/Med Density Residential and Medium Density Residential Third reading R/2013-231 2012-040-RZ It was
moved and seconded BL No. 6984-2013 AMENDED That Bylaw No. 6984 6984-2013 be given third reading. R/2013-232 2012-040-RZ It was moved and seconded BL No. 6984-2013 AMENDMENT That the
text “and further, that further green spaces and tot lot play areas be provided within the boundaries of the subdivision as a term and condit condition to be met prior to final on reading”
be added following the text “reading.’ CARRIED MOTION AS AMENDED CARRIED 1006.2 Maple Ridge Zone Amending Bylaw No. 6919 6919-2012 To rezone from RS-3 (One Family Rural Residential)
& A-2 (Upland Agricultural) to R-3 (Special Amenity Residential District) and RS-1b (One Family (Medium Density) Urban Residential) to permit a future subdivision of approximately 131
lots Third reading R/2013-233 2012-040-RZ It was moved and seconded BL No. 6919-2012 Third reading That Bylaw No. 6919 6919-2012 be given third reading. CARRIED
Council Minutes May 28, 2013 Page 10 of 18 Note: The meeting was recessed at 9:58 p.m. and reconvened at 10:07 p.m. Councillor Hogarth and Councillor Morden were not in attendance when
the meeting reconvened. Bylaws for Final Reading 1007 RZ/039/10, 23788 and 23762 132 Avenue Staff report dated May 28, 2013 recommending final reading 1007.1 Maple Ridge Official Community
Plan Amending Bylaw No. 6747 6747-2010 To change designation to Medium Density Residential and to adjust the conservation boundary around a tributary of West Millionaire Creek and protect
some natural rock features on site Final reading R/2013-234 RZ/039/10 It was moved and seconded BL No. 6747-2010 Final reading That Bylaw No. 6747 6747-2010 be adopted. CARRIED Note:
Councillor Hogarth and Councillor Morden joined the meeting at 10:08 p.m. 1007.2 Maple Ridge Zone Amending Bylaw No. 6745 6745-2010 To rezone from RS-2 (One Family Suburban Residential)
to R-1 (Residential District) and RS-1 (One Family Urban Residential) to permit future subdivision of 27 single family lots Final reading R/2013-235 RZ/039/10 It was moved and seconded
BL No. 6745-2010 Final reading That Bylaw No. 6745 6745-2010 be adopted. CARRIED
Council Minutes May 28, 2013 Page 11 of 18 Note: Item 1008 has been postponed to the June 11, 2013 Council Meeting 1008 Maple Ridge 2013 Property Tax Rates Amending Bylaw No. 6993 6993-2013
To establish 2013 tax rates Final reading COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE Minutes – N/A Public Works and Development Services 1101 2013 2013-035 035-RZ,
13653 232 Street and 23183 136 Avenue, A A-2 to RM RM-1 Staff report dated May 27, 2013 recommending that Maple Ridge Zone Amending Bylaw No. 6992-2013 to rezone from A-2 (Upland Agricultural)
to RM-1 (Townhouse Residential) to permit a townhouse development be given first reading and that the applicant provide further information as described on Schedules A, C, D and F of
the Development Procedures Bylaw No. 5879-1999. R/2013-236 2013-035-RZ It was moved and seconded BL No. 6992-2013 First Reading In respect of Section 879 of the Local Government Act,
requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: i. The Board
of the Regional District in whi which the area covered ch by the plan is located, in the case of a Municipal Official Community Plan; ii. The Board of the Regional District that is
adjacent to the area covered by the plan; iii. The Council of any municipality that is adjacent to the area cover covered by the plan; ed iv. First Nations; v. School District Boards,
greater boards and improvement district boards; and vi. The Provincial and Federal Governments and their agencies. and in that regard it is recommended that no additional consultation
be requir required beyond the early posting of the proposed ed Official Community Plan amendments on the District’s website, together with an invitation to the public to comment; and
Council Minutes May 28, 2013 Page 12 of 18 That Bylaw No. 6992 6992-2013 be given first reading; and That the applicant provide further information as described on Schedules A, C, D
and F of the Development Procedures Bylaw No. 5879 5879-1999. CARRIED 1102 2012 2012-077 077-RZ, 11935 207 Street, CD CD-3-87 and CS CS-1 to C C-2 Staff report dated May 27, 2013 recommending
that Maple Ridge Zone Amending Bylaw No. 6941-2012 to rezone from CD-3-87 (Service Commercial, Bank or Credit Union) and CS-1 (Service Commercial) to C-2 (Community Commercial) to accommodate
a new Langley Farm Market be given second reading and be forwarded to Public Hearing. R/2013-237 2012-077-RZ It was moved and seconded BL No. 6941-2012 Second reading Forward to PH
1. That Bylaw No. 6941 6941-2012 be given second and be forwarded to Public Hearing; and 2. That the following terms and conditions be met prior to final reading: i. Registration of
a Restrictive Covenant at the Land Title Office for on on-lot stormwater management; ii. Removal of the existing building; iii. A disclosure statement must be submitted by a Professional
Engineer advising whether there is any evidence of under underground fuel storage tanks. If ground there is evidence, a site profile pursuant to the Waste Management Act must be provided
in accordance with the regulations. CARRIED 1103 2012 2012-090 090-DP, 22780 Lougheed Highway Staff report dated May 27, 2013 recommending that the Corporate Officer be authorized to
sign and seal 2012-090-DP to permit re-configuration of a drive-through route from an existing location.
Council Minutes May 28, 2013 Page 13 of 18 R/2013-238 2012-090-DP It was moved and seconded Sign and seal That the Corporate Officer be authorized to sign and seal 2012 2012-090 090-DP
respecting property located at 22780 Lougheed Highway. CARRIED 1104 2013 2013-031 031-AL, 24906 128 Avenue Staff report dated May 27, 2013 recommending that application 2013-031-AL
be forwarded to the Agricultural Land Commission. R/2013-239 2013-031-AL It was moved and seconded Forward to the Agricultural Land Commission That application 2013 2013-031 031-AL
be forwarded to the Agricultural Land Commission with the expectation that the Commission staff will work with the applicant towards a satisfactory outcome. CARRIED 1105 Contract Award:
Pavement Rehabilitation Program Staff report dated May 27, 2013 recommending that the extension of the 2010 contract for Pavement Rehabilitation be awarded to Imperial Paving Limited.
R/2013-240 Award of Contract It was moved and seconded Pavement Rehabilitation That the extens extension of the 2010 contract for Pavement ion Rehabilitation be awarded to Imperial
Paving Limited in the amount of $855,498.00 including applicable taxes and further that additional work locations may be added under the extra work provisions in the contract up to
25% of the value of the contract ($214,000) including taxes. CARRIED
Council Minutes May 28, 2013 Page 14 of 18 1106 Award of Contract: ITT ITT-EN13 EN13-32: 232 Street Bridge Replacement over the North Alouette River Staff report dated May 27, 2013 recommending
that Contract ITT-EN13-32, 232 Street Bridge Replacement over the North Alouette River be awarded to GCL Contracting & Engineering Inc. R/2013-241 Award of Contract It was moved and
seconded 232 Street Bridge Replacement That Contract ITT ITT-EN13 EN13-32, 232 Street Bridge Replacement over the North Alouette River, be awarded to GCL Contracting & Engineering Inc.
in the amount of $3,178,478.80; and That the Corporate Officer be authorized to execute the con contract. tract. CARRIED 1107 Great Canadian Entertainment Centres Ltd. – Liq Liquor
Primary Licence uor Application Staff report dated May 27, 2013 recommending that the application for a Liquor Primary License by the Great Canadian Entertainment Centre Ltd. at 22710
Lougheed Highway be supported. R/2013-242 Liquor Primary It was moved and seconded Licence Application 1. That Council supports the application by the Great Canadian Entertainment Centre
Ltd. located at 22710 Lougheed Highway for the Liquor Licence Primary license as applied for including the number of patrons however with a change in the proposed hours of operation
to be 10:00 a.m. to 12:00 a.m. Sunday to Thursday and 10:00 a.m. to 1:00 a.m. Friday and Saturday with respect to the Liquor Lic Licence Primary ence license; and further
Council Minutes May 28, 2013 Page 15 of 18 2. That a copy of the resolution be forwarded to the Liquor Control and Licensing Branch in accordance with the legislative requirements. CARRIED
Financial and Corporate Services (including Fire and Police) 1131 Adjustments to the 2012 Collector’s Roll Staff report dated May 27, 2013 submitting information on changes to the 2012
Collector’s Roll through the issuance of Supplementary Roll 14. For information only No resolution required 1132 Disbursements for the month ended April 30, 2013 Staff report dated
May 27, 2013 recommending that the disbursements for the month ended April 30, 2013 be approved. R/2013-243 Disbursements It was moved and seconded April 2013 Approve That the disbursements
as listed below for the month ended April 30, 2013 be approved: General $ 6,963,659. Payroll $ 1,480,413. Purchase Card $ 90,785. $ 8,534,857. ,534,857. CARRIED 1133 2014 2014-2018
Financial Plan Guidelines Staff report dated May 27, 2013 recommending that staff be directed to prepare the 2014-2018 Financial Plan. The General Manager of Corporate and Financial
Services gave a PowerPoint presentation providing details on the 2014-2018 Financial Plan Guidelines.
Council Minutes May 28, 2013 Page 16 of 18 R/2013-244 2013-2018 Financial It was moved and seconded Plan Guidelines That staff be directed to prepare the 2014 2014-2018 Financial Plan
incorporating the following: 1. General Purpose property tax increase of 2.25% in 2014 and 2.6% per year in 2015 through 2018. 2. Infrastructure Sustainability property tax increase
of 0.5% per year in 2014 through 2016 and 0.7% per year in 2017 and 2018. 3. Parks, Recreation, and Culture property tax annual increase of 0.25%. 4. Storm Water property tax annual
increase of 0.3%. 5. Growth in property tax revenue assumption of 1.65% in 2014 and 2.0% a year thereafter. 6. Water Utility user fee annual increase of 4.5%. 7. Sewer Utility user
fee annual increase of 4.5% (with no change to parcel charge). 8. Recycling rates annual increase of 2.75% 2.75%. 9. Provision for costs associated with growth, subject to available
funding. 10. Allocation of growth revenue associated with Town Centre Incentives to fund Infrastructure Sustainability. 11. Gaming Revenue increase of $550,000 to be allocated to Infrast
Infrastructure Sustainability. ructure 12. The property taxes assessed against the Hammond Mill will be reduced by $70,000 in 2014 and an additional $70,000 each year in 2015 through
2018. CARRIED 1134 Fraser Valley Regional Library (“FVRL”) – Funding Formula Staff report dated May 27, 2013 recommending that the FVRL Funding Formula, as outlined in the report to
the FVRL Board dated May 22, 2013 be approved.
Council Minutes May 28, 2013 Page 17 of 18 R/2013-245 Fraser Valley It was moved and seconded Regional Library Funding Formula Approve That the Fraser Valley Regional Library (“FVRL”)
Funding Formula as outlined in the report to the FVRL Board dated May 22, 2013 be approved. CARRIED Community Development and Recreation Service 1151 Golden Ears Preschool Lease Renewal
Staff report dated May 27, 2013 recommending that the Corporate Officer be authorized to sign and seal the Golden Ears Preschool Lease Agreement 2013-2016. R/2013-246 Golden Ears It
was moved and seconded Preschool Lease Agreement Sign and seal That the Corporate Officer be authorized to sign and seal the Golden Ears Preschool Lease Agreement 2013 2013-2016. CARRIED
Correspondence – Nil Other Committee Issues – Nil 1200 STAFF REPORTS – Nil 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL – Nil 1400 MAYOR’S REPORT – Nil
Council Minutes May 28, 2013 Page 18 of 18 1500 COUNCILLORS’ REPORTS Councillor Dueck – Nil Councillor Masse – Nil Councillor Morden Councillor Morden attended the Volunteer Appreciation
Dinner Councillor Hogarth Councillor Hogarth advised that the Maple Ridge Municipal Advisory Commission on Accessibility Issues Awards Evening is scheduled for June 6. He attended a
neighbourhood development forum hosted by the Parks and Leisure Services Commission. Councillor Bell Councillor Bell attended the conclusion of the Lower Mainland Local Government Association
Conference. Councillor Ashlie – Nil 1600 OTHER MATTERS DEEMED EXPEDIENT – Nil 1700 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS – Nil 1800 QUESTIONS FROM THE PUBLI PUBLIC – Nil
1900 ADJOURNMENT – 10:56 p.m. _______________________________ E. Daykin, Mayor Certified Correct ___________________________________ C. Marlo, Corporate Officer