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District of Maple Ridge COUNCIL MEETING June 11, 2013 The Minutes of the Municipal Council Meeting held on June 11, 2013 at 7:00 p.m. in the Council Chamber of the Municipal Hall, 11995
Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Appointed Staff Mayor E. Daykin J. Rule, Chief Administrative
Officer Councillor C. Ashlie K. Swift, General Manager of Community Development, Councillor C. Bell Parks and Recreation Services Councillor J. Dueck P. Gill, General Manager Corporate
and Financial Services Councillor A. Hogarth F. Quinn, General Manager Public Works and Development Councillor B. Masse Services Councillor M. Morden C. Carter, Director of Planning
C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Other Staff as Required J. Charlebois, Manager of Community Planning L. Zosiak, Planner Note: These Minutes
are also posted on the Municipal Web Site at www.mapleridge.ca The meeting was filmed by Shaw Communications Inc. 100 CALL TO ORDER 200 MOMENT OF REFLECTION 300 INTRODUCTION OF ADDITIONAL
AGENDA ITEMS Forwarded from the June 10, 2013 Council Workshop Meeting Item 801 Amenity Zoning Study and Albion Area Plan Review
Council Minutes June 11, 2013 Page 2 of 11 400 APPROVAL OF THE AGENDA The agenda was approved with the addition of Item 801 500 ADOPTION AND RECEIPT OF MINUTES 501 Minutes of the Regular
Council Meeting of May 28, 2013 R/2013-253 501 Minutes Regular Council It was moved and seconded May 28, 2013 That the m minutes of the Regular Council Meeting of inutes May 28, 2013
be adopted as circulated CARRIED 502 Minutes of the Public Hearing of May 21, 2013 R/2013-254 502 Minutes Public Hearing It was moved and seconded May 21, 2013 That the m minutes of
the Public Hearing of May 21, 2013 inutes be adopted as circulated. CARRIED 503 Minutes of the Development Agreements Committee Meetings of May 28 and May 30(2), 2013 R/2013-255 503
Minutes Development Agmt It was moved and seconded Committee That the minutes of the Development Ag Agreements Committee reements Meetings of May 28 and May 30(2) 2), 2013 , be received.
CARRIED 600 PRESENTATIONS AT THE REQUEST OF COUNCIL – Nil
Council Minutes June 11, 2013 Page 3 of 11 700 DELEGATIONS 701 Fraser River All Nations Aboriginal Society Presentation and Recognition of National Aboriginal Day -Rayann Harris and
Yvonne Desbrais, Board Members Ms. Harris gave a PowerPoint presentation providing the history and background of the Fraser River All Nations Aboriginal Society. She highlighted National
Aboriginal Day, spoke to the history of the celebration and outlined past events held in celebration. She advised that June 22, 2013 is National Aboriginal Day and that events will
be held at the Farmer’s Market. Ms. Desbrais outlined qualifications the Society is looking for in terms of persons volunteering to participate as member on the Board 702 Maple Ridge
Ridge-Pitt Meadows Bicycle Advisory Committee Update -Alex Pope, Chair Mr. Pope gave a PowerPoint presentation providing an update on the work being done by the Maple Ridge-Pitt Meadows
Bicycle Advisory Committee. He provided a history of the committee, introduced current committee members and outlined current and past projects developed and finalized by the committee.
800 UNFINISHED BUSINESS 801 Amenity Zoning Study and Albion Area Plan Review Staff report dated June 10, 2013 recommending that staff be directed to bring forward an Official Community
Plan Amending Bylaw, a Zoning Amending Bylaw and the Amenity Reserve Fund Bylaw to implement Option #3 in the report following input from Council. The Director of Planning provided
clarification on the options provided in the staff report. The Manager of Community Planning and the Planner addressed questions pertaining to Option No. 3.
Council Minutes June 11, 2013 Page 4 of 11 R/2013-256 Amenity Zoning It was moved and seconded Study and Albion Area Plan Review That staff be directed to bring forward an Official Community
Plan Amending Bylaw, a Zoning Amending Bylaw, and the Amenity Reserve Fund Bylaw to implement Option No. 3, identified in the Council report, dated June 10, 2013, entitled “Amenity
Zoning Study and Albion Area Plan Review” to the next appropriate Council meeting. CARRIED Councillor Morden -OPPOSED 900 CORRESPONDENCE – Nil 1000 BYLAWS Bylaws for Final Reading 1001
2013 Property Tax Rates Amending Bylaw No. 6993 6993-2013 An amendment to the property tax rate charged for the Greater Vancouver Regional District 2013 levy Final reading R/2013-257
BL No. 6993-2013 It was moved and seconded Final reading That Bylaw No. 6993 6993-2013 be adopted. CARRIED COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE Minutes
– May 27, 2013
Council Minutes June 11, 2013 Page 5 of 11 R/2013-258 Minutes COW It was moved and seconded May 27, 2013 That the minutes of the Committee of the Whole Meeting of May 27 27, 201 , 2013
be received. CARRIED Public Works and Development Services 1101 2012 2012-080 0-DVP, 12140, 12142 and 12170 203 Street Staff report dated June 10, 2013 recommending that the Corporate
Officer be authorized to sign and seal 2012-080-DVP to vary minimum lot depth, allow for reduced road widths and allow existing above-ground utility poles along the east side of 203
Street to remain in place. R/2013-259 2012-080-DVP It was moved and seconded Sign and seal That the Corporate Officer be authorized to sign and seal 2012 2012-080 0-DVP respecting properties
located at 12140, 12142 and 12170 203 Street. CARRIED 1102 2013 2013-030 030-DVP, 24371 and 24417 112 Avenue Staff report dated June 10, 2013 recommending that the Corporate Officer
be authorized to sign and seal 2013-030-DP to reduce interior side lot line setbacks on proposed lots 3 through 10, 15 through 18 and 23 through 26 and to allow existing above-ground
utility poles along the north side of 112 Avenue to remain in place. The Manager of Legislative Services advised that correspondence was received from Caren Man Qiao in response to
the notification. The Director of Planning provided clarification on the history of the project and the variances requested. Mayor Daykin requested that the proponent address questions
put forward by members of Council.
Council Minutes June 11, 2013 Page 6 of 11 At the request of the Chair, the proponent provided clarification on the positioning of the fencing between the houses. R/2013-260 2013-030-DVP
It was moved and seconded Sign and seal That the Corporate Officer be authorized to sign and seal 2013 013 013-030 030-DVP respecting properties located at 24371 and 24417 112 Avenue.
CARRIED Councillor Bell, Councillor Masse -OPPOSED Financial and Corporate Services (including Fire and Police) 1131 Printer and Multifunction Device Replacement Staff report dated
June 10, 2013 recommending that the contract for replacement printers and multifunction devises be awarded to Ricoh Canada Inc. and further that the Corporate Officer be authorized
to execute the contract. R/2013-261 Award of Contract It was moved and seconded Ricoh Canada Inc. Execute Contract That the contract for replacement printers and multifunction devices
be awarded to Ricoh Canada Inc. in the amount of $303,942.00, plus taxes and that a 10% contingency be allowed for unanticipated additional works; and further That the Corporate Officer
be authorized to execute the contract. CARRIED 1132 Maple Ridge Economic Advisory Commission Amending Bylaw No. 6985 5-2013 Staff report dated June 10, 2013 recommending that Maple
Ridge Economic Advisory Commission Amending Bylaw No. 6985-2013 be given first, second and third readings.
Council Minutes June 11, 2013 Page 7 of 11 R/2013-262 BL No. 6985-2013 It was moved and seconded Three readings That Bylaw No. 6985 5-2013 be given first, second and third readings.
CARRIED 1133 Maple Ridge Pitt Meadows Agricultural Association Staff report dated June 10, 2013 recommending that a one-time grant of $12,000 from gaming revenues be provided to the
Maple Ridge Pitt Meadows Agricultural Association and that the 2013-2017 Financial Plan be amended to reflect the allocation. R/2013-263 Agricultural It was moved and seconded Association
One-Time Grant That $12,000 be provided to the Maple Ridge Pitt Meadows Agricultural Association to assist with their annual Country Fest, noting that this one one-time grant will be
funded from gaming revenues; and further That the 2013 2013-2017 Financial Plan be amended to reflect this allo allocation. cation. CARRIED 1134 Maple Ridge Temporary Borrowing Bylaw
No. 6998 -2013 Staff report dated June 10, 2013 recommending that Maple Ridge Temporary Borrowing Bylaw No. 6998-2013 be given first, second and third readings. The General Manager
of Corporate and Financial Services reviewed the report and provided background on the process to fund the construction of Fire Hall No. 4.
Council Minutes June 11, 2013 Page 8 of 11 R/2013-264 BL No. 6998-2013 It was moved and seconded Three readings That Bylaw No. 6998 -2013 be given first, second and third readings. CARRIED
Councillor Bell -OPPOSED Community Development and Recreation Service 1151 Maple Ridge Recreation Facility Fees Amending Bylaw No. 6999 6999-2013 Staff report dated June 10, 2013 recommending
that Maple Ridge Recreation Facility Fees Amending Bylaw No. 6999-2013 be given first, second and third readings. R/2013-265 BL No. 6999-2013 It was moved and seconded Three readings
That Bylaw No. 6999 6999-2013 be given first, second and third readings. CARRIED Correspondence – Nil Other Committee Issues – Nil 1200 STAFF REPORTS 1201 Education Task Force Staff
report dated June 11, 2013 recommending that a Post-Secondary Education Task Force be established and that a report outlining the proposed composition and scope of work for the task
force be provided.
Council Minutes June 11, 2013 Page 9 of 11 R/2013-266 Establishment of It was moved and seconded Education Task Force That a Post Post-Secondary Education Task Force to work on this
strategic priority sector be established and that staff be directed to provide a report outlining the proposed composition and scope of work of this task force. CARRIED 1300 RELEASE
OF ITEMS F FROM CLOSED COUNCIL ROM – Nil 1400 MAYOR’S REPORT Mayor Daykin attended end of year celebrations for the Air and Sea Cadets as well as the Girl Guides. He participated in
a tour along the BC Hydro right-of-way for the twinning of power lines hosted by the UBC Research Forest. He also attended the opening of the 55th Annual Haney Neptunes Swim Meet and
met with a group of volunteers called “Serve the City”. Mayor Daykin announced that the District received an award from the Canadian Association of Municipal Administrators for an Emergency
Social Services Exercise Design Workbook. 1500 COUNCILLORS’ REPORTS Councillor Masse Councillor Masse attended meetings of the Maple Ridge Social Planning Advisory Committee and the
Ridge Meadows Recycling Society. He also attended the Federation of Canadian Municipalities conference. Councillor Morden Councillor Morden attended a Real Estate update breakfast held
in conjunction with School District No. 42. He also attended a retirement celebration for Diana Dalton, a meeting of the Maple Ridge Community Heritage Commission and Pitt Meadows Day.
He expressed his congratulations to the grads of 2103. Councillor Hogarth Councillor Hogarth attended a Metis event at Allco Park, the Federation of Canadian Municipalities conference
as well as three senior high graduation ceremonies. He also attended the 50th Anniversary celebration of the Pitt Meadows Golf Course and helped host the awards event for the Maple
Ridge/Pitt Meadows Municipal Advisory Committee on Accessibility Issues.
Council Minutes June 11, 2013 Page 10 of 11 Councillor Bell Councillor Bell attended a Real Estate update breakfast, the Pitt Meadows Volunteer Appreciation Dinner and the arrival of
the torch for the Law Enforcement Torch Run. She also attended graduation ceremonies and sent her congratulations to the 2013 grads. Councillor Bell encouraged residents to attend upcoming
performances of the Emerald Pig Theatrical Group. Councillor Ashlie Councillor Ashlie attended the Maple Ridge Secondary School graduation ceremony and participated as a judge at a
Grade 5 public speaking context. She also attended a Seniors Network Meeting hosting representatives from TransLink. Councillor Dueck Councillor Dueck attended the retirement party
for Diana Dalton. She wished Diana all the best in her retirement. 1600 OTHER MATTERS DEEMED EXPEDIENT – Nil 1700 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS – Nil 1800 QUESTIONS
FROM THE PUBLIC Antony Cowie, President, Haney Neptunes Mr. Cowie spoke to the recreation facility fee review and the comparison of facilities throughout the Lower Mainland as a basis
for Maple Ridge rates. He asked which facilities were surveyed for the recommendation. Craig Ruthven Ruthven, Our Neighbourhoods , Mr. Ruthven spoke to a survey put out by Our Neighbourhoods
Group with respect to North Albion and comments pertaining to that survey which he felt undermined the survey. He asked for an opportunity to address the discrepancies in the survey.
April Minow Minow, Haney Seahorses Swim Club Ms. Minow expressed concern with the recreation facility fee increases, cutbacks in pool time and a lack of office space and the resulting
negative impact of these issues on the swim club. She asked why fees for user groups have to be raised and questioned whether the use of advertising could be used to raise monies and
allow user rates to remain as is.
Council Minutes June 11, 2013 Page 11 of 11 1900 ADJOURNMENT – 10:14 p.m. _______________________________ E. Daykin, Mayor Certified Correct ___________________________________ C. Marlo,
Corporate Officer