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District of Maple Ridge COUNCIL MEETING June 25, 2013 The Minutes of the Municipal Council Meeting held on June 25, 2013 at 7:02 p.m. in the Council Chamber of the Municipal Hall, 11995
Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Appointed Staff Mayor E. Daykin J. Rule, Chief Administrative
Officer Councillor C. Ashlie K. Swift, General Manager of Community Development, Councillor C. Bell Parks and Recreation Services Councillor J. Dueck P. Gill, General Manager Corporate
and Financial Services Councillor A. Hogarth D. Pollock, Acting General Manager Public Works and Councillor B. Masse Development Services C. Carter, Director of Planning ABSENT C. Marlo,
Manager of Legislative Services Councillor M. Morden A. Gaunt, Confidential Secretary Other Staff as Required B. McLeod, Manager of Park Planning and Development L. Holitzki,Director
of Licences, Permits and Bylaws Note: These Minutes are also posted on the Municipal Web Site at www.mapleridge.ca The meeting was filmed by Shaw Communications Inc. 100 CALL TO ORDER
200 MOMENT OF REFLECTION 300 INTRODUCTION OF ADDITIONAL AGENDA ITEMS Item 602 Albion Sports Complex Water Play Park Item 703 HUB: Your Cycling Connection 400 APPROVAL OF THE AGENDA
The agenda was approved with the addition of Items 602 and 703
Council Minutes June 25, 2013 Page 2 of 16 500 ADOPTION AND RECEIPT OF MINUTES 501 Minutes of the Regular Council Meeting of June 11, 2013 R/2013-271 501 Minutes Regular Council It was
moved and seconded June 11, 2013 That the m minutes of the Regular Council Meeting of inutes June 11, 2013 be adopted as circulated CARRIED 502 Minutes of the Public Hearing of June
18, 2013 R/2013-272 502 Minutes Public Hearing It was moved and seconded June 18, 2013 That the minutes of the Public Hearing of June 18, 2013 be adopted as circulated. CARRIED 503
Minutes of the Development Agreements Committee Meetings of June 3, June 6(2) and June 7, 2013 be received R/2013-273 503 Minutes Development Agmt It was moved and seconded Committee
That the minutes of the Development Ag Agreements Committee reements Meetings of June 3, June 6(2) and June 7, 2013 be received. CARRIED 600 PRESENTATIONS AT THE REQUEST OF COUNCIL
601 2013 CAMA (Canadian Association of Municipal Administrators) Award Awards -Mark Brown, CAMA Board representative for British Columbia and Yukon • 2013 Education Award for the Emergency
Social Services Exercise Design Workbook Mr. Brown presented the District of Maple Ridge with the 2013 Education Award for the Emergency Social Services Design Workbook. He provided
a
Council Minutes June 25, 2013 Page 3 of 16 video outlining providing information on the award, a description of the workbook and the reasons for it receiving the CAMA award. 602 Albion
Sports Complex Water Play Park -Bruce McLeod, Manager of Park and Planning Development The Manager of Park and Planning Development gave a PowerPoint presentation highlighting the concept
design for the Albion Sports Complex water play park. Note: Item 1151 was dealt with following Item 602 700 DELEGATIONS 701 Haney Seahorses Swim Club -Rob Charland Mr. Charland gave
a PowerPoint presentation providing information on the Haney Seahorses Swim Club. He advised that he was before Council to address proposed fee rate increases at the Leisure Centre.
Mr. Charland explained that meetings were held with the General Manager of Community Development, Parks and Recreation Services and the Director of Recreation to address concerns. He
outlined challenges faced by the swim club as a result of fee increases and spoke to resolutions reached through discussion with staff. The General Manager of Community Development,
Parks and Recreation Services indicated that a number of conversations have taken place with the swim clubs and she advised that resolutions pertaining to the increase in fees can be
reached with the groups. 702 Emerald Pig Theatrical Society -Promotion of the Upcoming Production “Bard on the Bandstand 2013 – Macbeth – A Midsummer Nightmare” -Sharon Malone, Co-Founder
-John Steward, Treasurer and Co-Founder Ms. Malone gave a presentation promoting the Emerald Pig Theatrical Society’s Bard on the Bandstand event taking place from July 18 to July 28
in Pitt Meadows and Maple Ridge. She invited the public to attend. Ms. Malone gave a PowerPoint presentation addressing the issues and needs of the Emerald Pig Theatrical Society. She
outlined funds raised and expenses associated with theatre programs and asked that consideration be given to providing a small community theatre building.
Council Minutes June 25, 2013 Page 4 of 16 703 HUB: Your Cycling Connection -Jackie Chow, Member of the Maple Ridge/Pitt Meadows Chapter Ms. Chow gave a PowerPoint presentation addressing
cycling in the Maple Ridge area. She advocated for an increase in ‘bicycle friendly’ infrastructure and provided examples of such infrastructure. 800 UNFINISHED BUSINESS – Nil 900 CORRESPONDENCE
– Nil 1000 BYLAWS Bylaws for Third Readings Note: Item 1001 is from the June 18, 2013 Public Hearing 1001 2012 2012-077 077-RZ, 11935 -207 Street Maple Ridge Zone Amending Bylaw No.
6941 6941-2012 To rezone from CD-3-87 (Service Commercial, Bank or Credit Union) and CS-1 (Service Commercial) to C-2 (Community Commercial) to accommodate a new Langley Farm Market.
Third reading R/2013-274 2012-077-RZ It was moved and seconded BL No. 6941-2012 Third reading That Bylaw No. 6941 6941-2012 be given third reading. CARRIED Bylaws for Final Reading
1002 2011 2011-054 054-RZ, 22327 and 22315 River Road Maple Ridge Zone Amending Bylaw No. 6827 6827-2011 Staff report dated June 25, 2012 recommending final reading To rezone from RS-1
(One Family Urban Residential) to CRM (Commercial/Residential) to allow future construction of a four-storey apartment building with 43 units Final reading
Council Minutes June 25, 2013 Page 5 of 16 R/2013-275 2011-054-RZ It was moved and seconded BL No. 6827-2011 Final reading That Bylaw No. 6827 6827-2011 be adopted. CARRIED 1003 Maple
Ridge Economic Advisory Commission Amending Bylaw No. 6985 6985-2013 To amend the bylaw to include a youth representative, a home based business organization and a tourism organization
on the Maple Ridge Economic Advisory Commission Final reading R/2013-276 Economic Advisory It was moved and seconded Commission BL No. 6985-2013 Final reading That Bylaw No. 6985 6985-2013
be adopted. CARRIED 1004 Maple Ridge Temporary Borrowing Bylaw No. 6998 6998-2013 To authorize borrowing approved through Loan Authorization Bylaw No. 6558-2008 to construct Fire Hall
#4 in the Albion area) Final reading R/2013-277 Temporary Borrowing It was moved and seconded BL No. 6998-2013 Final reading That Bylaw No. 6998 6998-2013 be adopted. CARRIED Councillor
Bell -OPPOSED 1005 Maple Ridge Recreation Facility Fees Amending Bylaw No. 6999 6999-2013 To amend fees and charges for the use of Parks & Leisure Services recreation facilities Final
reading
Council Minutes June 25, 2013 Page 6 of 16 The General Manager of Community Development, Parks and Recreation Services provided an update on discussions being held with local swim groups.
R/2013-278 Recreation Facility It was moved and seconded Fees BL No. 6999-2013 AMENDED That Bylaw No. 6999 6999-2013 be adopted. R/2013-279 BL No. 6999-2013 It was moved and seconded
AMENDMENT That the mot motion be amended to add the text “ ion with the removal of Schedules C and D.” CARRIED MOTION AS AMENDED CARRIED COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE
OF THE WHOLE Minutes – June 17, 2013 R/2013-280 Minutes COW It was moved and seconded June 17, 2013 That the minutes of the Committee of the Whole Meeting of June 17 17, 2013 , be received.
CARRIED Public Works and Development Services Note: Councillor Hogarth excused himself from discussion of Item 1101 at 8:17 p.m. as there is a perceived conflict of interest. He also
removed himself the discussion of Item 1102 as he provides the property management for the property and has a contractual obligation.
Council Minutes June 25, 2013 Page 7 of 16 1101 2013 2013-029 029-RZ, 22305 and 22315 122 Avenue, RS RS-1 to RM RM-2 Staff report dated June 17, 2013 recommending that Maple Ridge Zone
Amending Bylaw No. 6987-2013 to rezone from RS-1 (One Family Urban Residential) to RM-2 (Medium Density Apartment Residential) to permit construction of a four storey 59 unit apartment
building be given first reading and that the applicant provide further information as described on Schedules C and D of the Development Procedures Bylaw No. 5879-1999. R/2013-281 2013-029-RZ
It was moved and seconded BL No. 6987-2013 First reading That Maple Ridge Zone Amending Bylaw No. 6987 6987-2013 be given first reading; and That the applicant provide further information
as described on Schedules C and D of the Development Procedures Bylaw No. 5879 –1999. CARRIED Councillor Bell -OPPOSED 1102 2012 2012-054 054-RZ, 23274 Silver Valley Road, RS RS-3 to
RS RS-1b and RS RS-1 Staff report dated June 17, 2013 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7001-2013 to re-designate land use, shift the conservation
boundary and relocate open space area be given first and second readings and be forwarded to Public Hearing and that Maple Ridge Zone Amending Bylaw No. 6936-2012 to rezone from RS-3
(One Family Rural Residential) to RS-1b (One Family Urban [Medium Density] Residential) and RS-1 (One Family Urban Residential) to permit a future subdivision of six lots be given second
reading and be forwarded to Public Hearing. R/2013-282 2012-054-RZ It was moved and seconded BL No. 7001-2013 First, second readings Public Hearing BL No. 6936-2012 Second reading Public
Hearing 1. That Bylaw No. 7001 7001-2013 be given first and second readings and be forwarded to Public Hearing;
Council Minutes June 25, 2013 Page 8 of 16 2. That in accordance with Section 879 of the Local Government Act opportunity for early and on on-going consultation has been provided by
way of posting Bylaw No. 7001 7001-2013 on the municipal website, and Council considers it unnecessary to provide any further consultation opportunities, except by way of holding a
Public Hearing on the bylaw; 3. That Bylaw No No. 7001 . 7001-2013 be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; 4. That it be confirmed
that Bylaw No. 7001 7001-2013 is consistent with the Capital Expenditure Plan and Waste Management Plan; 5. That Bylaw No. 6936 6936-2012 be given second reading and be forwarded to
Public Hearing; and, 6. That the following terms and conditions be met prior to final reading: i. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant at the Land
Title Office and receipt of the deposit of a security, as outlined in the Agreement; ii. Amendments to Part VI, Figure 2 (Land Use Plan), 3A (Blaney Hamlet) and Figure 4 (Trails/Open
Space) of the Silver Valley Area Plan of the Official Community Plan; iii. Road dedication as require required; d; iv. Park dedication as required, including construction of walkways
and equestrian trail; v. Registration of a geotechnical report as a Restrictive Covenant at the Land Title Office which addresses the suitability of the site for the proposed developmen
development; t; vi. Registration of a Statutory Right Right-of of-Way plan and agreement at the Land Title Office for utilities; vii. Removal of the existing building; and viii. A disclosure
statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks. If vidence there is evidence, a site profile pursuant
to the Waste Management Act must be provided in accordance with the regulations regulations. CARRIED
Council Minutes June 25, 2013 Page 9 of 16 Note: Councillor Hogarth returned to the meeting at 8:21 p.m. 1103 2011 2011-054 054-DVP DVP-DP, 22327 and 22315 River Road Staff report dated
June17, 2013 recommending that the Corporate Officer be authorized to sign and seal 2011-054-DVP to vary building setbacks and further that the Corporate Officer be authorized to sign
and seal 2011-054-DP to regulate the form and character of a proposed 43 unit, four-storey apartment building. R/2013-283 2011-054-DVP-DP It was moved and seconded Sign and seal That
the Corporate Officer be authorized to sign and seal 2011 2011-054 054-DVP respecting properties located at 22327 and 22315 River Road; and further That the Corporate Officer be authorized
to sign and seal 2011 2011-054 054-DP respecting properties located at 22327 and 22315 River Road. CARRIED 1104 2013 2013-027 027-DVP, 10412, 10450 and 10 10500 Jackson Road 500 Staff
report dated June 17, 2013 recommending that the Corporate Officer be authorized to sign and seal 2013-027-DVP to increase retaining wall height and reduce road servicing requirements
within the 104 Avenue and 248 Street right-of-ways to permit a subdivision of approximately 128 lots. R/2013-284 2013-027-DVP It was moved and seconded Sign and seal That the Corporate
Officer be authorized to sign and seal 2013201320132013-027 027-DVP respecting properties located at 10412, 10450, and 10500 Jackson Road. CARRIED 1105 2013 2013-039 039-AL, 20208 McIvor
Avenue, Application to Exclude Land from the Agricultural Land Reserve Staff report dated June 17, 2013 providing resolutions for consideration and recommending that Application 2013-039-AL
to exclude 1.865 hectares of land from the Agricultural Land Reserve be forwarded to the Agricultural Land Commission.
Council Minutes June 25, 2013 Page 10 of 16 The Director of Planning reviewed the report and provided an explanation for the application to the Agricultural Land Commission. R/2013-285
2013-039-AL It was moved and seconded Forward to the ALC That Application 2013 2013-039 039-AL be authorized to go forward to the Agricultural Land Commission with a summary of Council’s
comments and the staff report. CARRIED Councillor Bell – OPPOSED 1106 British Columbia Lottery Corporation Request Staff report dated June 17, 2013 recommending that the number of slot
machines permitted at the Community Gaming Centre located at 22692 Lougheed Highway be increased to a maximum of 200. R/2013-286 BC Lottery Corp It was moved and seconded Additional
slot machines That the number of slot machines permitted at the Community Gaming Centre (Chances) located at 22692 Lougheed Highway be increased to a maximum of 200 slot machines. CARRIED
1107 Proposed Minor Amendments to Maple Ridge Regulation of Untidy and Unsightly Premises Bylaw Staff report dated June 17, 2013 recommending that Maple Ridge Regulation of Untidy and
Unsightly Premises Bylaw No. 6982-2013 be given first, second and third readings. R/2013-287 BL No. 2982-2013 It was moved and seconded Three readings That Bylaw No. 6982 6982-2013
be given first, second and third readings. CARRIED
Council Minutes June 25, 2013 Page 11 of 16 1108 Drinking Water Quality Report 2012 Staff report dated June 17, 2013 providing information on the regulatory framework and water quality
monitoring data for 2012. For information only No motion required 1109 Award of Contract ITT ITT-EN13 EN13-36: 122 Avenue Road and Drainage Improvements (221 S Street to 222 Street)
treet Staff report dated June 17, 2013 recommending that Contract ITT-EN13-36: 122 Avenue Road and Drainage Improvements (221 Street to 222 Street) be awarded to Imperial Paving Ltd.,
that the Financial Plan be amended and further that the Corporate Officer be authorized to execute the contract. R/2013-288 Award of Contract It was moved and seconded Imperial Paving
Ltd. That Contract ITT ITT-EN13 EN13-36, 122 Avenue Road and Drainage Improvements (221 to 222 Street), be awarded to Imperial mperial Paving Ltd. in the amount of $525,897 excluding
taxes and provisional items; and That the Financial Plan be amended; and further That the Corporate Officer be authorized to execute the contract. CARRIED
Council Minutes June 25, 2013 Page 12 of 16 1110 Award of Contract ITT ITT-EN13 EN13-40: Lougheed Highway Multi Multi-Use Path (Laity Street to 216 Street) Staff report dated June 17,
2013 recommending that Contract ITT-EN13-40: Lougheed Highway Multi-Use Path (Laity Street to 216 Street) be awarded to Mission Contractors Ltd., that provisional work be approved subject
to securing grant funding from the Ministry of Transportation and Infrastructure (“MOTI”) and that the Corporate Officer be authorized to execute the contract. R/2013-289 Award of Contract
It was moved and seconded Mission Contractors Ltd. That Contract ITT ITT-EN EN-13 13-40, Lougheed Highway Multi Multi-Use Path (Laity Street to 216 Street), be awarded to Mission Contractors
Ltd. in the amount of $887,693.52 excluding taxes and provisional items; and That the provisional work as noted to a value of $226,270.60 be approved subject to securing grant funding
from the Ministry of Transportation and Infrastructure (MOTI); and further That the Corporate Officer be authorized to execute the contract. CARRIED Financial and Corporate Services
(including Fire and Police) 1131 Disbursements for the month ended May 31, 2013 Staff report dated June 17, 2013 recommending that the disbursements for the month ended May 31, 2013
be approved.
Council Minutes June 25, 2013 Page 13 of 16 R/2013-290 Disbursements It was moved and seconded May 2013 That the disbursements as listed below for the month ended May 31, 2013 be approved:
General $ 5,651,034. Payroll $ 2,355,903. Purchase Card $ 115,370. $ 8,122,307. CARRIED 1132 2013 Residential Class Property Taxation Staff report dated June 17, 2013 providing information
on municipal taxes assessed to Class 1-Residential. For information only No motion required 1133 2012 Annual Report and 2012 Statement of Financial Informati Information on Staff report
dated June 17, 2013 recommending that the 2012 Annual Report be received and that the 2012 Statement of Financial Information (“SOFI”) be approved. R/2013-291 2012 Annual Report It
was moved and seconded Receive 2012 SOFI Approve That the 2012 Annual Report be received as required by the Community Charter; and That the Statement of Financial Information be approved
as required by the Financial Information Act. CARRIED
Council Minutes June 25, 2013 Page 14 of 16 Community Development and Recreation Service 1151 Albion Sports Complex Water Tender Award Staff report dated June 17, 2013 recommending that
Contract No. PL13-35 for the construction of the Albion Sports Complex Water Play Park be awarded to TGK Irrigation Ltd. for $300,470.00 plus GST and that the Corporate Officer be authorized
to execute the contract. R/2013-292 Award of Contract It was moved and seconded TGK Irrigation Ltd. That Contract PL13 PL13-35 for the construction of the Albion Sports Complex Water
Play Park be awarded to TGK Irrigation Ltd. for $300,470.00 plus taxes and that the Corporate Officer be authorized to execute the contract. CARRIED Correspondence – Nil Other Committee
Issues – Nil 1200 STAFF REPORTS – Nil 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL – Nil Note: The Mayor’s report was dealt with following Item 1500 1400 MAYOR’S REPORT Mayor Daykin attended
an Urban Development luncheon and the opening of Cedar Park. He participated as a judge in the Seniors’ Star Talent competition. Mayor Daykin spoke about the Ride to Survive event participated
in by friends and family of those lost to cancer. He expressed condolences to the family of Mr. Sherman Olson, a resident of Maple Ridge, who recently passed away. The Mayor spoke about
a recent long boarding accident and recited an e-mail received from a mother who lost her son in a skateboard accident 23 years ago.
Council Minutes June 25, 2013 Page 15 of 16 1500 COUNCILLORS’ REPORTS Councillor Hogarth Councillor Hogarth attended Aboriginal Week events, the Farmer’s Market and Webster’s Corners
Days. Councillor Bell – No report Councillor Ashlie Councillor Ashlie attended several graduation ceremonies, Sports Expo and the opening of the Nurse Practitioner Clinic. Councillor
Dueck Councillor Dueck attended the openings of Deer Fern and Cedar Parks. Councillor Masse Councillor Masse attended the opening of Deer Fern Park and Webster’s Corners Days. He wished
all a happy Canada Day. 1600 OTHER MATTERS DEEMED EXPEDIENT – Nil 1700 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS 1800 QUESTIONS FROM THE PUBLIC Matthew Shields Mr. Shields expressed
concern with a zoning application on Silver Valley Road (Item 1102) and asked if Council could explain the compatibility of that zoning application with efforts to revitalize the town
centre. The Director of Planning advised that this application will be brought forward to the next public hearing and residents will be provided an opportunity to speak to Council.
She also advised that the application does comply with Official Community Plan and that a sizable parcel of land will be placed into conservation. She offered to discuss any further
concerns with Mr. Shields.
Council Minutes June 25, 2013 Page 16 of 16 1900 ADJOURNMENT – 9:02 p.m. _______________________________ E. Daykin, Mayor Certified Correct ___________________________________ C. Marlo,
Corporate Officer