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District of Maple Ridge COUNCIL MEETING July 23, 2013 The Minutes of the Municipal Council Meeting held on July 23, 2013 at 7:00 p.m. in the Council Chamber of the Municipal Hall, 11995
Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Appointed Staff Mayor E. Daykin J. Rule, Chief Administrative
Officer Councillor C. Ashlie K. Swift, General Manager of Community Development, Councillor C. Bell Parks and Recreation Services Councillor J. Dueck J. Bastaja, Acting General Manager
Corporate and Financial Councillor A. Hogarth Services Councillor B. Masse F. Quinn, General Manager Public Works and Development Councillor M. Morden Services C. Carter, Director of
Planning C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Note: These Minutes are also posted on the Municipal Web Site at www.mapleridge.ca The meeting was
filmed by Shaw Communications Inc. 100 CALL TO ORDER 200 MOMENT OF REFLECTION 300 INTRODUCTION OF ADDITIONAL AGENDA ITEMS Item 801 Education Task Force Composition and Scope of Work
Item 802 Fibre Optic Network – Status Update and Next Steps 400 APPROVAL OF THE AGENDA The agenda was approved with the addition of Items 801 and 802
Council Minutes July 23, 2013 Page 2 of 15 500 ADOPTION AND RECEIPT OF MINUTES 501 Minutes of the Regular Council Meeting of July 9, 2013 R/2013-324 501 Minutes Regular Council It was
moved and seconded July 9, 2013 That the m minutes of the Regular Council Meeting of inutes July 9, 2013 be adopted as circulated CARRIED 502 Minutes of the Public Hearing of July 16,
2013 R/2013-325 502 Minutes Public Hearing It was moved and seconded July 16, 2013 That the m minutes of the Public Hearing of July 16, 2013 inutes be adopted as circulated. CARRIED
503 Minutes of the Development Agreements Committee Meetings of July 4 and July 17, 2013 R/2013-326 503 Minutes Development Agmt It was moved and seconded Committee That the minutes
of the Development Ag Agreements Committee reements Meetings of July 4 and July 17, 2013 be received. CARRIED 600 PRESENTATIONS AT THE REQUEST OF COUNCIL 601 “Slow Down! My Grandma
Lives Here” Contest winners The Manager of Corporate Communications provided information on the District’s pedestrian safety project. He introduced the winners of the “Slow Down! My
Grandma Lives Here” contest and showed pictures to be used for the campaign.
Council Minutes July 23, 2013 Page 3 of 15 700 DELEGATIONS 701 Home Retrofit Project – James Rowley Mr. Rowley gave a PowerPoint presentation providing information on a proposed home
retrofit project designed to make it easier and less expensive for owners of older homes to renovate their homes and bring the buildings up to a Net Zero standard. He indicated that
he would like to work with District staff to bring the project under the District’s umbrella. Staff was requested to prepare a report on this proposed project to present to Council.
800 UNFINISHED BUSINESS 801 Education Task Force Composition and Scope of Work Staff report dated July 22, 2013 recommending that the proposed composition, scope and objectives of a
Post-Secondary Education Task Force be approved, that staff be directed to carry out and oversee its formation, that two Councillors be appointed to the Task Force and that the Financial
Plan be adjusted. R/2013-327 Education Task It was moved and seconded Force That the composition, scope and objectives of a Post Post-Secondary Education Task Force to work on this
strategic priority sector as outlined in the staff report dated July 22, 2013 be approved and that staff be directed to carry out/oversee its formation; and That Councillor Hogarth
and Councillor Masse be appointed to the Task Force; and further That the Financial Plan be adjusted. CARRIED
Council Minutes July 23, 2013 Page 4 of 15 802 Fibre Optic Network – Status Update and Next Steps Staff report dated July 22, 2013 recommending that a process for the Request for Expressions
of Interest (“RFEI”) for participants in a District’s communication conduit network and services for economic development purposes be undertaken and that staff prepare amendments to
Subdivision and Development Servicing Bylaw No. 4800-1993 to more formally define communications conduit development standards. R/2013-328 Fibre Optic Network It was moved and seconded
Seek RFEI Amend Bylaw No. 4800-1993 1. That staff undertake a Request for Expressions of Interest (RFEI) process seeking participants to assist in growing the District communications
conduit network and offering services for economic development purposes; and 2. That staff prepare amendments to Subdivision and Development Servicing Bylaw No. 4800 00-1993 to more
formally define communications conduit development standards that may be required to be constructed as part of development obligations. CARRIED 900 CORRESPONDENCE – Nil 1000 BYLAWS
Bylaws for Third Reading Note: Item 1001 is from the Public Hearing of July 16, 2013 1001 2012 2012-054 054-RZ, 23274 Silver Valley Road 1001.1 Maple Ridge Official Community Plan Amending
Bylaw No. 7001 7001-2013 To designate to Low/Medium Density Residential, Low Density Residential, Open Space and Conservation and to add Conservation and Trail Third reading
Council Minutes July 23, 2013 Page 5 of 15 R/2013-329 2012-054-RZ It was moved and seconded BL No. 7001-2013 Third reading That Bylaw No. 7001 7001-2013 be given third reading. CARRIED
R/2013-330 Letter to School It was moved and seconded District No. 42 That a letter be written to School District No. 42 expressing concern with development applications being returned
with no comment especially in areas such as Albion and Silver Valley and that copies be sent to Jan Unwin and School Board Trustees. CARRIED 1001.2 Maple Ridge Zone Amending Bylaw No.
6936 6936-2012 To rezone from RS-3 (One Family Rural Residential) to RS-1b (One Family Urban (Medium Density) Residential) and RS-1 (One Family Urban Residential) to permit future subdivision
into 6 lots Third reading R/2013-331 2013-054-RZ It was moved and seconded BL No. 6936-2012 Third reading That Bylaw No. 6936 6936-2012 be given third reading. CARRIED Bylaws for Final
Reading 1002 Maple Ridge Solid Waste and Recycling Regulation Amending Bylaw No. 6994 6994-2013 To regulate the hours that garbage recycling containers can be placed for pick-up Final
reading
Council Minutes July 23, 2013 Page 6 of 15 R/2013-332 BL No. 6994-2013 It was moved and seconded Final reading That Bylaw No. 6994 6994-2013 be adopted. CARRIED Councillor Bell, Councillor
Morden, Councillor Masse OPPOSED COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE Minutes – July 8, 2013 R/2013-333 Minutes COW It was moved and seconded That the minutes
of the Committee of the Whole Meeting of July 8 , 2013 be received. CARRIED Public Works and Development Services 1101 2013 2013-061 061-CP, Official Community Plan Amending Bylaw No.
7002 7002-2013 Staff report dated July 22, 2013 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7002-2013 to amend the Official Community Plan to align with
the Regional Growth Strategy be given first reading and be referred to Metro Vancouver. R/2013-334 2013-016-CP It was moved and seconded BL No. 7002-2013 First reading Refer to MV Board
That Bylaw No. 7002 7002-2013 be given first reading; and
Council Minutes July 23, 2013 Page 7 of 15 That Bylaw No. 7002 7002-2013 be referred to Metro Vancouver as part of the formal referral process for acceptance by the Metro Vancouver Regional
Board. CARRIED Councillor Hogarth -OPPOSED Note: Councillor Hogarth excused himself from discussion of Item 1102 at 8:05 p.m. as he has a property management contract on this property.
1102 2013 2013-041 041-RZ, 20738 123 Avenue, RS RS-3 to R R-1 Staff report dated July 22, 2013 recommending that Maple Ridge Zone Amending Bylaw No. 7007-2013 to rezone from RS-3 (One
Family Rural Residential) to R-1 (Residential District) to permit future subdivision into 23 lots be given first reading and that the applicant provide further information as described
on Schedules A, B, F and G of the Development Procedures Bylaw No. 5879-1999, along with information required for a Subdivision application. R/2013-335 2013-014-RZ It was moved and
seconded BL No. 7007-2013 First reading In respect of Section 879 of the Local Government Act, requirement for consultation during the development or amendment of an Official Community
Plan, Council must consider whether consultation is required with specifically: i. The Board of the Regional District in which the area covered by the plan is located, in the case of
a Municipal Official Community Plan; ii. The Board of the Regional District that is adjacent to the area covered by the plan; iii. The Council of any municipality that is ad adjacent
to the jacent area covered by the plan; iv. First Nations; v. School District Boards, greater boards and improvement district boards; and vi. The Provincial and Federal Governments
and their agencies.
Council Minutes July 23, 2013 Page 8 of 15 and in that regard it is recommended that no additional consultation be required in respect of this matter beyond the early posting of the
proposed Official Community Plan amendments on the District’s website, together with an invitation to the public to comment; and That Bylaw No. 7007 7007-2013 be give given first reading;
and n That the applicant provide further information as described on Schedules A, B, F and G of the Development Procedures Bylaw No. 5879 79-1999. CARRIED Note: Councillor Hogarth returned
to the meeting at 8:07 p.m. 1103 2011 2011-084 4-RZ, 111 85 240 Street and 11133 240 Street Staff report dated July 22, 2013 recommending that second and third readings of Maple Ridge
Zone Amending Bylaw No. 6853-2011 and Maple Ridge Zone Amending Bylaw No. 6947-2012 be rescinded and that Maple Ridge Zone Amending Bylaw No. 6853-2011 and Maple Ridge Zone Amending
Bylaw No. 6947-2012 be given second reading as amended and be forwarded to Public Hearing. The Director of Planning provided clarification on the change in the number of rental suites
proposed for the development. R/2013-336 2011-084-RZ It was moved and seconded BL No. 6947-2012 BL No. 6853-2011 Second reading 1. That second and third readings of Bylaw No. 6853 53-2011
and Bylaw No. 6947 6947-2012 be rescinded; 2. That Bylaw No. 6853 53-2011 and Bylaw No. 6947 6947-2012 be amended as described in the report dated July 22, 2013, be given second reading
as amended and be forwarded to Public Hearing; 3. That the following terms and conditions be met prior to final reading: i. Registration of a Zoning Servicing Agreement as a Restrictive
Covenant and receipt of the deposit of security as outlined in the Agreement;
Council Minutes July 23, 2013 Page 9 of 15 ii. Amendment to Schedules “A”, “B” and “C” of the Official Community Plan, including amendment to Appendix C in Schedule “A” to add the RST
Street Townhouse Residential Zone under RESIDENTIAL DESIGNATION – Major Corridor Residential Category in the Zoning Matrix on a site site-specific basis; iii. Registration of a geotechnical
report as a Restrictive Covenant which addresses the suitability of the site f for the proposed development; or iv. Registration of a Restrictive Covenant which addresses storm/rain
water management; v. Road dedication as required; vi. Park dedication as required; vii. Registration of a Housing Agreement in accordance with Section 905 o of the f Local Government
Act and an associated Restrictive Covenant stating that the apartment units above the ground floor of the commercial building will be restricted to residential rental units; viii. Registration
of a Restrictive Covenant for the prote protection of habitat and natural features; ction ix. Removal of the existing buildings or buildings; x. A disclosure statement must be submitted
by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks. If there is eviden evidence, a site profile pursuant to the ce, Waste Management
Act must be provided in accordance with the regulations; and xi. Registration of a Restrictive Covenant protecting the Residential Parking and the Visitor Parking. CARRIED 1104 2013
2013-018 -DVP, 20803 Lougheed Highway Staff report dated July 22, 2013 recommending that the Corporate Officer be authorized to sign and seal 2013-018-DVP to vary heights, allow the
new buildings to be sited closer to Lougheed Highway, allow a larger percentage of small car parking and reduce sign setback from the front line lot line.
Council Minutes July 23, 2013 Page 10 of 15 R/2013-337 2013-018-DVP It was moved and seconded Sign and seal That the Corporate Officer be authorized to sign and seal 2013 2013-018 -DVP
respecting property located at 20803 Lougheed Highway. CARRIED 1105 2013 2013-018 -DP, 20803 Lougheed Highway Staff report dated July 22, 2013 recommending that the Corporate Officer
be authorized to sign and seal 2013-018-DP to permit redevelopment of an existing Kal Tire site by building a new Kal Tire Centre. R/2013-338 2013-018-DP It was moved and seconded Sign
and seal That the Corporate Officer be authorized to sign and seal 2013 2013-018 -DP respecting property located at 20803 Lougheed Highway. CARRIED 1106 Proposed Bylaw Amendments to
direct the use of Medical Marihuana Production, First and Second Readings, Maple Ridge Zone Amending Bylaw No. 7011 7011-2013 Staff report dated July 22, 2013 recommending that the
first and second readings of Maple Ridge Zone Amending Bylaw No. 6971-2013 be rescinded and that Maple Ridge Zone Amending Bylaw No. 7011-2013 to establish regulations for commercial
production of medical marihuana be given first and second readings and be forwarded to the Agricultural Land Commission for comment. R/2013-339 BL No. 6971-2013 It was moved and seconded
Rescind BL No. 7011-2013 First, second readings Forward to ALC 1. That first and second readings be rescinded for Bylaw No. 6971 6971-2013; and
Council Minutes July 23, 2013 Page 11 of 15 2. That Bylaw No. 7011 7011-2013 to establish regulations for the commercial production of medical marihuana be given first and second readings
and be forwarded to the Agricultural Land Commission for comment; and further 3. That upon receipt of Agricultural Land Commission comments supportive of the bylaw, Bylaw No. 70 7011
11 11-2013 be forwarded to the next available Public Hearing. CARRIED Councillor Bell -OPPOSED R/2013-340 BL No. 7011-2013 It was moved and seconded Highlight updates and changes to
Bylaw DEFEATED That the Manager of Corporate Communications be directed to create a write up highlighting the current updates and changes since the Public Hearing and that it be distributed
to The News News, The Times and displayed on the District website and sent out via the Dist District’s subscribed newsletter. rict’s DEFEATED Mayor Daykin, Councillor Ashlie, Councillor
Dueck, Councillor Hogarth, Councillor Masse, Councillor Morden -OPPOSED Financial and Corporate Services (including Fire and Police) Note: Councillor Ashlie left the room at 8:58 p.m.
1131 Disbursements for the month ended June 30, 2013 Staff report dated July 22, 2013 recommending that the disbursements for the month ended June 30, 2013 be approved.
Council Minutes July 23, 2013 Page 12 of 15 R/2013-341 Disbursements It was moved and seconded June 2013 That the disbursements as listed below for the month ended June 30, 2013 be approved:
General $ 9,890,514. Payroll $ 1,957,500. Purchase Card $ 111,872. $ 11,959,886. 1,959,CARRIED Note: Councillor Ashlie returned to the meeting at 8:59 p.m. Community Development and
Recreation Service 1151 Contract Award for Albion Park Playfield Renovation Staff report dated July 22, 2013 recommending that payments to Canadian Lawn Care Services Ltd. for Contract
No. PL13-12 for the Albion Park Playfield Renovation be authorized. R/2013-342 Award of Contract It was moved and seconded Canadian Lawn Care Services Ltd. That staff be authorized
to make payments to Canadian Lawn Care Services Ltd. for Contract PL13 PL13-12 as per the May 16, 2013 report to the Parks and Leisure Services Commission. CARRIED 1152 Maple Ridge
Social Planning Advisory Committee Amending Bylaw No. 7006 7006-2013 Staff report dated July 22, 2013 recommending that Maple Ridge Social Planning Advisory Committee Amending Bylaw
No. 7006-2013 be given first, second and third readings.
Council Minutes July 23, 2013 Page 13 of 15 R/2013-343 Social Planning It was moved and seconded Advisory Committee BL No. 7006-2013 Three readings That Bylaw No. 7006 7006-2013 be given
first, second and third readings. CARRIED Correspondence – Nil Other Committee Issues – Nil 1200 STAFF REPORTS – Nil 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL 1400 MAYOR’S REPORT Mayor
Daykin attended the U12 and U14 Girls Fastball Tournament hosted at the Albion Sports Fields and Pitt Meadows Airport Day. Mayor Daykin read a statement of clarification in response
to recent editorials and letters sent into the local newspapers concerning the conduct of Council. 1500 COUNCILLORS’ REPORTS Councillor Hogarth – No report Councillor Ashlie Councillor
Ashlie attended a meeting of Fraser Health. She read a prepared statement addressing recent issues involving Mayor and Council.
Council Minutes July 23, 2013 Page 14 of 15 Councillor Dueck Councillor Dueck encouraged residents to support the Community for Charity golf tournament scheduled for August. She read
a prepared statement addressing recent issues involving Mayor and Council. Councillor Masse Councillor Masse attended the Maple Ridge Agricultural Fair and the PNE Agricultural Fair.
He participated in a tour of farming locations with the Agricultural Advisory Committee. Councillor Bell Councillor Bell participated in a tour of parks in Maple Ridge and Pitt Meadows
and attended the Farmers’ Market. She reported on awards won by the Emerald Pig Theatrical Group at a Theatre BC production. Councillor Morden Councillor Morden attended meetings of
the Union of British Columbia Municipalities. He spoke to the issues involving Mayor and Council. 1600 OTHER MATTERS DEEMED EXPEDIENT – Nil 1700 NOTICES OF MOTION AND MATTERS FOR FUTURE
MEETINGS Councillor Bell notified Council that she will be putting forward a motion at the next Council meeting requesting a review of the Communication and Social Media Policies. 1800
QUESTIONS FROM THE PUBLIC Andy Cleven Mr. Cleven expressed concern with the process followed during the Council meeting with respect to Item 1106. He also expressed concern with the
format of the reports given by Councillors. Mayor Daykin provided clarification on the medical marihuana bylaw.
Council Minutes July 23, 2013 Page 15 of 15 1900 ADJOURNMENT – 8:52 p.m. _______________________________ E. Daykin, Mayor Certified Correct ___________________________________ C. Marlo,
Corporate Officer