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District of Maple Ridge COUNCIL MEETING September 24, 2013 The Minutes of the Municipal Council Meeting held on September 24, 2013 at 7:00 p.m. in the Council Chamber of the Municipal
Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Appointed Staff Mayor E. Daykin P. Gill,
Acting Chief Administrative Officer Councillor C. Ashlie S. Wheeler, Acting General Manager of Community Councillor C. Bell Development, Parks and Recreation Services Councillor J.
Dueck F. Quinn, General Manager Public Works and Development Councillor A. Hogarth Services Councillor B. Masse C. Carter, Director of Planning Councillor M. Morden C. Marlo, Manager
of Legislative Services A. Gaunt, Confidential Secretary Other Staff as Required J. Charlebois, Manager of Community Planning Note: These Minutes are also posted on the Municipal Web
Site at www.mapleridge.ca The meeting was filmed by Shaw Communications Inc. 100 CALL TO ORDER 200 MOMENT OF REFLECTION 300 INTRODUCTION OF ADDITIONAL AGENDA ITEMS 400 APPROVAL OF THE
AGENDA The agenda was approved as circulated.
Council Minutes September 24, 2013 Page 2 of 16 500 ADOPTION AND RECEIPT OF MINUTES 501 Minutes of the Regular Council Meeting of September 9, 2013 R/2013-402 501 Minutes Regular Council
It was moved and seconded September 9, 2013 That the m minutes of the Regular Council Meeting of inutes September 9, 2013 be adopted as circulated CARRIED 502 Minutes of the Public
Hearing of August 27, 2013 R/2013-403 502 Minutes Public Hearing It was moved and seconded August 27, 2013 September 17, 2013 That the minutes of the Public Hearing Hearings of August
27, 2013 be adopted as circulated. CARRIED 503 Minutes of the Development Agreements Committee Meetings of September 6, 2013 R/2013-404 503 Minutes Development Agmt It was moved and
seconded Committee That the minutes of the Development Ag Agreements Committee reements Meetings of September 6, 2013 be received. CARRIED 600 PRESENTATIONS AT THE REQUEST OF COUNCIL
– Nil 700 DELEGATIONS -Nil
Council Minutes September 24, 2013 Page 3 of 16 800 UNFINISHED BUSINESS 801 Request for Information – Garbage Service Providers Consideration of a motion proposed by Councillor Bell
at the September 9, 2013 Council meeting directing staff to contact and send out a Request for Information to all eligible garbage service providers to explore actual costing of providing
Municipal garbage service as well as kitchen and yard waste. R/2013-405 Request for It was moved and seconded Information Garbage Service Providers DEFEATED That staff be directed to
contact and send out a Request for Information to all eligible garbage service providers to explore actual costing of providing Municipal garbage service as well as kitchen and yard
waste. R/2013-406 Request for It was moved and seconded Information AMENDMENT DEFEATED That the motion be amended to replace the text “of providing Municipal garbage service as well
as kitchen and yard waste.” with the text “ of all solid waste services services.” AMENDMENT DEFEATED Mayor Daykin, Councillor Ashlie, Councillor Bell, Councillor Dueck, Councillor
Hogarth – OPPOSED MOTION DEFEATED Mayor Daykin, Councillor Ashlie, Councillor Dueck, Councillor Hogarth -OPPOSED 900 CORRESPONDENCE – Nil
Council Minutes September 24, 2013 Page 4 of 16 1000 BYLAWS Bylaws for Third Reading Note: Items 1001 to 1003 are from the Public Hearing of September 17, 2013 1001 RZ RZ-103 103-08,
28702 – 104 104th th Avenue Release of a Statutory Right of Way for a horse trail (Registered Statutory Right-of-Way Plan attached) Third reading R/2013-407 Release of It was moved
and seconded Right of Way Third reading That a statutory right of way located on 28702 104 Avenue for a horse trail be released. CARRIED 1002 2012 2012-029 029-CP, Community Amenity
Program in the Albion Area 1002.1 Maple Ridge Official Community Plan Amending Bylaw No. 6995 6995-2013 To implement the Community Amenity Program in the Albion Area and to give Council
the flexibility to apply Amenity Zoning in areas outside of Albion Third reading R/2013-408 2013-029-CP It was moved and seconded BL No. 6995-2013 Third reading That Bylaw No. 6995
6995-2013 be given third reading. CARRIED Councillor Bell -OPPOSED 1002.2 Maple Ridge Zone Amending Bylaw No. 6996 6996-2013 To allow a density bonus structure proposed for the Zoning
Bylaw through the RS-1d, RS-1b, and RM-1 zones applying only to lands within the Albion Area Plan Third reading Note: Councillor Dueck raised a point of order requesting that the Chair
limit speaking to the motion twice as per Robert’s Rules of Order. The Chair ruled that the point of order be upheld.
Council Minutes September 24, 2013 Page 5 of 16 R/2013-409 2013-029-CP It was moved and seconded BL No. 6996-2013 Third reading That Bylaw No. 6996 6996-2013 be given third reading.
CARRIED Councillor Bell -OPPOSED 1003 2013 2013-021 021-RZ, 20581, 20591 and 20593 Maple Crescent 1003.1 Maple Ridge Official Community Plan Amending Bylaw No. 7013 7013-2013 To designate
from Commercial to Institutional Third reading R/2013-410 2013-021-RZ It was moved and seconded BL No. 7013-2013 Third reading AMENDED That Bylaw No. 7013 7013-2013 be given third reading.
R/2013-411 2013-021-RZ It was moved and seconded Restrictive Covenants AMENDMENT That the motion be amended with the addition of the text ”; and further, That No. 6 (vii) of the terms
and conditions to be met prior to final reading in the staff report dated August 26, 2013 be revised to read Registration of Restrictive Covenants at the Land Title Office of the phase
2 design and restriction of the use of buildings and structures to private hospital use. use.” MOTION AS AMENDED CARRIED Councillor Bell – OPPOSED MOTION CARRIED Councillor Bell -OPPOSED
Council Minutes September 24, 2013 Page 6 of 16 1003.2 Maple Ridge Zone Amending Bylaw No. 6990 6990-2013 To permit future construction of a two storey “Drug and Alcohol Treatment Centre”
Third reading R/2013-412 2013-021-RZ It was moved and seconded BL No. 6990-2013 Third reading AMENDED That Bylaw No. 6990 6990-2013 be given third reading. CARRIED Councillor Bell -OPPOSED
Bylaws for Final Reading 1004 Maple Ridge Tax Exemption Bylaw No. 7016 7016-2013 To exempt certain types of properties from municipal property taxation in 2014 Final reading R/2013-413
BL No. 7016-2013 It was moved and seconded Final reading That Bylaw No. 7016 7016-2013 be adopted. CARRIED COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE Minutes
– September 9, 2013 R/2013-414 Minutes COW It was moved and seconded September 9, 2013 That the minutes of the Committee of the Whole Meeting of September 9 9, 2013 , be received. CARRIED
Council Minutes September 24, 2013 Page 7 of 16 Public Works and Development Services 1101 2013 2013-039 039-RZ, 20208 McIvor Avenue, RS RS-3 to RS RS-1b Staff report dated September
23, 2013 recommending that Maple Ridge Zone Amending Bylaw No. 7022-2013 to rezone from RS-3 (One Family Rural Residential) to RS-1b (One Family Urban [Medium Density] Residential)
to permit a future subdivision of approximately 12 lots be given first reading and that the applicant provide further information as described on Schedules B and F of the Development
Procedures Bylaw No. 5879-1999, along with information required for a Subdivision application. R/2013-415 2013-039-RZ It was moved and seconded BL No. 7022-2013 First reading 1. In
respect of Section 879 of the Local Government Act, requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consu
consultation is required with specifically: ltation i. The Board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community
Plan; ii. The Board of the Regional District that is adjacent to the area covered by the plan; iii. The Council of any municipality that is adjacent to the area covered by the plan;
iv. First Nations; v. School District Boards, greater boards and improvement district boards; and vi. The Provincial and Federal Government and their agencies. and in that regard it
is recommended that no additional consultation be required in respect of this matter beyon onsultation beyond the early posting of the proposed Official Community Plan amendments on
the District's website, together with an invitation to the public to comment; and 2. That Bylaw No. 7022 ylaw 7022-2013 be given first reading; and; 3. That the applicant provide furt
further information as her described on Schedules B & F of the Development Procedures Bylaw No. 5879 –1999, along with the information required for a Subdivision application. CARRIED
Council Minutes September 24, 2013 Page 8 of 16 1102 2013 2013-080 080-RZ, 24086 104 Avenue, RS RS-3 to RM RM-1 Staff report dated September 23, 2013 recommending that Maple Ridge Zone
Amending Bylaw No. 7027-2013 to rezone from RS-3 (One Family Rural Residential) to RM-1 (Townhouse Residential) to permit 18 townhouses be given first reading and that the applicant
provide further information as described on Schedules C, D and E of the Development Procedures Bylaw No. 5879-1999. R/2013-416 2013-080-RZ It was moved and seconded BL No. 7027-2013
First reading That Bylaw No. 7027 7027-2013 be given first reading and; That the applicant provides further information as described on Schedule ‘C’, ‘D’, and ‘E’, of the Development
Procedures Bylaw No. 5879 –1999. CARRIED Note: Councillor Hogarth advised on his withdrawal for the discussion of Item 1103 at the September 23 Committee of the Whole Meeting. He further
advised that he no longer has a contract to provide property management services at this address and therefore is no longer in conflict. 1103 2013 2013-082 082-RZ, 13260 236 Street,
RS RS-3 and RS RS-2 to RM RM-1 Staff report dated September 23, 2013 recommending that rezoning application 2013-082-RZ to rezone from RS-3 (One Family Suburban Residential) and RS-2
(One Family Suburban Residential) to RM-1 (Townhouse Residential) with additional density be denied. R/2013-417 1103.1 2013-082-RZ It was moved and seconded Deny DEFEATED That the rezoning
application 2013 2013-082 082-RZ to rezone the site from RS RS-3 (One Family Suburban Residential) and RS RS-2 (One Family Suburban Residential) to RM RM-1 (townhouse Residential) zone
with additional density from 0.6 FSR to 0.67 FSR be denied. DEFEATED Mayor Daykin, Councillor Ashlie, Councillor Bell, Councillor Dueck, Councillor Hogarth, Councillor Masse, Councillor
Morden -OPPOSED
Council Minutes September 24, 2013 Page 9 of 16 R/2013-418 1103.2 2013-082-RZ It was moved and seconded Prepare OCP Bylaw and Zoning Bylaw That staff be directed to prepare the Official
Community Plan amending bylaw and mending Zoning bylaw for application 2013 oning 2013-082 082-RZ, subject to the applicant providing the amenity sidewalk as idewalk a condition of
final inal reading eading eading. CARRIED 1104 2012 2012-057 057-RZ, 12933 Mill Street, RS RS-3 and RS RS-2 to R R-2 Staff report dated September 23, 2013 recommending that Maple Ridge
Official Community Plan Amending Bylaw No. 7020-2013 to designate a small area of the site from Conservation to Medium Density Residential be given first and second readings and be
forwarded to Public Hearing and that Maple Ridge Zone Amending Bylaw No. 6939-2012 to rezone from RS-3 (One Family Rural Residential) and RS-2 (One Family Suburban Residential) to R-2
(Urban Residential District) to permit a future subdivision into 16 single family lots be given second reading and be forwarded to Public Hearing. R/2013-419 2012-057-RZ It was moved
and seconded BL No. 7020-2013 First, second reading BL No. 6939-2012 Second reading 1. That Bylaw No. 7020 7020-2013 be given first and second readings and be forwarded to Public Hearing;
2. That Bylaw No. 7020 7020-2013 be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; 3. That it be confirmed that By Bylaw No. 7020 law 7020-2013
is consistent with the Capital Expenditure Plan and Waste Management Plan; 4. That Bylaw No. 6939 6939-2012 be given second reading and be forwarded to Public Hearing; and
Council Minutes September 24, 2013 Page 10 of 16 5. That the following terms and conditions be met prior to final reading: i. Registration of a Rezoning Servicing Agreement as a Restrictive
Covenant and receipt of the deposit of a security, as outlined in the Agreement; ii. Amendments to Part VI Figure 2 -Land Use Plan; Figure 3D -Horse Hamlet Hamlet; and Figure 4 ; -Trails
/Open Space of the Silver Valley Area Plan of the Official Community Plan; iii. Road dedication as required; iv. Registration of a geotechnical report as a Restrictive Covenant at the
Land Title Office which addresses the suit suitability of the site for the proposed ability development; v. Registration of a Habitat Protection and Stormwater Management Covenant at
the Land Title Office; vi. Removal of the existing buildings; and vii. A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of
underground fuel storage tanks. If there is evidence, a site profile pursuant to the Waste Management Act must be provided in accordance with the regulations. CARRIED 1105 2012 2012-109
109-RZ, 24979 108 Avenue, RS RS-3 to RS RS-1b Staff report dated September 23, 2013 recommending that Maple Ridge Zone Amending Bylaw No. 6961-2012 to rezone from RS-3 (One Family Rural
Residential) to RS-1b (One Family Urban [Medium Density] Residential) to permit a future subdivision of 13 lots be given second reading and be forwarded to Public Hearing. R/2013-420
2012-109-RZ It was moved and seconded BL No. 6961-2012 Second reading 1. That Bylaw No. 6961 6961-2012 be given second reading and be forwarded to Public Hearing; and 2. That the following
terms and conditions be met prior to Final Reading: i. Road dedication as required; ii. Removal of the existing buildings; and
Council Minutes September 24, 2013 Page 11 of 16 iii iii. A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel
storage tanks. If there is evidence, a site profile pursuant to the Waste Management Act must be provided in accordance with the regulations. CARRIED 1106 2013 2013-043 043-CU, 11122
286 Street, Temporary Commercial Use Permit Staff report dated September 23, 2013 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7005-2013 to designate property
as a “Temporary Commercial Use Permit Area” to permit the parking of four (4) commercial trucks for a period of 2 years be given second reading and be forwarded to Public Hearing. The
Director of Planning provided clarification on the time period for the permit issued. She advised that the applicant can request a three year extension to the permit at the time of
expiry which will be subject to Council discussion. R/2013-421 2013-043-CU It was moved and seconded Temporary Commercial Use DEFEATED 1. That in accordance with Section 879 of the
Local Government Act opportunity for early and on on-going consultation has been provided by way of posting Bylaw No.7005 7005-2013 on the municipal website, and Council considers it
unnecessary to provide any further consultation opportunities, except by way of holding a Public Hearing on the bylaw; 2. That Bylaw No. 7005 7005-2013 be considered in conjunction
with the Capital Expenditure Plan and Waste Management Plan; 3. That it be confirmed that Bylaw No. 700 7005-2013 is consistent with the Capital Expenditure Plan and Waste Management
Plan; 4. That Bylaw No. 7005 7005-2013 be given second reading and be forwarded to Public Hearing; and
Council Minutes September 24, 2013 Page 12 of 16 5. That the Temporary Commercial Use Permit for two (2) years be issue issued subject to the following conditions: d i. Truck access
shall be restricted to 111th Avenue as existing currently; ii. The paving of the parking driveway access up to the existing security gate on 111th Avenue including the refundable securities
to complete these works; iii. Restoration of the watercourse setback area including the refundable securities to complete these works. DEFEATED Mayor Daykin, Councillor Ashlie, Councillor
Bell, Councillor Dueck, Councillor Hogarth, Councillor Masse -OPPOSED Financial and Corporate Services (including Fire and Police) 1131 Disbursements for the month ended August 31,
2013 Staff report dated September 23, 2013 recommending that the disbursements for the month ended August 31, 2013 be approved. R/2013-422 Disbursements It was moved and seconded August
2013 That the disbursements for the month ended August 31, 2013 be approved. General $20,874,732. Payroll $ 1,759,892. Purchase Card $ 91,866. $22,726,490. CARRIED
Council Minutes September 24, 2013 Page 13 of 16 1132 Replacing Self Contained Breathing Apparatus (“SCBA”) Staff report dated September 23, 2013 recommending that the contract to supply
eighty-six complete Self Contained Breathing Apparatus (“SCBA”) be awarded to Guillevin International, Coquitlam BC Branch and that the Corporate Officer be authorized to execute the
contract. R/2013-423 Award of Contract It was moved and seconded Guillevin International That the contract to supply eighty eighty-six (86), complete SCBAs, spare cylinders, masks and
associated equipment for $619,485.74, (taxes included), and a 10% contingency be included for any unanticipated scope changes; be awarded to Guillevin International, Coquitlam BC branch,
an and furthermore, that the Corporate Officer be authorized to execute the contract. CARRIED ] Community Development and Recreation Service 1151 Maple Ridge Tennis Club – Club House
Staff report dated September 23, 2013 recommending that the Maple Ridge Tennis Club be granted approval in principle for a licence to occupy or lease land adjacent to the Thomas Haney
Tennis Courts on 232 Street subject to review and acceptance of plans by School District No. 42 and the District of Maple Ridge as well as full funding in place prior to start of construction.
R/2013-424 Maple Ridge Tennis It was moved and seconded Club – Club House License to Occupy That the Maple Ridge Tennis Club be granted approval, in principle, for a license to occupy
(or lease if more appropriate) land adjacent to the Thomas Haney Tennis Courts on 232 Street Street, subject to School District No. 42 and District of Maple Ridge review and acceptance
of all building and servicing plans, and detailed terms of license or lease as well as full funding being in place for the project prior to the start of construction. CARRIED
Council Minutes September 24, 2013 Page 14 of 16 1152 Cost and Feasibility of an Additional Synthetic Field Staff report dated September 23, 2013 recommending that an additional synthetic
turf facility be incorporated into the Maple Ridge long term capital plan as and when funds become available. R/2013-425 Additional Synthetic It was moved and seconded Field Receive
That the report and recommendation from the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission dated September 12, 2013 and titled “Cost and Feasibility of an Additional
Synthetic Field” be received for information. CARRIED 1153 Recycling in Parks Staff report dated September 23, 2013 recommending that staff be directed to bring forward an incremental
budget decision package for recycling in parks for consideration during the 2014 business planning discussions. R/2013-426 Recycling in Parks It was moved and seconded Receive That
the report and recommendation from the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission dated September 12, 2013 and titled “Recycling in Parks” be received for information.
CARRIED Correspondence – Nil Other Committee Issues – Nil 1200 STAFF REPORTS – Nil
Council Minutes September 24, 2013 Page 15 of 16 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL From the Closed Council Meeting of July 22, 2013 • Maple Ridge Public Art Steering Committee
Appointments 2013 From the Closed Council Meeting of August 26, 2013 • Consideration of a Resolution to Release Records pertaining to the June 17, 2013 Committee of the Whole Meeting
– release of resolution only 1400 MAYOR’S REPORT Mayor Daykin participated in the Terry Fox Run. He expressed his appreciation for volunteers who help to make the event a success. Mayor
Daykin also attended the Union of British Columbia Municipalities conference. He attended that the District of Maple Ridge received a Community Excellence Award honourable mention for
the use of social media around the 2012 flood information. 1500 COUNCILLORS’ REPORTS Councillor Ashlie Councillor Ashlie attended the Union of British Columbia Municipalities conference
and a Maple Ridge Social Planning Advisory Committee business planning meeting. She participated in the Terry Fox Run and thanks the many volunteers and organizers of the event. Councillor
Bell Councillor Bell attended the Union of British Columbia Municipalities conference. She participated in the Terry Fox Run and attended the opening of the Maple Ridge Pitt Meadows
Chamber of Commerce office in conjunction with the Tourism office. She also attended a meeting of the Maple Ridge-Pitt Meadows Parks & Leisure Services Commission and an 80’s Night
fundraiser for the Ridge Meadows Hospice Society. Councillor Hogarth Councillor Hogarth attended the Union of British Columbia Municipalities conference and a meeting of the Maple Ridge-Pitt
Meadows Parks & Leisure Services Commission. Councillor Morden Councillor Morden attended the Union of British Columbia Municipalities conference and the Maple Ridge Towing BBQ event.
Council Minutes September 24, 2013 Page 16 of 16 Councillor Masse Councillor Masse attended the Union of British Columbia Municipalities conference. Councillor Dueck Councillor Dueck
attended a meeting of the Maple Ridge Public Art Steering Committee and the Maple Ridge Towing BBQ event. 1600 OTHER MATTERS DEEMED EXPEDIENT – Nil 1700 NOTICES OF MOTION AND MATTERS
FOR FUTURE MEETINGS – Nil 1800 QUESTIONS FROM THE PUBLIC – Nil 1900 ADJOURNMENT – 10:31 p.m. _______________________________ E. Daykin, Mayor Certified Correct ___________________________________
C. Marlo, Corporate Officer